R 201500Z JUN 19
MSGID/GENADMIN/CMC WASHINGTON DC MRA MM//
SUBJ/CONVENING OF THE FY21 U.S. MARINE CORPS COLONEL, LIEUTENANT COLONEL, MAJOR, AND CAPTAIN PROMOTION SELECTION BOARDS//
REF/F/MSGID:DOC/CMC MCCDC C 40 OP/YMD:20080125//
NARR/REF A IS MARADMIN 168/19, FY21 U.S. MARINE CORPS OFFICER PROMOTION SELECTION BOARDS. REF B IS MCBUL 1400, OFFICER LINEAL PRECEDENCE (WILL BE UPDATED JULY 2019 PRIOR TO BOARD CONVENING). REF C IS MCO P1610.7 PERFORMANCE EVALUATION SYSTEM (PES). REF D IS MCO P1070.12K W/CH 1, MARINE CORPS INDIVIDUAL RECORDS ADMINISTRATION MANUAL (IRAM). REF E IS MARADMIN 052/19, OFFICIAL MILITARY PERSONNEL FILE (OMPF) PHOTOGRAPH GUIDANCE. REF F IS MCO 1553.4B PROFESSIONAL MILITARY EDUCATION (PME). REF G IS MARADMIN 703/08, OFFICER PME SUMMARY. REF H IS MARADMIN 077/18 USMC OFFICER/ENLISTED PROMOTION BOARDS UPDATE MATERIAL SUBMISSION GUIDANCE. REF I IS MCO P1400.31C W/CH 1, MARINE CORPS PROMOTION MANUAL, VOLUME 1, OFFICER PROMOTIONS WITH UPDATE MARADMIN 249/09.//
POC/T. R. JAYSURA/MAJ/MMPR-1/-/TEL: (703)784-9703 EMAIL:TANZANIA.JAYSURA@USMC.MIL//
GENTEXT/REMARKS/1. As announced by ref a, the FY21 U.S. Marine Corps Colonel, Lieutenant Colonel, Major, and Captain Promotion Selection Boards will convene at Harry Lee Hall, Marine Corps Base, Quantico, VA, as follows:
30 July 2019 - Colonel
6 August 2019 - Lieutenant Colonel
13 August 2019 – Major
4 February 2020 - Captain
2. Promotion Boards. The colonel through major promotion boards will consider three categories of officers: above-zone, in-zone, and below-zone. The captain promotion board will consider two categories of officers: above-zone and in-zone: there are no eligible officers in the below-zone. Officers defined as active-duty list (ADL) in ref b on the date the board convenes are eligible for the boards. However, officers with established separation/retirement dates within 90 days of the convening date of their respective board (except first lieutenants eligible for the captain promotion board) will not be considered by the board if the separation/retirement date is established by 2359 Eastern Standard Time (EST) on the day before the board convenes. In addition, captains who are not U.S. citizens will not be considered for promotion to major. Officers whose lineal control number (LCN) precedes the senior officer in-zone are defined as above-zone. Those above-zone officers who have not been previously considered are defined as "above-zone, not previously considered." Officers in this status are considered by the board to be in-zone. Officers may review ref b and their eligibility for the board on the internet at the officer promotion homepage. The senior and junior officers in-zone and the junior officer eligible below-zone are as follows (encl (1) of ref b applies):
2.a. Colonel Promotion Selection Board
2.a.1. Senior Officer In-Zone - LtCol Gregory L. Jones
DOR 1 Aug 14
2.a.2. Junior Officer In-Zone - LtCol Lauren S. Edwards
DOR 1 Sep 15
2.a.3. Junior Officer Below-Zone - LtCol Brian R. Grant
DOR 1 Oct 16
2.b. Lieutenant Colonel Promotion Selection Board
2.b.1. Senior Officer In-Zone - Maj Timothy A. Sparks
DOR 1 Aug 14
2.b.2. Junior Officer In-Zone - Maj Jarrod C. Rothman
DOR 1 Sep 15
2.b.3. Junior Officer Below-Zone - Maj Travis A. Aiello
DOR 1 Sep 16
2.c. Major Promotion Selection Board
2.c.1. Senior Officer In-Zone - Capt Brian M. Anderson
DOR 1 Jun 14
2.c.2. Junior Officer In-Zone – Capt William H. Cunningham II
DOR 1 Aug 15
2.c.3. Junior Officer Below-Zone - Capt Matthew A. Duncan
DOR 1 Jan 17
2.d. Captain Promotion Selection Board
2.d.1. Senior Officer In-Zone – First Lieutenant Matthew S. Roseto
DOR 26 March 18
2.d.2. Junior Officer In-Zone – First Lieutenant Evan A. Wray
DOR 26 May 19
2.d.3. First Lieutenants will not be promoted to Captain before achieving 2 years TIG.
