NON-DTS TRAVEL CLAIM SUBMISSION REQUIREMENTS FOR EXTENDED TEMPORARY DUTY (TDY) PERIODS

Date Signed: 5/28/2014
MARADMINS Active Number: 259/14

R 282020Z MAY 14
UNCLASSIFIED/
MARADMIN 259/14
MSGID/GENADMIN/CMC WASHINGTON DC PR//
SUBJ/NON-DTS TRAVEL CLAIM SUBMISSION REQUIREMENTS FOR EXTENDED TEMPORARY DUTY (TDY) PERIODS//
REF/A/DODFMR VOL 9//
REF/B/JFTR//
REF/C/JTR//
REF/D/TAN 13-03//
REF/E/TAN 12-06//
REF/F/MARADMIN 691/13//
REF/G/MCO 4650.39/A//
NARR/REF A IS THE DEPARTMENT OF DEFENSE FINANCIAL MANAGEMENT REGULATION VOLUME 9. REF B IS THE JOINT FEDERAL TRAVEL REGULATIONS. REF C IS THE JOINT TRAVEL REGULATION. REF D AND E ARE TRAVEL ADVISORY NOTICES. REF F IS THE MARADMIN THAT DIRECTS THE ELIMINATION OF TRAVEL ADVANCES FOR TDY TRAVEL. REF G IS THE MARINE CORPS ORDER ON DTS.
POC/COCHRAN, SCOTT GYSGT/HQMC-RFF/TEL: 703-614-3462(DSN 225)//
GENTEXT/REMARKS/1. THE PURPOSE OF THIS MESSAGE IS TO INFORM TRAVELERS OF THE REQUIREMENTS FOR THE SUBMISSION OF TRAVEL CLAIMS TO THE DISBURSING AND FINANCE OFFICES (DO/FO) WHEN EXCUTING NON-DTS EXTENDED TDY (EXTENDED TRAVEL CLAIMS THAT ARE NOT WITHIN THE CAPABILITIES OF DTS AS STATED IN REF G).
2.  BACKGROUND. WHEN A TRAVELER PERFORMS EXTENDED/LONG-TERM TRAVEL  TDY (45 DAYS OR MORE), THEY ARE REQUIRED TO SUBMIT A TRAVEL CLAIM FOR A PARTIAL SETTLEMENT EVERY 30 DAYS. THESE CLAIMS MUST BE SUBMITTED WITHIN 5 WORKING DAYS OF THE END OF EACH 30-DAY PERIOD AS PROVIDED BY REF A.
3.  ACTION. THE TRAVELER IS REQUIRED TO SUBMIT A COMPLETE TRAVEL CLAIM PACKAGE WHICH INCLUDES A SIGNED DD FORM 1351-2 TRAVEL VOUCHER, A COPY OF ALL APPLICABLE TRAVEL ORDERS AND ENDORSEMENTS, AND ALL REQUIRED RECEIPTS FOR EACH PARTIAL SETTLEMENT PERIOD. EACH PARTIAL TRAVEL CLAIM SUBMITTED MUST STAND COMPLETELY ON ITS OWN AND FULLY SUPPORT THE ITEMS BEING CLAIMED. THE TRAVELER IS PERSONALLY RESPONSIBLE FOR THE ACCURACY AND LEGITIMACY OF THEIR TRAVEL CLAIM, EVEN IF IT IS PREPARED BY SOMEONE ELSE. THE TRAVELER'S SIGNATURE ON THE CLAIM CONSTITUTES LEGAL ACKNOWLEDGEMENT OF THEIR LIABILITY FOR FALSE, FICTITIOUS, OR FRAUDULENT CLAIMS.
4. CLAIM SUBMISSION REQUIREMENTS FOR THE INITIAL (FIRST) CLAIM:
A. ITINERARY. THE ITINERARY WILL BEGIN WITH THE DATE OF DEPARTURE FROM THE TRAVELER'S PERMANENT DUTY STATION (PDS), PLACE FROM WHICH ENTERED (OR CALLED) TO ACTIVE DUTY (PLEAD), OR PRIMARY RESIDENCE (AS APPLICABLE), THEN SHOW THE ARRIVAL AT THE TDY SITE, AND END ON THE 30TH DAY OF THE TDY PERIOD. ENSURE THE STATEMENT "PARTIAL SETTLEMENT NUMBER 1" IS ANNOTATED ON THE DD FORM 1351-2, BLOCK 10.D. THE ITINERARY MUST REFLECT ACTUAL DATES AND NOT BE ADJUSTED TO MAKE THE TRAVEL MATCH THE ORDERS OR PERCEIVED ENTITLEMENT.
