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CONVENING OF THE FY19 U.S. MARINE CORPS RESERVE COLONEL THROUGH CAPTAIN UNRESTRICTED RESERVE AND COLONEL THROUGH CAPTAIN ACTIVE RESERVE PROMOTION SELECTION BOARDS

Date Signed: 8/23/2017
MARADMINS Number: 467/17

R 230936Z AUG 17
MARADMIN 467/17
MSGID/GENADMIN/CMC WASHINGTON DC/MM//
SUBJ/CONVENING OF THE FY19 U.S. MARINE CORPS RESERVE COLONEL THROUGH CAPTAIN UNRESTRICTED RESERVE AND COLONEL THROUGH CAPTAIN ACTIVE RESERVE PROMOTION SELECTION BOARDS//
REF/A/MSGID: MSG/CMC/291040ZMAR17//
REF/B/MSGID: DOC/CMC MMPR/YMD: 20170701//
REF/C/MSGID: MCO/P1070.12K/YMD: 20000714//
REF/D/MSGID: MSG/CMC/141427ZOCT16//
REF/E/MSGID: MSG/CMC/261405ZSEP13//
NARR//REF A IS MARADMIN 154/17, FY19 U.S. MARINE CORPS OFFICER PROMOTION SELECTION BOARDS. REF B IS MCBUL 1400, OFFICER LINEAL PRECEDENCE. REF C IS MCO P1070.12K W/CH 1, MARINE CORPS INDIVIDUAL RECORDS ADMINISTRATION MANUAL (IRAM). REF D IS MCO P1610.7, PERFORMANCE EVALUATION SYSTEM (PES). REF E IS MARADMIN 548/16, OFFICIAL MILITARY PERSONNEL FILE (OMPF) PHOTOGRAPH GUIDANCE. POC/E.D. MAHONEY JR/HD/MMPR-1/-/TEL: (703) 784-9703 E-MAIL: EDWARD.D.MAHONEY@USMC.MIL//
GENTEXT/REMARKS/1.  Ref (a) announced the FY19 U.S. Marine Corps Reserve Colonel through Captain Unrestricted and Active Reserve Promotion Selection Boards.  The Colonel through Captain Unrestricted Reserve and Colonel through Captain Active Reserve Promotion Selection Boards will convene at Harry Lee Hall, Marine Corps Base, Quantico, VA, as follows:
      3 October 2017 - Colonel Unrestricted Reserve
      3 October 2017 - Colonel, LtCol, And Major Active Reserve
      17 January 2018 - Lieutenant Colonel Unrestricted Reserve
      9 January 2018 - Major Unrestricted Reserve
      7 February 2018- Captain Unrestricted Reserve
2.  Promotion Boards.  The Colonel through Major Promotion Boards will consider three categories of officers:  Above-Zone, In-Zone and Below-Zone.  The Captain Promotion Boards will consider two categories of officers:  Above-Zone and In-Zone.  There are no eligible officers in the Below-Zone.  Officers defined as Reserve Active Status-List (RASL) in ref (b) are eligible for the boards if, on the convening date of their respective board, the officers have continuously performed service on either the RASL or the Active-Duty List (or a combination of both lists) for a period of one year.  However, officers whose established date for removal from the RASL is within 90 days after the date the board is convened will not be considered by the board.  Officers whose established release date from Active Duty in the AR Program, but not the RASL, is within 90 days after the date the board convenes will not be considered by the board.  These officers will be considered by their respective Unrestricted Reserve Promotion election Boards.  Officers whose Lineal Control Number (LCN) precedes the Senior Officer In-Zone are defined as Above-Zone.  Those Above-Zone Officers who have not been previously considered are defined as "Above-Zone, not previously considered."  Officers in this status are considered by the board to be in-zone.  The senior and junior officer eligible In-Zone and Junior Officer Below-Zone are as follows (Encl (1) of ref (b) applies):
2.a.  Colonel Unrestricted Reserve Promotion Selection Board:
      Senior Officer In-Zone -    LtCol Rodriguez, Stephen M.
                                  DOR 01 Feb 12
                                  LCN 09139000
      Junior Officer In-Zone -    LtCol Wilson, Brett M.
                                  DOR 01 Jan 13
                                  LCN 09506000
      Junior Officer Below-Zone – LtCol Mengelkoch, Kerry K.