3. Merit-based promotion list reorder. Section 616 of the FY19 National Defense Authorization Act allows the Secretary of the Navy (SECNAV) to authorize promotion boards to reorder their recommended promotion list based on particular merit. Officers on the Colonel through Major promotion list may be placed higher on the promotion list only if the officer receives the recommendation of at least a majority of the members of the board, unless the SECNAV establishes an alternative requirement. For officers recommended to be placed higher on a promotion list, the board shall recommend the order in which those officers should be placed on the list.
4. Continuation Boards. Upon conclusion of the colonel, lieutenant colonel, and major promotion selection boards, the boards will reconvene as continuation boards as specified below. Officers may verify their eligibility for consideration by contacting CMC (MMSR). CMC (MMSR) will adjust the mandatory retirement dates and/or notify the officers selected for continuation, as applicable, after the promotion selection results have been announced. The following continuation boards will be convened:
4.a. FY21 USMC Lieutenant Colonel Continuation Board. The board will consider and continue 100 percent of those fully qualified regular unrestricted lieutenant colonels who have skills in MOS 3404, 4502, 7532 and 8061; Who are not on a list of officers recommended for promotion to colonel and who will have mandatory retirement dates between 1 August 2020 and 1 July 2021, who are deemed by a majority of the members of the board to be fully qualified for continuation and whose continuation is in the best interests of the Marine Corps. The officers selected for continuation will be continued on active duty for a period of 3 years, or until they attain 31 years of active commissioned service, or until the age of 62, whichever is earlier.
4.b. FY21 USMC Major Continuation Board. The board will consider regular unrestricted majors who on the day prescribed for removal from active duty possess less than 18 years active service; Who have twice failed selection for promotion to lieutenant colonel; Who, as a result of not being selected for promotion, are subject to involuntary discharge; Who are deemed by a majority of the members of the board to be fully qualified for continuation and whose continuation is in the best interests of the Marine Corps. The continuation board is authorized to select up to 100 percent and not less than 95 percent of fully qualified officers for continuation. The officers selected for continuation will be continued on active duty until retirement-eligible IAW section 8323 of title 10, U.S. Code.
4.c. In addition, the board will select for continuation up to 100 percent of Majors with a primary MOS of 4502 and 75XX who are deemed by a majority of the members of the board to be fully qualified for continuation, who have mandatory retirement dates between 1 February 2020 and 1 July 2021, and whose continuation is in the best interests of the Marine Corps. MOS 4502 and 75XX majors selected for continuation will be continued on active duty for a period of 5 years, or until they attain 24 years of active commissioned service, or until the age of 62, whichever is earlier.
4.d. FY21 USMC Captain Continuation Board. The board will consider captains who possess over 15 years of active service but less than 18 years of active service on the day prescribed for removal from active duty; Who have twice failed selection for promotion to major; Who, as a result of not being selected for promotion, are subject to involuntary discharge; And who are deemed by a majority of the members of the board to be fully qualified for continuation and whose continuation is in the best interests of the Marine Corps. The continuation board is authorized to select up to 100 percent and not less than 95 percent of fully qualified officers for continuation. The officers selected for continuation will be continued on active duty until retirement eligible IAW section 8323 of title 10, U.S. Code. In addition, the board will select for continuation for a period of 36 months up to 100 percent of captains in the primary MOS 75XX field, who on the date of mandatory discharge will have less than 15 years of active service, who are deemed by a majority of the members of the board to be fully qualified for continuation and whose continuation is in the best interests of the Marine Corps.
5. Board Preparation Guidance. Officers are advised to review ref a for guidance regarding submission of information, auditing the official military personnel file (OMPF) and master brief sheet (MBS), fitness reports, photographs, deferment of eligibility, and requests for non-selection prior to the convening date of the board. Officers may review ref a at the officer promotion homepage. Although mentioned in ref a, the following guidance is provided:
5.a. Personal responsibilities. Each officer is personally responsible for ensuring the accuracy and completeness of their OMPF and MBS before the date the board convenes.
5.b. Obtaining and reviewing the OMPF. The primary and most expeditious means of obtaining and viewing the OMPF and MBS is through OMPF online via MOL. The MBS can also be obtained through the MMRP web site. Refer to ref d to determine what documents are appropriate for inclusion in the OMPF.
