FY16 STAFF SERGEANT SELECTION BOARD
Date Signed: 5/12/2016 | MARADMINS Number: 250/16
MARADMINS : 250/16
R 120808Z MAY 16
MARADMIN 250/16
MSGID/GENADMIN/CMC WASHINGTON DC MRA MM//
SUBJ/FY16 STAFF SERGEANT SELECTION BOARD//
REF/A/MSGID:MSG/CMC/041251ZMAY15//
REF/B/MSGID:DOC/MCCDC C 40 OP/25JAN2008//
REF/C/MSGID:DOC/CMC MMPR-2/14JUN2012//
REF/D/MSGID:DOC/MIFD/14JUL2000//
REF/E/MSGID:MSG/CMC/261405ZSEP13//
REF/F/MSGID:DOC/MMRP-30/13FEB2015//
REF/G/MSGID:MSG/CMC/161850ZSEP15//
REF/H/MSGID:DOC/MMSR/7AUG2015//
REF/I/MSGID:DOC/CMC C461TPS/08AUG2008//
REF/J/MSGID:MSG/CMC/210456ZFEB13//
NARR/REF A, MARADMIN 226/15, FY 2016 STAFF NONCOMMISSIONED OFFICER PROMOTION SELECTION BOARD SCHEDULE AND POLICIES. REF B, MCO 1553.4B, PROFESSIONAL MILITARY EDUCATION (PME). REF C, MCO P1400.32D W/CH 2, MARINE CORPS PROMOTION MANUAL, VOLUME 2, ENLISTED PROMOTIONS (MARCORPROMMAN VOL 2 ENLPROM). REF D, MCO P1070.12K W/CH1, MARINE CORPS INDIVIDUAL RECORDS ADMINISTRATION MANUAL (IRAM). REF E, MARADMIN 498/13, OFFICIAL MILITARY PERSONNEL FILE (OMPF) PHOTOGRAPH GUIDANCE. REF F, MCO 1610.7, PERFORMANCE EVALUATION SYSTEM (PES). REF G, MARADMIN 446/15, MCBUL 5314 ENLISTED CAREER FORCE CONTROLS (ECFC) PROGRAM. REF H, MCO 1900.16 W/CH1, MARINE CORPS SEPARATION AND RETIREMENT MANUAL (MARCORSEPMAN). REF I, MCO 6110.3 W/CH 1, MARINE CORPS BODY COMPOSITION AND MILITARY APPEARANCE PROGRAM (MCBCMAP). REF J, MARADMIN 085/13, CANCELLATION OF MARINE CORPS INSTITUTE SERGEANTS COURSE AND THE ACTIVATION OF THE MARINENET INTERACTIVE MULTIMEDIA INSTRUCTION SERGEANTS COURSE DISTANCE EDUCATION PROGRAM. POC/M. L. PETERS/MAJ/HD MMPR-2/-/TEL: DSN:278-9718/EMAIL:MICHELLE.PETERS(AT)USMC.MIL//
GENTEXT/REMARKS/1.  As announced by reference (a), the FY16 Staff Sergeant Selection Board will convene on Wednesday, 13 July 2016 at Harry Lee Hall, Marine Corps Base, Quantico, VA, for a period of about 9 weeks.
2.  Professional Military Education (PME).  The selection guidance (precept) for board members includes a reminder of the requirement for PME.  Marines are advised to ensure that course completion information is included in their official military personnel file (OMPF).  Additionally, Marines are encouraged to review their master brief sheet (MBS) to ensure their PME completion is reflected.  The MBS is a tool and is not considered official source documentation.  As a reminder, Marines "eligible for selection" missing evidence of required PME will be briefed as "not qualified" for selection.
3.  Per reference (b), the PME requirements for promotion to staff sergeant are as follows:  all Marines who are eligible for consideration by the Staff Sergeant Selection Board must have PME requirements completed prior to 12 July 2016.  Those Marines who have not completed the appropriate level PME by 2359 eastern standard time (EST) on 12 July 2016 will be considered not qualified for promotion.  Sergeants eligible for consideration to staff sergeant must have completed the Sergeant Course Distance Education Program (EPME5000AA) to be considered fully qualified.  The completion of resident PME courses will not fulfill nonresident PME requirements.  Per reference (j), effective 1 July 2013, the Sergeant Distance Education Program (MCI Program 8010) was discontinued and replaced by the Sergeant Course Distance Education Program (EPME5000AA).  Students that were enrolled in the former 8010 program are not required to transition to the EPME version course if completed before 1 January 2014.  Completion of the 8010 program will appear identical for both the original version course and new EPME version course in the Marine Corps Total Force System(MCTFS).  It is critical that eligible Marines ensure their record includes evidence of PME completion.
4.  Commanders will:
4.a.  Ensure each eligible Marine within their command is notified of their promotion eligibility.
