MARADMINS : 234/17
R 151528Z May 17
MARADMIN 234/17
MSGID/GENADMIN/CMC WASHINGTON DC MRA MM//
SUBJ/FY17 STAFF SERGEANT SELECTION BOARD//
REF/A/MSGID:MSG/CMC/021342ZMAY16//
REF/B/MSGID:MSG/CMC/162200ZOCT14//
REF/C/MSGID:MSG/CMC/191450ZDEC16//
REF/D/MSGID:DOC/CMC MMPR-2/14JUN2012//
REF/E/MSGID:DOC/MIFD/14JUL2000//
REF/F/MSGID:MSG/CMC/141427ZOCT16//
REF/G/MSGID:DOC/MMRP-30/13FEB2015//
REF/H/MSGID:MSG/CMC/121320ZOCT16//
REF/I/MSGID:DOC/MMSR/7AUG2015//
REF/J/MSGID:DOC/CMC C466/15DEC2016//
NARR/REF A, MARADMIN 233/16, FY 2017 STAFF NONCOMMISSIONED OFFICER (SNCO) PROMOTION BOARD SCHEDULE AND POLICIES. REF B, MARADMIN
521/14, UPDATED ENLISTED PME PROMOTION REQUIREMENTS BY GRADE AND ANNOUNCEMENT OF COMMAND-SPONSORED LCPL LEADERSHIP-ETHICS AND CAREER COURSE SEMINAR. REF C, MARADMIN 663/16, EXEMPTION TO ENLISTED PROFESSIONAL MILITARY EDUCATION POLICY FOR MARINES SERVING ON SPECIAL DUTY ASSIGNMENTS. REF D, MCO P1400.32D W/CH 2, MARINE CORPS PROMOTION MANUAL, VOLUME 2, ENLISTED PROMOTIONS (MARCORPROMMAN VOL 2 ENLPROM). REF E, MCO P1070.12K W/CH1, MARINE CORPS INDIVIDUAL RECORDS ADMINISTRATION MANUAL (IRAM). REF F, MARADMIN 548/16, OFFICIAL MILITARY PERSONNEL FILE (OMPF) PHOTOGRAPH GUIDANCE. REF G, MCO 1610.7, PERFORMANCE EVALUATION SYSTEM (PES).
REF H, MARADMIN 539/16, MCBUL 5314 ENLISTED CAREER FORCE CONTROLS (ECFC) PROGRAM. REF I, MCO 1900.16 W/CH1, MARINE CORPS SEPARATION AND RETIREMENT MANUAL (MARCORSEPMAN). REF J, MCO 6110.3A, MARINE CORPS BODY COMPOSITION AND MILITARY APPEARANCE PROGRAM.
POC/CHRISTINA R. UPTON/MAJ/HD MMPR-2/-/TEL: DSN 278-9718 EMAIL: CHRISTINA.UPTON@USMC.MIL.//
GENTEXT/REMARKS/1. As announced by reference (a), the FY17 Staff Sergeant Selection Board will convene on Wednesday, 12 July 2017 at Harry Lee Hall, Marine Corps Base, Quantico, VA, for a period of about 9 weeks.
2. Professional Military Education (PME). The selection guidance (precept) for board members includes a reminder of the requirement for PME. Marines are advised to ensure that course completion information is included in their Official Military Personnel File (OMPF). Additionally, Marines are encouraged to review their Master Brief Sheet (MBS) to ensure their PME completion is reflected. The MBS is a tool and is not considered official source documentation. As a reminder, Marines "eligible for selection" missing evidence of required PME will be briefed as "not qualified" for selection.
3. Per reference (b), the PME requirements for promotion to staff sergeant are as follows: all Marines who are eligible for consideration by the Staff Sergeant Selection Board must have PME requirements completed no later than 2359 Eastern Standard Time (EST) on 11 July 2017. Sergeants eligible for consideration to staff sergeant must have completed the MarineNet EPME5000AA Course or the MCI 8010 (MCI must have been completed prior to 1 Jan 14) and the Resident Sergeants Course to be considered fully qualified. The completion of resident PME courses will not fulfill nonresident PME requirements. It is critical that eligible Marines ensure their record includes evidence of PME completion.