5.c. OMPF Document Submission Guidelines. Officers are personally responsible for correcting deficiencies, missing information, or illegible documents present in either the OMPF or MBS with CMC (MMRP-20). Per Ref e, ensure any material sent to CMC (MMRP-20) for filing in the OMPF contains full name, grade, and the electronic data interchange personal identifier (EDIPI). If the EDIPI is not on the material, then the material may or may not be filed in the OMPF in time to go before the selection board. For corrections or updates to the Administrative Information Section of the MBS contact your unit S-1 or Installation Personnel Administration Center (IPAC). For corrections, deficiencies, missing fitness reports and date gaps to the Performance Evaluation Summary section of the MBS contact (MMRP-30). Officers are reminded that any additions or deletions from their OMPF or MBS within the 12-month window should also be verified to ensure the accuracy and completeness of their record. OMPF documents can be e-mailed as pdf attachment or can be mailed to CMC (MMRP-20): however, inclusion into the OMPF is substantially faster if the documents are e-mailed. See paragraph 6 (MMRP) for OMPF inquiries and document submission points of contact.
5.d. OMPF Document Submission Timelines. It is imperative that documents submitted to CMC (MMRP-20) for inclusion in the OMPF within 60 days of a selection board be conspicuously marked “contains documents for FY21 (appropriate board) selection board.” With the exception of fitness reports, all OMPF documents, particularly digital photos, must be forwarded to and received by CMC (MMRP-20) at least two weeks prior to the convening date of the selection board in order to allow processing time to the OMPF. Officers are advised that the OMPF and MBS are distributed to the boardroom at least one week before the board convening date. Board-eligible records continue to be updated until the convening date of the board; However, officers are highly encouraged to submit all material no later than two weeks prior to the board for which they are eligible.
5.e. Career Advisors. It is the responsibility of each officer to ensure their personal records (OMPF/MBS) reflect accurate and current information. Officers concerned with specific aspects of their record may contact their respective career counselors. Active component officers should contact CMC (MMRP-50). PES and FITREP policy and correction specific questions should be directed to MMRP-30 (performance evaluation section).
5.f. Active duty officers: Conduct a self audit of personal records, refer to the self audit document guide located at the MMRP-50 (career counseling) homepage or through link at the Marine Online/myOMPF/about OMPF tab. It is also highly encouraged that officers contact MMRP-50 to receive a pre-board career performance assessment one year prior to their in-zone look. In order to schedule a pre-board counseling appointment, refer to the MMRP-50 homepage/officer counselors/appointments tab via the Manpower and Reserve Affairs portal.
5.g. Fitness reports. Fitness reports are due to CMC (MMRP-30) by the time-lines noted in ref c. Reports mailed directly to the president of the board will not be added to an officers OMPF. For fitness reports to become part of the OMPF, the reports must be submitted to CMC (MMRP-30). The automated performance evaluation system (A-PES) is the primary means of submitting fitness reports; however, reporting officials may email pdf copies to the MMRP-32 organizational mailbox at smb.manpower.MMRPfirstname.lastname@example.org. So long as the mailers email account can be confirmed as either the reporting seniors or reviewing officers .mil email address. If mailing a paper version of a report to HQMC, it is imperative that the forwarding envelope is conspicuously marked "contains FITREPs for FY21 (appropriate board) selection board." Timely submission of fitness reports is critical for board-eligible members, as CMC (MMRP-30) will need time to review reports for accuracy and compliance. Commanders are ultimately responsible for the timely Submission of fitness reports to (CMC) MMRP-30 and ensuring that all fitness report timelines noted in ref c are adhered to.
5.g.1. Date gaps must be corrected IAW chapter 8 and appendix F of ref c. If missing reports are less than one year old, a reconstructed original is required. Copies of the completed fitness reports over one year old must have all pages certified as true copies by either one of the reporting officials (RS/RO). For completion and submission of reports that are over one year old it is preferable that the original reviewing officer complete the report; however, CMC (MMRP-30) may act as the reviewing officer on reports that are not adverse on a case by case basis.
5.g.2. Officers are reminded that requests for administrative changes to their fitness report records may take up to 30 days for completion. Due diligence for records correction timeliness rests solely on the officer making the request.
5.h. Photographs. Per refs d and e, officers eligible for promotion consideration are required to submit an official photo within 12 months of the convening date of the board. Refs d and e outline digital photograph submission specification requirements.