4.b.  Ensure the accuracy of data elements in the MCTFS for those Marines eligible for promotion consideration regardless of zone.  Specific data elements include, but are not limited to date of rank (DOR), armed forces active duty base date (AFADBD), PME, service schools, billet description, primary military occupational specialty (PMOS), intended military occupational specialty (IMOS), training scores, personal awards, assignment to and removal from the body composition program (BCP), etc.  Any corrections should be reported in MCTFS and submitted as update material by the eligible Marine to the President of the FY16 Staff Sergeant Selection Board.
4.c.  Ensure those eligible Marines who are voluntarily requesting not to be selected are counseled per reference (c) and submit their requests in the proper format.
4.d.  Ensure each eligible Marine submits a photograph in accordance with references (d) and (e).
4.e.  Assist eligible Marines in correcting incomplete fitness reports in accordance with the procedures outlined in chapter 8 and Appendix I of reference (f).
5.  Prior Service Consideration.  Marines who believe they should be considered eligible for the below zone by virtue of prior service, per paragraph 3202 of reference (c), must submit a request for prior service consideration with required source documents to CMC (MMPR-2) no later than 2359 EST on 12 July 2016.  Figure 3-4 of reference (c) contains the format for the request.  Late submission of requests for consideration based on prior service will be filed without action.  Command endorsement is not required.
6.  All sergeants who have been properly recommended for accelerated spromotion on fitness reports with periods ending between 15 July 2015 through 12 July 2016 will be considered for accelerated promotion by the selection board.  Identification and eligibility of these Marines are contingent upon compliance with reporting procedures outlined in reference (a) and the timely receipt of the fitness reports by the CMC (MMRP-32), i.e. within 30 days after the end of the reporting period.
7.  The table below lists the MOSs that "feed to" the IMOS at the next higher grade indicated.  Marines serving in a basic MOS will be considered in their IMOS.  Marines who have a PMOS listed in column (a) as a feeder MOS will compete for promotion to the IMOS listed in column (b), provided they meet the eligibility requirements listed in paragraph 8.  Note:  As zones and allocations are subject to change prior to or during the board, all Marines are reminded of their responsibility for the completeness and accuracy of their records.
7.A.  Sergeant to staff sergeant feeder MOS:  for proper order read left to right, i.e. column (A) to column (B).
COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B)
0111       0111       0161       0161       0211       0211
0231       0231       0241       0241       0261       0261
0311       0369       0313       0313       0321       0321
0331       0369       0341       0369       0351       0369
0352       0369       0365       0369       0372       0372
0411       0411       0431       0431       0451       0451
0481       0481       0511       0511       0612       0619
0621       0629       0623       0629       0627       0629
0651       0659       0689       0689       0811       0811
0842       0848       0844       0848       0847       0848
0861       0861       1141       1141       1142       1142
1161       1161       1171       1171       1316       1316
1341       1341       1345       1345       1361       1361
1371       1371       1391       1391       1812       1812
1833       1833       2111       2111       2131       2131
2141       2141       2146       2146       2147       2147
2161       2161       2171       2171       2311       2311
2336       2336       2621       2621       2631       2631
2651       2651       2671       2671       2673       2673
2674       2674       2676       2676       2821       2823
2823       2823       2831       2862       2841       2862
2847       2862       2862       2862       2871       2874
2874       2874       2887       2887       3043       3043
3044       3044       3051       3051       3052       3052
3112       3112       3381       3381       3432       3432
3451       3451       3521       3529       3531       3537
4133       4133       4341       4341       4421       4421
4612       4612       4641       4641       4671       4671
4821       4821       5512       5512       5524       5524
5711       5711       5811       5811       5821       5821
5831       5831       5939       5939       5948       5948
5951       5951       5952       5952       5953       5953
5954       5954       5974       5974       5979       5979
6042       6042       6046       6046       6048       6048
6062       6062       6073       6073       6074       6074
6092       6092       6113       6113       6114       6114
6116       6116       6123       6123       6124       6124
6132       6132       6153       6153       6154       6154
6156       6156       6173       6173       6174       6174
6176       6176       6212       6212       6213       6213
6216       6216       6217       6217       6218       6218
6222       6222       6223       6223       6227       6227
6242       6276       6252       6252       6253       6253
6256       6256       6257       6257       6258       6258
6276       6276       6282       6282       6283       6283
