MARADMINS : 233/16
R 021342Z MAY 16
MARADMIN 233/16
MSGID/GENADMIN/CMC WASHINGTON DC MRA MM//
SUBJ/FY17 STAFF NONCOMMISSIONED OFFICER (SNCO) PROMOTION BOARD SCHEDULE AND POLICIES//
REF/A/MSGID:MSG/CMC C4/211427ZDEC12//
REF/B/MSGID:DOC/CMC MMPR-2/14JUN2012//
REF/C/MSGID:DOC/CMC RAP/23DEC2015//
REF/D/MSGID:MSG/CMC/161850ZSEP15//
REF/E/MSGID:MSG/CMC MRA RA/211802ZAPR15//
REF/F/MSGID:DOC/CMC RA-CMT/02MAY2011//
REF/G/MSGID:MSG/CMC MRA RA/021734ZAUG11//
REF/H/MSGID:MSG/CMC MRA RA/231030ZJAN15//
REF/I/MSGID:DOC/CMC MMRP-30/13FEB2015//
REF/J/MSGID:DOC/CMC MMSR/7AUG2015//
REF/K/MSGID:DOC/MCCDC C40 OP/25JAN2008//
REF/L/MSGID:MSG/CMC/162200ZOCT14//
REF/M/MSGID:DOC/CMC MIFD/14JUL2000//
REF/N/MSGID:DOC/CMC C461TPS/08AUG2008//
REF/O/MSGID:MSG/CMC/261405ZSEP13//
NARR/REF A IS MARADMIN 733/12, USMC SOCIAL SECURITY NUMBER (SSN) REDUCTION IN USE PLAN, PHASE THREE. REF B IS MCO P1400.32D W/CH 2, MARINE CORPS PROMOTION MANUAL, VOLUME 2, ENLISTED PROMOTIONS (MARCORPROMMAN VOL 2 ENLPROM). REF C IS MCO 1001R.1L, MARINE CORPS RESERVE ADMINISTRATIVE MANAGEMENT MANUAL (MCRAMM). REF D IS MARADMIN 446/15, MCBUL 5314 ENLISTED CAREER FORCE CONTROLS (ECFC) PROGRAM. REF E IS MARADMIN 202/15 MARINE CORPS RESERVE (MCR) ENLISTED CAREER FORCE CONTROLS (ECFC). REF F IS MCO 1040R.35, RESERVE CAREER RETENTION AND DEVELOPMENT MANUAL. REF G IS MARADMIN 436/11, UPDATE TO MARINE CORPS TWICE PASS (2P) AND PROMOTION POLICIES FOR RESERVE ENLISTED MARINES. REF H IS MARADMIN 032/15, ACTIVE RESERVE (AR) PROGRAM ENLISTED CAREER FORCE CONTROLS (ECFC). REF I IS MCO 1610.7, PERFORMANCE EVALUATION SYSTEM (PES). REF J IS MCO 1900.16 W/CH 1, MARINE CORPS SEPARATION AND RETIREMENT MANUAL (MARCORSEPMAN). REF K IS MCO 1553.4B, PROFESSIONAL MILITARY EDUCATION (PME). REF L IS MARADMIN 521/14, UPDATE ENL ME PROM REQRS BY GDE AND ANNOUNCEMENT OF CMC-SPONSORED LCPL LDRSHIP-ETHICS AND CAREER CRS SEMINAR. REF M IS MCO P1070.12K W/CH 1, MARINE CORPS INDIVIDUAL RECORDS ADMINISTRATION MANUAL (IRAM). REF N IS MCO 6110.3 W/CH 1, MARINE CORPS BODY COMPOSITION AND MILITARY APPEARANCE PROGRAM (MCBCMAP). REF O IS MARADMIN 498/13, OFFICIAL MILITARY PERSONNEL FILE (OMPF) PHOTOGRAPH GUIDANCE//
POC/M. L. PETERS/MAJ/HD MMPR-2/-/TEL:DSN 278-9718 E-MAIL: MICHELLE.PETERS(AT)USMC.MIL//
GENTEXT/REMARKS/1. This MARADMIN announces the FY17 U.S. Marine Corps Staff Noncommissioned Officer (SNCO) Promotion Selection Board schedule and provides promotion guidance. Addresses, points of contact, e-mail addresses, and internet information mentioned in this MARADMIN are contained in paragraph 9. Reference (a) announces the third phase of reduction of use of the SSN. In accordance with the reference, any communication with Enlisted romotion Section will require the Marine to provide the EDIPI for
positive identification. See paragraph 7 for more details on this policy change and how it will affect update material requirements. The FY17 U.S. Marine Corps SNCO Promotion Selection Board schedule with approximate board length is as follows:
SgtMaj through MSgt 8 weeks convening 19 Oct 2016
Reserve SNCO 7 weeks convening 25 Jan 2017
GySgt 8 weeks convening 19 Apr 2017
SSgt 9 weeks convening 12 Jul 2017
2. Eligibility.
2.A. Per references (b) and (c), the eligibility criteria (i.e., date of rank (DOR) and armed forces active duty base date (AFADBD)) for each regular component (component code 11) and career designated active reserve (component code B1) SNCO selection board will be released via MARADMIN message approximately 60 days prior to the convening date of the selection board. Revisions to the eligibility criteria will be released approximately 30 days before the convening date of the board. Per references (b) and (c), the reserve ligibility criteria (i.e., DOR and pay entry base date (PEBD)) for
the Selected Marine Corps Reserve (SMCR), Individual Mobilization Augmentee (IMA), Limited Tour AR and Individual Ready Reserve (IRR) categories will be released via MARADMIN message approximately 90 days prior to the convening date of the Reserve SNCO Selection Board. Revisions to the eligibility criteria will be released approximately 45 days prior to the convening date of the board.
2.B. All component codes and reserve component codes may be verified by each Marine via Marine Online (MOL) by clicking personal info then viewing basic individual record (BIR). Component codes will be located at the top right of the form. Combinations of various reserve and component codes will determine which board a Marine will be considered and should be understood. Questions regarding reserve component codes and combinations thereof should be directed to the unit S-1 personnel.
2.C. Regular Component ECFC. Reference (d) announced updates to the ECFC policies for regular component Marines. Specifically, the service limitation for sergeant is 10 years or 2 failures of selection to staff sergeant. Promotion eligibility is not affected by previous failed selections. All existing service contracts will be honored regardless of service limitation constraints which means that Marines remain eligible for selection, regardless of failed selection opportunities, until their contract expires. Multiple examples illustrating the current policy are provided throughout the reference.
2.D. Reserve Component ECFC. Reference (e) and (f), announced updates to the Reserve ECFC policies and are based on two criteria: total qualifying years of service and total federal service. Reference (g) provides additional promotion policies for reserve enlisted Marines.
2.E. Active Reserve ECFC. Reference (h), announced updates to active reserve ECFC policies.
2.F. Prior Service Consideration. Marines who believe they should be considered eligible for the below zone by virtue of prior service, per paragraph 3202 of reference (b), must submit a request for prior service consideration with required source documents to CMC (MMPR-2) no later than the day prior to the convening date of the board. Figure 3-4 of reference (b) contains the format for the request. Replace the SSN with EDIPI in accordance with reference (a). Late submission of requests for consideration based on prior service will be filed without action. Command endorsement is not required.
2.G. Accelerated Fitness Reports. All current grade sergeants and staff sergeants who do not meet the below zone cutoff and have been properly recommended for accelerated promotion on fitness reports with periods ending within one year of the convene date of the particular SNCO promotion selection board will be placed into the below zone of the selection board per references (b) and (i), provided there is an allocation for that IMOS. Identification and eligibility of these Marines are contingent upon compliance with reporting procedures outlined in reference (i) and the timely receipt of the fitness reports by CMC (MMRP-30), i.e. within 30 days after the end of the reporting period. Per reference (b), failure to meet these requirements in a timely manner will not constitute remedial consideration for the Marine reported on.
2.H. Enlisted to Officer Programs. Warrant Officer selects who have not been appointed, Marines in the Marine Corps Enlisted Commissioning Education Program (MECEP) upon graduation of Officer Candidate School, Marines accepted in the Enlisted Commissioning Program (ECP), Marines in the Meritorious Commissioning Program Reserve (MCPR), Marines in the Nurse Corps Medical Enlisted Commissioning Program (NMECP), and Marines accepted in the Reserve Enlisted Commissioning Program (RECP) are eligible for noncompetitive consideration for promotion by Enlisted Promotion selection boards, provided they meet all other eligibility requirements. Identification of noncompetitive eligibility of Marines will be provided by Marine Corps Recruiting Command (MCRC) Officer Naval/Enlisted or the Separation and Retirement Branch (nurse program only) to CMC (MMPR-2) who will then ensure the records of all eligible Marines are forwarded to the board. Chapter 3, Section 5 of reference (b) applies.