4. Per reference (c), all Marines who are serving or have served in a Special Duty Assignment (SDA) billet MOS of 0911, 8411, 8156, 0913, 8152, and 8154 will be exempt from completing the resident PME course requirement for a period not to exceed 365 days upon re-assignment from the SDA tour. Marines serving in an SDA billet are still required to complete all non-resident PME requirements.
5. All sergeants who have been properly recommended for accelerated promotion on fitness reports with periods ending between 13 July 2016 through 11 July 2017 will be considered for accelerated promotion by the selection board. Identification and eligibility of these Marines is contingent upon compliance with reporting procedures as outlined in reference (d) and the timely receipt of the fitness reports by the CMC (MMRP-32), i.e. within 30 days after the end of the reporting period.
6. Commanders will:
6.a. Ensure each eligible Marine within their command is notified of their promotion eligibility.
6.b. Ensure the accuracy of data elements in the Marine Corps Total Force System (MCTFS) for those Marines eligible for promotion consideration regardless of zone. Specific data elements include, but are not limited to Date Of Rank (DOR), Armed Forces Active Duty Base Date (AFADBD), PME, service schools, billet description, Primary Military Occupational Specialty (PMOS), Intended Military Occupational Specialty (IMOS), training scores, personal awards, assignment to and removal from the Body Composition Program (BCP), etc. Any corrections should be reported in MCTFS and submitted as update material by the eligible Marine to the President of the FY17 Staff Sergeant Selection Board.
6.c. Ensure those eligible Marines who are voluntarily requesting not to be selected are counseled per reference (d) and submit their requests in the proper format.
6.d. Ensure each eligible Marine submits a photograph in accordance with references (e) and (f).
6.e. Assist eligible Marines in correcting incomplete fitness reports in accordance with the procedures outlined in chapter 8 and Appendix I of reference (g).
7. Prior Service Consideration. Marines who believe they should be considered eligible for the below zone by virtue of prior service, per paragraph 3202 of reference (d), must submit a request for prior service consideration with required source documents to CMC (MMPR-2) no later than 2359 EST on 11 July 2017. Figure 3-4 of reference (d) contains the format for the request. Late submission of requests for consideration based on prior service will be filed without action. Command endorsement is not required.
8. The table below lists the Primary Military Occupational Specialties (PMOS) that "feed to" the Intended Military Occupational Specialty (IMOS) at the next higher grade indicated. Marines serving in a basic MOS will be considered in their IMOS. Marines who have a PMOS listed in column (a) as a feeder MOS will compete for promotion in the IMOS listed in column (b), provided they meet the eligibility requirements listed in paragraph 9. Note: As zones and allocations are subject to change prior to or during the board, all Marines are reminded of their responsibility for the completeness and accuracy of their records.
8.a. Sergeant to staff sergeant feeder MOS: for proper order read left to right, i.e. column (A) to column (B).
COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B)
0111 0111 0161 0161 0211 0211
0231 0231 0241 0241 0261 0261
0311 0369 0313 0363 0321 0321
0331 0369 0341 0369 0351 0369
