MARADMINS : 345/07
UNCLAS 042015Z JUN 07
CMC WASHINGTON DC(UC)
AL MARADMIN(UC)
MARADMIN 345/07
MSGID/GENADMIN/CMC WASHINGTON DC L LPD//
SUBJ/PROCEDURES FOR BILLING AND PAYMENT OF COMMERCIAL TRANSPORTATION
/SHIPMENTS//
REF/A/MEMO/BILLING AND PAYMENT OF COMMERCIAL SMALL PACKAGE EXPRESS
SHIPMENTS/24 JAN 2007//
REF/B/MEMO/IMPLEMENTATION OF MANAGEMENT REFORM MEMORANDUM (MRM) #15,
REENGINEERING DEFENSE TRANSPORTATION DOCUMENTATION AND FINANCIAL
PROCESSES/31 MAR 1999//
REF/C/U.S. MARINE CORPS POWERTRACK STANDARD OPERATING PROCEDURES
/01 JUN 2006//
REF/D/DOD/4500.9-R/ DEFENSE TRANSPORTATION REGULATION PART II, CARGO
MOVEMENT//
REF/E/MARADMIN/426/05/PROCESSING MISCELLANEOUS PAYMENT DOCUMENTS
USING PRBUILDER AND WIDE AREA WORKFLOW (WAWF) WARNING ORDER//
REF/F/MARADMIN/510/03/IMPLEMENTATION OF WIDE-AREA WORKFLOW-RECEIPT AND
ACCEPTANCE (WAWF-RA)//
REF/G/NAVSUPINST/4200.99/DEPARTMENT OF THE NAVY (DON) POLICIES AND
PROCEDURES FOR THE OPERATION AND MANAGEMENT OF THE GOVERNMENT-WIDE
COMMERCIAL PURCHASE CARD PROGRAM (GCPC)//
REF/H/SDDC FAMILIES FIRST AUTOMATED COMMERCIAL PAYMENT AND ACCOUNTING
PROCESS CONCEPT OF OPERATIONS//
REF/I/DOD/4500.9-R/ DEFENSE TRANSPORTATION REGULATION PART IV, PERSONAL
PROPERTY//
NAR/REF A IS OSD MEMORANDUM FOR BILLING AND PAYMENT OF COMMERCIAL SMALL
PACKAGE EXPRESS SHIPMENTS. REF B IS THE OSD MEMORANDUM DIRECTING THE
USE OF POWERTRACK FOR ELECTRONIC BILLING AND PAYMENT OF COMMERCIAL
SHIPMENTS. REF C IS THE U.S. MARINE CORPS POWERTRACK STANDARD
OPERATING PROCEDURES MANUAL. REF D IS THE CARGO MOVEMENT PORTION OF
THE DOD DEFENSE TRANSPORTATION REGULATION (DTR). REF E IS THE MARADMIN
DISCUSSING THE PROCESSING OF MISCELLANEOUS PAYMENT DOCUMENTS USING
PRBUILDER AND WIDE AREA WORKFLOW (WAWF) TO MOVE TO AN ELECTRONIC
ENVIRONMENT. REF F IS THE MARADMIN THAT OUTLINES THE IMPLEMENTATION
PLAN OF WIDE-AREA WORKFLOW-RECEIPT AND ACCEPTANCE (WAWF-RA). REF G IS
THE DEPARTMENT OF THE NAVY (DON) POLICY GOVERNING THE USE OF THE
GOVERNMENT-WIDE COMMERCIAL PURCHASE CARD PROGRAM. REF H IS THE SDDC
FAMILIES FIRST AUTOMATED COMMERCIAL PAYMENT AND ACCOUNTING PROCESS
CONCEPT OF OPERATIONS IMPLEMENTATION PLAN.
REF I IS APPENDIX T OF THE PERSONAL PROPERTY PORTION OF THE DOD DEFENSE
TRANSPORTATION REGULATION (DTR).//
POC/R. CALLEWAERT/GS-14/LPD-4/TEL: DSN 225-7930/TEL: COML 703-695-7930/TEL:
FAX DSN 225-8160/EMAIL RODERICK.CALLEWAERT@USMC.MIL//
GENTEXT/REMARKS/1. THE PURPOSE OF THIS MARADMIN IS TO ENSURE APPROPRIATE
USE OF ELECTRONIC BILLING AND PAYMENT METHODS FOR MARINE CORPS COMMERCIAL
TRANSPORTATION SHIPMENTS. EFFECTIVE IMMEDIATELY, THE FOLLOWING GUIDANCE IS
PROVIDED.
