R 261553Z NOV 13
UNCLASSIFIED/
MARADMIN 632/13
MSGID/GENADMIN/CMC WASHINGTON DC MRA MM//
SUBJ/APPROVAL OF THE HUMANITARIAN SERVICE MEDAL (HSM) FOR REPUBLIC OF PHILIPPINES RELIEF EFFORTS - SUPER TYPHOON JUAN (MEGI)//
REF/A/MSGID:DOC/SECNAV/22AUG2006//
REF/B/JOINT STAFF MEMORANDUM DTD 19 MAR 2013//
REF/C/MARADMIN 626/13//
NARR/REF A IS SECNAVINST 1650.1H, NAVY AND MARINE CORPS AWARDS MANUAL. REF B IS THE JOINT STAFF MEMORANDUM ANNOUNCING THE SUBJECT AWARD. REF C IS ADMINISTRATIVE INSTRUCTIONS FOR THE SUBMISSION OF RECOMMENDATIONS FOR THE HUMANITARIAN SERVICE MEDAL (HSM)//
POC/S. HASIB/SSGT/M AND RA, MM, MMMA/QUANTICO VA/TEL DSN: 278-9342 OR COML 703-784-9342/EMAIL:  SMB(UNDERSCORE)HQMC(UNDERSCORE)PERS (UNDERSCORE)AWARDS(AT)USMC.MIL//
GENTEXT/REMARKS/1.  THE PURPOSE OF THIS MARADMIN IS TO ANNOUNCE THE SUBJECT AWARD AND PROVIDE ADMINISTRATIVE INSTRUCTIONS TO IDENTIFY RECIPIENTS PROPERLY.  REF C OUTLINES GENERAL HSM PROCEDURES. PARTICIPATING INDIVIDUALS AND COMMANDS SHOULD REVIEW IT IN ITS ENTIRETY.
2.  ON 19 MARCH 2013, THE CHAIRMAN OF THE JOINT CHIEFS OF STAFF APPROVED THE HUMANITARIAN SERVICE MEDAL (HSM) FOR THE REPUBLIC OF THE PHILIPPINES RELIEF EFFORTS FOLLOWING SUPER TYPHOON JUAN (MEGI) ON 18 OCTOBER 2010.
3.  UNITS.  3D MARINE EXPEDITIONARY BRIGADE AND PARTICIPATING PERSONNEL OF AMPHIBIOUS SQUADRON ELEVEN, THE USS ESSEX AMPHIBIOUS READY GROUP  (USS ESSEX, USS DENVER, USS HARPERS FERRY), JOINT SPECIAL OPERATIONS TASK FORCE - PHILIPPINES (JSOTF-P), AND PATROL SQUADRON NINE.
4.  TIME PERIOD.  19 THROUGH 23 OCTOBER 2010
5.  ADMINISTRATIVE INSTRUCTIONS.  SECNAVINST 1650.1H, ARTICLE 420.18 OUTLINES THE CRITERIA FOR THE HSM FOR MARINES.  OF NOTE, THE REFERENCE REQUIRES "MERITORIOUS, DIRECT, NON-ROUTINE PARTICIPATION IN A SIGNIFICANT MILITARY ACT OR OPERATION OF A HUMANITARIAN NATURE."  ASSIGNMENT TO A LISTED UNIT OR PRESENCE IN THE DESIGNATED AREA DOES NOT ESTABLISH ELIGIBILITY FOR THE HSM.  A DESIGNATED ENDORSER MUST VERIFY INDIVIDUAL PARTICIPATION IN THE OPERATION.
5.A.  MMMA WILL ACCEPT VALIDATED ROSTERS OF QUALIFYING INDIVIDUALS VIA THE IMPROVED AWARDS PROCESSING SYSTEM (IAPS) WEBSITE DIRECTLY FROM THE DESIGNATED POCS BELOW ONLY.  FURTHER ENDORSEMENTS FROM COMMANDS ABOVE A DESIGNATED ENDORSER ARE NOT REQUIRED AND WILL UNNECESSARILY DELAY PROCESSING.