B. REIMBURSABLE EXPENSES. THE TRAVELER WILL CLAIM ALL REIMBURSABLE EXPENSES APPLICABLE FOR THAT PERIOD, INCLUDING LODGING AND RENTAL CAR. RECEIPTS FOR THESE AND ALL OTHER EXPENSES THAT EXCEED $75 FOR THE PARTIAL SETTLEMENT PERIOD MUST BE SUBMITTED WITH THE VOUCHER.
C. TRAVEL ADVANCES. PER REF (F) TDY ADVANCES SHOULD NOT BE PROCESSED EXCEPT UNDER SPECIAL CIRCUMSTANCES. IF AN EXCEPTION IS MADE, THEN THOSE ADVANCES MUST BE ANNOTATED IN THE APPROPRIATE BLOCK ON THE TRAVEL VOUCHER. FAILURE TO LIST ADVANCES RECEIVED CONSTITUTES A MISREPRESENTATION OF THE CLAIM WHICH MAY RESULT IN THE CLAIM BEING RETURNED TO THE MEMBER OR COMMAND FOR APPROPRIATE ACTION.
D. LEAVE IN CONJUNCTION WITH TDY. ANY LEAVE TAKEN DURING THE PERIOD COVERED BY THE PARTIAL SETTLEMENT MUST BE REFLECTED ON THE TRAVEL VOUCHER, REGARDLESS OF WHETHER OR NOT IT HAS BEEN REPORTED IN MCTFS. THE TRAVELER WILL INCLUDE THE TIME AND DATE THE LEAVE PERIOD BEGAN AND ENDED, (I.E., "LEAVE 1630/03/17/03 TO 0730/03/20/03"). IF NO LEAVE WAS TAKEN THEN THE TRAVELER WILL STATE ON THE TRAVEL VOUCHER: "I DID NOT TAKE ANY LEAVE DURING THE PERIOD CLAIMED ON THIS VOUCHER."
E. POST-DEPLOYMENT/MOBILIZATION RESPITE ABSENCE (PDMRA). PDMRA MUST BE REFLECTED ON THE TRAVEL VOUCHER IF TAKEN IN CONJUNCTION WITH THE TDY PERIOD. THE TRAVELER WILL STATE THE DATE THE PDMRA PERIOD BEGAN AND ENDED IN THE REMARKS SECTION (29) OF DD FORM 1351-2. IF NO PDMRA WAS TAKEN THEN THE TRAVELER WILL STATE ON THE TRAVEL VOUCHER: "I DID NOT TAKE ANY PDMRA DURING THE PERIOD CLAIMED ON THIS VOUCHER."
F. RETURNING RESIDENCE/PDS. WHETHER A TRAVELER VOLUNTARILY RETURNS TO THEIR RESIDENCE/PDS OR WAS AUTHORIZED BY AN AUTHORIZING OFFICIAL  AS DEFINED IN REF (B) , HE OR SHE MUST STATE THIS IN THE ITINERARY SECTION OF THE DD FORM 1351-2. THE TRAVELER WILL REFLECT ALL VOLUNTARY RETURNS AS "VR" AND ALL AUTHORIZED RETURNS AS "AR" IN THE ITINERARY SECTION (15D) OF THE DD FORM 1351-2. IF THE TRAVELER DID NOT RETURN TO THEIR RESIDENCE OR PDS THEN THE TRAVELER WILL STATE ON THE TRAVEL VOUCHER: "I DID NOT RETURN TO MY RESIDENCE OR PDS DURING THE PERIOD CLAIMED ON THIS VOUCHER."
G. CONCURRENT TDY. CONCURRENT TDY IS DEFINED AS ADDITIONAL TDY TO ANOTHER LOCATION DURING THE PARTIAL TDY SETTLEMENT PERIOD. ANY CONCURRENT TDY PERFORMED DURING THE PERIOD CLAIMED ON THE PARTIAL SETTLEMENT VOUCHER MUST BE REFLECTED ON THE TRAVEL VOUCHER. IF THERE WAS A CONCURRENT TDY PERIOD, THE TRAVELER WILL INCLUDE THE DATES OF THE CONCURRENT TDY PERIOD IN THE ITINERARY OF THE TRAVEL CLAIM. IF THERE WAS NO CONCURRENT TDY THE TRAVELER MUST STATE ON THE TRAVEL VOUCHER: "I DID NOT HAVE ANY CONCURRENT TDY PERIODS DURING THE PERIOD CLAIMED ON THIS VOUCHER."
