AMPLIFYING GUIDANCE ON THE DEFENSE TRAVEL SYSTEM DTS TRANSITION TO THE DEFENSE AGENCY INITIATIVE DAI AND THE FISCAL YEAR CROSSOVER
Date Signed: 8/19/2021 | MARADMINS Number: 437/21
Cancelled
MARADMINS : 437/21

R 191351Z AUG 21
MARADMIN 437/21
MSGID/GENADMIN/CMC WASHINGTON DC PR RFF//
SUBJ/AMPLIFYING GUIDANCE ON THE DEFENSE TRAVEL SYSTEM DTS TRANSITION TO THE DEFENSE AGENCY INITIATIVE DAI AND THE FISCAL YEAR CROSSOVER//
REF/A/MCO 4650.39A//
REF/B/DTA MANUAL//
NARR/REF (A) IS THE MARINE CORPS DEFENSE TRAVEL SYSTEM ORDER (MCO) 4650.39A WHICH DIRECTS THE IMPLEMENTATION AND DAY-TO-DAY MANAGEMENT OF THE DTS PROGRAM. REF (B) IS THE DEFENSE TRAVEL MANAGEMENT OFFICE DEFENSE TRAVEL ADMINISTRATORS MANUAL WHICH PROVIDES ADMINISTRATIVE GUIDANCE FOR THE OPERATION OF THE DEFENSE TRAVEL SYSTEM// 
POC/L. BASS/GS14/P&R-RFF/TEL: (703) 432-9123/EMAIL: LAURA.S.BASS@USMC.MIL//
POC/D. BYE/GS13/P&R-RFF/TEL: (703) 432-9812/EMAIL: DAVID.R.BYE@USMC.MIL// 
POC/A. HOWARD/GS13/P&R-RFF/TEL: (703) 432-9312/EMAIL: ANGELA.HOWARD@USMC.MIL//
POC/J. ANWYL/CWO3/P&R-RFF/TEL: (703) 432-9811/EMAIL: JOSHUA.ANWYL@USMC.MIL//
GENTEXT/REMARKS/1.  Purpose.  The Marine Corps is transitioning to the Defense Agencies Initiative (DAI) Business Management System on 1 October 2021, which coincides with the Fiscal Year (FY) crossover.  This MARADMIN outlines specific actions required by all travelers utilizing the Defense Travel System (DTS) to ensure a successful transition and FY crossover of travel related events.
2.  Background.  Refs (a) and (b) provide administrative and financial guidance required for the DTS in loading lines of accounting (LOA) as well as creating and managing the internal DTS budget. 
3.  Action.  Effective upon release of this MARADMIN, the following actions are required:
3.a.  Commanders.  Due to the numerous complexities involved in the conversion to DAI and simultaneous cross over of funding to the next FY, it is highly recommended that travel be limited to mission essential travel only.
3.a.1.  Travelers that have completed travel and have not yet submitted a travel voucher must do so in time for the voucher to process prior to 1200 (EST) 09/30/2021, or the traveler will experience a significant delay of payment.
3.a.2.  When completing a DTS Authorization that is executed cross-FY, do not include Standard Accounting, Budgeting, and Reporting System (SABRS) and DAI Standard Financial Information Structure (SFIS) LOAs within the same travel authorization.  The only LOA in a current year DTS Authorization should be a current year FY21 SABRS LOA.
3.a.3.  Should travel cross FYs and extend over the transition period, all DTS authorizations that use SABRS LOAs will end at 1200 (EST), 09/30/2021 with in place per diem being used for the last day.  Travelers must contact the Travel Management Company (TMC) in order to ensure the round-trip ticket is purchased and inclusive of the true return date.
3.a.3.a.  In order to capture the cross-FY return flight obligation in SABRS against FY21, the traveler must manually add a Ticketed Expense citing the ticket number provided by TMC within the current year, FY21 DTS Authorization.  If computer assets are available, travelers may submit a DTS voucher for this period.
3.a.3.b.  Entitlements for the FY22 portion of the travel, an additional authorization citing the DAI SFIS LOA must be completed starting 10/01/2021 with in place per diem being used for the first day of travel.
3.a.3.c.  In order to complete the FY22 DTS Authorization, the DAI SFIS LOAs will be loaded into DTS by the DAI PMO, which is estimated to be completed mid-September 2021.