5.h.1. Reviewing Photo Submission. Officers are responsible for verifying processing of photo by CMC (MMRP-60). The most expeditious means of confirming photo processing is through OMPF online via MOL. Photos will be available for viewing on OMPF online within 24 hours of photo receipt by CMC (MMRP-60). The date of the photograph, as noted on the photograph title board, is considered the primary date for determining the 12-month photograph eligibility window for selection boards. Officers are advised that although a photo may be over 12 months old, the photo will remain in the OMPF until an updated photo is submitted.
5.h.2. Hard Copy Photos. Officers who choose to submit a hard copy photo directly to the president of the board are advised that the photo will not be included in the OMPF. Verification of hard copy photos submitted directly to the president of the board can be accomplished through the officer promotion homepage.
5.i. Professional Military Education (PME). The selection guidance (precept) for many boards includes a reminder of the importance of PME, whether resident or non-resident, in an officers development. Officers are advised to ensure that course completion information is noted on their MBS and that PME completion certificates are included in their OMPF in order to illustrate completion. In cases where an officer has not completed PME but has completed one or more sub-courses of that PME, the officer may send a personal communication to the president of the board describing progress in completing the PME and include documented evidence of any sub-course completion. See refs f and g for additional information regarding PME.
5.j. Civilian education. All officers must ensure their civilian education is accurately reflected in the Marine Corps Total Force System (MCTFS).
5.k. Communication with the Board. Each officer may communicate with the president of the board. Per reference (h), an officer eligible for consideration by a selection board convened under section 611(a) of Title 10, U.S. Code, may send a written communication to the board, to arrive not later than 10 calendar days before the date the board convenes. The information in this database is then up-loaded to the Internet so that officers can personally confirm receipt of the material via the officer promotion homepage. In addition, do not send duplicate copies of update material. Doing so causes CMC (MMPR-1) to again process the material and for the board to review duplicate copies of the material submitted.
5.l. Forwarding Communications to the Board. Officers may submit communications via U.S. Mail, next-day packages, or fax. U.S. Mail is not delivered directly to Harry Lee Hall. Therefore, anticipate a 2-3 day lag time for further delivery to Harry Lee Hall. Commercial next-day carriers deliver directly to Harry Lee Hall, excluding weekends and holidays. Officers with the capability to scan their documents may send the scanned documents via E-mail directly to the organizational mailbox: email@example.com. Ensure the e-mail subject line reads "update material for the FY21 USMC (appropriate grade) promotion selection board."
5.m. Update Material. Officers may submit to the board any written information, to include written material they deem important for consideration. OMPF materials sent directly to the board president will not become part of an officers OMPF. Although officers may submit any material as update material, officers should contact CMC (MMRP-30) before submitting fitness reports as update material and CMC (MMRP-20) for any other OMPF materials. This process will ensure an officers OMPF is appropriately updated. The following guidelines apply regardless of the means by which an officer submits material, e.g., mail, fax, e-mail, etc.:
5.m.1. Update material must be in writing and submitted under cover letter with the update material as enclosures (a sample cover letter is available at the officer promotion homepage):
5.m.2. The cover letter must be addressed to President, FY21 USMC (appropriate grade and competitive category) promotion selection board (see paragraph 6a for complete address):
5.m.3. Update material must be from the eligible officer, and the officer must physically sign the cover letter. Digital signatures are authorized on e-mail submissions. Material submitted that is not in writing, submitted without a signed cover letter, or received later than 10 calendar days before the date the board convenes as noted below, will not be submitted to the board:
Selection To Component Convening Date Due Date
Col Active 30 Jul 19 19 Jul 19
LtCol Active 6 Aug 19 26 Jul 19
Maj Active 13 Aug 19 2 Aug 19
Capt Active 4 Feb 20 24 Jan 20
5.n. Update Material Receipt Verification. Update material sent via USMC email will receive and e-mail confirmation. The e-mail confirmation receipt is the official notification that CMC (MMPR-1) has received your update material, and will be provided to the president of your board. No further action is required on the officers part.
5.o. Request for non-selection. Officers eligible for promotion who plan to separate or retire may desire to write to the president of the board requesting they not be selected for promotion. Any officer who writes such a letter to the board will still be considered for promotion and will incur a failure of selection if not recommended for promotion by the board. Per section 1174 of Title 10, U.S. Code, an officer who submits a request not to be selected for promotion, or who otherwise directly causes his or her non-selection through written communication to the board, is not entitled to separation pay if involuntarily discharged from active duty. This pertains to all active duty boards, with the exception of the CWO board.
