MARADMINS : 250/16
R 120808Z MAY 16
MARADMIN 250/16
MSGID/GENADMIN/CMC WASHINGTON DC MRA MM//
SUBJ/FY16 STAFF SERGEANT SELECTION BOARD//
REF/A/MSGID:MSG/CMC/041251ZMAY15//
REF/B/MSGID:DOC/MCCDC C 40 OP/25JAN2008//
REF/C/MSGID:DOC/CMC MMPR-2/14JUN2012//
REF/D/MSGID:DOC/MIFD/14JUL2000//
REF/E/MSGID:MSG/CMC/261405ZSEP13//
REF/F/MSGID:DOC/MMRP-30/13FEB2015//
REF/G/MSGID:MSG/CMC/161850ZSEP15//
REF/H/MSGID:DOC/MMSR/7AUG2015//
REF/I/MSGID:DOC/CMC C461TPS/08AUG2008//
REF/J/MSGID:MSG/CMC/210456ZFEB13//
NARR/REF A, MARADMIN 226/15, FY 2016 STAFF NONCOMMISSIONED OFFICER PROMOTION SELECTION BOARD SCHEDULE AND POLICIES. REF B, MCO 1553.4B, PROFESSIONAL MILITARY EDUCATION (PME). REF C, MCO P1400.32D W/CH 2, MARINE CORPS PROMOTION MANUAL, VOLUME 2, ENLISTED PROMOTIONS (MARCORPROMMAN VOL 2 ENLPROM). REF D, MCO P1070.12K W/CH1, MARINE CORPS INDIVIDUAL RECORDS ADMINISTRATION MANUAL (IRAM). REF E, MARADMIN 498/13, OFFICIAL MILITARY PERSONNEL FILE (OMPF) PHOTOGRAPH GUIDANCE. REF F, MCO 1610.7, PERFORMANCE EVALUATION SYSTEM (PES). REF G, MARADMIN 446/15, MCBUL 5314 ENLISTED CAREER FORCE CONTROLS (ECFC) PROGRAM. REF H, MCO 1900.16 W/CH1, MARINE CORPS SEPARATION AND RETIREMENT MANUAL (MARCORSEPMAN). REF I, MCO 6110.3 W/CH 1, MARINE CORPS BODY COMPOSITION AND MILITARY APPEARANCE PROGRAM (MCBCMAP). REF J, MARADMIN 085/13, CANCELLATION OF MARINE CORPS INSTITUTE SERGEANTS COURSE AND THE ACTIVATION OF THE MARINENET INTERACTIVE MULTIMEDIA INSTRUCTION SERGEANTS COURSE DISTANCE EDUCATION PROGRAM. POC/M. L. PETERS/MAJ/HD MMPR-2/-/TEL: DSN:278-9718/EMAIL:MICHELLE.PETERS(AT)USMC.MIL//
GENTEXT/REMARKS/1. As announced by reference (a), the FY16 Staff Sergeant Selection Board will convene on Wednesday, 13 July 2016 at Harry Lee Hall, Marine Corps Base, Quantico, VA, for a period of about 9 weeks.
2. Professional Military Education (PME). The selection guidance (precept) for board members includes a reminder of the requirement for PME. Marines are advised to ensure that course completion information is included in their official military personnel file (OMPF). Additionally, Marines are encouraged to review their master brief sheet (MBS) to ensure their PME completion is reflected. The MBS is a tool and is not considered official source documentation. As a reminder, Marines "eligible for selection" missing evidence of required PME will be briefed as "not qualified" for selection.
3. Per reference (b), the PME requirements for promotion to staff sergeant are as follows: all Marines who are eligible for consideration by the Staff Sergeant Selection Board must have PME requirements completed prior to 12 July 2016. Those Marines who have not completed the appropriate level PME by 2359 eastern standard time (EST) on 12 July 2016 will be considered not qualified for promotion. Sergeants eligible for consideration to staff sergeant must have completed the Sergeant Course Distance Education Program (EPME5000AA) to be considered fully qualified. The completion of resident PME courses will not fulfill nonresident PME requirements. Per reference (j), effective 1 July 2013, the Sergeant Distance Education Program (MCI Program 8010) was discontinued and replaced by the Sergeant Course Distance Education Program (EPME5000AA). Students that were enrolled in the former 8010 program are not required to transition to the EPME version course if completed before 1 January 2014. Completion of the 8010 program will appear identical for both the original version course and new EPME version course in the Marine Corps Total Force System(MCTFS). It is critical that eligible Marines ensure their record includes evidence of PME completion.
4. Commanders will:
4.a. Ensure each eligible Marine within their command is notified of their promotion eligibility.