5.  SUBMISSION REQUIREMENTS FOR SUBSEQUENT (SECOND, THIRD, ETC.) CLAIMS:
A. ITINERARY. THE ITINERARY WILL REFLECT THE DATES OF THE APPLICABLE PARTIAL SETTLEMENT PERIOD. BEGIN WITH THE DAY IMMEDIATELY FOLLOWING THE LAST DATE PAID ON THE PREVIOUS PARTIAL SETTLEMENT AND END WITH THE LAST DATE OF THE APPLICABLE 30 DAY PERIOD. ENSURE THE STATEMENT "PARTIAL SETTLEMENT NUMBER (INDICATE NUMBER)" IS ANNOTATED IN BLOCK 10.D OF THE TRAVEL VOUCHER.
B.  ALL OTHER REQUIREMENTS OUTLINED IN PARAGRAPH 4 ABOVE REMAIN THE SAME REGARDING REIMBURSABLE EXPENSES, TRAVEL ADVANCES, LEAVE IN CONJUNCTION, AND CONCURRENT TDY. THE TRAVELER MUST INDICATE THESE ON THE CLAIM AS REQUIRED.
6.  SUBMISSION REQUIREMENTS FOR THE FINAL (LAST) CLAIM:
A. ITINERARY. THE ITINERARY FOR THE TRAVELER'S FINAL TRAVEL CLAIM WILL BEGIN THE DAY IMMEDIATELY FOLLOWING THE LAST DATE PAID ON THE PREVIOUS PARTIAL SETTLEMENT AND END WITH THE ACTUAL LAST DAY OF TRAVEL BACK TO THE TRAVELER'S PDS, PLEAD, OR PRIMARY RESIDENCE (AS APPLICABLE). THE ITINERARY MUST REFLECT ACTUAL DATES AND NOT BE ADJUSTED TO MAKE THE TRAVEL MATCH THE ORDERS. ENSURE THE STATEMENT "FINAL CLAIM" IS INCLUDED IN BLOCK 10.D OF THE TRAVEL VOUCHER.
B.  ALL OTHER REQUIREMENTS OUTLINED IN PARAGRAPH 4 ABOVE REMAIN THE SAME REGARDING REIMBURSABLE EXPENSES, TRAVEL ADVANCES, LEAVE IN CONJUNCTION, AND CONCURRENT TDY. THE TRAVELER MUST INDICATE THESE ON THE CLAIM AS REQUIRED.
7.  SUBMISSION REQUIREMENTS FOR SUPPLEMENTAL CLAIMS:
A.  CLAIMS FOR REIMBURSEMENT OF AN EXPENSE PREVIOUSLY CLAIMED BUT NOT PROPERLY PAID. IF THE TRAVELER SUBMITTED A PROPER CLAIM WITH ALL REQUIRED SUPPORTING DOCUMENTATION BUT NOTICES AN ITEM CLAIMED WAS NOT PAID AS REQUIRED, THE TRAVELER SHOULD CONTACT THE DO/FO. THE DO/FO WILL VERIFY THE ITEM AND IF THE ITEM CAN BE PAID BASED ON THE CLAIM ALREADY SUBMITTED THEN PAYMENT WILL BE MADE WITHOUT FURTHER ACTION BY THE TRAVELER. IF ADDITIONAL SUPPORTING DOCUMENTATION IS REQUIRED SUCH AS A RECEIPT THEN THE TRAVELER WILL SUBMIT PER PARAGRAPH 7.B BELOW.
B.  CLAIMS FOR REIMBURSEMENT OF AN EXPENSE NOT PREVIOUSLY CLAIMED OR PROPERLY SUPPORTED. THE TRAVELER MUST COMPLETE A SUPPLEMENTAL DD FORM 1351-2 CLAIMING THE EXPENSE. APPLICABLE SUPPORTING DOCUMENTATION AND RECEIPTS MUST ALSO BE SUBMITTED AS REQUIRED. ANNOTATE BLOCK 10.D WITH THE STATEMENT "SUPPLEMENTAL CLAIM FOR PARTIAL CLAIM (INDICATE NUMBER) OR FINAL CLAIM (INDICATE WHICH)."
8. THIS MESSAGE HAS BEEN COORDINATED WITH DFAS-IN, MI, MPO, RA, MM, AND RFF.
9. THIS MESSAGE APPLIES TO THE TOTAL FORCE.
10. RELEASE AUTHORIZED BY LTGEN G. M. WALTERS, DEPUTY COMMANDANT, PROGRAMS AND RESOURCES.//