2.I. Request for Nonselection. Some Marines eligible for promotion may plan to leave the Marine Corps and desire to write to the President of the board requesting to not be selected for promotion. Any Marine who writes such a letter to the board will still remain eligible and be considered for promotion and will incur a failure of selection if not selected for promotion by the board. A Marine with a pending or approved retirement date need not request to be not selected.
2.J. Marines who have previously been selected for promotion and refused to accept the appointment will not be considered.
2 K. Special Promotion Consideration in Conjunction with FMCR Request. Per references (d), (e), (f), (g), (h) and (j), Marines who have an expiration of active service (EAS) after the adjournment of the board and who must and have requested transfer to the FMCR due to ECFC or service limits may request special promotion consideration via correspondence to CMC (MMSR-2) for regular and career designated AR components. For all other reserve component Marines send requests to CMC (MMSR-5) provided the RECC is after the scheduled adjournment date of the promotion board. Requests for special promotion consideration along with request for transfer to FMCR must be received by MMSR-2 prior to the board convene date. This request can only be made if retirement or transfer to the FMCR has been requested or approved. To clarify, and in accordance with the references, special promotion consideration will not authorize a Marine to go beyond service limits.
2.K.1. Marines who submit a voluntary request to transfer to the FMCR, but are not required to transfer to the FMCR, are not eligible for promotion consideration.
2.K.2. Marines who are required to transfer to the FMCR due to declining PCS orders, or who have declined to reenlist/extend to carry out PCS or deployment orders, are not eligible for promotion consideration.
2.K.3. Marines authorized early approval of transfer FMCR requests (greater than 14 months prior to their transfer date) will not be eligible for special promotion consideration.
2.K.4. Reserve Points Requirements. Per reference (g), the following changes have been implemented.
2.K.4.a. IRR. To be considered eligible for promotion, all Marines in the IRR are required to have 50 points or more for the anniversary year that closed prior to the convene date of the board.
2.K.4.b. SMCR-IMA More Than One Year. SMCR-IMA if affiliated in respective component category more than one year before board convene date will have no minimum point requirement.
2.K.4.c. SMCR-IMA Within One Year. SMCR-IMA if affiliated in respective component category within one year before board convene date are required to have 50 points or more for the anniversary year that closed prior to the convene date of the board.
3. Professional Military Education (PME). The selection guidance (precept) for board members includes a reminder of the requirement for PME. All Marines who are eligible for consideration by an Enlisted Promotion Selection Board must have satisfied specified PME requirements designated in references (k) and (l) prior to the convening date of the board. Those Marines who have missing evidence of completion or have not completed the specified PME by 2359 (Eastern Standard Time) on the day prior to the convening date of the board, will be considered and briefed as not qualified for promotion. Also, missing information from a Marines official military personnel file (OMPF) is not sufficient grounds to grant a Marine remedial consideration for promotion. Therefore, it is extremely important the eligible Marine ensure their record is complete to include evidence of required PME completion which includes the certificate of completion in the OMPF. Additionally, Marines are encouraged to review their master br ief sheet (MBS) to ensure their PME completion is reflected. The MBS is only a tool to summarize a Marines record and is not considered official source documentation. Any updates to reference (k) will be published in the respective convening MARADMIN. The PME requirements for promotion to sergeant major through staff sergeant are as follows:
3.A. First sergeant to sergeant major: attend first sergeants course and regional master sergeant/first sergeant seminar.
3.B. Master sergeant to master gunnery sergeant: attend regional master sergeant/first sergeant seminar:
3.C. Gunnery sergeant to master sergeant or first sergeant: complete both the Marinenet DE Advanced Course (EPME7000AA) or the MCI DE 8200 Advance Course (must have been completed prior to 1 July 2012) and the Resident Advanced Course.
3.D. Staff sergeant to gunnery sergeant: complete the Marinenet DE Career Course (EPME6000AA) or MCI DE 8100 Career Course (must have been completed prior to 1 July 2014) and the resident Career Course at a Staff Noncommissioned Officer Academy or the Career Course Seminar DE Program.