3.a.3.d.  Vouchers for travel that cross over the FY, in conjunction with the DAI transition, will require comments to be made in the “Comments to the Approving Official” section on the DTS signature page.
3.a.3.d.1.  Vouchers for TDY trips that include cross FY travel and end on 09/30/2021 will require comments indicating:  “This voucher is in support of cross-FY travel and is being submitted due to the transition to DAI.  A subsequent travel voucher must be submitted for the remainder of the entitlement.  In place per diem was selected to ensure 100% per diem remains in effect”.
3.a.3.d.2.  Subsequent Vouchers for the cross FY TDY, which end on or after 10/01/2021 will cite the Originating Travel Authorization (TA) Number of the voucher ending 09/30/2021 in comments to the approving official.  The TA Number is a 6 digit alpha numeric designation for the voucher located in the “My Travel Documents” section of the traveler’s DTS Home screen.
3.a.3.d.3.  The following comments are required for these vouchers:  “This voucher is in support of cross-FY travel and is being submitted due to the transition to DAI.  In place per diem was selected to ensure 100% per diem remains in effect.  The TA Number for the travel ending 09/30/2021 is XXXXXX”.
3.a.3.e.  Travel authorizations that are already in effect for travel that crosses the FY and DAI transition should be amended following the procedures identified in sections 3.d.4 and 3.e.3 to avoid reservation cancellation of the return flight.
3.b.  Lead Defense Travel Administrators (LDTA) and Organizational Defense Travel Administrators (ODTA).
3.b.1.  Leverage DTS reports (such as the Unsubmitted Voucher Report and the Approved Authorization Report) to monitor all travel events and provide Commanders information to keep them abreast of authorizations and vouchers during this critical period.
3.b.2.  LDTAs and ODTAs shall contact their respective Government Travel Charge Card (GTCC) Agency Program Coordinators (APC) for actions that may be required for travelers that did not resolve unsubmitted travel vouchers and may result in delinquent GTCC accounts.
3.b.2.a.  APC’s will place GTCC accounts affected by this transition in a Mission Critical status, due to possible delayed payments to travelers.
3.b.2.b.  Additional consideration should be given to raising credit limits if needed.
3.b.3.  Provide the information contained in this MARADMIN to all interested parties and provide assistance to all involved in the travel process.
3.c.  Financial Defense Travel Administrators (FDTA).  Per refs (a) and (b), FDTAs are responsible for loading LOAs in DTS.  The primary key to entering DAI data correctly into DTS is to use the SFIS v3.4. 10 X 20 format to convert DAI Project, Organization, Expenditure, and Task (POET) information into a DTS DAI SFIS LOA. Further guidance regarding the FY22 DAI POETs will be provided via separate correspondence.
3.d.  Unit Approving Officials.
3.d.1.  Ensure vouchers are prepared, submitted, and reviewed for approval NLT 1200 (EST), 9/30/2021 for any travel that has been completed without a voucher being submitted by the traveler.
3.d.2.  For future travel, ensure travelers submit a voucher immediately upon their return.  Any completed travel that has not had a travel voucher processed prior to 1200 (EST), 09/30/2021, will cause a significant delay of payment that may impact payment of the traveler’s Government Travel Charge Card account.
3.d.3.  Prior to approving the voucher, ensure it does not contain a SABRS and DAI SFIS LOAs in the same travel authorization.
3.d.4.  Should your unit have travel extending over the transition period, all SABRS authorizations will end at 1200 (EST), 09/30/2021 with the use of in place per diem for the last day.
3.d.4.a.  Travelers must contact the TMC in order to ensure the round-trip ticket is purchased and inclusive of the true return date.  If computer assets are available, you may have travelers submit a DTS voucher for this period.  
3.d.4.b.  An additional authorization citing the DAI LOA must be completed starting 10/01/2021 with the use of in place per diem for the first day. Vouchers for travel that cross over the FY, in conjunction with the DAI transition, will have comments made in the “Comments to the Approving Official” section on the DTS signature page.
3.d.4.b.1.  Vouchers for TDY trips that include cross FY travel and end on 09/30/2021 will have comments indicating:  “This voucher is in support of cross-FY travel and is being submitted due to the transition to DAI”.  