4.b. Ensure the accuracy of data elements in the MCTFS for those Marines eligible for promotion consideration regardless of zone. Specific data elements include, but are not limited to date of rank (DOR), armed forces active duty base date (AFADBD), PME, service schools, billet description, primary military occupational specialty (PMOS), intended military occupational specialty (IMOS), training scores, personal awards, assignment to and removal from the body composition program (BCP), etc. Any corrections should be reported in MCTFS and submitted as update material by the eligible Marine to the President of the FY16 Staff Sergeant Selection Board.
4.c. Ensure those eligible Marines who are voluntarily requesting not to be selected are counseled per reference (c) and submit their requests in the proper format.
4.d. Ensure each eligible Marine submits a photograph in accordance with references (d) and (e).
4.e. Assist eligible Marines in correcting incomplete fitness reports in accordance with the procedures outlined in chapter 8 and Appendix I of reference (f).
5. Prior Service Consideration. Marines who believe they should be considered eligible for the below zone by virtue of prior service, per paragraph 3202 of reference (c), must submit a request for prior service consideration with required source documents to CMC (MMPR-2) no later than 2359 EST on 12 July 2016. Figure 3-4 of reference (c) contains the format for the request. Late submission of requests for consideration based on prior service will be filed without action. Command endorsement is not required.
6. All sergeants who have been properly recommended for accelerated spromotion on fitness reports with periods ending between 15 July 2015 through 12 July 2016 will be considered for accelerated promotion by the selection board. Identification and eligibility of these Marines are contingent upon compliance with reporting procedures outlined in reference (a) and the timely receipt of the fitness reports by the CMC (MMRP-32), i.e. within 30 days after the end of the reporting period.
7. The table below lists the MOSs that "feed to" the IMOS at the next higher grade indicated. Marines serving in a basic MOS will be considered in their IMOS. Marines who have a PMOS listed in column (a) as a feeder MOS will compete for promotion to the IMOS listed in column (b), provided they meet the eligibility requirements listed in paragraph 8. Note: As zones and allocations are subject to change prior to or during the board, all Marines are reminded of their responsibility for the completeness and accuracy of their records.
7.A. Sergeant to staff sergeant feeder MOS: for proper order read left to right, i.e. column (A) to column (B).
COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B)
0111 0111 0161 0161 0211 0211
0231 0231 0241 0241 0261 0261
0311 0369 0313 0313 0321 0321
0331 0369 0341 0369 0351 0369
0352 0369 0365 0369 0372 0372
0411 0411 0431 0431 0451 0451
0481 0481 0511 0511 0612 0619
0621 0629 0623 0629 0627 0629
0651 0659 0689 0689 0811 0811
0842 0848 0844 0848 0847 0848
0861 0861 1141 1141 1142 1142
1161 1161 1171 1171 1316 1316
1341 1341 1345 1345 1361 1361
1371 1371 1391 1391 1812 1812
1833 1833 2111 2111 2131 2131
2141 2141 2146 2146 2147 2147
2161 2161 2171 2171 2311 2311
2336 2336 2621 2621 2631 2631
2651 2651 2671 2671 2673 2673
2674 2674 2676 2676 2821 2823
2823 2823 2831 2862 2841 2862
2847 2862 2862 2862 2871 2874
2874 2874 2887 2887 3043 3043
3044 3044 3051 3051 3052 3052
3112 3112 3381 3381 3432 3432
3451 3451 3521 3529 3531 3537
4133 4133 4341 4341 4421 4421
4612 4612 4641 4641 4671 4671
4821 4821 5512 5512 5524 5524
5711 5711 5811 5811 5821 5821
5831 5831 5939 5939 5948 5948
5951 5951 5952 5952 5953 5953
5954 5954 5974 5974 5979 5979
6042 6042 6046 6046 6048 6048
6062 6062 6073 6073 6074 6074
6092 6092 6113 6113 6114 6114
6116 6116 6123 6123 6124 6124
6132 6132 6153 6153 6154 6154
6156 6156 6173 6173 6174 6174
6176 6176 6212 6212 6213 6213
6216 6216 6217 6217 6218 6218