6286       6286       6287       6287       6288       6288
6313       6313       6314       6314       6316       6316
6317       6317       6323       6323       6324       6324
6326       6326       6332       6332       6333       6333
6336       6336       6337       6337       6338       6338
6386       6386       6423       6423       6432       6432
6469       6469       6483       6483       6492       6492
6499       6499       6531       6531       6541       6541
6672       6672       6694       6694       6842       6842
7011       7011       7041       7041       7051       7051
7212       7212       7236       7236       7242       7242
7251       7257       7257       7257       7314       7314
7372       7372
8.  The tentative allocations, zones, and AFADBD cutoffs are identified below.  Marines who have a DOR that is earlier than the DOR identified for a zone are eligible for consideration in that zone for that IMOS.  When an AFADBD is specified, it pertains only to those Marines with the listed DOR.  The AFADBD is not applicable for determining eligibility of those Marines whose DOR is earlier than the DOR listed.  Refer to paragraph 3102.3 of reference (c).  The tentative allocations, zones, and AFADBD cutoffs are as follows:
           ABOVE ZONE          PROMOTION ZONE      BELOW ZONE
IMOS ALLOC  JR DOR    AFADBD    JR DOR    AFADBD    JR DOR   AFADBD
0111  177  20130301  20080811  20140202    NA      20140601   NA
0161    9  20110401    NA      20140101  20071113  20140202   NA
0211   82  20130601    NA      20140901    NA        NA       NA
0231   65  20130601  20091019  20140601  20100125  20140601   NA
0241   27  20120301  20070521  20121201    NA      20130901 20090728
0261    4  20121201    NA      20130701    NA      20140501   NA
0313   29  20130301  20070820  20140601  20090622  20140601   NA
0321   26  20120501  20080325  20120801  20081020  20130501   NA
0369  244  20110801  20060613  20130201    NA      20131101 20080728
0372   97  20120201    NA      20130901  20090824  20140601   NA
0411   23  20130401    NA      20140202    NA      20140601   NA
0431  104  20130601    NA      20140901    NA        NA       NA
0451   15  20130601    NA      20140501  20090713  20140501   NA
0481   33  20121001  20090112  20130701  20101213  20131001   NA
0511   10  20130502    NA      20140501  20090112  20140601   NA
0619   45  20110701  20070116  20130301    NA      20140101 20080708
0629  152  20110101  20070709  20120501    NA      20130901 20091201
0659  170  20130601    NA      20140901    NA        NA       NA
0689   46  20130601    NA      20140401  20100615  20140601   NA
0811   30  20111101    NA      20120901  20070716  20130401 20081215
0848   26  20130601    NA      20140901    NA        NA       NA
0861   64  20130601    NA      20140901    NA        NA       NA
1141   13  20121001  20060522  20130901  20060601  20131201 20090209
1142   10  20121001  20070129  20130601  20080721  20140101 20081027
1161    8  20110301    NA      20121101  20071113  20130901   NA
1171   13  20120101  20080128  20130401    NA      20140501 20091019
1316    2  20110801    NA      20120301    NA      20130601   NA
1341   20  20091001  20041025  20110701    NA      20130201 20070222
1345   29  20100101    NA      20111101    NA      20130202   NA
1361    2  20100601    NA      20110401    NA      20111001   NA
1371   48  20101101  20060712  20120301  20080114  20130701 20090106
1391   27  20111101  20070116  20130401    NA      20140101 20100809
1812   15  20130601    NA      20140502  20100726  20140502   NA
1833   30  20100601    NA      20120101  20071105  20131001 20080902
2111   28  20120601    NA      20130601  20081201  20140101 20090706
2131    5  20121001  20050705  20130401    NA      20140101   NA
2141   11  20110801    NA      20120501    NA      20130301 20081121
2146    9  20121101    NA      20130401    NA      20131101 20091116
2147    5  20111001    NA      20120301    NA      20121001   NA
2161   11  20130501    NA      20140701    NA      20140801   NA
2171    6  20111201  20070604  20121201    NA      20130801 20060828
2311   23  20121001  20080107  20130802    NA      20140101 20101012
2336   33  20121001    NA      20130401    NA      20130901   NA
2621   58  20130601    NA      20140901    NA        NA       NA
2631   12  20130601    NA      20140802    NA        NA       NA
2651   20  20130401    NA      20131201  20090706  20140601   NA
2671    9  20111001  20080520  20140601  20090323  20140601   NA
2673    6  20120501    NA      20130401  20090420  20140101   NA
2674    6  20111001  20060522  20130801    NA      20140101   NA
2676    4  20121001    NA      20130401  20081027  20130401   NA
2823    5  20130501    NA      20140501    NA        NA       NA
2862  108  20121101  20070212  20140502    NA      20140601   NA
2874    2  20130501    NA      20131101    NA        NA       NA
2887    5  20130101    NA      20140501    NA        NA       NA
3043   95  20130201    NA      20140101  20090921  20140601   NA
3044    8  20130501    NA      20131201    NA      20140601   NA
3051   48  20101101  20050502  20120802  20080805  20131101   NA
3052    4  20100802    NA      20120101    NA      20120701   NA
3112   18  20130601    NA      20140202  20100908  20140601   NA
3381   47  20120301    NA      20130901  20090831  20140601   NA
3432   18  20130601    NA      20140501  20090831  20140601   NA
3451   30  20130601    NA      20140901    NA        NA       NA
