MARADMINS

R 011329Z OCT 13
UNCLASSIFIED/
MARADMIN 512/13
MSGID/GENADMIN/CMC WASHINGTON DC MRA MP//
SUBJ/ CURTAILMENT OF OPERATIONS DUE TO A LAPSE IN APPROPRIATIONS//
NARR/REF A IS A MEMO PROVIDING GUIDANCE FOR CONTINUATION OF OPERATIONS IN THE ABSENCE OF AVAILABLE APPROPRIATIONS.  REF B IS MARINE CORPS SUPPLEMENTAL GUIDANCE FOR IMPLEMENTING REF A.  REF C IS "PAY OUR MILITARY ACT."//
REF/A/MSGID: DEPUTY SECRETARY OF DEFENSE MEMO/25SEP2013//
REF/B/MSGID: FISCAL DIRECTOR OF THE MARINE CORPS LTR/27SEP2013//
REF/C/MSGID: H.R. 3210/30SEP2013//
POC/DEBORAH J. SUMMERS/MRA MPC/TEL:703-784-9350/EMAIL:DEBORAH.SUMMERS(AT)USMC.MIL//
POC/LTCOL PAUL CUCINOTTA/PR/TEL:703-614-9552/EMAIL:PAUL.CUCINOTTA(AT)USMC.MIL//
GENTEXT/REMARKS/1.  WE REGRET TO INFORM YOU OF THE NECESSITY TO EXECUTE A PARTIAL SHUTDOWN OF MARINE CORPS OPERATIONS DUE TO A LAPSE IN GOVERNMENT FUNDING.  AS OF MIDNIGHT 30 SEPTEMBER 2013, A CONTINUING RESOLUTION OR A DEFENSE APPROPRIATION FOR FISCAL YEAR (FY) 2014 HAS NOT BEEN PASSED.  ACCORDINGLY, MARINE CORPS COMMANDS AND HEADQUARTERS MARINE CORPS STAFF AGENCIES ARE TO IMMEDIATELY BEGIN AN ORDERLY SHUTDOWN OF OPERATIONS IN ACCORDANCE WITH REFERENCES A AND B.  THE PASSAGE OF REF C AUTHORIZES THE CONTINUATION OF PAY AND ALLOWANCES TO MEMBERS OF THE ARMED FORCES, INCLUDING RESERVE COMPONENTS, WHO PERFORM ACTIVE SERVICE DURING THE CURTAILMENT.  IT ALSO AUTHORIZES PAY AND ALLOWANCES FOR CIVILIAN PERSONNEL OF THE DEPARTMENT OF DEFENSE WHO ARE EXCEPTED FROM THE FURLOUGH.  THE ACT WILL PERMIT US TO PAY MILITARY PERSONNEL AND EXCEPTED CIVILIAN PERSONNEL ON TIME AND IN FULL.
2.  ALL ACTIVE AND RESERVE MILITARY PERSONNEL WILL CONTINUE TO REPORT FOR DUTY DURING THE SHUTDOWN.  RESERVE PERSONNEL ALREADY ON ACTIVE DUTY FOR TRAINING ORDERS OR ROUTINE ACTIVE DUTY FOR OPERATIONAL SUPPORT ORDERS PRIOR TO 1 OCTOBER 2013 WILL REMAIN ON ORDERS AND WILL BE TREATED LIKE THEIR ACTIVE RESERVE AND ACTIVE COMPONENT COUNTERPARTS WHO WILL CONTINUE TO REPORT FOR DUTY DURING THE SHUTDOWN PERIOD.  MARINES IN RECEIPT OF PCS ORDERS AGAINST AN FY 2013 OBLIGATION SHOULD EXECUTE ORDERS AS DIRECTED.  DURING THE SHUTDOWN MARINES AND FAMILIES SHOULD EXPECT REDUCTION OR CLOSURE OF QUALITY OF LIFE SUPPORT SERVICES AND SHOULD PLAN ACCORDINGLY.  ADDITIONAL GUIDANCE ON IMPACT TO ACTIVE AND RESERVE MILITARY PERSONNEL WILL BE PROVIDED BY THE RESPONSIBLE PARTIES IDENTIFIED IN REF B.  THE COMMANDING GENERAL, MARINE CORPS RECRUITING COMMAND, WILL BE RESPONSIBLE FOR DETERMINING AND CLARIFYING EXCEPTED RECRUITING ACTIVITIES.