6222 6222 6223 6223 6227 6227
6242 6276 6252 6252 6253 6253
6256 6256 6257 6257 6258 6258
6276 6276 6282 6282 6283 6283
6286 6286 6287 6287 6288 6288
6313 6313 6314 6314 6316 6316
6317 6317 6323 6323 6324 6324
6326 6326 6332 6332 6333 6333
6336 6336 6337 6337 6338 6338
6386 6386 6423 6423 6432 6432
6469 6469 6483 6483 6492 6492
6499 6499 6531 6531 6541 6541
6672 6672 6694 6694 6842 6842
7011 7011 7041 7041 7051 7051
7212 7212 7236 7236 7242 7242
7251 7257 7257 7257 7314 7314
7372 7372
8. The tentative allocations, zones, and AFADBD cutoffs are identified below. Marines who have a DOR that is earlier than the DOR identified for a zone are eligible for consideration in that zone for that IMOS. When an AFADBD is specified, it pertains only to those Marines with the listed DOR. The AFADBD is not applicable for determining eligibility of those Marines whose DOR is earlier than the DOR listed. Refer to paragraph 3102.3 of reference (c). The tentative allocations, zones, and AFADBD cutoffs are as follows:
ABOVE ZONE PROMOTION ZONE BELOW ZONE
IMOS ALLOC JR DOR AFADBD JR DOR AFADBD JR DOR AFADBD
0111 177 20130301 20080811 20140202 NA 20140601 NA
0161 9 20110401 NA 20140101 20071113 20140202 NA
0211 82 20130601 NA 20140901 NA NA NA
0231 65 20130601 20091019 20140601 20100125 20140601 NA
0241 27 20120301 20070521 20121201 NA 20130901 20090728
0261 4 20121201 NA 20130701 NA 20140501 NA
0313 29 20130301 20070820 20140601 20090622 20140601 NA
0321 26 20120501 20080325 20120801 20081020 20130501 NA
0369 244 20110801 20060613 20130201 NA 20131101 20080728
0372 97 20120201 NA 20130901 20090824 20140601 NA
0411 23 20130401 NA 20140202 NA 20140601 NA
0431 104 20130601 NA 20140901 NA NA NA
0451 15 20130601 NA 20140501 20090713 20140501 NA
0481 33 20121001 20090112 20130701 20101213 20131001 NA
0511 10 20130502 NA 20140501 20090112 20140601 NA
0619 45 20110701 20070116 20130301 NA 20140101 20080708
0629 152 20110101 20070709 20120501 NA 20130901 20091201
0659 170 20130601 NA 20140901 NA NA NA
0689 46 20130601 NA 20140401 20100615 20140601 NA
0811 30 20111101 NA 20120901 20070716 20130401 20081215
0848 26 20130601 NA 20140901 NA NA NA
0861 64 20130601 NA 20140901 NA NA NA
1141 13 20121001 20060522 20130901 20060601 20131201 20090209
1142 10 20121001 20070129 20130601 20080721 20140101 20081027
1161 8 20110301 NA 20121101 20071113 20130901 NA
1171 13 20120101 20080128 20130401 NA 20140501 20091019
1316 2 20110801 NA 20120301 NA 20130601 NA
1341 20 20091001 20041025 20110701 NA 20130201 20070222
1345 29 20100101 NA 20111101 NA 20130202 NA
1361 2 20100601 NA 20110401 NA 20111001 NA
1371 48 20101101 20060712 20120301 20080114 20130701 20090106
1391 27 20111101 20070116 20130401 NA 20140101 20100809
1812 15 20130601 NA 20140502 20100726 20140502 NA
1833 30 20100601 NA 20120101 20071105 20131001 20080902
2111 28 20120601 NA 20130601 20081201 20140101 20090706
2131 5 20121001 20050705 20130401 NA 20140101 NA
2141 11 20110801 NA 20120501 NA 20130301 20081121
2146 9 20121101 NA 20130401 NA 20131101 20091116
2147 5 20111001 NA 20120301 NA 20121001 NA
2161 11 20130501 NA 20140701 NA 20140801 NA
2171 6 20111201 20070604 20121201 NA 20130801 20060828
2311 23 20121001 20080107 20130802 NA 20140101 20101012
2336 33 20121001 NA 20130401 NA 20130901 NA
2621 58 20130601 NA 20140901 NA NA NA
2631 12 20130601 NA 20140802 NA NA NA
2651 20 20130401 NA 20131201 20090706 20140601 NA
2671 9 20111001 20080520 20140601 20090323 20140601 NA
2673 6 20120501 NA 20130401 20090420 20140101 NA
2674 6 20111001 20060522 20130801 NA 20140101 NA
2676 4 20121001 NA 20130401 20081027 20130401 NA
2823 5 20130501 NA 20140501 NA NA NA
2862 108 20121101 20070212 20140502 NA 20140601 NA
2874 2 20130501 NA 20131101 NA NA NA
2887 5 20130101 NA 20140501 NA NA NA
3043 95 20130201 NA 20140101 20090921 20140601 NA
3044 8 20130501 NA 20131201 NA 20140601 NA
3051 48 20101101 20050502 20120802 20080805 20131101 NA
3052 4 20100802 NA 20120101 NA 20120701 NA
3112 18 20130601 NA 20140202 20100908 20140601 NA
3381 47 20120301 NA 20130901 20090831 20140601 NA