3529   68  20110801    NA      20120501  20080707  20130601 20081104
3537  135  20110302    NA      20121201  20070924  20131101 20090323
4133    8  20130201    NA      20140802    NA        NA       NA
4341   10  20130601    NA      20140201  20091013  20140501   NA
4421   30  20130601    NA      20140901    NA        NA       NA
4612    2  20120802    NA      20140202    NA      20140501 20081027
4671    3  20120101    NA      20121201    NA      20130801   NA
4821   20  20110901  20071203  20120901    NA      20130301 20081104
5512    3  20121101    NA      20130601    NA      20140101   NA
5524    7  20110801  20070116  20111101    NA      20120618   NA
5711   29  20120801  20070402  20140401  20090527  20140601   NA
5811   69  20130601    NA      20140501  20091019  20140601   NA
5821   17  20130601    NA      20140502  20100111  20140502   NA
5831   19  20130501    NA      20140501    NA      20140601   NA
5939    2  20130401  20070410  20131001  20060822  20131201 20060718
5948    7  20130601    NA      20140101    NA        NA       NA
5952    8  20130601    NA      20140801    NA        NA       NA
5953   12  20130601    NA      20140801    NA        NA       NA
5954    7  20130501    NA      20140901    NA        NA       NA
5974    6  20130501    NA      20140601    NA        NA       NA
5979    4  20130501    NA      20140601    NA        NA       NA
6042    3  20110401    NA      20120401  20070925  20130501   NA
6046   32  20121201  20080609  20140101    NA      20140601   NA
6048   30  20121102    NA      20140401  20080908  20140601   NA
6062    7  20130502    NA      20140101    NA      20140601   NA
6073    2  20080901  20030623  20081101  20031103  20081201   NA
6092   14  20130601    NA      20140501    NA        NA       NA
6113   25  20130601    NA      20140601    NA        NA       NA
6114   22  20120201  20070116  20140201  20090908  20140601   NA
6116   38  20120802    NA      20140901    NA        NA       NA
6123    4  20110401    NA      20121001  20060801  20140101   NA
6124    5  20110701  20060619  20120601    NA      20130401   NA
6132    8  20130501    NA      20140601    NA        NA       NA
6153    9  20111101  20080107  20120801    NA      20131201 20090623
6154   21  20120802    NA      20140401  20080714  20140601   NA
6156   11  20101201  20070808  20111201    NA      20130401   NA
6173   14  20130101    NA      20140101    NA      20140501   NA
6174   10  20111001    NA      20130301  20060605  20140101   NA
6176    7  20101201  20070103  20110401    NA      20120501 20060717
6212    4  20120401    NA      20130601    NA      20140301   NA
6216    7  20130601  20071030  20140501  20091102  20140601   NA
6217   24  20130601    NA      20140702    NA        NA       NA
6218    5  20110601    NA      20120301  20061011  20121201   NA
6222    3  20110801    NA      20121201    NA      20140101 20090427
6223    2  20080801    NA      20131201    NA      20140401 20071030
6227    2  20120701    NA      20130802    NA      20140301 20081020
6252    4  20120501    NA      20130601    NA      20140401 20070702
6256    6  20130202    NA      20140901    NA        NA       NA
6257    9  20130501    NA      20140901    NA        NA       NA
6276   17  20121101    NA      20140501    NA        NA       NA
6282    2  20130601    NA      20140501  20080825  20140501   NA
6286    3  20120301    NA      20130502    NA      20140101 20101206
6287    4  20130301    NA      20140501    NA        NA       NA
6314    4  20130401  20081208  20130601    NA      20140101 20100712
6316    4  20130501    NA      20140601    NA        NA       NA
6317   10  20100701    NA      20130202    NA      20140501   NA
6323    7  20110501  20061127  20120301    NA      20120801   NA
6324   10  20100401  20060501  20100901    NA      20111001   NA
6326   32  20110801    NA      20131201  20081014  20140601   NA
6332    7  20111001  20060612  20120801    NA      20130901 20080107
6336    5  20120501    NA      20140202    NA        NA       NA
6337    4  20110801    NA      20130801  20071015  20140401   NA
6338   10  20101101  20060109  20130401    NA      20140401   NA
6423    6  20120501    NA      20130901    NA      20140101   NA
6432    4  20120101    NA      20130401    NA      20130901 20090120
6483   10  20130301    NA      20140101  20080825  20140601   NA
6492    6  20130501    NA      20140101  20080603  20140601   NA
6499    6  20130101  20080714  20130601  20081209  20140501 20080818
6531   23  20120501    NA      20130901    NA      20140502   NA
6541    5  20110501  20050808  20110701    NA      20120201 20061016
6672   31  20120401    NA      20130802  20081014  20140101 20090817
6694    2  20101001  20040802  20101101    NA      20110801 20060227
6842   11  20120101    NA      20131101    NA      20140601   NA
7011   11  20130202    NA      20140601    NA        NA       NA
7041   16  20130601    NA      20140101  20091026  20140601   NA
7051   30  20130201  20080812  20140101    NA      20140601   NA
7212    9  20100801    NA      20120201  20070611  20130501   NA
7236   15  20130401    NA      20140601  20110124  20140601   NA
7242    9  20130501    NA      20140501    NA      20140502   NA
7257   39  20130601    NA      20140801    NA        NA       NA
7314    4  20121101  20080630  20130501  20071105  20130701 20080825
THE FOLLOWING IMOS(S) ARE CLOSED:  4641, 5951, 6074, 6213, 6253, 6258, 6283, 6288, 6313, 6333, 6386, 6469 AND 7372.