3.E. Sergeant to staff sergeant: complete the Marinenet DE Sergeants Course (EPME5000AA) or the MCI DE 8100 Sergeant Course (must have been completed prior to 1 January 2014) and the Resident Sergeant Course.
4. Board Preparation Guidance. Even though Marines are subject to an ever-increasing pace of deployments and operational commitments, they still have an obligation to prepare for promotion consideration. Marines are advised to review reference (o) for guidance regarding submission of information, auditing the OMPF and MBS, fitness reports, and photographs, prior to the convening date of the board. Although mentioned in reference (b), Marines are reminded of the following:
4.A. Personal Responsibilities. Marines are personally responsible for ensuring the accuracy and completeness of their OMPF and MBS before the date the board convenes. Marines are responsible for conducting an audit of their records per reference (m) prior to the convening date of a promotion selection board. Regular component Marines may perform a self-audit by following instructions at MMRP homepage, then clicking MMRP-50 Officer/Enlisted Career Counseling link on the left, then click the OMPF and MBS self-audit document link at the bottom of the page and follow the instructions provided. The link to MMRP homepage is: https:(slash)(slash)www.manpower.usmc.mil(slash)portal(slash)page(slash)portal (slash)M(underscore)RA(underscore)home(slash)MM(slash) G(underscore)SB. Reserve Marines may perform an audit by going to the Reserve Affairs website and clicking at the Reserve Continuation and Transition (RCT) link and then clicking Career Counseling and further following instructions. The link to RCT home page is: https:(slash)(slash)www.manpower.usmc.mil(slash) portal(slash)page (slash)portal(slash)M(underscore)RA(underscore) home(slash)RA(slash) RCT.
4.A.1. Obtaining and Reviewing the OMPF. The most expeditious means of obtaining and viewing the OMPF and MBS is through OMPF Online via MOL. The MBS can also be obtained through the MMRP web site. Reference (m) provides amplification to assist in determining what documents are appropriate for inclusion in the OMPF.
4.A.2. OMPF Document Submission Guidelines. Marines are personally responsible for correcting deficiencies, missing information, or illegible documents present in either the OMPF or MBS with CMC (MMRP-20). Per reference (m), ensure any material sent to CMC (MMRP-20) for filing in the OMPF contains full name, grade, and the last four of SSN. If the last four of SSN is not on the material, then the material may or may not be filed in the OMPF in time to go before the selection board. Marines are reminded that any additions or deletions from their OMPF or MBS within the 12-month window should also be verified to ensure the accuracy and completeness of their record. OMPF documents may be e-mailed as a pdf attachment or faxed to CMC (MMRP-20). OMPF documents may also be mailed to CMC (MMRP-20), however, inclusion in the OMPF is substantially faster if the documents are e-mailed. See paragraph 9 (MMRP) for OMPF inquiries and document submission points of contact.
4.A.3. OMPF Document Submission Timelines. It is imperative that documents submitted to CMC (MMRP-20) for inclusion in the OMPF within 60 days of a selection board be conspicuously marked "Contains Documents For FY17 (appropriate board) Selection Board." With the exception of fitness reports, all OMPF documents, particularly digital photos, must be forwarded to and received by CMC (MMRP-20) at least two weeks prior to the convening date of the selection board in order to allow processing time to the OMPF. Marines are advised that the OMPF and MBS are distributed to the boardroom at least one week before the board convenes. Board eligible records continue to be updated until the convening date of the board, however, Marines are highly encouraged to submit all material no later than two weeks prior to the board for which they are eligible.
4.A.4. Career Counselors. Marines concerned with specific aspects of their record may contact their respective career counselors and should complete the instructions provided in paragraph
4.a. Active component Marines may contact CMC (MMRP-50). MMRP-50 contact information is listed in paragraph 9.c. Reserve Marines may contact the Reserve Continuation and Transition Branch (RCT) for assistance. RCT contact information is listed in paragraph 9.d.