0352 0369 0363 0363 0365 0369
0372 0372 0411 0411 0431 0431
0451 0451 0481 0481 0511 0511
0612 0619 0621 0629 0651 0659
0689 0689 0811 0811 0842 0848
0844 0848 0847 0848 0861 0861
1141 1141 1142 1142 1161 1161
1171 1171 1316 1316 1341 1341
1345 1345 1361 1361 1371 1371
1391 1391 1812 1812 1833 1833
2111 2111 2131 2131 2141 2141
2146 2146 2147 2147 2161 2161
2171 2171 2311 2311 2336 2336
2621 2621 2631 2631 2651 2651
2671 2671 2673 2673 2674 2674
2676 2676 2821 2823 2823 2823
2831 2862 2841 2862 2847 2862
2862 2862 2871 2874 2874 2874
2887 2887 3043 3043 3044 3044
3051 3051 3052 3052 3112 3112
3381 3381 3432 3432 3451 3451
3521 3529 3531 3537 4133 4133
4341 4341 4421 4421 4612 4612
4641 4641 4671 4671 4821 4821
5512 5512 5524 5524 5711 5711
5811 5811 5821 5821 5831 5831
5939 5939 5948 5948 5951 5951
5952 5952 5953 5953 5954 5954
5974 5974 5979 5979 6042 6042
6046 6046 6048 6048 6062 6062
6073 6073 6074 6074 6092 6092
6113 6113 6114 6114 6116 6116
6123 6123 6124 6124 6132 6132
6153 6153 6154 6154 6156 6156
6173 6173 6174 6174 6176 6176
6212 6212 6213 6213 6216 6216
6217 6217 6218 6218 6222 6222
6223 6223 6227 6227 6242 6276
6252 6252 6253 6253 6256 6256
6257 6257 6258 6258 6276 6276
6282 6282 6283 6283 6286 6286
6287 6287 6288 6288 6313 6313
6314 6314 6316 6316 6317 6317
6323 6323 6324 6324 6326 6326
6332 6332 6333 6333 6336 6336
6337 6337 6338 6338 6386 6386
6423 6423 6432 6432 6469 6469
6483 6483 6492 6492 6499 6499
6531 6531 6541 6541 6672 6672
6694 6694 6842 6842 7011 7011
7041 7041 7051 7051 7212 7212
7236 7236 7242 7242 7251 7257
7257 7257 7314 7314
9. The tentative allocations, zones, and AFADBD cutoffs are identified below. Marines who have a Date Of Rank (DOR) that is earlier than the DOR identified for a zone are eligible for consideration in that zone for that IMOS. When an Armed Forces Active Duty Base Date (AFADBD) is specified, it pertains only to those Marines with the listed DOR. The AFADBD is not applicable for determining eligibility of those Marines whose DOR is earlier than the DOR listed. Refer to paragraph 3102.3 of reference (d). The tentative allocations, zones, and AFADBD cutoffs are as follows:
ABOVE ZONE PROMOTION ZONE BELOW ZONE
IMOS ALLOC JR DOR AFADBD JR DOR AFADBD JR DOR AFADBD
0111 225 20140301 20091117 20150201 20110620 20150601 NA
0161 7 20140101 20071113 20150501 20081208 20150501 NA
0211 48 20140901 NA 20150601 NA NA NA
0231 81 20140601 NA 20150601 NA NA NA
0241 24 20130101 20070626 20130901 20100119 20140201 NA
0261 22 20130701 NA 20150601 NA NA NA
0321 36 20120801 20090120 20131101 20090526 20150201 20100823
0363 5 20140601 20091207 20140801 NA 20141101 20090615
0369 284 20130301 20070104 20140501 20090609 20150301 20100524
0372 80 20130901 20090824 20141001 20091013 20150601 NA
0411 42 20140501 20090713 20150601 NA NA NA
0431 35 20140901 NA 20150601 NA NA NA
0451 15 20140501 20090713 20150502 NA NA NA
0481 30 20130701 20100914 20150601 NA NA NA
0511 11 20140501 20090112 20150101 NA 20150601 NA
0619 74 20130401 20080721 20150502 NA 20150601 NA
0629 226 20120502 NA 20141001 20091026 20150601 NA
0659 128 20140901 NA 20150601 NA NA NA
0689 50 20140401 20100615 20150101 20110906 20150601 NA
0811 53 20121001 20070529 20140101 NA 20150501 20110627
0848 28 20140901 NA 20150601 NA NA NA
0861 18 20140901 NA 20150601 NA NA NA
1141 8 20130901 20060601 20131101 20091201 20140501 20090824
1142 24 20130601 20080908 20150101 20110516 20150601 NA
1161 7 20121101 20071113 20130901 NA 20140101 20090511
1171 18 20130501 NA 20141101 NA 20150501 NA