Notes:
8.a.  The above zone contains Marines who have previously received consideration in the promotion zone and failed selection.
8.b.  Lateral Moves.  Marines who have received an adjusted DOR or made a lateral move and believe they will be considered in the wrong zone (because of the adjusted DOR or lateral move) must notify CMC (MMPR-2), in writing, before 2359 EST on 12 July 2016.
8.b.1.  Marines who have made a lateral move and whose DOR and AFADBD place them in the above zone, but who have not been previously considered for selection in the promotion zone, will be considered in the promotion zone.
8.b.2.  Marines who have lateral move requests approved MUST accept and sign their lateral move approval in order to properly reflect in MCTFS and be eligible for promotion.  The convening date of their board will be considered in the MOS/IMOS for which the lateral move has been approved.
8.b.3.  Marines with lateral move requests that are approved after the board has convened will not be eligible for consideration in their newly acquired MOS/IMOS and will be deleted from the board population.  These Marines will compete on the following years board, if eligible.
8.b.4.  Marines who are selected in the incorrect IMOS by a board will be administratively deleted from the selection list and may rate remedial consideration for promotion in their correct MOS.  Paragraphs 3100.3 and 3602.5 of reference (c) apply.
8.b.5.  All Marines who meet the requirements set forth in this MARADMIN will compete for promotion in the MOS assigned on the convening date of the board per paragraph 3100.3 of reference (c).  MOS changes will not be made after the date of this MARADMIN without the prior approval of CMC (MPP-20).
8.c.  An above zone DOR/AFADBD cutoff for a specific MOS with no DOR/AFADBD cutoff in the promotion zone indicates no allocations for promotion exist in that MOS for this board.
9.  Questions regarding MOS allocations, zones, and AFADBD cutoffs should be addressed to CMC (MPP-20), DSN:  278-9361 or Comm (703) 784-9361.
10.  Eligibility:
10.a.  Marines who have previously been selected for promotion and refused to accept the appointment will not be considered.
10.b.  The above listed tentative zones are subject to change by virtue of ongoing grade-MOS structure changes and realignments.  Any adjustments to the above listed zones will be announced prior to the convening date of the board.  Additional changes that occur during the board session will be announced in the selection MARADMIN.
10.c.  Enlisted Career Force Controls (ECFC) Program.  Reference (g), MARADMIN 446/15, announced updates to the ECFC policies for FY16.  Specifically, the service limitation for sergeant is 10 years or 2 failed selections to staff sergeant.  Promotion eligibility is not affected by previous failed selections.  All existing service contracts will be honored regardless of service limitation constraints which means that Marines remain eligible for selection, regardless of failed selection opportunities, until their contract expires.  Multiple examples illustrating the current policy are provided throughout the reference.
10.d.  Enlisted To Officer Programs.  Warrant officer selects who have not been appointed, Marines in the Marine Enlisted Commissioning Education Program (MECEP) upon graduation of Officer Candidate School, Marines accepted in the Enlisted Commissioning Program (ECP), and Marines in the Nurse Corps Medical Enlisted Commissioning Program (NMECP) are eligible for noncompetitive consideration for promotion provided they meet all other eligibility requirements.  Identification of noncompetitive eligibility of Marines will be provided by Marine Corps Recruiting Command (MCRC) on/e or the Separation And Retirement Branch (Nurse Program only) to CMC (MMPR-2) who will then ensure the records of all eligible Marines are forwarded to the board.  Paragraph 1100.29 and chapter 3 of reference (c) apply.
11.  Personal and Command Responsibilities.
11.a.  Personal Responsibilities.  Marines are personally responsible for ensuring the accuracy and completeness of their OMPF and MBS before the date the board convenes.  Marines are responsible for conducting an audit of their records per reference (d) prior to the convening date of a promotion selection board.  Marines may perform a self-audit by following instructions at MMRP home page, then clicking MMRP-50 Officer/Enlisted Career Counseling link on the left, then click the OMPF and MBS Self Audit Document link at the bottom of the page and follow the instructions provided.  The link to MMRP home page is:  www.manpower.usmc.mil(slash)portal(slash)page(slash)portal(slash)m(underscore)ra(underscore)home(slash)mm(slash)rp(slash).