4.A.5. Career Retirement Credit Record (CRCR). The CRCR provides documentation if a Reserve Marine has achieved the applicable minimum point requirement. The CRCR is a quantitative measure of active participation, summarizes retirement qualification and is used as a continuation eligibility determinant. It is the responsibility of each Reserve Marine to ensure the CRCR is accurate and certified prior to the convening date of the board. Per reference (c), screening will be conducted annually. Marines should identify discrepancies and provide updating or modifying CRCR information to their Inspector-Instructor or Commanding Officer during these screenings. Reserve unit Commanders will correct discrepancies via the unit diary. Marines can view their CRCR via MOL. Per reference (c), corrections must be annotated and returned by the command with supporting documentation (muster sheets, orders, historical NAVMC 798s, etc.) to Marine Corps Individual Reserve Support Activity (MCIRSA) listed in paragraph 9.e.
4.A.6. Reserve Qualification Summary (RQS). Per reference (c), Reserve component Marines (except Active Reserve) eligible for consideration for promotion may submit (optional) a complete RQS (HQMC version 1-06) as update material to the board no later than 2359 (Eastern Standard Time) on the day prior to the convening date of the board. The purpose of the RQS is to provide the board information not included in other official records or fitness reports. Blank RQS forms are available at Marine On-line, the Enlisted Promotion homepage, and the Reserve Affairs website.
4.A.7. Understanding How Lateral Moves Effect Your Eligibility.
4.A.7.a. Marines who have lateral move requests approved with an assigned new basic MOS (as reflected in MCTFS) before the convening date of their board, will be considered in the MOS for which the lateral move has been approved.
4.A.7.b. Marines with lateral move requests that are approved after the board has convened will not be eligible for consideration in their newly acquired MOS and will be deleted from the board population. These Marines will compete on the following years board, if eligible.
4.A.7.c. Marines who have made a lateral move and whose DOR and AFADBD place them in the above zone, but who have not been previously considered for selection in the promotion zone, will be considered in the promotion zone.
4.A.7.d. Marines who are selected in the incorrect IMOS by a board will be administratively deleted from the selection list and may rate remedial consideration for promotion in their correct MOS. Paragraphs 3100.3 and 3602.5 of reference (b) apply.
4.B. Commanders and Inspector-Instructors Responsibilities. In addition to being mindful of the eligible Marines responsibilities, Commanders must also:
4.B.1. Ensure this MARADMIN and subsequent convening MARADMINS are available to all Marines under their command.
4.B.2. Encourage all eligible Marines to understand the current component and reserve category being considered, and to review their OMPF, MBS, and MCTFS data.
4.B.3. Encourage all eligible Marines to submit digital photos to their OMPF.
4.B.4. Ensure all reporting officials comply with the fitness report timelines noted in reference (i).
4.B.5. Assist Marines with missing fitness reports or corrections to fitness reports.
4.B.6. Remind Marines to prepare for their board prior to deployment.
4.B.7. Understanding that some Marines may require additional support to prepare for their board, encourage regular component Marines to contact the Career Counselor Section (MMRP-50) for assistance and Reserve Component Marines to contact RCT for assistance.
4.B.8. Immediately notify the CMC (MMPR-2) via message or naval correspondence of eligible Marines who have an erroneous DOR, AFADBD, PEBD, reserve component code, or PMOS/IMOS in MCTFS to preclude erroneous consideration or nonconsideration.
4.B.9. Commanders must promptly report to CMC (MMPR-2) via naval message any approved MOS changes for eligible Marines that occur during the board, this includes reporting failures of MOS producing schools.
4.B.10. Counsel all Marines who request not to be selected per paragraph 3102.2e of reference (b). Paragraphs 3100.3j and 3102.1c provide amplification and also outlines additional responsibilities for commanders regarding the counseling of Marines on the promotion process.
4.B.11. Promptly report any Marine eligible for this board who is the subject of completed disciplinary action (by military or civilian authorities) not previously reported on earlier fitness reports. Disciplinary action is considered "complete" when convening authority action is adjudicated and reported by unit diary or courts-martial results of trial is released by Military Justice Officer or a Marine is found guilty at non-judicial punishment (NJP) and punishment is reported on unit diary or civilian court proceeding or counseling documentation is placed in Marines OMPF. If a Marine is exonerated via the appeal process or by convening authority action, remedial promotion consideration may be granted upon request. Messages will be submitted to CMC (MMPR-2) giving a full, detailed accounting of the matter, whether the action occurred prior to the convening of the board, during the board, or while the Marine was a member of a previous command. Messages should also be submitted regarding any eligible Marine who is administratively reduced, discharged, or is assigned to the Body Composition Program. Commanders are also reminded to make appropriate MCTFS entries, if warranted.