1316 8 20120301 NA 20140601 20100125 20141101 NA
1341 26 20111001 NA 20131001 20080225 20141102 20090120
1345 22 20111201 NA 20130401 20080527 20140101 20090713
1361 3 20110701 NA 20140202 NA 20141101 NA
1371 41 20120301 20080109 20131001 20090520 20140601 20100301
1391 26 20130601 20081014 20140501 20100719 20150301 20110516
1812 19 20140502 NA 20150601 NA NA NA
1833 57 20120201 20080422 20141001 20100816 20150601 NA
2111 45 20130601 20081201 20140801 20091026 20150601 NA
2131 5 20130601 20090511 20140501 NA 20140901 NA
2141 26 20120701 NA 20140501 20100824 20150601 NA
2146 11 20130401 NA 20140101 NA 20141201 NA
2147 12 20120801 NA 20130801 20100907 20140901 NA
2161 8 20140701 NA 20150502 20120529 20150502 NA
2171 12 20121201 NA 20140801 20090727 20150501 20100913
2311 47 20130802 NA 20150101 20110510 20150601 NA
2336 43 20130401 NA 20131101 20100712 20140701 20090428
2621 23 20140901 NA 20150601 NA NA NA
2631 11 20140802 NA 20150501 NA NA NA
2651 30 20131201 20100712 20150601 NA NA NA
2671 9 20140601 NA 20150601 NA NA NA
2823 21 20140501 NA 20150601 NA NA NA
2862 127 20140601 NA 20150601 NA NA NA
2874 7 20131101 NA 20150502 NA NA NA
2887 5 20140501 NA 20150502 NA NA NA
3043 146 20140101 20100607 20150101 20110606 20150601 NA
3044 14 20140201 NA 20150601 20110620 20150601 NA
3051 41 20121102 NA 20140101 20090223 20140901 20090309
3052 10 20120101 NA 20141201 NA 20150501 NA
3112 19 20140301 NA 20150101 NA 20150601 NA
3381 72 20131001 20070604 20150501 20110620 20150601 NA
3432 21 20140501 20100809 20150201 20091013 20150601 NA
3451 17 20140901 NA 20150601 NA NA NA
3529 102 20120502 NA 20131201 20091214 20141001 20091116
3537 110 20121201 20080421 20140101 20080721 20141001 20091102
4133 8 20140802 NA 20150601 NA NA NA
4341 16 20140401 20100104 20150201 20120416 20150601 NA
4421 17 20140901 NA 20150501 20100830 20150601 NA
4612 9 20140202 NA 20150101 NA NA NA
4641 8 20121201 NA 20150101 NA 20150601 NA
4671 3 20121201 NA 20140101 NA 20140501 20090127
4821 40 20121001 NA 20140101 NA 20150101 NA
5512 4 20130701 20090615 20140501 NA 20150201 NA
5524 28 20120101 NA 20140201 NA 20150201 NA
5711 17 20140501 NA 20150101 20060123 20150601 NA
5811 56 20140601 20090713 20150301 20091116 20150601 NA
5821 18 20140502 NA 20150501 20101012 20150502 NA
5831 19 20140601 20090810 20150601 20100830 20150601 NA
5939 10 20131001 20060822 20141102 NA 20150601 NA
5948 4 20140101 NA 20150501 NA NA NA
5951 9 20100101 NA 20150601 NA NA NA
5952 2 20140801 NA 20150202 NA NA NA
5953 7 20140801 NA 20150601 NA NA NA
5954 7 20140901 NA 20150401 20101129 20150401 NA
5974 5 20140601 NA 20150601 NA NA NA
5979 6 20140601 NA 20150601 NA NA NA
6042 10 20120401 20070925 20140501 NA 20150601 20090414
6046 45 20140201 20081117 20150101 20100406 20150601 NA
6048 34 20140401 20080908 20150601 20110725 20150601 NA
6062 9 20140501 20080908 20150101 NA 20150601 NA
6073 13 20101101 NA 20120201 NA 20131101 NA
6092 18 20140501 NA 20150601 NA NA NA
6113 23 20140601 NA 20150601 NA NA NA
6114 30 20140501 20090615 20150601 NA NA NA
6116 10 20140901 NA 20141201 NA NA NA
6123 3 20130201 NA 20140301 NA 20141101 NA
6124 8 20120601 NA 20140101 NA 20150601 NA
6132 4 20140601 NA 20150201 NA NA NA
6153 22 20130101 NA 20150201 NA 20150401 NA
6154 13 20140401 20080825 20141001 20100111 20150501 NA
6156 32 20120101 NA 20150202 NA NA NA
6173 13 20140101 NA 20150201 NA NA NA
6174 22 20130401 20070910 20150401 NA NA NA
6176 23 20111001 NA 20131001 NA 20150601 NA
6212 12 20130601 NA 20150601 20100830 20150601 NA