3432 18 20130601 NA 20140501 20090831 20140601 NA
3451 30 20130601 NA 20140901 NA NA NA
3529 68 20110801 NA 20120501 20080707 20130601 20081104
3537 135 20110302 NA 20121201 20070924 20131101 20090323
4133 8 20130201 NA 20140802 NA NA NA
4341 10 20130601 NA 20140201 20091013 20140501 NA
4421 30 20130601 NA 20140901 NA NA NA
4612 2 20120802 NA 20140202 NA 20140501 20081027
4671 3 20120101 NA 20121201 NA 20130801 NA
4821 20 20110901 20071203 20120901 NA 20130301 20081104
5512 3 20121101 NA 20130601 NA 20140101 NA
5524 7 20110801 20070116 20111101 NA 20120618 NA
5711 29 20120801 20070402 20140401 20090527 20140601 NA
5811 69 20130601 NA 20140501 20091019 20140601 NA
5821 17 20130601 NA 20140502 20100111 20140502 NA
5831 19 20130501 NA 20140501 NA 20140601 NA
5939 2 20130401 20070410 20131001 20060822 20131201 20060718
5948 7 20130601 NA 20140101 NA NA NA
5952 8 20130601 NA 20140801 NA NA NA
5953 12 20130601 NA 20140801 NA NA NA
5954 7 20130501 NA 20140901 NA NA NA
5974 6 20130501 NA 20140601 NA NA NA
5979 4 20130501 NA 20140601 NA NA NA
6042 3 20110401 NA 20120401 20070925 20130501 NA
6046 32 20121201 20080609 20140101 NA 20140601 NA
6048 30 20121102 NA 20140401 20080908 20140601 NA
6062 7 20130502 NA 20140101 NA 20140601 NA
6073 2 20080901 20030623 20081101 20031103 20081201 NA
6092 14 20130601 NA 20140501 NA NA NA
6113 25 20130601 NA 20140601 NA NA NA
6114 22 20120201 20070116 20140201 20090908 20140601 NA
6116 38 20120802 NA 20140901 NA NA NA
6123 4 20110401 NA 20121001 20060801 20140101 NA
6124 5 20110701 20060619 20120601 NA 20130401 NA
6132 8 20130501 NA 20140601 NA NA NA
6153 9 20111101 20080107 20120801 NA 20131201 20090623
6154 21 20120802 NA 20140401 20080714 20140601 NA
6156 11 20101201 20070808 20111201 NA 20130401 NA
6173 14 20130101 NA 20140101 NA 20140501 NA
6174 10 20111001 NA 20130301 20060605 20140101 NA
6176 7 20101201 20070103 20110401 NA 20120501 20060717
6212 4 20120401 NA 20130601 NA 20140301 NA
6216 7 20130601 20071030 20140501 20091102 20140601 NA
6217 24 20130601 NA 20140702 NA NA NA
6218 5 20110601 NA 20120301 20061011 20121201 NA
6222 3 20110801 NA 20121201 NA 20140101 20090427
6223 2 20080801 NA 20131201 NA 20140401 20071030
6227 2 20120701 NA 20130802 NA 20140301 20081020
6252 4 20120501 NA 20130601 NA 20140401 20070702
6256 6 20130202 NA 20140901 NA NA NA
6257 9 20130501 NA 20140901 NA NA NA
6276 17 20121101 NA 20140501 NA NA NA
6282 2 20130601 NA 20140501 20080825 20140501 NA
6286 3 20120301 NA 20130502 NA 20140101 20101206
6287 4 20130301 NA 20140501 NA NA NA
6314 4 20130401 20081208 20130601 NA 20140101 20100712
6316 4 20130501 NA 20140601 NA NA NA
6317 10 20100701 NA 20130202 NA 20140501 NA
6323 7 20110501 20061127 20120301 NA 20120801 NA
6324 10 20100401 20060501 20100901 NA 20111001 NA
6326 32 20110801 NA 20131201 20081014 20140601 NA
6332 7 20111001 20060612 20120801 NA 20130901 20080107
6336 5 20120501 NA 20140202 NA NA NA
6337 4 20110801 NA 20130801 20071015 20140401 NA
6338 10 20101101 20060109 20130401 NA 20140401 NA
6423 6 20120501 NA 20130901 NA 20140101 NA
6432 4 20120101 NA 20130401 NA 20130901 20090120
6483 10 20130301 NA 20140101 20080825 20140601 NA
6492 6 20130501 NA 20140101 20080603 20140601 NA
6499 6 20130101 20080714 20130601 20081209 20140501 20080818
6531 23 20120501 NA 20130901 NA 20140502 NA
6541 5 20110501 20050808 20110701 NA 20120201 20061016
6672 31 20120401 NA 20130802 20081014 20140101 20090817
6694 2 20101001 20040802 20101101 NA 20110801 20060227
6842 11 20120101 NA 20131101 NA 20140601 NA
7011 11 20130202 NA 20140601 NA NA NA
7041 16 20130601 NA 20140101 20091026 20140601 NA
7051 30 20130201 20080812 20140101 NA 20140601 NA
7212 9 20100801 NA 20120201 20070611 20130501 NA
7236 15 20130401 NA 20140601 20110124 20140601 NA
7242 9 20130501 NA 20140501 NA 20140502 NA
7257 39 20130601 NA 20140801 NA NA NA
7314 4 20121101 20080630 20130501 20071105 20130701 20080825
THE FOLLOWING IMOS(S) ARE CLOSED: 4641, 5951, 6074, 6213, 6253, 6258, 6283, 6288, 6313, 6333, 6386, 6469 AND 7372.