                                  DOR 01 Jan 14
                                  LCN 10015000
2.b.  Colonel Active Reserve Promotion Selection Board:
      Senior Officer In-Zone -    LtCol Roberts, Paul J.
                                  DOR 01 Sep 12
                                  LCN 09358000
      Junior Officer In-Zone -    LtCol Malone, Gregory B.
                                  DOR 01 Jul 13
                                  LCN 09667000
      Junior Officer Below-Zone - LtCol Locher, Aaron C.
                                  DOR 01 Aug 14
                                  LCN 10180000
2.c.  LtCol Unrestricted Reserve Promotion Selection Board:
      Senior Officer In-Zone -    Maj Kangas, Kalle G.
                                  DOR 01 Mar 12
                                  LCN 15711000
      Junior Officer In-Zone -    Maj Mead, Brian E.
                                  DOR 01 Feb 13
                                  LCN 16357000
      Junior Officer Below-Zone – Maj Girardot, David M.
                                  DOR 01 Feb 14
                                  LCN 17357000
2.d.  Lieutenant Colonel Active Reserve Promotion Selection Board:
      Senior Officer In-Zone -    Maj Megowjones, Tamarra L.
                                  DOR 01 Jan 13
                                  LCN 16310000
      Junior Officer In-Zone -    Maj Vaught, Bryan A.
                                  DOR 01 Dec 13
                                  LCN 17171000
      Junior Officer Below-Zone – Maj Gomez, Troy M.
                                  DOR 01 Nov 14
                                  LCN 18052500
2.e.  Major Unrestricted Reserve Promotion Selection Board:
      Senior Officer In-Zone -    Capt Gibbons, Daniel J.
                                  DOR 01 Jul 12
                                  LCN 23610000
      Junior Officer In-Zone -    Capt Godtfredsen, Dana A.
                                  DOR 01 Jun 13
                                  LCN 25542000
      Junior Officer Below-Zone – Capt Cespedes, Cesar A.
                                  DOR 01 Apr 14
                                  LCN 26983000
2.f.  Major Active Reserve Promotion Selection Board:
      Senior Officer In-Zone -    Capt Esquivel Jr, Ruben
                                  DOR 01 Feb 12
                                  LCN 23081000
      Junior Officer In-Zone -    Capt Cook, Bradley D.
                                  DOR 01 Jan 13
                                  LCN 24792000
      Junior Officer Below-Zone – Capt Yee, Christophe R.
                                  DOR 01 Mar 14
                                  LCN 26832000
2.g.  Captain Unrestricted Reserve Promotion Selection Board:
      Senior Officer In-Zone -    1stLt Miller, Daniel G.
                                  DOR 21 Jul 16
                                  LCN 27038000
      Junior Officer In-Zone -    1stLt Whitcher, James C.
                                  DOR 27 May 17
                                  LCN 27679000
2.h.  Captain Active Reserve Promotion Selection Board.  There are currently no eligible officers identified.  If an eligible officer is identified, a promotion selection board will be held.  If any officers become eligible prior to the convening date, they will be notified in advance of the board convening date.
3.  Continuation.  Continuation Boards are no longer convened in conjunction with promotion boards for Reserve officers.  For additional guidance contact the Reserve Continuation Transition Branch (RCT).
4.  Departure from the Running Mate System.  The Secretary of the Navy has approved a temporary departure from the running mate system for all ranks and competitive categories of reserve officer promotions.  This departure will assist the Marine Corps in managing statutory grade strength for officers of all grades.  Officers should carefully check their in-zone status, as the zones and opportunity may not mirror that of the Active Component.  Additionally, Reserve officers selected for promotion in FY19 will not be assigned a running mate.  They will be promoted as announced in monthly promotion MARADMINS as vacancies allow.
5.  Board Preparation Guidance.  Officers are advised to review ref (a) for guidance regarding submission of information, auditing the Official Military Personnel File (OMPF) and Master Brief Sheet (MBS), Fitness Reports, and photographs prior to the convening date of the board.  Officers are also reminded to review guidance in ref (a) regarding the Career Retirement Credit Report (CRCR) and Reserve Qualification Summary (RQS).  Unrestricted officers are required to submit a complete RQS as update material to the board by 2359 (Eastern Time) on the day before the date the board convenes.  Officers may review ref (a) at the officer promotion homepage.  The following guidance is provided:
5.a.  Personal Responsibilities:  Each officer is personally responsible for ensuring the accuracy and completeness of their OMPF and MBS before the board convening date.