6213 2 20120501 NA 20130301 NA 20140601 NA
6216 5 20140601 NA 20150301 NA NA NA
6217 17 20140702 NA 20150601 NA NA NA
6218 9 20120701 NA 20131201 NA 20140501 20090720
6222 3 20121201 NA 20141201 20100720 20141201 NA
6223 2 20131201 NA 20150401 NA 20150501 NA
6227 2 20130802 NA 20141101 NA 20150301 20120123
6252 10 20130601 NA 20150201 NA 20150601 NA
6253 3 20121101 NA 20140501 20080818 20150401 20110912
6256 7 20140901 NA 20150401 NA NA NA
6257 9 20140901 NA 20150201 NA NA NA
6258 3 20110701 NA 20130301 NA 20130901 20080915
6276 17 20140501 NA 20150601 20110404 20150601 NA
6282 2 20130601 NA 20140501 NA 20141101 20120723
6286 5 20130502 NA 20150101 NA 20150601 NA
6287 3 20140501 NA 20150301 NA NA NA
6288 3 20130601 NA 20140501 NA 20150601 NA
6314 2 20130601 NA 20140101 20100712 20140501 NA
6316 8 20140601 NA 20150301 NA NA NA
6323 14 20120301 NA 20131201 NA 20141201 20101129
6324 16 20100901 NA 20130101 NA 20140401 NA
6326 23 20131201 NA 20150601 NA NA NA
6332 11 20120801 NA 20140501 NA 20141201 NA
6336 2 20140202 NA 20150502 NA NA NA
6337 7 20140301 NA 20150601 NA NA NA
6338 13 20121101 20071113 20140501 20081215 20141001 NA
6423 3 20130901 NA 20140801 20100222 20150202 20110207
6432 5 20130501 20080728 20140501 20090316 20141001 20100920
6469 17 20110801 20061114 20140101 20080707 20150101 NA
6483 15 20140101 NA 20150601 NA NA NA
6492 12 20140101 20080603 20150202 NA 20150601 NA
6499 8 20130601 20081209 20140601 NA 20150101 NA
6531 38 20130901 NA 20150101 20100119 20150601 NA
6541 18 20110701 20070205 20130401 20080512 20140301 NA
6672 60 20130802 NA 20141201 20091116 20150601 NA
6694 17 20101101 NA 20140101 20100524 20150601 NA
6842 24 20131101 NA 20150601 NA NA NA
7011 7 20140601 NA 20141001 NA 20150201 20090908
7041 18 20140502 NA 20150201 20101012 20150502 NA
7051 30 20140101 NA 20150101 20100111 20150601 NA
7212 9 20120401 20080527 20131201 NA 20141101 20110207
7236 14 20140601 20110124 20150601 NA NA NA
7242 7 20140502 NA 20150601 NA NA NA
7257 30 20140801 NA 20150601 NA NA NA
THE FOLLOWING IMOS(S) ARE CLOSED: 2673, 2674, 2676, 6074, 6283, 6313, 6317, 6333, 6386 AND 7314.
Notes:
9.a. The above zone contains Marines who have previously received consideration in the promotion zone and failed selection.
9.b. Lateral Moves. Marines who have received an adjusted DOR or made a lateral move and believe they will be considered in the wrong zone (because of the adjusted DOR or lateral move) must notify CMC (MMPR-2), in writing, before 2359 EST on 11 July 2017.
9.b.1. Marines who have made a lateral move and whose DOR and AFADBD place them in the above zone, but who have not been previously considered for selection in the promotion zone, will be considered in the promotion zone.
9.b.2. Marines who have lateral move requests approved MUST accept and sign their lateral move approval in order to properly reflect in MCTFS and be eligible for promotion. The convening date of their board will be considered in the MOS/IMOS for which the lateral move has been approved.
9.b.3. Marines with lateral move requests that are approved after the board has convened will not be eligible for consideration in their newly acquired MOS/IMOS and will be deleted from the board population. These Marines will compete on the following years board, if eligible.
9.b.4. Marines who are selected in the incorrect IMOS by a board will be administratively deleted from the selection list and may rate remedial consideration for promotion in their correct MOS. Paragraphs 3100.3 and 3602.5 of reference (d) apply.
