2011 SERGEANTS MAJOR SYMPOSIUM
Date Signed: 5/31/2011 | ALMARS Number: 020/11
ALMARS : 020/11
R 311231Z MAY 11
UNCLASSIFIED//
ALMAR 020/11
MSGID/GENADMIN/CMC WASHINGTON DC DMCS //
SUBJ/2011 SERGEANTS MAJOR SYMPOSIUM//
POC/TUBBS/GYSGT/UNIT:SMMC/-/TEL:703-614-8762/EMAIL:MARKO.TUBBS(AT)USMC.MIL//
POC/LIGHT/SSGT/UNIT:SMMC/-/EMAIL:GLENN.LIGHT(AT)USMC.MIL//
GENTEXT/REMARKS/1. THE SERGEANT MAJOR OF THE MARINE CORPS (SMMC) WILL CONDUCT THE 2011 SERGEANTS MAJOR SYMPOSIUM (SMS-11) FROM 1 - 5 AUGUST 2011 IN THE NATIONAL CAPITAL REGION.
2. ATTENDANCE. THE FOLLOWING SERGEANTS MAJOR, MASTER GUNNERY SERGEANTS, AND COMMAND MASTER CHIEF PETTY OFFICERS AND THEIR SPOUSES ARE INVITED TO ATTEND.
A. SERGEANTS MAJOR OF: USSOUTHCOM, USJFCOM, MARFORPAC, MARFORCOM, MARFORRES, MARFORK, MARFOREUR/AFR, MARFORSOUTH, MRA, MCCDC, I MEF, II MEF, II MEF (FWD), III MEF, MCI-W, MCI-E, MCB CAMBUT, MCWL, MCLC, MCAGCC 29 PALMS, 1ST MARDIV, 2D MARDIV, 3D MARDIV, 4TH MARDIV, 1ST MAW, 2D MAW, 3D MAW, 4TH MAW, 1ST MLG, 2D MLG, 3D MLG, 4TH MLG, MCSC, MCRD/ERR PISC, MCRD/WRR SDCA, MCB QUANT, MCB HI, MARSOC, TECOM, MCU/EDCOM, TRNG CMD, MM, MF, RA, MCRC, IGMC.
B. MASTER GUNNERY SERGEANTS:
LUIS A ADRIANZEN        1ST MLG
DANIEL A DURAN          I MEF
JOSE L GARCIA III       HQMC PPO
SCOTT M INGBRETSEN      1ST MLG
SHORANA L PRATHER       HQMC MRA
MATHIS B RICHARD        I MEF
KELLY J SCANLON         MCU EPME
DANIEL T SCHALLER       I MEF
CURTIS N TOPPING        MARFORCYBER
KEITH A GRAVES          IMA
JOSEPH L JAMES          3D MAW
C. COMMAND MASTER CHIEF PETTY OFFICERS:
CHRISTOPHER R ANGSTEAD  MARFORPAC
MICHAEL RUIZ            MARFORCOM
PENDING                 MARFORRES
FAUSTO POLANCO          I MEF
TAMMY R HEAP            II MEF
LEON VORTERS JR         III MEF
3. THE SMMC OFFICE EXERCISES OVERALL STAFF COGNIZANCE AND IS THE INFORMATION RELEASING AUTHORITY FOR SMS-11, TO INCLUDE SOCIAL EVENTS COORDINATION. THE DIRECTOR, SPECIAL PROJECTS DIRECTORATE (SPD), PROVIDES DIRECT SUPPORT TO THE SMMC OFFICE AND IS RESPONSIBLE FOR LOGISTICAL, ADMINISTRATIVE, AND COMMAND CENTER OPERATIONS SUPPORT FOR SMS-11. POINTS OF CONTACT (POC) FOR THE SMMC OFFICE AND SPD ARE CONTAINED IN PARAGRAPH 13.
4. DETAILED PRINCIPALS' AND SPOUSES' PROGRAMS ARE BEING DEVELOPED AND WILL BE PROMULGATED SEPARATELY.
5. TASKS
A. AGENDA ITEMS. MARFORRES, MARFORPAC, MARFORCOM AND MCCDC WILL SUBMIT ALL AGENDA ITEMS TO BE DISCUSSED AT SMS-11 TO THE SMMC OFFICE VIA E-MAIL NO LATER THAN (NLT) 6 JULY 2011 IN THE FOLLOWING FORMAT (12 PITCH, COURIER NEW, MICROSOFT WORD FILE): TOPIC-DISCUSSION-RECOMMENDATION.