3.  ALL CIVILIAN PERSONNEL WILL REPORT FOR DUTY ON TUESDAY, 1 OCTOBER 2013 OR THE FIRST SCHEDULED WORK DAY FOLLOWING RELEASE OF THIS MARADMIN.  EMPLOYEES WILL EITHER BE PLACED IN A FURLOUGH STATUS OR CONTINUE TO WORK.
A.  CIVILIAN EMPLOYEES SCHEDULED TO WORK ON 1 OCTOBER 2013 SHOULD REPORT TO WORK AS NORMAL.   PRIOR TO DEPARTING, ALL FURLOUGHED EMPLOYEES SHOULD ENSURE THEIR TIME AND ATTENDANCE IS RECORDED FOR 1-4 OCTOBER 2013, WITH FURLOUGH CODE KE.  IF THE APPROPRIATION LAPSE EXTENDS PAST OCTOBER 4, 2013, EMPLOYEE WORK SCHEDULES WILL BE POPULATED WITH KE (FURLOUGH), UNTIL SUCH TIME AS THE HUMAN RESOURCE OFFICE PROCESSES A RETURN TO DUTY TRANSACTION.  FURLOUGHED EMPLOYEES WILL BE PAID FOR ANY TIME SPENT SUPPORTING THE ORDERLY SHUTDOWN, BUT THAT TIME WILL BE PROCESSED RETROACTIVELY AFTER THIS SITUATION IS RESOLVED.
B.  EMPLOYEES WHO ARE EXCEPTED DURING THE FURLOUGH ARE NOT TO COMPLETE THEIR TIME AND ATTENDANCE UNTIL 4 OCTOBER 2013 PENDING FURTHER GUIDANCE.
C.  EXEMPT EMPLOYEES (E.G., NAVY WORKING CAPITAL FUND) WILL RECORD THEIR HOURS VIA REGULAR TIME KEEPING PROCEDURES.
D.  EMPLOYEES NOT EXCEPTED FROM FURLOUGH WILL BE PROVIDED OFFICIAL NOTIFICATION AND ALLOWED 3-4 HOURS TO SHUTDOWN OPERATIONS AS FOLLOWS:
(1) SECURE PERSONALLY IDENTIFIABLE INFORMATION DATA.
(2) SET VOICE MAIL.
(3) SET OUT OF OFFICE EMAIL.
(4) SECURE OFFICE AREA (TURN OFF APPLIANCES, FANS, ETC.).
(5) SUBMIT ANY OUTSTANDING TRAVEL VOUCHERS.
(6)  TURN OFF COMPUTERS.
4.  EMPLOYEES NOT EXCEPTED WHO ARE REMOTE OR SCHEDULED TO BE IN A LEAVE STATUS ON TUESDAY CAN BE PROVIDED OFFICIAL NOTIFICATION VIA EMAIL, WITH APPROPRIATE DELIVERY AND ACKNOWLEDGEMENT RECEIPTS, OR VIA MAIL (CERTIFIED MAIL PREFERRED).