9.b.5. All Marines who meet the requirements set forth in this MARADMIN will compete for promotion in the MOS assigned on the convening date of the board per paragraph 3100.3 of reference (d). MOS changes will not be made after the date of this MARADMIN without the prior approval of CMC (MPP-20).
9.c. An above zone DOR/AFADBD cutoff for a specific MOS with no DOR/AFADBD cutoff in the promotion zone indicates no allocations for promotion exist in that MOS for this board.
10. Questions regarding MOS allocations, zones, and AFADBD cutoffs should be addressed to CMC (MPP-20), DSN: 278-9361 or Comm (703) 784-9361.
11. Eligibility:
11.a. Marines who have previously been selected for promotion and refused to accept the appointment will not be considered.
11.b. The above listed tentative zones are subject to change by virtue of ongoing grade-MOS structure changes and realignments. Any adjustments to the above listed zones will be announced prior to the convening date of the board. Additional changes that occur during the board session will be announced in the selection MARADMIN.
11.c. Enlisted Career Force Controls (ECFC) Program. Reference (h), MARADMIN 539/16, announced updates to the ECFC policies for FY17. Specifically, the service limitation for sergeant is 10 years or 2 failed selections to staff sergeant. Promotion eligibility is not affected by previous failed selections. All existing service contracts will be honored regardless of service limitation constraints which means that Marines remain eligible for selection, regardless of failed selection opportunities, until their contract expires. Multiple examples illustrating the current policy are provided throughout the reference.
11.d. Enlisted To Officer Programs. Warrant officer selects who have not been appointed, Marines in the Marine Enlisted Commissioning Education Program (MECEP) upon graduation of Officer Candidate School, Marines accepted in the Enlisted Commissioning Program (ECP), and Marines in the Navy Medical Enlisted Commissioning Program (NMECP) are eligible for noncompetitive consideration for promotion provided they meet all other eligibility requirements. Identification of noncompetitive eligibility of Marines will be provided by Marine Corps Recruiting Command (MCRC) on/e or the Separation And Retirement Branch (Nurse Program only) to CMC(MMPR-2) who will then ensure the records of all eligible Marines are forwarded to the board. Paragraph 1100.29 and chapter 3 of reference (d) apply.
12. Personal and Command Responsibilities.
12.a. Personal Responsibilities. Marines are personally responsible for ensuring the accuracy and completeness of their OMPF and MBS before the date the board convenes. Marines are responsible for conducting an audit of their records per reference (e) prior to the convening date of a promotion selection board. Marines may perform a self-audit by following instructions at the MMRP home page: www.manpower.usmc.mil, then click on "Active Marine", "Records and Performance Branch (MMRP)", then click on "MMRP-50 Officer/Enlisted Career Counseling" link on the left, then click the OMPF and MBS Self Audit Document link at the bottom of the page and follow the instructions provided.
12.a.1. Obtaining and Reviewing the OMPF. The most expeditious means of obtaining and viewing the OMPF and MBS is through OMPF online via Marine Online (MOL). The MBS can also be obtained through the MMRP web site. The home screen of the MOL OMPF module states, the documents included there, with the exception of the "Field" tab and the "RS/RO Profile" tab, are the same documents that will be viewed by a promotion/selection board. Marines are responsible for ensuring any documents in their "Field" tab they want the board to view are moved into their "Commendatory/Derogatory" tab.
12.a.2. OMPF Document Submission Guidelines. Marines are personally responsible for correcting deficiencies, missing information, or illegible documents present in either the OMPF or MBS with CMC (MMRP-20). Reference (e) provides amplification to assist in determining what documents are appropriate for inclusion in the OMPF. Per reference (e), ensure any material sent to CMC (MMRP-20) for filing in the OMPF contains full name, grade, and the Electronic Data Interchange Personal Identifier (EDIPI). If the EDIPI is not on the material, then the material may or may not be filed in the OMPF in time to go before the selection board. Marines are reminded that any additions or deletions from their OMPF or MBS within the 12-month window should also be verified to ensure the accuracy and completeness of their record. OMPF documents may be e-mailed as a PDF attachment or faxed to CMC (MMRP-20). OMPF documents may also be mailed to CMC (MMRP-20): however, inclusion in the OMPF is substantially faster if the
documents are either e-mailed or faxed. See paragraph 15 (MMRP) for OMPF inquiries and document submission points of contact.