Notes:
8.a. The above zone contains Marines who have previously received consideration in the promotion zone and failed selection.
8.b. Lateral Moves. Marines who have received an adjusted DOR or made a lateral move and believe they will be considered in the wrong zone (because of the adjusted DOR or lateral move) must notify CMC (MMPR-2), in writing, before 2359 EST on 12 July 2016.
8.b.1. Marines who have made a lateral move and whose DOR and AFADBD place them in the above zone, but who have not been previously considered for selection in the promotion zone, will be considered in the promotion zone.
8.b.2. Marines who have lateral move requests approved MUST accept and sign their lateral move approval in order to properly reflect in MCTFS and be eligible for promotion. The convening date of their board will be considered in the MOS/IMOS for which the lateral move has been approved.
8.b.3. Marines with lateral move requests that are approved after the board has convened will not be eligible for consideration in their newly acquired MOS/IMOS and will be deleted from the board population. These Marines will compete on the following years board, if eligible.
8.b.4. Marines who are selected in the incorrect IMOS by a board will be administratively deleted from the selection list and may rate remedial consideration for promotion in their correct MOS. Paragraphs 3100.3 and 3602.5 of reference (c) apply.
8.b.5. All Marines who meet the requirements set forth in this MARADMIN will compete for promotion in the MOS assigned on the convening date of the board per paragraph 3100.3 of reference (c). MOS changes will not be made after the date of this MARADMIN without the prior approval of CMC (MPP-20).
8.c. An above zone DOR/AFADBD cutoff for a specific MOS with no DOR/AFADBD cutoff in the promotion zone indicates no allocations for promotion exist in that MOS for this board.
9. Questions regarding MOS allocations, zones, and AFADBD cutoffs should be addressed to CMC (MPP-20), DSN: 278-9361 or Comm (703) 784-9361.
10. Eligibility:
10.a. Marines who have previously been selected for promotion and refused to accept the appointment will not be considered.
10.b. The above listed tentative zones are subject to change by virtue of ongoing grade-MOS structure changes and realignments. Any adjustments to the above listed zones will be announced prior to the convening date of the board. Additional changes that occur during the board session will be announced in the selection MARADMIN.
10.c. Enlisted Career Force Controls (ECFC) Program. Reference (g), MARADMIN 446/15, announced updates to the ECFC policies for FY16. Specifically, the service limitation for sergeant is 10 years or 2 failed selections to staff sergeant. Promotion eligibility is not affected by previous failed selections. All existing service contracts will be honored regardless of service limitation constraints which means that Marines remain eligible for selection, regardless of failed selection opportunities, until their contract expires. Multiple examples illustrating the current policy are provided throughout the reference.
10.d. Enlisted To Officer Programs. Warrant officer selects who have not been appointed, Marines in the Marine Enlisted Commissioning Education Program (MECEP) upon graduation of Officer Candidate School, Marines accepted in the Enlisted Commissioning Program (ECP), and Marines in the Nurse Corps Medical Enlisted Commissioning Program (NMECP) are eligible for noncompetitive consideration for promotion provided they meet all other eligibility requirements. Identification of noncompetitive eligibility of Marines will be provided by Marine Corps Recruiting Command (MCRC) on/e or the Separation And Retirement Branch (Nurse Program only) to CMC (MMPR-2) who will then ensure the records of all eligible Marines are forwarded to the board. Paragraph 1100.29 and chapter 3 of reference (c) apply.
11. Personal and Command Responsibilities.
11.a. Personal Responsibilities. Marines are personally responsible for ensuring the accuracy and completeness of their OMPF and MBS before the date the board convenes. Marines are responsible for conducting an audit of their records per reference (d) prior to the convening date of a promotion selection board. Marines may perform a self-audit by following instructions at MMRP home page, then clicking MMRP-50 Officer/Enlisted Career Counseling link on the left, then click the OMPF and MBS Self Audit Document link at the bottom of the page and follow the instructions provided. The link to MMRP home page is: www.manpower.usmc.mil(slash)portal(slash)page(slash)portal(slash)m(underscore)ra(underscore)home(slash)mm(slash)rp(slash).