5.  SUPERVISORS ARE REQUIRED TO VERIFY CONTACT INFORMATION FOR EMPLOYEES NOT EXCEPTED.
6.  FURLOUGHED EMPLOYEES SHOULD MONITOR MEDIA OUTLETS FOR NEWS ABOUT THE APPROVAL OF A CONTINUING RESOLUTION OR AN FY2014 APPROPRIATION.  NOTIFICATION TO RETURN TO WORK WILL ALSO BE POSTED AT WWW.MANPOWER.USMC.MIL ALONG WITH OTHER IMPORTANT INFORMATION REGARDING THIS SHUTDOWN AND AVAILABLE RESOURCES FOR ASSISTANCE.
7.  THE PROCESS TO GRANT APPROVAL OF EXCEPTED ACTIVITIES AND ASSOCIATED TEMPORARY ADDITIONAL DUTY (TAD)/TDY TRAVEL IS STILL BEING DEVELOPED.  UNTIL THE SECNAV DELEGATES AUTHORITY FOR THESE APPROVALS IN ACCORDANCE WITH REF A, ALL REQUESTS WILL BE FORWARDED TO LTCOL PAUL CUCINOTTA, DEPUTY DIRECTOR, BUDGET AND EXECUTION DIVISION, DEPUTY COMMANDANT FOR PROGRAMS AND RESOURCES, AND SIGNED BY THE FIRST GENERAL OFFICER OR SENIOR EXECUTIVE SERVICE MEMBER IN THE CHAIN OF COMMAND WITH RATIONALE FOR THE REQUEST.  REF B BECOMES EFFECTIVE UPON DELEGATION OF AUTHORITY TO THE CMC.
8.  NO CONFERENCE TRAVEL, ATTENDANCE, AND/OR HOSTING IS PERMITTED/AUTHORIZED DURING A GOVERNMENT SHUTDOWN.  THIS RESTRICTION APPLIES TO ALL CONFERENCES TO INCLUDE "NO COST" CONFERENCES.
A.  INDIVIDUALS WHO ARE IN A TAD STATUS WHEN THE GOVERNMENT SHUTDOWN OCCURED SHALL MAKE IMMEDIATE ARRANGEMENTS TO RETURN TO THEIR PERMANENT DUTY STATION OR HOME OF RECORD.
B.  THE ONLY EXCEPTION IS CONFERENCES WHERE ATTENDANCE IS DEEMED CRITICAL/ESSENTIAL FOR THE "PROTECTION OF LIFE," E.G., MAINTENANCE OF MEDICAL CERTIFICATIONS FOR PHYSICIANS/NURSES, PARAMEDIC TRAINING ON LIFE-SAVING SKILLS, POLICE/FIRE-FIGHTER MISSION ESSENTIAL QUALIFICATIONS, OR CRITICAL CHAPLAIN TRAINING.
C.  THE APPROVING AUTHORITY FOR ALL CONFERENCE EXCEPTIONS DURING A GOVERNMENT SHUTDOWN IS SECNAV.
D.  PREVIOUS CONFERENCE COSTS THAT ARE LOST, SUNK, OR NON-REFUNDABLE, ARE NOT CONSIDERED VALID REASONS FOR REQUESTING AN EXEMPTION.
E.  CURRENT MARINE CORPS ROUTING PROCEDURES FOR CONFERENCE APPROVAL APPLY.
9.  FOR MARINES AND THEIR FAMILIES REQUIRING ASSISTANCE, A WIDE RANGE OF CHARITABLE ORGANIZATIONS ARE AVAILABLE AND CAN BE FOUND AT WWW.MILTARYONESOURCE.COM.
10.  WE REGRET THIS UNFORTUNATE OUTCOME AND ARE WELL AWARE THIS LACK OF APPROPRIATIONS AND THE RESULTING GOVERNMENT SHUTDOWN MAY CAUSE SIGNIFICANT FISCAL HARDSHIP TO CIVILIAN MARINES WHO ARE HIGHLY VALUED MEMBERS OF OUR TEAM.
11.  RELEASE AUTHORIZED BY MR. M. F. APPLEGATE (SES), DIRECTOR, MANPOWER PLANS AND POLICY DIVISION.//