12.a.3. OMPF Document Submission Timelines. It is imperative that documents submitted to CMC (MMRP-20) for inclusion in the OMPF within 60 days of a selection board be conspicuously marked "Contains Documents For The FY17 Staff Sergeant Selection Board" With the exception of fitness reports, all OMPF documents, particularly digital photos, must be forwarded to and received by CMC (MMRP-20) at least two weeks prior to the convening date of the selection board in order to allow processing time to the OMPF. Marines are advised that the OMPF and MBS are distributed to the boardroom at least one week before the board convenes. Board eligible records continue to be updated until the convening date of the board: however, Marines are highly encouraged to submit all material no later than two weeks prior to the board for which they are eligible.
12.a.4. Career Counselors. Marines concerned with specific aspects of their record are reminded that they may contact their respective career counselors (MMRP-50) after conducting a self-audit and following the instructions provided in paragraph 12.a. (MMRP-50) contact information is listed in paragraph 15.b.3.
12.b. Commanders Responsibilities:
12.b.1. Ensure this MARADMIN is available to all Marines under your command:
12.b.2. Encourage all eligible Marines to review their OMPF, MBS, and MCTFS data:
12.b.3. Encourage all eligible Marines to submit digital photos to their OMPF:
12.b.4. Ensure all reporting officials comply with the fitness report timelines noted in reference (g):
12.b.5. Assist Marines with missing fitness reports or corrections to fitness reports:
12.b.6. Remind Marines to prepare for their board prior to deployment:
12.b.7. Understanding that some Marines may require additional support to prepare for their board, encourage Marines to contact the Career Counselor Section (MMRP-50) for assistance:
12.b.8. Immediately notify the CMC (MMPR-2) via message or naval correspondence of eligible Marines who have an erroneous DOR, AFADBD, or component code in MCTFS to preclude erroneous consideration or non-consideration:
12.b.9. Promptly report to CMC (MMPR-2) via naval message any approved MOS changes for eligible Marines that occur during the board, this includes reporting failures of MOS producing schools:
12.b.10. Ensure eligible Marines within your command are notified of their promotion eligibility:
12.b.11. Ensure the accuracy of data elements in MCTFS for those Marines eligible for promotion consideration regardless of zone:
12.b.12. Ensure those eligible Marines who are voluntarily requesting not to be selected are counseled per reference (d) and submit their request in the proper format. Paragraph 3102.2 also outlines additional responsibilities for commanders regarding the counseling of Marines on the promotion process:
12.b.13. Promptly report any Marine eligible for this board who is the subject of completed disciplinary action (by military or civilian authorities) not previously reported on earlier fitness reports. Disciplinary action is considered "complete" when convening authority action is adjudicated and reported by unit diary or court-martial results of trial is released by military justice officer: or a Marine is found guilty at Non-Judicial Punishment (NJP) and punishment is reported on unit diary: or civilian court proceeding: or counseling documentation is placed in Marines OMPF. If a Marine is exonerated via the appeal process or by convening authority action, remedial promotion consideration may be granted upon request. Messages will be submitted to CMC (MMPR-2) giving a full, detailed accounting of the matter, whether the action occurred prior to the convening of the board, during the board, or while the Marine was a member of a previous command. Messages should also be submitted regarding any eligible
arine who is administratively reduced, discharged, or is assigned to the BCP. Commanders are also reminded to make appropriate MCTFS entries, if warranted.
12.c. Communication With the Board. Each eligible Marine may communicate with the President of the board. Such personal communications must be received or hand-delivered to Harry Lee Hall no later than 2359 EST on 11 July 2017. See paragraph 15 for physical mailing address, e-mail address and fax number.
12.c.1. Marines may submit communications via U.S. Mail, priority, next day mail, or fax. However, Marines should be aware that U.S. Mail, priority mail and next day mail is not delivered directly to Harry Lee Hall. Therefore, anticipate a 2-3 day lag time for further delivery to Harry Lee Hall. Commercial next day carriers deliver directly to Harry Lee Hall, excluding weekends and holidays. Marines with the capability to scan their documents may send the scanned documents via e-mail directly to the organizational mailbox for CMC (MMPR-2). Ensure the e-mail subject line reads "Update Material for the FY17 Staff Sergeant Selection Board".
