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APPROVAL OF THE HUMANITARIAN SERVICE MEDAL (HSM) FOR REPUBLIC OF PHILIPPINES RELIEF EFFORTS TYPHOON PABLO

Date Signed: 7/7/2014
MARADMINS Active Number: 332/14

R 071521Z JUL 14
UNCLASSIFIED/
MARADMIN 332/14
MSGID/GENADMIN/CMC WASHINGTON DC MRA MM//
SUBJ/APPROVAL OF THE HUMANITARIAN SERVICE MEDAL (HSM) FOR REPUBLIC OF PHILIPPINES RELIEF EFFORTS TYPHOON PABLO//
REF/A/MSGID:DOC/SECNAV/22AUG2006//
REF/B/MSGID:DOC/JS/8APR2014//
REF/C/MSGID:MSG/CMC MM/251710ZNOV13//
NARR/REF A IS SECNAVINST 1650.1H, NAVY AND MARINE CORPS AWARDS MANUAL. REF B IS THE JOINT STAFF MEMORANDUM ANNOUNCING THE SUBJECT AWARD. REF C IS MARADMIN 626/13 WITH ADMINISTRATIVE INSTRUCTIONS FOR THE SUBMISSION OF RECOMMENDATIONS FOR THE HSM.//
POC/ S. HASIB/SSGT/CMC MMMA/HQMC/TEL DSN: 278-9342/COML 703-784-9342 EMAIL: SMB(UNDERSCORE)HQMC(UNDERSCORE)PERS(UNDERSCORE) AWARDS(AT) USMC.MIL//
1. THE PURPOSE OF THIS MARADMIN IS TO ANNOUNCE THE SUBJECT AWARD AND PROVIDE ADMINISTRATIVE INSTRUCTIONS TO IDENTIFY RECIPIENTS PROPERLY. REF C OUTLINES GENERAL HSM PROCEDURES. PARTICIPATING INDIVIDUALS AND COMMANDS SHOULD REVIEW IT IN ITS ENTIRETY.
2. ON 8 APRIL 2014, THE CHAIRMAN OF THE JOINT CHIEFS OF STAFF APPROVED THE HUMANITARIAN SERVICE MEDAL (HSM) FOR THE REPUBLIC OF THE PHILIPPINES RELIEF EFFORTS FOLLOWING TYPHOON PABLO IN DECEMBER 2012.
3. UNITS. III MARINE EXPEDITIONARY FORCE (MEF), FORWARD COMMAND ELEMENT.
4. TIME PERIOD. 08-15 DECEMBER 2012
5. ADMINISTRATIVE INSTRUCTIONS. SECNAVINST 1650.1H, ARTICLE 420.18 OUTLINES THE CRITERIA FOR THE HSM FOR MARINES. OF NOTE, THE REFERENCE REQUIRES "MERITORIOUS, DIRECT, NON-ROUTINE PARTICIPATION IN A SIGNIFICANT MILITARY ACT OR OPERATION OF A HUMANITARIAN NATURE." ASSIGNMENT TO A LISTED UNIT OR PRESENCE IN THE DESIGNATED AREA DOES NOT ESTABLISH ELIGIBILITY FOR THE HSM. A DESIGNATED AUTHORITY MUST VERIFY INDIVIDUAL PARTICIPATION IN THE OPERATION.
5.A. MMMA WILL ACCEPT VALIDATED ROSTERS OF QUALIFYING INDIVIDUALS VIA THE IMPROVED AWARDS PROCESSING SYSTEM (IAPS) DIRECTLY FROM THE DESIGNATED ENDORSERS BELOW ONLY. FURTHER ENDORSEMENTS FROM COMMANDS ABOVE A DESIGNATED ENDORSER ARE NOT REQUIRED AND WILL UNNECESSARILY DELAY PROCESSING. FOR REFERENCE, THE COMMANDER AT THE TIME OF ACTION IS INCLUDED IN PARENTHESIS FOLLOWING THE UNIT. SUBORDINATE UNITS ARE INCLUDED UNDER EACH DESIGNATED ENDORSER FOR REFERENCE PURPOSES.
5.A.(1) DET, FORWARD COMMAND ELEMENT, III MEF (COL MARK MENOTTI); CURRENT POC: CAPT JOE DUMMAR, USMC JOE.DUMMAR(AT)USMC.MIL, DSN (315) 622-3713
5.A.(2) DET, MARINE AERIAL REFUELER TRANSPORT SQUADRON 152 (VMGR-152)
5.B. SUBORDINATE UNIT ADJUTANTS SHOULD CONTACT THE POC FOR THE UNIT UNDER WHICH THEY DEPLOYED FOR INTERNAL COORDINATING INSTRUCTIONS FOR SUBMISSION OF QUALIFIED PARTICIPANTS.
5.C. MARINES MEETING THE ELIGIBILITY CRITERIA FOR THE AWARD, BUT NOT ASSIGNED TO ONE OF THE LISTED COMMANDS, SHOULD CONTACT THE ADJUTANT, III MEF FOR SUBMISSION BY THE MEB AS APPROPRIATE.
5.D. TECHNICAL INSTRUCTIONS