5.B.  DESIGNATED ENDORSERS, THEIR UNITS, AND CURRENT POCS ARE LISTED AT THE NUMBERED PARAGRAPHS BELOW.  UNITS SHOWN BELOW EACH DESIGNATED ENDORSER REFLECT THE TASK ORGANIZATION FOR THIS OPERATION.  ALL QUESTIONS REGARDING THIS AWARD SHOULD BE ROUTED VIA THE CHAIN OF COMMAND TO THE LISTED CURRENT POC.  SUBORDINATE UNIT ADJUTANTS SHOULD CONTACT THE POC FOR THE UNIT UNDER WHICH THEY DEPLOYED FOR INTERNAL COORDINATING INSTRUCTIONS FOR SUBMISSION OF QUALIFYING PARTICIPANTS.
5.B.1  CG, 3D MEB (MAJGEN MARK BRILAKIS)
               CURRENT POC: CAPT JOE SEYKORA,
               JOSEPH.SEYKORA(AT)USMC.MIL, DSN (315) 622-2507
                 AMPHIBIOUS SQUADRON ELEVEN
                 USS ESSEX AMPHIBIOUS READY GROUP
                 JSOTF-P
                 PATROL SQUADRON 9
5.B.2  CO, 31ST MEU (COL ANDREW MACMANNIS)
               CURRENT POC: CAPT MATTHEW KELLY,
               MATTHEW.C.KELLY(AT)USMC.MIL, DSN (315) 623-7771
                 BATTALION LANDING TEAM 1(SLASH)7
                 MARINE MEDIUM HELICOPTER SQUADRON 265
                 COMBAT LOGISTICS BATTALION 31
5.C.  MARINES MEETING THE ELIGIBILITY CRITERIA FOR THE AWARD, BUT NOT ASSIGNED TO ONE OF THE LISTED COMMANDS, SHOULD CONTACT THE ADJUTANT, 3D MEB FOR SUBMISSION BY THE MEB AS APPROPRIATE.
5.D.   TECHNICAL INSTRUCTIONS.
5.D.1  MMMA WILL ACCEPT ONLY EXCEL SPREADSHEET ROSTERS (HSM.CSV) VIA IAPS.  COMMANDS MUST DOWNLOAD THE CURRENT FORMAT FROM IAPS: HTTPS:(SLASH)(SLASH)WWW.MANPOWER.USMC.MIL(SLASH)IAPS(SLASH)CSV (SLASH)NON-CR(PERCENT)20BULK(PERCENT)20AWARD(PERCENT)20CSV (PERCENT)20FORMAT.CSV.  THE BLANK ROSTER MAY ALSO BE DOWNLOADED BY SELECTING "ROSTER" ON THE LEFT SIDE OF ANY HSM RECOMMENDATION AND CLICKING "DOWNLOAD EMPTY CSV FILE" UNDER OPTION 1. THE FORMAT OF THIS SPREADSHEET MUST NOT BE MODIFIED IN ANY WAY TO ENSURE THE "CAR-HSM" DATABASE AND EACH INDIVIDUAL MARINE'S RECORD IS PROPERLY UPDATED.
5.D.2.  FOR ADMINISTRATIVE CONVENIENCE, MMMA DOES NOT REQUIRE LISTED COMMANDS TO SUBMIT A SINGLE CONSOLIDATED ROSTER.  AT THEIR OPTION, THE LISTED COMMANDS MAY HAVE THEIR SUBORDINATE ORGANIZATIONS ORIGINATE AND ROUTE INDIVIDUAL HSM RECOMMENDATIONS IAW THE GUIDANCE BELOW.  MMMA WILL ONLY ACCEPT THESE HSM RECOMMENDATIONS FROM THE LISTED COMMANDS.  DIRECT SUBMISSIONS FROM OTHER COMMANDS WILL BE RETURNED WITHOUT ACTION.
5.D.3.  USE THE INFORMATION OF THE SENIOR ENLISTED MEMBER OF THE ATTACHED ROSTER AS THE RECIPIENT WHEN ORIGINATING THE AWARD IN IAPS WHENEVER POSSIBLE.  USING THE SENIOR ENLISTED MEMBER ALLOWS JUNIOR OFFICERS TO ORIGINATE THE AWARD RECOMMENDATION FOR ROUTING WHILE PROVIDING A RECOGNIZABLE NAME FOR SEARCHING WITHIN THE ARCHIVE.
5.D.4.  ALL COMMANDS ORIGINATING AWARD RECOMMENDATIONS FOR THIS HSM MUST CHOOSE "OCONUS" IN BLOCK 13 DROPDOWN OF THE IAPS FORM. COMMANDS MUST TYPE "MEGI 2010" (ALL CAPS) IN THE FREE TEXT BLOCK FOLLOWING THE DROP DOWN.  ATTACHED EXCEL ROSTERS MUST USE "MEGI 2010" (ALL CAPS) IN THE "OPERATION" COLUMN.  THESE ENTRIES WILL ALLOW CMC (MMMA) TO CONSOLIDATE A LIST OF ALL AWARDS ISSUED UNDER THIS AUTHORITY.