5. Fitness Reports. Fitness reports are due to CMC (MMRP-30) by the timelines noted in reference (i). The due date for fitness reports by rank is 90 days prior to the convening date of that board. Fitness reports should never be mailed directly to the President of the board. They will not be considered, and will not be added to a Marines OMPF. Only fitness reports within the OMPF will be considered by an enlisted promotion selection board. For fitness reports to become part of the OMPF, the reports must be submitted to CMC (MMRP-30). The Automated Performance Evaluation System (APES) is the primary means of submitting fitness reports. However, reporting officials may e-mail pdf copies to the MMRP-30 organizational mailbox so long as the mailers e-mail account can be confirmed as either the reporting seniors or reviewing officers .mil e-mail address. If mailing a paper version of a report to CMC (MMRP-30), it is imperative that the forwarding envelope be conspicuously marked "Contains Fitreps for FY17 appropriate board) Selection Board." Timely submission of fitness reports is critical for board eligible members as CMC (MMRP-30) will need time to review reports for accuracy and compliance. Commanders are ultimately responsible for the timely submission of fitness reports to CMC (MMRP-30) and ensuring that all fitness report timelines noted in reference (i) are followed.
5.A. Date Gaps. Correction of date gaps must be accomplished IAW chapter 8 and appendix m of reference (i). If missing reports are less than one year old, a reconstructed original is required. Copies of completed reports over one year old, must have all pages certified as true copies by either one of the reporting officials (RS-RO). For completion and submission of reports that are over one year old it is preferable that the original reviewing officer complete the report. However, CMC (MMRP-30) may act as the reviewing officer on reports that are not adverse on a case by case basis. Marines are reminded that requests for administrative changes to their fitness report records may take up to 30 days for completion. Due diligence for records correction timeliness rests solely on the Marine making the request.
5.B. Adverse Reports. Adverse reports must be reviewed per the provisions of chapter 5 of reference (i).
5.C. Height and Weight Standards. Eligible Marines must be in compliance with the height-weight standards prescribed in reference (n). Fitness reports submitted under reference (i) must contain a directed comment in Section I of the fitness report if the Marine exceeds height-weight standards and is not in compliance with percentage body fat limits. Marines who exceed the height-weight standards, and whose fitness reports do not include body fat information, must provide official documentation reflecting body fat percentage to the President of the board.
6. Photographs. Per refernces (m) and (o), SNCOS eligible for promotion consideration are required to submit an official photo taken within 12 months of the convening date of the board. While absence of a current photograph is not a reason for non-selection in and of itself, an updated photograph or letter explaining absence of photograph is one of the many elements viewed by a selection board in deliberations as to who is best qualified for selection. Reference (o) outlines digital photograph submission specification requirements.
6.A. Digital. Digital photographs are the preferred form of photograph as they can be electronically filed in the OMPF. For the purpose of clarity, the photo should be taken against a plain light-colored background. Digital photographs are to be submitted to the CMC (MMRP) at smb.manpower.mmrp.ph(at)usmc.mil via an authorized Combat Camera (COMCAM). If a Marine does not have access to a COMCAM, but some other means of taking a digital photograph is available, the photograph may be e-mailed via the commands organizational mailbox or via the Commanding Officer, Executive Officer, Inspector-Instructor, Marine Security Guard Detachment Commander, Command Sergeant Major, or Senior Executive to the following e-mail address: smb.manpower.mmrp.ph(at)usmc.mil. Marines who submit a digital photograph to the OMPF may confirm receipt by reviewing their OMPF via MOL, checking the MMRP homepage or contacting the CMC (MMRP-20).
6.B. Hardcopy. Hardcopy photographs may also be submitted directly to the CMC (MMPR-2) at the address listed in paragraph 9. Marines who choose to submit a hard copy photo directly to the President of the board must strictly adhere to regulations provided in references (m) and (o). Hard copy photos submitted to the President of the board will not be included in the OMPF. Verification of hard copy photos submitted directly to the President of the board can be accomplished through the Enlisted Promotion homepage (MMPR-2).
6.C. Outdated-Missing Photographs. If a photograph cannot be forwarded due to extenuating circumstances, eligible Marines are highly encouraged to submit correspondence to the board, verified by the Commander, documenting height and weight. Marines who exceed height-weight standards, but are in compliance with body fat percent limits, must provide appropriate certification by the command of current body fat percentage.