2. IN SUPPORT OF THE DEPARTMENT OF DEFENSE (DOD) MANDATE TO USE ELECTRONIC
MEANS FOR PROCESSING COMMERCIAL VENDOR PAYMENTS, THIS MESSAGE PROVIDES THE
MARINE CORPS GUIDANCE FOR USE OF APPROVED ELECTRONIC METHODS FOR BILLING
AND PAYMENT OF COMMERCIAL FREIGHT AND PERSONAL PROPERTY SHIPMENTS.
PART I, FREIGHT
A. THE FOLLOWING THREE METHODS HAVE BEEN APPROVED FOR BILLING AND PAYMENT
OF COMMERCIAL FREIGHT SHIPMENTS.
(1) POWERTRACK. THE CRITERIA FOR USE INCLUDES:
(A) THAT A TRAFFIC MANAGEMENT OFFICE (TMO) IS AVAILABLE TO PROVIDE SHIPMENT
PROCESSING SUPPORT, AND
(B) THAT ALL SHIPMENT TRANSPORTATION SERVICES ARE PROCESSED IN ACCORDANCE
WITH REFS A, B, C, AND D.
(2) WIDE AREA WORK FLOW (WAWF). RESTRICTIONS APPLY AS OUTLINED IN REFS E
AND F. THE CRITERIA FOR USE INCLUDES:
(A) THAT THE CONTRACT IN USE INCLUDES TRANSPORTATION SERVICES,
(B) THAT THE CONTRACT CONTAINS A DEFENSE FEDERAL ACQUISITION REGULATIONS
SUPPLEMENT (DFARS) 252.7003 CLAUSE, AND
(C) THAT THE SHIPMENT IS NOT A SMALL PACKAGE EXPRESS.
(3) GOVERNMENT COMMERCIAL PURCHASE CARD (GCPC). THE GCPC IS AN APPROVED
METHOD FOR SMALL PACKAGE EXPRESS COMMERCIAL SHIPMENTS OF ADMINISTRATIVE
ITEMS AS PER REF A. THE GCPC IS NOT AUTHORIZED FOR THE TRANSPORTATION OF
LOGISTICS EQUIPMENT. THERE ARE NO EXCEPTIONS TO THIS RULE. GCPC RESTRICTIONS
APPLY AS OUTLINED IN REF G. THE CRITERIA FOR USE INCLUDES:
(A) THAT THE GCPC CAN ONLY BE USED FOR TRANSPORTATION SERVICES SUPPORTING
THE CONUS AND OCONUS SHIPMENT OF ADMINISTRATIVE ITEMS SUCH AS: GENERAL
CORRESPONDENCE, PERSONNEL RECORDS, PAYROLL RECORDS, LABORATORY SAMPLES,
ELECTRONIC STORAGE MEDIA, BLUEPRINTS, LEGAL/FINANCIAL/ RECRUITING/CONTRACTING
OR SIMILAR DOCUMENTS AND TECHNICAL MANUALS NOT REQUISITIONED DIRECTLY FROM
STOCK, AND
(B) THAT IF TRANSPORTATION SERVICES FOR THE SHIPMENT OF ADMINISTRATIVE ITEMS
ARE RECURRING AND THE ANNUAL COST SEEMS LIKELY TO EXCEED THE MICRO-PURCHASE
THRESHOLD ($2,500 FOR SERVICES, $15,000 IN SUPPORT OF A CONTINGENCY OPERATION
IF THE PURCHASE IS MADE FROM CONUS OR $25,000 IN SUPPORT OF A CONTINGENCY
OPERATION IF THE PURCHASE IS MADE FROM OCONUS), CONTRACTING OFFICERS SHOULD
ESTABLISH A CONTRACT OR BLANKET PURCHASE AGREEMENT.
REGARDLESS OF DOLLAR AMOUNT, IF TERMS AND CONDITIONS ARE REQUIRED, A CONTRACT
SHOULD BE IN PLACE FOR PURCHASE OF TRANSPORTATION SERVICES FOR THE SHIPMENT
OF ADMINISTRATIVE ITEMS.