5.b.  Obtaining and Reviewing the OMPF.  The primary, most expeditious means of obtaining and viewing the OMPF and MBS is through OMPF online via MOL.  The MBS can also be obtained through the MMRP web site.  Refer to ref (c) to determine what documents are appropriate for inclusion in the OMPF.
5.c.  OMPF Document Submission Guidelines.  Officers are personally responsible for correcting deficiencies, missing information, or illegible documents present in either the OMPF or MBS with CMC (MMRP-20).  Per ref (d), ensure any material sent to CMC (MMRP-20) for filing in the OMPF contains full name, grade, and the Electronic Data Interchange Personal Identifier (EDIPI).  Absence of the EDIPI may cause a delay in processing, resulting in material not being resident in the OMPF prior to the convening selection board.  For corrections or updates to the Administrative Information Section of the MBS contact your unit S-1 (general officers contact MMSL) or Installation Personnel Administration Center (IPAC).  For correcting deficiencies, missing fitness reports, and date gaps to the Performance Evaluation Summary section of the MBS contact (MMRP-30).  Officers are reminded that any additions or deletions from their OMPF or MBS within the 12-month window should also be verified to ensure the accuracy and completeness of their record.  OMPF documents can be e-mailed as a pdf attachment or mailed to CMC (MMRP-20).  However, inclusion in the OMPF is substantially faster if the documents are e-mailed.  See paragraph 6.d (MMRP) for OMPF inquiries and document submission points of contact.
5.d.  OMPF Document Submission Timelines.  It is imperative that documents submitted to CMC (MMRP-20) for inclusion in the OMPF within 60 days of a selection board be conspicuously marked “contains documents for FY19 (appropriate board) selection board.”  With the exception of fitness reports, all OMPF documents, particularly digital photos, must be forwarded to and received by CMC (MMRP-20) at least two weeks prior to the convening date of the selection board in order to allow processing time to the OMPF.  Officers are advised that the OMPF and MBS are distributed to the boardroom at least one week before the board convening date.  Board-eligible records continue to be updated until the convening date of the board.  However, officers are highly encouraged to submit all material no later than two weeks prior to the board for which they are eligible.
5.e.  Career Advisors.  Officers concerned with specific aspects of their record may contact the Reserve Affairs Management (RAM)/ Reserve Continuation Transition (RCT) Section for assistance (see paragraph 6.e).
5.f.  Fitness reports.  Fitness reports are due to CMC (MMRP-30)by the time-lines noted in ref d.  Reports mailed directly to the president of the board will not be added to a Marines OMPF.  For fitness reports to become part of the OMPF, the reports must be submitted to CMC (MMRP-30).  The automated performance evaluation system (A-PES) is the primary means of submitting fitness reports.  However, reporting officials may email pdf copies to the MMRP-32 organizational mailbox at smb.manpower.MMRP-32@usmc.mil so long as the mailers email account can be confirmed as either the reporting seniors or reviewing officers .mil email address.  If mailing a paper version of a report to HQMC, it is imperative that the forwarding envelope be conspicuously marked "contains FITREPs for FY19 (appropriate board) selection board."  Timely submission of fitness reports is critical for board-eligible members as CMC (MMRP-30) will need time to review reports for accuracy and compliance.  Commanders are ultimately responsible for the timely submission of fitness reports to (CMC) MMRP-30 and ensuring that all fitness report timelines noted in ref d are adhered to.
5.f.1.  Date gaps must be corrected IAW chapter 8 and appendix f of ref d.  If missing reports are less than one year old, a reconstructed original is required.  Copies of the completed fitness reports over one year old must have all pages certified as true copies by either one of the reporting officials (RS/RO).  For completion and submission of reports that are over one year old it is preferable that the original reviewing officer complete the report, however, CMC (MMRP-30) may act as the reviewing officer on reports that are not adverse on a case-by-case basis.