6.D. Photos and Personal Responsibility. Each Marine must ensure photographs are properly taken, timely submission requirements are met and their photograph is submitted and received by the board. Marines who do not submit a current photograph or letter to explain the lack of a photograph are putting themselves at a disadvantage before the board and are highly unlikely to be selected. Marines who neglect to exercise due diligence in confirming their photograph posted to their OMPF within 2 business days of submission and who neglect to provide evidence they identified the error with MMRP before the convening date are unlikely to receive favorable endorsement for remedial promotion consideration. Marines are personally responsible to ensure their photo posts to their OMPF within 2 business days of submission via MOL. If the photo fails to post the individual Marine must contact MMRP to identify the issue for resolution in order that the selection board properly considers the photo.
6.E. Reviewing Photo Submission. Marines are responsible for verifying receipt of photo by CMC (MMRP-20). The primary most expeditious means of confirming photo receipt is through OMPF online via MOL. Photos will be available for viewing on OMPF online within 48 hours of photo receipt by CMC (MMRP-20). The date of the photograph, as noted on the photograph title board, is considered the primary date of determining the 12 month photograph eligibility window for selection boards. Marines are advised that although a photo may be over 12 months old, the photo will remain in the OMPF until an updated photo is submitted.
7. Communication with the President of the Board. Personal communications must be received no later than 2359 (Eastern Standard Time) on the day prior to the convening date of the board. Address all communications, to include update material, to the President of the appropriate board.
7.A. Forwarding Communication to the Board. Marines may submit communications via U.S. Mail, priority or next day packages, fax, or e-mail. U.S. Mail and priority-next day U.S. Mail is not delivered directly to Harry Lee Hall, therefore, anticipate a 2-3 day lag time for further delivery to building 17, Harry Lee Hall. Commercial next day carriers deliver directly to Harry Lee Hall, excluding weekends and holidays. Marines with the capability to scan their documents may send the scanned documents via e-mail directly to the organizational mailbox for CMC (MMPR-2). Ensure the e-mail subject line reads "Update Material For The FY17 (appropriate board) Selection Board." Material may also be hand-delivered, no later than 2359 (Eastern Standard Time) on the day prior to the convening date of the board, to the main entrance of Harry Lee Hall, Marine Corps Base, Quantico, Virginia.
7.B. Update Material. Marines may submit any information or material they deem important for consideration before the board with the exception of copies of fitreps and digital photos. Marines should understand that update materials sent directly to the President of the board do not become part of a Marines OMPF and update material is destroyed upon final approval of the board. The following guidelines apply, regardless of the means by which a Marine submits material, i.e., mail, fax, e-mail, etc.:
7.B.1. Provide your EDIPI on all correspondence in order to achieve positive identification and proper distribution of the material for consideration.
7.B.2. Update material must be submitted under cover letter with the update material as enclosures (a sample cover letter is available at the Enlisted Promotion homepage).
7.B.3. The cover letter must be addressed to President, FY17 (appropriate board) Selection Board (see paragraph 9a for complete address).
7.B.4. Update material must be from the eligible Marine.
7.B.5. The cover letter must be personally signed by the eligible Marine. Material submitted without a cover letter or received after 2359 (Eastern Standard Time) on the day prior to the convening date of the board will not be submitted to the board.
7.C. Update Material Receipt Verification. Marines are personally responsible for ensuring CMC (MMPR-2) has physically received update material before 2359 (Eastern Standard Time) the day prior to the convening of the board, and may verify receipt of the material sent to the President of the board via the Enlisted Promotion homepage or by contacting CMC (MMPR-2). This website will populate within one week of the convening date. In order to verify receipt of material sent to MMRP, (i.e. update material for inclusion to the OMPF and digital photograph), go to OMPF online via MOL. This site updates within approximately 24 hours after the material is received. MMRP will push the information to the digital board room.
8. Reserve to Active Component Transfer. Marines selected for promotion by a reserve board who subsequently transfer to the regular component prior to their selection number being reached, will not be authorized to retain their promotion selection, but will compete for selection on the next active component SNCO selection board for which they are eligible per reference (b).