11.a.1.  Obtaining And Reviewing The OMPF.  The most expeditious means of obtaining and viewing the OMPF and MBS is through OMPF online via MOL.  The MBS can also be obtained through the MMRP website.  The home screen of the MOL OMPF module states, the documents included there, with the exception of the "Field" tab and the "RS/RO Profile" tab, are the same documents that will be viewed by a promotion/selection board.  Marines are responsible for ensuring any documents in their "Field" tab they want the board to view are moved into their "Commendatory/Derogatory" tab.
11.a.2.  OMPF Document Submission Guidelines.  Marines are personally responsible for correcting deficiencies, missing information, or illegible documents present in either the OMPF or MBS with CMC (MMRP-20).  Reference (d) provides amplification to assist in determining what documents are appropriate for inclusion in the OMPF.  Per reference (d), ensure any material sent to CMC (MMRP-20) for filing in the OMPF contains full name, grade, and the last four of SSN.  If the last four of SSN is not on the material, then the material may or may not be filed in the OMPF in time to go before the selection board.  Marines are reminded that any additions or deletions from their OMPF or MBS within the 12-month window should also be verified to ensure the accuracy and completeness of their record.  OMPF documents may be e-mailed as a pdf attachment or faxed to CMC (MMRP-20).  OMPF documents may also be mailed to CMC (MMRP-20); however, inclusion in the OMPF is substantially faster if the documents are either e-mailed or faxed.  See paragraph 14 (MMRP) for OMPF inquiries and document submission points of contact.
11.a.3.  OMPF Document Submission Timelines.  It is imperative that documents submitted to CMC (MMRP-20) for inclusion in the OMPF within 60 days of a selection board be conspicuously marked "Contains Documents for the FY16 Staff Sergeant Selection Board."  With the exception of fitness reports, all OMPF documents, particularly digital photos, must be forwarded to and received by CMC (MMRP-20) at least two weeks prior to the convening date of the selection board in order to allow processing time to the OMPF.  Marines are advised that the OMPF and MBS are distributed to the boardroom at least one week before the board convenes.  Board eligible records continue to be updated until the convening date of the board; however, Marines are highly encouraged to submit all material no later than two weeks prior to the board for which they are eligible.
11.a.4.  Career Counselors.  Marines concerned with specific aspects of their record are reminded that they may contact their respective career counselors (MMRP-50) after conducting a self audit and following the instructions provided in paragraph 11.a. (MMRP-50) contact information is listed in paragraph 14.c.4.
11.b.  Commanders Responsibilities:
11.b.1.  Ensure this MARADMIN is available to all Marines under your command;
11.b.2.  Encourage all eligible Marines to review their OMPF, MBS, and MCTFS data;
11.b.3.  Encourage all eligible Marines to submit digital photos to their OMPF;
11.b.4.  Ensure all reporting officials comply with the fitness report timelines noted in reference (f);
11.b.5.  Assist Marines with missing fitness reports or corrections to fitness reports;
11.b.6.  Remind Marines to prepare for their board prior to deployment;
11.b.7.  Understanding that some Marines may require additional support to prepare for their board, encourage Marines to contact the Career Counselor Section (MMRP-50) for assistance;
11.b.8.  Immediately notify the CMC (MMPR-2) via message or naval correspondence of eligible Marines, who have an erroneous DOR, AFADBD, or component code in MCTFS to preclude erroneous consideration or nonconsideration;
11.b.9.  Promptly report to CMC (MMPR-2) via naval message any approved MOS changes for eligible Marines that occur during the board, this includes reporting failures of MOS producing schools;
11.b.10.  Ensure eligible Marines within your command are notified of their promotion eligibility;
11.b.11.  Ensure the accuracy of data elements in MCTFS for those Marines eligible for promotion consideration regardless of zone;
11.b.12.  Ensure those eligible Marines who are voluntarily requesting not to be selected are counseled per reference (c) and submit their request in the proper format.  Paragraph 3102.2 also outlines additional responsibilities for commanders regarding the counseling of Marines on the promotion process; and
11.b.13.  Promptly report any Marine eligible for this board who is the subject of completed disciplinary action (by military or civilian authorities) not previously reported on earlier fitness reports.  Disciplinary action is considered "complete" when convening authority action is adjudicated and reported by unit diary or courts-martial results of trial is released by military justice officer; or a Marine is found guilty at non-judicial punishment (NJP) and punishment is reported on unit diary; or civilian court proceeding; or counseling documentation is placed in Marines OMPF.  If a Marine is exonerated via the appeal process or by convening authority action, remedial promotion consideration may be granted upon request.  Messages will be submitted to CMC (MMPR-2) giving a full, detailed accounting of the matter, whether the action occurred prior to the convening of the board, during the board, or while the Marine was a member of a previous command.  Messages should also be submitted regarding any eligible Marine who is administratively reduced, discharged, or is assigned to the BCP.  Commanders are also reminded to make appropriate MCTFS entries, if warranted.
11.c.  Communication With The Board.  Each eligible Marine may communicate with the president of the board.  Such personal communications must be received or hand-delivered to Harry Lee Hall no later than 2359 EST on 12 July 2016.  See paragraph 14 for physical mailing address, e-mail address and fax number.