5.f.2.  Marines are reminded that requests for administrative changes to their fitness report records may take up to 30 days to complete.  Due diligence for records correction timeliness rests solely on the Marine making the request.
5.g.  Photographs.  Per ref e, officers eligible for promotion consideration are required to submit an official photo within 12 months of the convening date of the board.  Ref e outlines digital photograph submission specification requirements.
5.g.1.  Reviewing Photo Submission.  Officers are responsible for verifying receipt of photo by CMC (MMRP-60).  The primary, most expeditious means of confirming photo receipt is through OMPF online via MOL.  Photos will be available for viewing on OMPF online within 24 to 48 hours of receipt by CMC (MMRP-60).  The date of the photograph, as noted on the photograph title board, is considered the primary date for determining the 12-month photograph eligibility window for selection boards.  Officers are advised that although a photo may be over 12 months old, the photo will remain in the OMPF until an updated photo is submitted.
5.g.2.  Hard Copy Photos.  Officers who choose to submit a hard copy photo directly to the president of the board are advised that the photo will not be included in the OMPF.  Verification of hard-copy photos submitted directly to the president of the board can be accomplished through the officer promotion homepage.
5.h.  Communication with the Board.  Each officer may communicate with the President of the Board.  By law such personal communications must be in writing and received or hand-delivered to Harry Lee Hall no later than 2359 hours (Eastern Time) on the day before the date the board convenes.  However, request officers submit such personal communications to CMC (MMPR-1) at least five working days before the date the board convenes.  This five-day period provides CMC (MMPR-1) sufficient time to review the material, reconcile discrepancies, and enter the material in the update material database.  In addition, do not send duplicate copies of update material.  Doing so causes CMC (MMPR-1) to again process the material and for the board to review duplicate copies of the material submitted.
5.i.  Forwarding Communications to the Board.  Officers may submit communications via U.S. Mail, next-day packages, or fax.  U.S. Mail is not delivered directly to Harry Lee Hall.  Therefore, anticipate a 2 to 3 day lag time for further delivery to Harry Lee Hall.  Commercial next-day carriers deliver directly to Harry Lee Hall, excluding weekends and holidays.  Officers with the capability to scan their documents may send the scanned documents via e-mail directly to the organizational mailbox officerpromotions@usmc.mil.  Ensure the e-mail subject line reads "update material for the FY19 USMCR (appropriate grade) promotion selection board."
5.j.  Update Material.  Officers may submit to the board any written information, to include written material they deem important for consideration.  OMPF materials sent directly to the Board President will not become part of an officers OMPF.  Although officers may submit any material as update material, officers should contact CMC (MMRP-30) before submitting Fitness Reports as Update Material and CMC (MMRP-20) for any other OMPF materials.  This process will ensure an officers OMPF is appropriately updated.  The following guidelines apply regardless of the means by which an officer submits material, e.g., mail, fax, e-mail, etc.:
5.j.1.  Update material must be in writing and submitted under cover letter with the update material as enclosures (a sample cover letter is available at the officer promotion homepage).
5.j.2.  The cover letter must be addressed to President, FY19 USMCR (appropriate grade/component) Promotion Selection Board (see paragraph 6a for complete address).
5.j.3.  Update material must be from the eligible officer, and the officer must sign the cover letter.  Digital signatures are authorized on e-mail submissions.  Material submitted that is not in writing, submitted without a signed cover letter, or received after midnight on the day before the date the board convenes will not be submitted to the board.
5.k.  Update Material Receipt Verification.  Update material sent via e-mail will receive an e-mail confirmation.  The e-mail confirmation receipt is the official notification that CMC (MMPR-1) has received your update material, and will be provided to the president of your board.  No further action is required on the officers part.
5.l.  Request for non-selection.  Officers eligible for promotion who plan to retire may write to the president of the board requesting they not be selected for promotion.
5.m.  Post-board information and guidance.  Officers may view the approval progress of their board from the officer promotion homepage.  When the results of a field grade board are authorized to be released, a "personal for" (P-4) email will be forwarded to all Marine Corps general officers and certain colonels.  The P-4 affords the recipients an opportunity to ensure each select and in-zone non-select are advised of their promotion status.  The P-4 includes work phone numbers that are obtained from MCTFS.  All officers are required to ensure their contact data is correct in MOL and MCTFS and to verify the accuracy of their MCC, unit, billet, phone, and e-mail information.  Accurate, current contact information will facilitate more efficient notification.  Approximately 5 working days after a P-4 is released, SECNAV will release the ALNAV announcing the names of the officers selected by the board.  Captain and CWO board results will be announced via ALNAV when those board reports are approved by SECDEF.