9. Addresses, Points of Contact, and Internet Information.
9.A. Address for the President of the Board: President FY17 (appropriate board) Headquarters, U.S. Marine Corps (MMPR-2) Harry Lee Hall, 17 Lejeune Road Quantico, VA 22134-5104 Board Support: (703) 784-9712/9713/9171, DSN: 278-9712/9713/9717 Fax Material To: (703) 784-9884 DSN: 278-9884
9.B. Enlisted Promotion Section (MMPR-2) Address: Commandant of the Marine Corps, Headquarters, U.S. Marine Corps (MMPR-2) Harry Lee Hall, 17 Lejeune Road Quantico VA 22134-5104 Phone Numbers: 703-784-9717/9718, SNCO Board Eligibility: 703-784-9711 DSN: 278-9711 Fax: 703-784-9882 or DSN: 278-9882 E-mail material to: enlistedpromotions(at)usmc.mil. Enlisted Promotion Homepage: www.manpower.usmc.mil, select "Active Marine”, "Manpower Management (MM)," "Promotion Branch," then "Enlisted Promotions." From there, to find:
9.B.1. Eligibility/Update Material Received: click on the "my eligibility" link on the left side of the page. If in the eligible population, data will populate and any update material received will be marked accordingly.
9.B.2. Information For Preparing For A Board: click on "SNCO Promotions," "SNCO Selection Boards," "Preparing For A Board."
9.B.3. Sample Cover Letter: click on "SNCO Promotions," "Sample Cover Letter" under the "Reference" section.
9.B.4. RQS (HQMC version 1-06): "SNCO Promotions," "SNCO Promotions," "Reserve Boards," click on "Reserve Qualification Summary Form" under the "Reference" section.
9.C. Manpower Management Records And Performance Branch
9.C.1. CMC (MMRP-20) OMPF Section. Questions concerning the OMPF can be sent by the following means:
9.C.1.a. Address:
Commandant of the Marine Corps
Headquarters, U.S. Marine Corps
(MMRP-20), 2008 Elliot Road
Quantico, VA 22134-5030
9.C.1.b. Phone Numbers: 703-784-5640 DSN: 278-5640, OMPF Customer Service: 703-784-5640, DSN: 278-3906/3907/5640, Digital Photos: 703-784-3950 DSN: 279-3950
9.C.1.c. Fax To Comm: 703-784-5682 DSN: 278-5682
9.C.1.d. E-mail: smb.manpower.mmrp-20(at)usmc.mil
9.C.2. CMC (MMRP-30) Performance Evaluation Section: 703-784-3993 DSN: 278-3993 or toll free 1-877-301-9953.
9.C.3. CMC (MMRP-50) Enlisted Career Counseling And Evaluation Unit.
9.C.3.a. Phone Numbers: 703-784-9241 or toll free 1-800-833-2320.
9.C.3.b. Homepage: www.manpower.usmc.mil, select "Active Marine," "Manpower Management (MM)," then "Record And Performance Branch (MMRP)," then "MMRP-50 Officer-Enlisted Career Counseling." From this homepage, Active Duty Marines can get more information on receiving career counseling guidance and preparing for a board.
9.D. Reserve Affairs Division:
9.D.1. Reserve Continuation and Transition Branch (RCT), Phone Numbers: 703-784-9143/9144/9584/9585, DSN: 278-9143/9144/9584/9585 or toll free 1-877-415-9275 (option 5).
9.D.2. Reserve Affairs Division Homepage: www.manpower.usmc.mil, select "Reserve Marine.: From this homepage, Reserve Marines can set up a counseling appointment and review information regarding preparing for a board.
9.E. CRCR Correction Submissions: Marine Corps Individual Ready Support Activity (MCIRSA), 2000 Opelousas Ave, New Orleans, LA 70114
9.F. CMC (MMSR) Separation and Retirement Branch, 3280 Russell Road, Quantico, VA 22134-5103.
9.F.1. MMSR-2, regular retirement (regular component, Career Designated AR, and Reserve Marines in active duty sanctuary), Phone Number: 703-784-9324 DSN: 278-9324.
9.F.2. MMSR-5, Reserve Retirement (all other Reserve Marines), Phone Number: 703-784-9306/9307 DSN: 278-9306/9307.
10. Commanders are directed to disseminate the information contained in this MARADMIN to the total force under their cognizance.
11. Release authorized MajGen Craig Q. Timberlake, Director, Manpower Management Division.//