B. VISIT REQUEST. INVITED SERGEANTS MAJOR, MASTER GUNNERY SERGEANTS, AND COMMAND MASTER CHIEF PETTY OFFICERS ARE REQUIRED TO SUBMIT A VISITORS REQUEST VIA JOINT PERSONNEL ADJUDICATION SYSTEM (JPAS) WITH THE SECURITY MANAGEMENT OFFICE CODE 540080084; THE POC FOR THIS REQUEST IS MR. RICHARD JOPLIN WITH SPD. ALL ATTENDEES ARE REQUIRED TO HAVE A SECRET CLEARANCE TO ATTEND CLASSIFIED BRIEFS.
C. REGISTRATION. ADMINISTRATIVE AND LOGISTICS INFORMATION TO FACILITATE ONLINE REGISTRATION, LODGING, TRANSPORTATION AND ANY SPECIAL NEEDS/REQUESTS WILL BE SENT SEPARATELY VIA EMAIL. TO ENSURE ATTENDEES RECEIVE INFORMATION IN A TIMELY MANNER, PROVIDE CURRENT ATTENDEE AND SPOUSE CONTACT INFORMATION - TO INCLUDE EMAIL ADDRESSES FOR SPOUSES. SPOUSE CONTACT INFORMATION SHOULD BE SENT TO THE SPOUSE PROGRAM COORDINATOR LISTED ON PARAGRAPH 13.
6. ORDERS. INDIVIDUAL COMMANDS WILL ISSUE ORDERS FOR ALL ATTENDEES, AND PROVIDE INVITATIONAL TRAVEL ORDERS FOR SPOUSES WHO REQUEST TO ATTEND. ALL ORDERS SHOULD BE NON-REPORTING. GOVERNMENT QUARTERS AND MESSING ARE NOT AVAILABLE. SPOUSAL TRAVEL IS REIMBURSABLE; HOWEVER, SPOUSES ARE NOT AUTHORIZED PER DIEM.
7. LOCATION. CONFERENCE AND LODGING WILL BE IN THE NATIONAL CAPITAL REGION; ONCE A VENUE HAS BEEN SELECTED, ATTENDEES WILL BE NOTIFIED VIA EMAIL AND PROVIDED INSTRUCTIONS FOR ONLINE EVENT REGISTRATION. LODGING INFORMATION WILL BE COLLECTED DURING THE REGISTRATION PROCESS AND PROVIDED DIRECTLY TO THE HOTEL ON YOUR BEHALF. THIS ONE-STOP REGISTRATION/RESERVATION FEATURE REDUCES THE TIME AND EFFORT NORMALLY ASSOCIATED WITH REGISTERING FOR AN EVENT.
8. TRANSPORTATION. GOVERNMENT TRANSPORTATION WILL BE PROVIDED FOR ALL OFFICIAL FUNCTIONS. RECOMMEND ARRIVAL AT REAGAN NATIONAL AIRPORT (CLOSEST TO THE SYMPOSIUM SITE). COMMERCIAL TAXI IS AVAILABLE FROM/TO DULLES INTERNATIONAL AND REAGAN NATIONAL AIRPORTS. GOVERNMENT TRANSPORTATION IS NOT AUTHORIZED FROM/TO COMMERCIAL AIRPORTS. GOVERNMENT TRANSPORTATION WILL BE PROVIDED FROM/TO ANDREWS AIR FORCE BASE.
9. FINANCIAL INFORMATION. A NON-REIMBURSABLE FEE WILL BE COLLECTED FROM ALL ATTENDEES AND SUPPORT STAFF PARTICIPATING IN SMS-11. THIS FEE COVERS COSTS ASSOCIATED WITH CATERED MEALS, REFRESHMENTS AND SOCIAL EVENTS ON THE OFFICIAL SCHEDULE. THIS FEE IS NOT REIMBURSABLE ON TRAVEL CLAIMS - FOR ATTENDEES ON OFFICIAL ORDERS, THE COST OF MEALS IS COVERED THROUGH PER DIEM. THE PREFERRED PAYMENT METHOD IS THROUGH THE ONLINE REGISTRATION PROCESS. ALTERNATE METHODS OF PAYMENT ARE TO: MAKE CHECKS PAYABLE TO "SPECIAL EVENTS FUND" AND HAND-DELIVER TO PENTAGON ROOM 4E531, OR MAIL TO SPECIAL PROJECTS DIRECTORATE, HQMC, PO BOX 25272, ARLINGTON, VA 22202-9272. ALL PAYMENTS MUST BE RECEIVED NLT 6 JULY 2011. BECAUSE OF THE REQUIREMENT TO PRE-ARRANGE CATERING, AN 'ACCEPT' RSVP FOR THIS EVENT OBLIGATES THE ATTENDEE TO THE AMOUNT DUE; NO ADJUSTMENTS WILL BE MADE AFTER 6 JULY 2011.