5.D. (1) MMMA WILL ACCEPT ONLY EXCEL SPREADSHEET ROSTERS (HSM.CSV) VIA THE IMPROVED AWARDS PROCESSING SYSTEM. COMMANDS MUST DOWNLOAD THE CURRENT FORMAT FROM THE MMMA WEBSITE UNDER VERIFICATION OF AWARDS, EXTERNAL LINKS TAB: WWW.MANPOWER.USMC.MIL(SLASH)PORTAL (SLASH)PAGE(SLASH)PORTAL(SLASH)M(UNDERSCORE)RA(UNDERSCORE)HOME (SLASH)MM(SLASH)MA. THE FORMAT OF THIS SPREADSHEET MUST NOT BE MODIFIED IN ANY WAY TO ENSURE THE "CAR-HSM" DATABASE AND EACH INDIVIDUAL MARINE'S RECORD IS PROPERLY UPDATED.
5.D. (2) FOR ADMINISTRATIVE CONVENIENCE, MMMA DOES NOT REQUIRE LISTED COMMANDS TO SUBMIT A SINGLE CONSOLIDATED ROSTER. AT THEIR OPTION, THE LISTED COMMANDS MAY HAVE THEIR SUBORDINATE ORGANIZATIONS ORIGINATE AND ROUTE INDIVIDUAL HSM RECOMMENDATIONS IAW THE GUIDANCE BELOW. MMMA WILL ONLY ACCEPT THESE HSM RECOMMENDATIONS FROM THE LISTED COMMANDS. DIRECT SUBMISSIONS FROM OTHER COMMANDS WILL BE RETURNED WITHOUT ACTION.
5.D. (3) USE THE INFORMATION OF THE SENIOR ENLISTED MEMBER OF THE ATTACHED ROSTER AS THE RECIPIENT WHEN ORIGINATING THE AWARD IN IAPS.
5.D. (4) ALL COMMANDS ORIGINATING AWARD RECOMMENDATIONS FOR THIS HSM MUST CHOOSE "OCONUS" IN BLOCK 13 DROPDOWN OF THE IAPS FORM. COMMANDS MUST TYPE "PABLO 2012" (ALL CAPS) IN THE FREE TEXT BLOCK FOLLOWING THE DROP DOWN. ATTACHED EXCEL ROSTERS MUST USE "PABLO 2012" (ALL CAPS) IN THE "OPERATION" COLUMN. THESE ENTRIES WILL ALLOW CMC (MMMA) TO CONSOLIDATE A LIST OF ALL AWARDS ISSUED UNDER THIS AUTHORITY.
5.D. (5) SPREADSHEET GUIDANCE BY COLUMN. TO ENSURE CONSISTENCY ACROSS COMMANDS AND SUBMISSIONS, USE THE FOLLOWING GUIDANCE FOR THE EACH COLUMN IN THE HSM.CSV SPREADSHEET
5.D. (5)(A) LAST NAME AS IT APPEARS IN MARINE CORPS TOTAL FORCE SYSTEM (MCTFS).
5.D. (5)(B) FIRST NAMES AS IT APPEARS IN MCTFS.
5.D. (5)(C) MIDDLE INITIAL.
5.D. (5)(D) FULL NINE DIGIT SOCIAL SECURITY NUMBER. NO SPACES OR DASHES. NO NOT INCLUDE THE LEADING ZERO FROM MCTFS.
5.D. (5)(E) GRADE (I.E. E4). NO SPACES OR DASHES.
5.D. (5)(F) BRANCH OF SERVICE. USE "USMC" OR "USN" AS APPROPRIATE (NO QUOTES). MMMA RECORDS PARTICIPATION OF NAVY PERSONNEL ASSIGNED TO MARINE UNITS IN THE CAR HSM DATABASE BUT CANNOT MAKE SERVICE-SPECIFIC RECORDS ENTRIES FOR NON-MARINES. DO NOT SUBMIT NON-DON PERSONNEL. THE HSM MUST BE PROCESSED BE EACH MEMBERS PARENT SERVICE.
5.D. (5)(G) AWARD CODE. USE "HS" (NO QUOTES) FOR ALL ROWS.
5.D. (5)(H) OPERATION TITLE. USE "TYPHOON PABLO 2012" (NO QUOTES) FOR ALL ROWS.
5.D. (5)(I) START DATE OF PARTICIPATION. USE THE START DATE THE INDIVIDUAL BEGAN PARTICIPATION IN "MM/DD/YYYY" FORMAT. DO NOT USE ANY DATE BEFORE 8 DEC 2012.
5.D. (5)(J) END DATE OF PARTICIPATION. USE THE END DATE THE INDIVIDUAL BEGAN PARTICIPATION IN "MM/DD/YYYY" FORMAT. DO NOT USE ANY DATE AFTER 15 DEC 2012.
5.D. (5)(K) LOCATION. USE "PHILIPPINES" (NO QUOTES) FOR ALL ROWS.
5.D. (5)(L) UNIT. ENTER UNIT NAME.
5.D. (5)(M) LEAVE BLANK.
5.D. (6)ATTACH AN UPLOAD THE SPREADSHEET TO THE IAPS RECORD. AFTER MMMA PROCESSES THE IAPS RECORD, THE CONTENTS OF THE UPLOADED EXCEL SPREADSHEET BECOMES INACCESSIBLE. FOR HISTORICAL PURPOSES, ADDING A SECOND COPY OF THE SPREADSHEET AS AN ATTACHMENT TO THE RECORD RETAINS AN ENDURING RECORD.
6. ANY QUESTIONS ON THE GUIDANCE CONTAINED IN THIS MARADMIN SHOULD BE DIRECTED TO THE POC LISTED ABOVE.
7. RELEASE AUTHORIZED BY BGEN M.J. MONAHAN, DIRECTOR, MANPOWER MANAGEMENT DIVISION.//



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