5.D.5.  SPREADSHEET GUIDANCE BY COLUMN.  TO ENSURE CONSISTENCY ACROSS COMMANDS AND SUBMISSIONS, USE THE FOLLOWING GUIDANCE FOR EACH COLUMN IN THE HSM.CSV SPREADSHEET.  THE HSM.CSV SPREADSHEET WILL BE UPDATED TO REFLECT THE COLUMN ORDER BELOW NLT 6 DEC.  ALL SPREADSHEET ENTRIES MUST USE ALL CAPS.
     (A) (SSN) ENTER FULL NINE DIGIT SOCIAL SECURITY NUMBER.   NO SPACES OR DASHES.  DO NOT INCLUDE THE LEADING ZERO FROM MCTFS.
     (B) (LNAME) MEMBER'S LAST NAME AS IT APPEARS IN MARINE CORPS TOTAL FORCE SYSTEM (MCTFS).
     (C) (FNAME) MEMBER'S FIRST NAME AS IT APPEARS IN MCTFS.
     (D) (MI) MIDDLE INITIAL.
     (E) (GRADE) ENTER THE MEMBER'S PAYGRADE (E.G. E4).   NO SPACES OR DASHES.
     (F) (BRANCH) ENTER THE MEMBER'S BRANCH OF SERVICE.  USE "USMC" OR "USN" AS APPROPRIATE (NO QUOTES).  MMMA RECORDS PARTICIPATION OF NAVY PERSONNEL ASSIGNED TO MARINE UNITS IN THE CAR - HSM DATABASE BUT CANNOT MAKE SERVICE-SPECIFIC RECORDS ENTRIES FOR NON-MARINES.  DO NOT SUBMIT NON-DON PERSONNEL.  THE HSM MUST BE PROCESSED BY EACH MEMBERS PARENT SERVICE.
     (G) (AWARD) ENTER THE AWARD CODE.  USE "HSM" (NO QUOTES) FOR ALL ROWS.
     (H) (OPERATION) ENTER THE OPERATION TITLE. USE "MEGI 2010" (NO QUOTES) FOR ALL ROWS.
     (I) (FM DATE) ENTER THE START DATE OF PARTICIPATION.  USE THE START DATE THE INDIVIDUAL BEGAN PARTICIPATION IN "MM(SLASH)DD (SLASH)YYYY" FORMAT.  DO NOT USE ANY DATE BEFORE 19 OCT 2010.
     (J) (TO DATE) ENTER THE END DATE OF PARTICIPATION.  USE THE END DATE THE INDIVIDUAL CEASED PARTICIPATION IN "MM(SLASH)DD(SLASH) YYYY" FORMAT.  DO NOT USE ANY DATE AFTER 23 OCT 2010.
     (K) (LOCATION) ENTER GEOGRAPHIC LOCATION. USE "PHILIPPINES" (NO QUOTES) FOR ALL ROWS.
     (L) (UNIT).  ENTER ABBREVIATED UNIT NAME.
     (M) (MATRIX) LEAVE BLANK.
     (N) (APPROVAL DATE) LEAVE BLANK.
5.D.6.  UPLOAD THE CSV SPREADSHEET ON THE ROSTER TAB THEN ATTACH AND UPLOAD THE SPREADSHEET TO THE IAPS RECORD UNDER THE ATTACHMENTS TAB.  AFTER MMMA PROCESSES THE IAPS RECORD, THE CONTENTS OF THE UPLOADED EXCEL SPREADSHEET FROM THE ROSTER TAB BECOMES INACCESSIBLE.  FOR HISTORICAL PURPOSES, ADDING A SECOND COPY OF THE SPREADSHEET AS AN ATTACHMENT ON THE ATTACHMENTS TAB RETAINS AN ENDURING RECORD.
6.  ANY QUESTIONS ON THE GUIDANCE CONTAINED IN THIS MARADMIN SHOULD BE DIRECTED TO THE POC LISTED ABOVE.
7.  RELEASE AUTHORIZED BY BGEN M.J. MONAHAN, DIRECTOR, MANPOWER MANAGEMENT DIVISION.//