11.a.1. Obtaining And Reviewing The OMPF. The most expeditious means of obtaining and viewing the OMPF and MBS is through OMPF online via MOL. The MBS can also be obtained through the MMRP website. The home screen of the MOL OMPF module states, the documents included there, with the exception of the "Field" tab and the "RS/RO Profile" tab, are the same documents that will be viewed by a promotion/selection board. Marines are responsible for ensuring any documents in their "Field" tab they want the board to view are moved into their "Commendatory/Derogatory" tab.
11.a.2. OMPF Document Submission Guidelines. Marines are personally responsible for correcting deficiencies, missing information, or illegible documents present in either the OMPF or MBS with CMC (MMRP-20). Reference (d) provides amplification to assist in determining what documents are appropriate for inclusion in the OMPF. Per reference (d), ensure any material sent to CMC (MMRP-20) for filing in the OMPF contains full name, grade, and the last four of SSN. If the last four of SSN is not on the material, then the material may or may not be filed in the OMPF in time to go before the selection board. Marines are reminded that any additions or deletions from their OMPF or MBS within the 12-month window should also be verified to ensure the accuracy and completeness of their record. OMPF documents may be e-mailed as a pdf attachment or faxed to CMC (MMRP-20). OMPF documents may also be mailed to CMC (MMRP-20); however, inclusion in the OMPF is substantially faster if the documents are either e-mailed or faxed. See paragraph 14 (MMRP) for OMPF inquiries and document submission points of contact.
11.a.3. OMPF Document Submission Timelines. It is imperative that documents submitted to CMC (MMRP-20) for inclusion in the OMPF within 60 days of a selection board be conspicuously marked "Contains Documents for the FY16 Staff Sergeant Selection Board." With the exception of fitness reports, all OMPF documents, particularly digital photos, must be forwarded to and received by CMC (MMRP-20) at least two weeks prior to the convening date of the selection board in order to allow processing time to the OMPF. Marines are advised that the OMPF and MBS are distributed to the boardroom at least one week before the board convenes. Board eligible records continue to be updated until the convening date of the board; however, Marines are highly encouraged to submit all material no later than two weeks prior to the board for which they are eligible.
11.a.4. Career Counselors. Marines concerned with specific aspects of their record are reminded that they may contact their respective career counselors (MMRP-50) after conducting a self audit and following the instructions provided in paragraph 11.a. (MMRP-50) contact information is listed in paragraph 14.c.4.
11.b. Commanders Responsibilities:
11.b.1. Ensure this MARADMIN is available to all Marines under your command;
11.b.2. Encourage all eligible Marines to review their OMPF, MBS, and MCTFS data;
11.b.3. Encourage all eligible Marines to submit digital photos to their OMPF;
11.b.4. Ensure all reporting officials comply with the fitness report timelines noted in reference (f);
11.b.5. Assist Marines with missing fitness reports or corrections to fitness reports;
11.b.6. Remind Marines to prepare for their board prior to deployment;
11.b.7. Understanding that some Marines may require additional support to prepare for their board, encourage Marines to contact the Career Counselor Section (MMRP-50) for assistance;
11.b.8. Immediately notify the CMC (MMPR-2) via message or naval correspondence of eligible Marines, who have an erroneous DOR, AFADBD, or component code in MCTFS to preclude erroneous consideration or nonconsideration;
11.b.9. Promptly report to CMC (MMPR-2) via naval message any approved MOS changes for eligible Marines that occur during the board, this includes reporting failures of MOS producing schools;
11.b.10. Ensure eligible Marines within your command are notified of their promotion eligibility;
11.b.11. Ensure the accuracy of data elements in MCTFS for those Marines eligible for promotion consideration regardless of zone;
11.b.12. Ensure those eligible Marines who are voluntarily requesting not to be selected are counseled per reference (c) and submit their request in the proper format. Paragraph 3102.2 also outlines additional responsibilities for commanders regarding the counseling of Marines on the promotion process; and
11.b.13. Promptly report any Marine eligible for this board who is the subject of completed disciplinary action (by military or civilian authorities) not previously reported on earlier fitness reports. Disciplinary action is considered "complete" when convening authority action is adjudicated and reported by unit diary or courts-martial results of trial is released by military justice officer; or a Marine is found guilty at non-judicial punishment (NJP) and punishment is reported on unit diary; or civilian court proceeding; or counseling documentation is placed in Marines OMPF. If a Marine is exonerated via the appeal process or by convening authority action, remedial promotion consideration may be granted upon request. Messages will be submitted to CMC (MMPR-2) giving a full, detailed accounting of the matter, whether the action occurred prior to the convening of the board, during the board, or while the Marine was a member of a previous command. Messages should also be submitted regarding any eligible Marine who is administratively reduced, discharged, or is assigned to the BCP. Commanders are also reminded to make appropriate MCTFS entries, if warranted.