11.c.1.  Marines may submit communications via U.S. mail, priority, next day mail, or fax.  However, Marines should be aware that U.S. mail, priority mail and next day U.S. mail is not delivered directly to Harry Lee Hall.  Therefore, anticipate a 2-3 day lag time for further delivery to Harry Lee Hall.  Commercial next day carriers deliver directly to Harry Lee Hall, excluding weekends and holidays.  Marines with the capability to scan their documents may send the scanned documents via e-mail directly to the organizational mailbox for CMC (MMPR-2).  Ensure the e-mail subject line reads "Update Material for the FY16 Staff Sergeant Selection Board."
11.c.2.  Update Material.  Marines may submit any information or material they deem important for consideration before the board.  Be advised that OMPF material sent directly to the President of the board does not become part of a Marines OMPF.  Update material sent to the President of the board is destroyed upon final approval of the board.  Do not send fitness reports directly to the selection board.
11.c.2.a.  Update material must be submitted under cover letter with the update material as enclosures (a sample cover letter is available at the Enlisted Promotion home page);
11.c.2.b.  The cover letter must be addressed to President, FY16 Staff Sergeant Selection Board (see paragraph 14 for complete address);
11.c.2.c.  Update material must be from the eligible Marine;
11.c.2.d.  The Marine must personally sign the cover letter.  Material submitted without a cover letter, unsigned, or received after 2359 EST on 12 July 2016 will not be submitted to the board;
11.c.2.e.  Update Material Receipt Verification.  Marines are personally responsible for ensuring CMC (MMPR-2) has physically received update material before 2359 EST on 12 July 2016 and may verify receipt of the material sent to the President of the board via the Enlisted Promotion homepage or by contacting CMC (MMPR-2).  This website will populate within one week of the convening date.  In order to verify receipt of material sent to MMRP, (i.e. update material for inclusion to the OMPF and digital photograph), go to OMPF online via MOL.  This site updates within approximately 24 hours after the material is received.  MMRP will push the information to the digital board room.
12.  Height And Weight Standards.  Eligible Marines must be in compliance with the height/weight standards prescribed in reference (i).  Fitness reports submitted under reference (f) must contain a directed comment in Section I of the fitness report if the Marine exceeds height/weight standards and is not in compliance with percentage body fat limits.  Marines who exceed the height/weight standards, and whose fitness reports do not include body fat information, must provide official documentation reflecting body fat percentage to the President of the board.
13.  Photographs.  Per the instructions contained in references (d) and (e), all eligible Marines are required to submit an official photograph taken within 12 months of the convening date of the board.  While absence of a current photograph is not a reason for non-selection in and of itself, an updated photograph or letter explaining absence of photograph is one of the many elements viewed by a selection board in deliberations as to who is best qualified for selection.
13.a.  Digital.  Digital photographs are the preferred form of photograph as they can be electronically filed in the OMPF.  For the purpose of photo clarity, the photo should be taken against a plain background.  Digital photographs are to be submitted to the CMC (MMRP) at mmrp.photo(at)usmc.mil via an authorized Combat Camera Information Center (COMCAM).  If a Marine does not have access to a COMCAM, but some other means of taking a digital photograph is available, the photograph may be emailed via the commands organizational mailbox or via the Commanding Officer, Executive Officer, or Command Sergeant Major to the following email address:  mmrp.photo(at)usmc.mil.  Marines who submit a digital photograph to the OMPF may confirm receipt by reviewing their OMPF via MOL, checking the MMRP home page or contacting the CMC (MMRP-20).
13.b.  Hardcopy.  Hardcopy photographs may also be submitted directly to the CMC (MMPR-2) at the address listed in paragraph 14.  See references (d) and (e) regarding when is appropriate and how to take a hard copy photo.  Marines who choose to submit a hard copy photo directly to the President of the board are advised that the photo will not be included in the OMPF.  Verification of hard copy photos submitted directly to the President of the board can be accomplished through the Enlisted Promotion home page (MMPR-2).
13.c.  Outdated-Missing Photographs.  If a photograph cannot be forwarded due to extenuating circumstances, eligible Marines are highly encouraged to submit correspondence to the board, verified by the Commander, documenting height and weight.  Marines who exceed height/weight standards, but are in compliance with body fat percent limits, must provide appropriate certification by the command of current body fat percentage.  Marines have a personal responsibility to ensure their photograph is submitted and received by the board.
13.d.  Photos And Personal Responsibility.  Each Marine must ensure photographs are properly taken, timely submission requirements are met and their photograph is submitted and received by the board.  Marines who do not submit a current photograph or letter to explain the lack of a photograph are putting themselves at a disadvantage before the board and are highly unlikely to be selected.  Marines who neglect to exercise due diligence in confirming their photograph posted to their OMPF within 2 business days of submission and who neglect to provide evidence they identified the error with MMRP before the convening date are unlikely to receive favorable endorsement for remedial promotion consideration.  If the photo fails to post, the individual Marine must contact MMRP to identify the issue for resolution in order for the promotion board to properly consider the photo.
