R 092213Z JAN 17
MARADMIN 017/17
MSGID/GENADMIN/CMC L WASHINGTON DC//
SUBJ/AUDITABLE TRANSPORTATION WORKING CAPITAL FUND (TWCF) BILLING AND RECONCILIATION FOR  MARINE CORPS SPONSORED MOVEMENTS//
REF/A/MSGID: DOC/P.L.103-335/YMD:  19940930//
REF/B/MSGID: DOC/DODFMR-VOL 3/CHAP 8 AND 11//
REF/C/MSGID: DOC/DODFMR-VOL 11A/CHAP 1 AND 3//
REF/D/MSGID: DOC/MCO 7300.21B /YMD: 20150518//
REF/E/MSGID: DOC/MARADMIN 741/09 /YMD: 20091229//
REF/F/MSGID: DOC/ADC R MEMO /YMD: 20161016//
NARR/ REFERENCE (A) DOD APPROPRIATIONS ACT 1995.  REFERENCE (B) BUDGET EXECUTION-AVAILABILITY AND USE OF BUDGETARY RESOURCES.  REFERENCE (C) GENERAL REIMBURSEMENT PROCEDURES AND SUPPORTING DOCUMENTATION.  REFERENCE (D) MARINE CORPS FINANCIAL MANAGEMENT STANDARD OPERATING PROCEDURE MANUAL.  REFERENCE (E) PREVALIDATION OF MARINE CORPS PAYMENTS.  REFERENCE (F) AIR MOBILITY COMMAND (AMC) TRANSPORTATION WORKING CAPITAL FUND (TWCF) BILLING FOR MARINE CORPS SPONSORED MOVEMENTS BEGINNING FY2017//
POC/K. ASHLEY/CIV/LPD-3/TEL: (703) 695-9041/EMAIL: KEVIN.ASHLEY1(AT)USMC.MIL//
POC/B. OGLESBY/CIV/RFA/TEL: (703) 614-8684/EMAIL: BARRY.OGLESBY(AT)USMC.MIL//
POC/A.TREASTER/CWO2/MCFMOS/TEL: (216) 204-7302/EMAIL: ADAM.L.TREASTER.MIL(AT)MAIL.MIL//
GENTEXT/REMARKS/1.  This is a Deputy Commandant, Installations and Logistics (DC, IL) and Deputy Commandant, Programs and Resources (DC, PR) coordinated message. The purpose of this MARADMIN is to announce a Financial Improvement and Audit Readiness (FIAR) process enhancement to automate the billing and reconciliation for TWCF Air Mobility Command (AMC) payables and discontinue the use of a temporary suspense account commonly referred to as the Transportation Component Command Cross Disbursement (TCCCD).
2.  Background:  The TCCCD relates to a default Standard Document Number (SDN) and Line of Accounting (LOA) for all Marine Corps payable transportation services (freight, personal property, and passenger travel).  In prior fiscal years, all Marine Corps shipments booked via Air Mobility Command (AMC)/Surface Deployment and Distribution Command (SDDC) were billed to the default TCCCD account and redistributed during an unmatched disbursements (UMD) / negative unliquidated obligations (NULOS) reconciliation process to the appropriate command TAC/SDN/LOA by the Transportation Voucher Certification Branch (TVCB), MARCORLOGCOM, Albany, Georgia. 
3. Implementation:  IAW Reference (F), effective 1 October 2016, all Air Mobility Command (AMC) Transportation of Things (TOT) and Transportation of People (TOP) charges will be billed directly to the appropriate TAC/SDN/LOA and the related shipment as supported by TOT and TOP orders/documentation.  At this time, the use of the TCCCD process will be discontinued for all AMC shipments. 
3.a.  The TCCCD SDN/LOA billing process will remain only to support shipments booked via SDDC until the means to automate the billing and reconciliation process exists. 
4. Execution:  Command representatives are directed to obtain access to the Distribution Component Billing System (DCBS) to manage TOT / TOP charges associated with monthly AMC bills for reconciliation and prevalidation purposes. 
4.a.  DCBS users may select a preference to receive daily or weekly email notifications of pending transportation financial charges to their specified TAC(s) https://dcbs-web.scott.af.mil/.
4.b.  DCBS TAC notifications also provide command TAC TOT / TOP managers the opportunity to research, reconcile, and validate the charges prior to invoicing.
5. Prevalidation:  IAW reference (A) through (E), USMC commands will immediately implement and maintain prevalidation procedures for all disbursements to ensure sound management of financial resources and compliance with congressional direction.
5.a.  Command TAC execution managers/fiscal managers are required to use said notifications to reconcile, prevalidate, and dispute shipments.
5.b.  Commands must submit disputes based on supporting documentation, along with its justification and IAW the DCBS quick start guide-completing pre-validation in DCBS DTD 2 March 2016.
5.c.  Failure to prevalidate may result in erroneous payments from AMC, which could lead to UMDS, NULOS and/or aged unliquidated obligations, and potentially have a risk of overstating or understating Marine Corps accounts and available resources.
6. Post payment reconciliation:  Commands will be required to liaison directly with the Defense Finance and Accounting Service (DFAS-CL) for any necessary corrections discovered after the transactions have posted in the Standard Accounting, Budgeting and Reporting System (SABRS).
7. Release authorized by LtGen, M. G. Dana, Deputy Commandant, Installations and Logistics.//