11.c. Communication With The Board. Each eligible Marine may communicate with the president of the board. Such personal communications must be received or hand-delivered to Harry Lee Hall no later than 2359 EST on 12 July 2016. See paragraph 14 for physical mailing address, e-mail address and fax number.
11.c.1. Marines may submit communications via U.S. mail, priority, next day mail, or fax. However, Marines should be aware that U.S. mail, priority mail and next day U.S. mail is not delivered directly to Harry Lee Hall. Therefore, anticipate a 2-3 day lag time for further delivery to Harry Lee Hall. Commercial next day carriers deliver directly to Harry Lee Hall, excluding weekends and holidays. Marines with the capability to scan their documents may send the scanned documents via e-mail directly to the organizational mailbox for CMC (MMPR-2). Ensure the e-mail subject line reads "Update Material for the FY16 Staff Sergeant Selection Board."
11.c.2. Update Material. Marines may submit any information or material they deem important for consideration before the board. Be advised that OMPF material sent directly to the President of the board does not become part of a Marines OMPF. Update material sent to the President of the board is destroyed upon final approval of the board. Do not send fitness reports directly to the selection board.
11.c.2.a. Update material must be submitted under cover letter with the update material as enclosures (a sample cover letter is available at the Enlisted Promotion home page);
11.c.2.b. The cover letter must be addressed to President, FY16 Staff Sergeant Selection Board (see paragraph 14 for complete address);
11.c.2.c. Update material must be from the eligible Marine;
11.c.2.d. The Marine must personally sign the cover letter. Material submitted without a cover letter, unsigned, or received after 2359 EST on 12 July 2016 will not be submitted to the board;
11.c.2.e. Update Material Receipt Verification. Marines are personally responsible for ensuring CMC (MMPR-2) has physically received update material before 2359 EST on 12 July 2016 and may verify receipt of the material sent to the President of the board via the Enlisted Promotion homepage or by contacting CMC (MMPR-2). This website will populate within one week of the convening date. In order to verify receipt of material sent to MMRP, (i.e. update material for inclusion to the OMPF and digital photograph), go to OMPF online via MOL. This site updates within approximately 24 hours after the material is received. MMRP will push the information to the digital board room.
12. Height And Weight Standards. Eligible Marines must be in compliance with the height/weight standards prescribed in reference (i). Fitness reports submitted under reference (f) must contain a directed comment in Section I of the fitness report if the Marine exceeds height/weight standards and is not in compliance with percentage body fat limits. Marines who exceed the height/weight standards, and whose fitness reports do not include body fat information, must provide official documentation reflecting body fat percentage to the President of the board.
13. Photographs. Per the instructions contained in references (d) and (e), all eligible Marines are required to submit an official photograph taken within 12 months of the convening date of the board. While absence of a current photograph is not a reason for non-selection in and of itself, an updated photograph or letter explaining absence of photograph is one of the many elements viewed by a selection board in deliberations as to who is best qualified for selection.
13.a. Digital. Digital photographs are the preferred form of photograph as they can be electronically filed in the OMPF. For the purpose of photo clarity, the photo should be taken against a plain background. Digital photographs are to be submitted to the CMC (MMRP) at mmrp.photo(at)usmc.mil via an authorized Combat Camera Information Center (COMCAM). If a Marine does not have access to a COMCAM, but some other means of taking a digital photograph is available, the photograph may be emailed via the commands organizational mailbox or via the Commanding Officer, Executive Officer, or Command Sergeant Major to the following email address: mmrp.photo(at)usmc.mil. Marines who submit a digital photograph to the OMPF may confirm receipt by reviewing their OMPF via MOL, checking the MMRP home page or contacting the CMC (MMRP-20).
13.b. Hardcopy. Hardcopy photographs may also be submitted directly to the CMC (MMPR-2) at the address listed in paragraph 14. See references (d) and (e) regarding when is appropriate and how to take a hard copy photo. Marines who choose to submit a hard copy photo directly to the President of the board are advised that the photo will not be included in the OMPF. Verification of hard copy photos submitted directly to the President of the board can be accomplished through the Enlisted Promotion home page (MMPR-2).
13.c. Outdated-Missing Photographs. If a photograph cannot be forwarded due to extenuating circumstances, eligible Marines are highly encouraged to submit correspondence to the board, verified by the Commander, documenting height and weight. Marines who exceed height/weight standards, but are in compliance with body fat percent limits, must provide appropriate certification by the command of current body fat percentage. Marines have a personal responsibility to ensure their photograph is submitted and received by the board.
13.d. Photos And Personal Responsibility. Each Marine must ensure photographs are properly taken, timely submission requirements are met and their photograph is submitted and received by the board. Marines who do not submit a current photograph or letter to explain the lack of a photograph are putting themselves at a disadvantage before the board and are highly unlikely to be selected. Marines who neglect to exercise due diligence in confirming their photograph posted to their OMPF within 2 business days of submission and who neglect to provide evidence they identified the error with MMRP before the convening date are unlikely to receive favorable endorsement for remedial promotion consideration. If the photo fails to post, the individual Marine must contact MMRP to identify the issue for resolution in order for the promotion board to properly consider the photo.