6.  Addresses, Points Of Contact, And Internet Information:
6.a.  Address For The President Of The Board:
            President
            FY19 USMCR (appropriate grade/component) Promotion
            Selection Board
            Headquarters, U.S. Marine Corps (MMPR-1)
            Harry Lee Hall
            17 Lejeune Road
            Quantico, VA 22134-5104
6.b.  Officer Promotion Section (MMPR-1) COMM 703-784-9705:
6.b.1.  Section Head, DSN 278-9703/04
6.b.2.  Promotion Board Action Officers, DSN 278-9705/06/07
6.b.3.  Lineal Staff, 703-784-9705/06/07, DSN 278-9705/06/07
6.b.4.  Confirm receipt of material, 703-784-9712/13, DSN 278-9712/13
6.b.5.  Fax Material to:  COMM 703-784-9883/9884 OR DSN 278-9883/9884
6.b.6.  E-Mail Material to:  officerpromotions@usmc.mil
6.c.  Internet information through the officer promotion homepage.  Go to www.manpower.usmc.mil.  Select the “Active Marines” tab at the top of the page.  Under "manpower management," select “promotion branch,” and then select “officer promotions,” to arrive at the officer promotion homepage.  From there, to find:
6.c.1.  Ref a:  Select “messages” and under “promotion maradmins” select "CY 2017" then 154/17.
6.c.2.  Lineal list:  Under “reference" select “McBul 1400-blue book dtd July 2017.”
6.c.3.  Zone eligibility or update material receipt verification:  Under "online applications" select "eligibility verification/submitted material.”
6.c.4.  Information for preparing for a board:  Select “preparing for your board."
6.c.5.  Sample cover letter:  Under "reference" select "sample cover letter.”
6.c.6.  Download the RQS (HQMC version 05-02):  Under "Reference," select "Reserve Qualification Summary (Version 05-02)."
6.c.7.  Consult with a Career Counselor via the RA Homepage:  Under "Related Links," select (RA) and then under “Related Links," select "Career Counseling."
6.c.8.  OMPF/ MBS/Digital Photos.  The primary, most expeditious means of obtaining and viewing the OMPF, MBS, and Digital Photo is through OMPF online via MOL.  Alternative means of downloading and viewing the MBS and Digital Photograph is available through the MMRP Homepage.  From the Officer Promotion Homepage, under “Related Links," select “Record And Performance Branch (MMRP),” select “Official Military Personnel File,” select “Digital Photo Requirements.”  Under “online applications,” select “Digital Photo Inventory."
6.d.  Manpower Management Record and Performance Branch.
6.d.1.  (MMRP-20) Records Management Section.  OMPF documents or questions concerning the OMPF can be sent by the following means:
6.d.1.a.  E-Mail:  smb.manpower.MMRP-20@usmc.mil
6.d.1.b.  Address:
           Commandant of the Marine Corps
           Headquarters, U.S. Marine Corps (MMRP-20)
           2008 Elliot Road
           Quantico, VA 22134-5030
6.d.1.c.  Phone numbers (comm 703-784-3907, DSN 278-3907) OMPF customer service, DSN 278-3906/3907/5640
6.d.2.  (MMRP-30) Performance Evaluation Section, COMM. 703-784-3993, DSN 278-3993 OR TOLL FREE 1-877-301-9953.
6.d.3.  Operations Section, Digital Photos (MMRP-60), (703) 784-3738/4607, DSN 278-3738/4607.
6.e.  Officer Counseling And Evaluation Section:  Reserve Officer Career Counselor:  (RAM) Comm 703-432-9785, Active Reserve Officer Career Counselor:  (RCT) Comm 703-784-0530, (MMSL (GO)):  comm 703-784-9697.
6.f.  Separation and Retirement Branch (MMSR):  COMM 703-784-9324 or DSN 278-9324/9306.
7.  Release authorized by MajGen Robert F. Castellvi, Director Manpower Management Division.//



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