PART II, PERSONAL PROPERTY
A. THE FOLLOWING TWO METHODS HAVE BEEN APPROVED FOR BILLING AND PAYMENT OF
COMMERCIAL PERSONAL PROPERTY SHIPMENTS.
(1) POWERTRACK. THE CRITERIA FOR USE INCLUDES:
(A) THAT A PERSONAL PROPERTY SHIPPING OFFICE (PPSO) IS AVAILABLE TO PROVIDE
SHIPMENT PROCESSING SUPPORT, AND
(B) THAT ALL SHIPMENT TRANSPORTATION SERVICES ARE PROCESSED IN ACCORDANCE
WITH REFS B, H, AND I.
(2) WIDE AREA WORK FLOW (WAWF). WAWF RESTRICTIONS APPLY AS OUTLINED IN REFS
E AND F. THE CRITERIA FOR USE INCLUDES:
(A) THAT THE CONTRACT IN USE INCLUDES TRANSPORTATION SERVICES, AND
(B) THAT THE CONTRACT CONTAINS A DEFENSE FEDERAL ACQUISITION REGULATIONS
SUPPLEMENT (DFARS) 252.7003 CLAUSE.
(3) THE USE OF THE GCPC TO PROCURE HOUSEHOLD GOODS TRANSPORTATION SERVICES
IS PROHIBITED AS PER REF G. CURRENTLY THE ONLY EXCEPTION TO THIS POLICY
IS THE LIMITED AUTHORIZATION TO USE THE GCPC IN SUPPORT OF DIRECT PROCUREMENT
METHOD (DPM) CONTRACTS (SCHEDULE III, LOCAL MOVES).
3. IF THE SHIPMENT REQUIREMENT IS APPLICABLE TO MULTIPLE METHODS, POWERTRACK
IS PREFERRED FOR BILLING AND PAYMENT OF COMMERCIAL SHIPMENTS.
4. A TMO/PPSO SHOULD ALWAYS BE USED FOR SHIPMENT PROCESSING IF POSSIBLE,
REGARDLESS OF THE AVAILABILITY OF A POWERTRACK ACCOUNT.
5. IN INSTANCES WHERE THE ENVIRONMENT WILL NOT SUPPORT THE PROCESSES ABOVE
OR BUSINESS REASONS PRECLUDE THE USE OF THESE PROCESSES, A WAIVER MAY BE
REQUESTED. WAIVER REQUESTS MUST CONTAIN DETAILED JUSTIFICATION AS TO WHY
ELECTRONIC MEANS CANNOT BE USED AND A PROPOSED FUTURE DATE WHEN THE ELECTRONIC
REQUIREMENT WILL BE MET. CONTACT RODERICK CALLEWAERT, LPD-4, I&L, HQMC
(TEL: DSN 225-7930, COML 703-695-7930, EMAIL:RODERICK.CALLEWAERT@USMC.MIL)
FOR GUIDANCE.
6. POC FOR FREIGHT POWERTRACK IS RODERICK CALLEWAERT, LPD-4, I&L, HQMC (TEL:
DSN 225-7930, COML 703-695-7930, EMAIL: RODERICK.CALLEWAERT@USMC.MIL). POC FOR
PERSONAL PROPERTY POWERTRACK IS BOB BUTHERUS, LPD-2, I&L, HQMC (TEL: DSN
225-7762, COML 703-695-7762, EMAIL: ROBERT.BUTHERUS@USMC.MIL).
7. POC FOR WIDE AREA WORK FLOW (WAWF) IS THE PROCURING CONTRACTING OFFICER AT
THE CONTRACT ISSUING OFFICE. FOR POLICY ISSUES CONTACT RITA BREDE, E-BUSINESS
TEAM LEADER, LB, I&L, HQMC (TEL: DSN 225-6590, COML 703-695-6590,
EMAIL: RITA.BREDE@USMC.MIL).
8. POC FOR THE GOVERNMENT COMMERCIAL PURCHASE CARD (GCPC) PROGRAM IS PAUL
ZIEDINS, LB, I&L, HQMC (TEL: DSN 225-6225, COML 703-695-6225, EMAIL:
PAUL.ZIEDINS1@USMC.MIL).//