10. UNIFORMS. THE REQUIRED UNIFORMS AND CIVILIAN CLOTHING ARE DRESS BLUE/WHITE B (RIBBONS AND BADGES), SUMMER SERVICE "C," AND BUSINESS CASUAL. THE SMMC WILL HOST AN EVENING PARADE ON FRIDAY, 5 AUGUST 2011.
11. WEATHER. THE AVERAGE TEMPERATURES FOR WASHINGTON, DC IN AUGUST ARE 87 DEGREES (HI) AND 65 (LOW), WITH HUMIDITY AROUND 70 PERCENT. THE AREA AVERAGES APPROXIMATELY 3.9 INCHES OF RAIN IN AUGUST.
12. SMS-11 COMMAND CENTER
A. THE COMMAND CENTER WILL BE SET UP TO PROVIDE APPROPRIATE ADMINISTRATIVE AND LOGISTICAL SUPPORT TO ALL ATTENDEES. PERSONNEL AND RESOURCES ARE ASSIGNED TO THE COMMAND CENTER ACCORDING TO KNOWN REQUIREMENTS BASED ON THE OFFICIAL AGENDAS.
B. THE COMMAND CENTER WILL BE LOCATED IN THE HOTEL AND WILL BE OPERATIONAL FROM ABOUT 0800 ON 1 AUGUST 2011 UNTIL 0800 ON 5 AUGUST 2011. DURING THE SYMPOSIUM, THE COMMAND CENTER PLANS TO BE OPERATIONAL MONDAY THRU FRIDAY FROM 0600 TO 1900.
C. PROJECTED CAPABILITIES ARE:
(1) LIMITED UNCLASSIFIED PHONE
(2) UNCLASSIFIED FAX
(3) CLASSIFIED E-MAIL
(4) LIMITED COLOR/BLACK AND WHITE COPYING
(5) THE COMMAND CENTER WILL PROVIDE AND MAINTAIN CLASSIFIED WORKSTATIONS FOR SMS-11 ATTENDEES. THE WORKSTATIONS WILL BE LOCATED CLOSE TO, BUT NOT INSIDE OF, THE COMMAND CENTER.
(6) BRIEFINGS SUPPORT. THE COMMAND CENTER WILL BE PREPARED TO SUPPORT ALL KNOWN BRIEFERS' REQUIREMENTS. THE NORMAL ORGANIC AUDIO-VISUAL AND INFORMATION TECHNOLOGY CAPABILITIES AVAILABLE INCLUDES SCREENS, PROJECTORS, VIDEO PLAYERS, AND LAPTOPS CAPABLE OF USING COMPACT DISCS. IF ANY SUPPORT BEYOND THESE CAPABILITIES IS REQUIRED, PLEASE CONTACT MR. JOPLIN.
D.  LIMITATIONS. THE COMMAND CENTER WILL NOT HAVE ON-SITE CAPABILITY FOR CLASSIFIED FAX, SIPRNET EMAIL, AND SECURE VOICE COMMUNICATIONS (STU/STE). PLEASE CONTACT THE COMMAND CENTER SHOULD THE NEED EXIST FOR THESE SERVICES. ALL CLASSIFIED MATERIAL HANDLING/STORAGE MUST BE COORDINATED WITH THE COMMAND CENTER.
13. POINTS OF CONTACT
A.  SMMC OFFICE. CONTACT NUMBERS: COMMERCIAL (703) 614-8762, DSN 224-8762; FAX COMMERCIAL (703) 614-9359, DSN 224-9359.
B.  SPD
(1) CONTACT NUMBER: COMMERCIAL (703) 614-1515, DSN 224-1515.
(2) LEAD PROJECT OFFICER AND COMMAND CENTER OPERATIONS:
MR. RICHARD JOPLIN, E-MAIL: RICHARD.JOPLIN(AT)USMC.MIL.
(3) SPOUSE'S PROGRAM COORDINATOR: MAJOR M. MICHELLE MELENDEZ, EMAIL: MADELINE.MELENDEZ(AT)USMC.MIL.
(4) COMMAND CENTER OPERATIONS: MR. EDDIE GINN, EMAIL: EDDIE.GINN(AT)USMC.MIL.
14. SEMPER FIDELIS, JAMES F. AMOS, GENERAL, U.S. MARINE CORPS, COMMANDANT OF THE MARINE CORPS.//