13.e. Reviewing Photo Submission. Marines are responsible for verifying receipt of photo by CMC (MMRP-20). The primary most expeditious means of confirming photo receipt is through OMPF online via MOL. Photos will be available for viewing on OMPF online within 24 hours of photo receipt by CMC (MMRP-20). The date of the photograph, as noted on the photograph title board, is considered the primary date in determining the 12 month photograph eligibility window for selection boards. Marines are advised that, although a photo may be over 12 months old, the photo will remain in the OMPF until an updated photo is submitted.
14. Home page, addresses, and points of contact information:
14.a. Address For The President Of The Board:
President
FY16 Staff Sergeant Selection Board
Headquarters, U.S. Marine Corps (MMPR-2)
Harry Lee Hall
17 Lejeune Road
Quantico VA 22134-5104
Fax material to Comm: 703-784-9884 or DSN: 278-9884
E-Mail material to: enlistedpromotions(at)usmc.mil
Board Support, Comm: 703-784-9708/9712/9713/9716
DSN: 278-9708/9712/9713/9716
14.b. Enlisted Promotion Section (MMPR-2)
14.b.1. Address:
Commandant of the Marine Corps
Headquarters, U.S. Marine Corps (MMPR-2)
Harry Lee Hall
17 Lejeune Road
Quantico VA 22134-5104
Fax: 703-784-9882
Email: enlistedpromotions(at)usmc.mil
14.b.2. Phone Numbers Comm: 703-784-9717/18/19/20
Section Head, DSN: 278-9710
Promotion Chief, DSN: 278-9159
Board Eligibility, DSN: 278-9711
14.b.3. Enlisted Promotion home page: www.manpower.usmc.mil, Select "Active Marine," "Manpower Management (MM)," "Promotion Branch," then "Enlisted Promotions." From there, to find:
14.b.3.a. Eligibility/Update Material Received: click on the "My Eligibility" link on the left side of the page. If in the eligible population, data will populate and any update material received will be marked accordingly.
14.b.3.b. Information For Preparing For a Board: click on "SNCO Promotions," "SNCO Selection Boards," "Preparing For A Board."
14.b.3.c. Sample Cover Letter: click on "Sample Cover Letter" under the "Reference" section.
14.b.3.d. E-Mail: look under "Contacts".
14.c. Manpower Management Records and Performance Branch
14.c.1. MMRP-20 Records Management Section. OMPF documents or questions concerning the OMPF can be sent by the following means:
14.c.1.a. E-Mail: smb.manpower.mmrp-20(at)usmc.mil
14.c.1.b. Fax to Comm: 703-784-5682; DSN: 278-5682
14.c.1.c. Address:
Commandant of the Marine Corps
Headquarters, U.S. Marine Corps (MMRP-20)
2008 Elliot Road
Quantico, VA 22134-5030
14.c.1.d. Phone Numbers Comm: 703-784-5640, DSN: 278-5640
Section Head, DSN: 278-5671
Operations Officer, DSN: 278-3950
OMPF Customer Service, DSN: 278-3906/3907/5640
Digital Photos, DSN: 278-3950
14.c.2. MMRP-30 Performance Evaluation Section Comm: 703-784-3993; DSN: 278-3993 or toll-free 1-877-301-9953.
14.c.3. OMPF/MBS/Digital Photos Home page. From the Enlisted Promotion home page, under "related links," select Records and Performance Branch (MMRP)," select "Official Military Personnel File”, select "Digital Photo Requirements." Under "Online Applications," select "Digital Photo Inventory."
14.c.4. MMRP-50 Enlisted Career Counseling and Evaluation Unit
14.c.4.a. Phone Numbers Comm: 703-784-9241 or toll-free 1-800-833-2320.
14.c.4.b. Home page: www.manpower.usmc.mil, select "Active Marine," "Manpower Management (MM)," then "Records and Performance Branch (MMRP)," then "MMRP-50 Officer Enlisted Career Counseling." From this home page, Active Duty Marines can get more information on receiving career counseling guidance and preparing for a board.
14.d. Separation and Retirement Branch (MMSR-2)
3280 Russell Road
Quantico, VA 22134-5103
Comm: 703-784-9324; DSN: 278-9324
15. The information in this MARADMIN should receive widest dissemination.
16. This MARADMIN will be posted to the Promotion Branch web site.
17. This MARADMIN is not applicable to the Marine Corps Reserve.
18. This MARADMIN is cancelled 31 May 2017.
19. Release authorized by MajGen Craig Q. Timberlake, Director, Manpower Management Division.//