5.p. Request for deferment of eligibility. Officers who would be eligible for consideration by a promotion screening board as an in-zone or above-zone eligible officer within one year of placement on the active duty list will be deferred for such consideration unless they specifically request consideration. The officer may waive this deferment and request consideration for promotion, in writing, by submitting to CMC (MMPR-1) no later than the convening date of the board.
5.q. Post-board information and guidance. Officers may view the approval progress of their board from the officer promotion homepage. When the results of a field grade board are authorized to be released, a "personal for" (P-4) email will be forwarded to all Marine Corps general officers and certain colonels. The P-4 affords the recipients an opportunity to ensure that all selects and in-zone non select are advised of their promotion status. The P-4 includes work phone numbers that are obtained from MCTFS. All officers are required to ensure their contact data is correct in MOL and MCTFS and to verify the accuracy of their MCC, unit, billet, phone and email information. Accurate, contact information will facilitate more efficient notification. Approximately 5 working days after a P-4 is released, SECNAV will release the ALNAV announcing the names of the officers selected by the board. Captain and CWO board results will be announced via ALNAV when the board reports are approved by SECDEF.
6. Addresses, Points of Contact, and Internet Information:
6.a. Address for the President of the Board:
FY21 USMC (appropriate grade) Promotion Selection Board
Headquarters, U.S. Marine Corps (MMPR-1)
Harry Lee Hall
17 Lejeune Road
Quantico, VA 22134-5104
6.b. Officer Promotion Section (MMPR-1) comm 703-784-9705:
6.b.1. Section head, DSN 278-9703/04
6.b.2. Promotion board action officers, DSN 278-9705/06/07
6.b.3. Lineal staff, 703-784-9705/06/07, DSN 278-9705/06/07
6.b.4. Confirm receipt of material, 703-784-9712/13, DSN 278-9712/13
6.b.5. Fax material to: comm 703-784-9883/9884 OR DSN 278-9883/9884
6.b.6. E-mail material to: Officerpromotions@usmc.mil
6.c. Internet information through the officer promotion homepage. Go to www.manpower.usmc.mil. Select the “Active Marines” tab at the top of the page. Under "manpower management," select “promotion branch,” and then select “officer promotions,” to arrive at the officer promotion homepage. From there, to find:
6.c.1. Ref a: Select “messages” and under “promotion maradmins” select "CY 2019" then 168/19.
6.c.2. Lineal list: Under “reference" select “McBul 1400-blue book dtd July 2018.” Blue book will be updated July 2019 prior to the board convening.
6.c.3. Zone eligibility or update material receipt verification: Under "online applications" select "eligibility verification/submitted material.”
6.c.4. Information for preparing for a board: Select “preparing for your board."
6.c.5. Sample cover letter: Under "reference" select "sample cover letter.”
6.c.6. Consult with a career counselor via the Manpower Management Records and Performance Branch homepage: Under "related links" select "officer counseling (MMRP-50)" and then select "appointments for counseling."
6.c.7. OMPF/MBS/Digital Photos. The primary, most expeditious means of obtaining and viewing the OMPF, MBS, and digital photo is through OMPF online via MOL. Alternative means of downloading and viewing the MBS and digital photograph is available through the MMRP homepage. From the officer promotion homepage, under “related links," select “Record And Performance Branch (MMRP),” select “official military personnel file,” select “digital photo requirements.” Under “online applications,” select “digital photo inventory."
6.d. Manpower Management Record and Performance Branch.
6.d.1. (MMRP-20) Records Management Section. OMPF documents or questions concerning the OMPF can be sent by the following means:
6.d.1.a. E-Mail: smb.manpower.MMRPfirstname.lastname@example.org
Commandant of the Marine Corps
Headquarters, U.S. Marine Corps (MMRP-20)
2008 Elliot Road
Quantico, VA 22134-5030
6.d.1.c. Phone numbers (comm 703-784-3907, DSN 278-3907)
OMPF customer service, DSN 278-3906/3907/5640
6.d.2. (MMRP-30) Performance Evaluation Section, comm. 703-784-3993, DSN 278-3993 OR TOLL FREE 1-877-301-9953.
6.d.3. (MMRP-50) Officer Career Counseling Section, comm 703-784-9281, DSN 278-9281, OR TOLL FREE 1-800-634-7988.
6.d.4. Operations Section, digital photos (MMRP-60), (703)784-3738/4607, DSN 278-3738/4607.
6.e. Separation And Retirement Branch (MMSR): comm 703-784-9324 or DSN 278-9324/9306.
7. Release authorized by MajGen Craig C. Crenshaw, Director, Manpower Management Division.//