13.e.  Reviewing Photo Submission.  Marines are responsible for verifying receipt of photo by CMC (MMRP-20).  The primary most expeditious means of confirming photo receipt is through OMPF online via MOL.  Photos will be available for viewing on OMPF online within 24 hours of photo receipt by CMC (MMRP-20).  The date of the photograph, as noted on the photograph title board, is considered the primary date in determining the 12 month photograph eligibility window for selection boards.  Marines are advised that, although a photo may be over 12 months old, the photo will remain in the OMPF until an updated photo is submitted.
14.  Home page, addresses, and points of contact information:
14.a.  Address For The President Of The Board:
       President
       FY16 Staff Sergeant Selection Board
       Headquarters, U.S. Marine Corps (MMPR-2)
       Harry Lee Hall
       17 Lejeune Road
       Quantico VA 22134-5104
       Fax material to Comm:  703-784-9884 or DSN:  278-9884
       E-Mail material to:  enlistedpromotions(at)usmc.mil
       Board Support, Comm:  703-784-9708/9712/9713/9716
       DSN:  278-9708/9712/9713/9716
14.b.  Enlisted Promotion Section (MMPR-2)
14.b.1.  Address:
         Commandant of the Marine Corps
         Headquarters, U.S. Marine Corps (MMPR-2)
         Harry Lee Hall
         17 Lejeune Road
         Quantico VA 22134-5104
         Fax:  703-784-9882
         Email:  enlistedpromotions(at)usmc.mil
14.b.2.  Phone Numbers Comm:  703-784-9717/18/19/20
         Section Head, DSN:  278-9710
         Promotion Chief, DSN:  278-9159
         Board Eligibility, DSN:  278-9711
14.b.3.  Enlisted Promotion home page:  www.manpower.usmc.mil, Select "Active Marine," "Manpower Management (MM)," "Promotion Branch,"  then "Enlisted Promotions."  From there, to find:
14.b.3.a.  Eligibility/Update Material Received:  click on the "My Eligibility" link on the left side of the page.  If in the eligible population, data will populate and any update material received will be marked accordingly.
14.b.3.b.  Information For Preparing For a Board:  click on "SNCO Promotions," "SNCO Selection Boards," "Preparing For A Board."
14.b.3.c.  Sample Cover Letter:  click on "Sample Cover Letter" under the "Reference" section.
14.b.3.d.  E-Mail:  look under "Contacts".
14.c.  Manpower Management Records and Performance Branch
14.c.1.  MMRP-20 Records Management Section.  OMPF documents or questions concerning the OMPF can be sent by the following means:
14.c.1.a.  E-Mail:  smb.manpower.mmrp-20(at)usmc.mil
14.c.1.b.  Fax to Comm:  703-784-5682; DSN:  278-5682
14.c.1.c.  Address:
           Commandant of the Marine Corps
           Headquarters, U.S. Marine Corps (MMRP-20)
           2008 Elliot Road
           Quantico, VA 22134-5030
14.c.1.d.  Phone Numbers Comm:  703-784-5640, DSN:  278-5640
           Section Head, DSN:  278-5671
           Operations Officer, DSN:  278-3950
           OMPF Customer Service, DSN:  278-3906/3907/5640
           Digital Photos, DSN:  278-3950
14.c.2.  MMRP-30 Performance Evaluation Section Comm:  703-784-3993; DSN: 278-3993 or toll-free 1-877-301-9953.
14.c.3.  OMPF/MBS/Digital Photos Home page.  From the Enlisted Promotion home page, under "related links," select Records and Performance Branch (MMRP)," select "Official Military Personnel File”, select "Digital Photo Requirements."  Under "Online Applications,"  select "Digital Photo Inventory."
14.c.4.  MMRP-50 Enlisted Career Counseling and Evaluation Unit
14.c.4.a.  Phone Numbers Comm:  703-784-9241 or toll-free 1-800-833-2320.
14.c.4.b.  Home page:  www.manpower.usmc.mil, select "Active Marine," "Manpower Management (MM)," then "Records and Performance Branch (MMRP)," then "MMRP-50 Officer Enlisted Career Counseling."  From this home page, Active Duty Marines can get more information on receiving career counseling guidance and preparing for a board.
14.d.  Separation and Retirement Branch (MMSR-2)
       3280 Russell Road
       Quantico, VA 22134-5103
       Comm:  703-784-9324; DSN:  278-9324
15.  The information in this MARADMIN should receive widest dissemination.
16.  This MARADMIN will be posted to the Promotion Branch web site.
17.  This MARADMIN is not applicable to the Marine Corps Reserve.
18.  This MARADMIN is cancelled 31 May 2017.
19.  Release authorized by MajGen Craig Q. Timberlake, Director, Manpower Management Division.//