3.d.4.b.2.  A subsequent travel voucher must be submitted for the remainder of the entitlement.  Ensure in place per diem was selected to ensure 100% per diem remains in effect.
3.d.4.b.3.  Subsequent Vouchers for the cross FY TDY, which end on or after 10/01/2021 will have the Originating Travel Authorization (TA) Number of the voucher ending 09/30/2021 cited in comments to the approving official.  The TA Number is a 6 digit alpha numeric designation for the voucher located in the “My Travel Documents” section of the traveler’s DTS Home screen.
3.d.4.b.4.  The following comments must be made for these vouchers:  “This voucher is in support of cross-FY travel and is being submitted due to the transition to DAI.  In place per diem was selected to ensure 100% per diem remains in effect.  The TA Number for the travel ending 09/30/2021 is XXXXXX”.
3.d.4.c.  Travel authorizations that are already in effect for travel that crosses the FY and DAI transition should be amended following the above procedures to ensure the FY21 travel is appropriately closed out and the FY22 travel reflects the DAI SFIS LOA.
3.e.  Traveler.
3.e.1.  If you have completed travel and have not submitted a travel voucher, do so immediately in accordance with DoD FMR Volume, 3, Chapter 8, Joint Federal Travel Regulations, MCO 4650.39A.
3.e.2.  For future travel, immediately submit a voucher upon your return.  Any completed travel that has not had a travel voucher processed prior to 09/30/2021, will cause you to experience a significant delay of payment.
3.e.3.  Should you have travel extending over the transition period, all SABRS authorizations will end at 1200 (EST), 09/30/2021 with the use of in place per diem for the last day.  Travelers must contact the TMC in order to ensure the round-trip ticket is purchased and inclusive of the true return date.  If computer assets are available, you may submit a DTS voucher for this period.
3.e.3.a.  An additional authorization citing the DAI LOA must be completed starting 10/01/2021 with the use of in place per diem for the first day.  Vouchers for travel that cross over the FY, in conjunction with the DAI transition, will have comments made in the “Comments to the Approving Official” section on the DTS signature page.
3.e.3.a.1.  Vouchers that end on 09/30/2021 must contain comments indicating:  “This voucher is submitted due to travel that crosses over the FY and in conjunction with the transition to DAI.  In place per diem was selected to ensure 100% per diem remains in effect”.  
3.e.3.a.2.  Vouchers that end on or after 10/01/2021 will have the TA Number of the voucher ending 09/30/2021 placed in comments to the approving official.  The TA Number is a 6 digit alpha numeric designation for the voucher located in the My Travel Documents section of the traveler’s DTS Home screen.
3.e.3.a.3.  The following comments must be made for these vouchers:  “This voucher is in support of cross-FY travel and is being submitted due to the transition to DAI.  In place per diem was selected to ensure 100% per diem remains in effect.  The TA Number for the travel ending 09/30/2021 is XXXXXX”.
3.e.3.b.  Travel authorizations that are already in effect for travel that crosses the FY and DAI transition should be amended following the above procedures to ensure the FY21 travel is appropriately closed out and the FY22 travel reflects the DAI SFIS LOA.
3.f.  Marine Reserves.  The following is applicable to the Marine Corps Reserves.
3.f.1.  Reservists using DTS for travel and per diem do not need to modify MROWS orders.  The transition to DAI will not impact the generation of MROWS.
3.f.2.  MROWS order writers will ensure that any MROWS Orders commencing in FY21 and cross into FY22 are appropriately written to their intended end date in FY22.  MROWS requirements (ADOS, AT, SCHOOL/PME, etc) for duty commencing between 1-24 October are to be submitted, routed, fund approved, and authenticated NLT 30 Sept 2021 IOT ensure Marines receive their due pay and allowances in a timely manner.
3.f.3.  Separate correspondence will be released to address Reservist on MROWS orders not using DTS.
4.  Additional guidance will be passed as it becomes available.
5.  Pertinent content of this MARADMIN will be incorporated in reference (a) during the next update.
6.  This MARADMIN is applicable to the Marine Corps Total Force.
7.  Release authorized by LtGen John M. Jansen, Deputy Commandant for Programs and Resources.//