12.c.2. Update Material. Marines may submit any information or material they deem important for consideration before the board. Be advised that OMPF material sent directly to the President of the Board does not become part of a Marines OMPF. Update material sent to the President of the board is destroyed upon final approval of the board. Do not send fitness reports directly to the selection board.
12.c.2.a. Update material must be submitted under cover letter with the update material as enclosures (a sample cover letter is available at the Enlisted Promotion home page). The cover letter must be addressed to President, FY17 Staff Sergeant Selection Board (see paragraph 15 for complete address):
12.c.2.b. Update material must be from the eligible Marine:
12.c.2.c. The Marine must personally sign the cover letter. Material submitted without a cover letter, unsigned, or received after 2359 EST on 11 July 2017 will not be submitted to the board:
12.c.2.d. Update Material Receipt Verification. Marines are personally responsible for ensuring CMC (MMPR-2) has physically received update material before the 2359 EST on 11 July 2017 deadline and may verify receipt of the material sent to the President of the board via the Enlisted Promotion home page or by contacting CMC (MMPR-2). This web site will populate within one week of the convening date. In order to verify receipt of material sent to MMRP, (i.e. update material for inclusion in the OMPF and digital photograph), go to OMPF Online via MOL. This site updates within approximately 24 hours after the material is received. MMRP will push the information via the digital board room application.
13. Height and Weight Standards. Eligible Marines must be in compliance with the height/weight standards prescribed in reference (j). Fitness reports submitted under reference (g) must contain a directed comment in the Section I of the fitness report if the Marine exceeds height/weight standards and is not in compliance with percentage body fat limits. Marines who exceed the height/weight standards, and whose fitness reports do not include body fat information, must provide official documentation reflecting body fat percentage to the President of the board.
14. Photographs. Per the instructions contained in references (e) and (f), all eligible Marines are required to submit an official photograph taken within 12 months of the convening date of the board. While absence of a current photograph is not a reason for non-selection in and of itself, an updated photograph or letter explaining absence of photograph is one of the many elements viewed by a selection board in deliberations as to who is best qualified for selection.
14.a. Digital. Marines have a personal responsibility to ensure their photograph is submitted and processed by CMC (MMRP) prior to the board convening. Verification of photograph processing into the OMPF can be accomplished by the Marine via the OMPF tab in MOL. If a Marine has taken a photograph, and it has not processed into their OMPF within 2-3 working days after submission to MMRP, Marines should contact MMRP-60 at (703) 784-3738 to verify the photograph has been received. Marines are advised to have their photographs taken at one of the Combat Camera (COMCAM) sections or DOD photographic units. Combat cameras will email OMPF photographs to the MMRP-60 organization mailbox at: smb.manpower.mmrp.ph@usmc.mil for processing into the OMPF. Photographs taken at a location not authorized to submit digital photographs electronically to CMC (MMRP), must be submitted by either the Marines Commanding Officer (CO), Executive Officer (XO), Inspector-Instructor, Sergeant Major (SgtMaj), First Sergeant
(1stSgt), senior enlisted leader (defined as an enlisted Marine serving in a command leadership billet), from the commands organizational mailbox. Such photographs will be reviewed prior to inclusion in the OMPF. Marines are not authorized to submit their own photographs. COMCAM sections or DOD photographic support facilities should be used to the maximum extent possible.
14.b. Hardcopy. Hardcopy photographs may also be submitted directly to the CMC (MMPR-2) at the address listed in paragraph 15. See references (e) and (f) regarding when is appropriate and how to take a hard copy photo. Marines who choose to submit a hard copy photo directly to the President of the board are advised that the photo will not be included in the OMPF. Verification of hard copy photos submitted directly to the President of the board can be accomplished through the Enlisted Promotion home page (MMPR-2).
14.c. Outdated-Missing Photographs. If a photograph cannot be forwarded due to extenuating circumstances, eligible Marines are highly encouraged to submit correspondence to the board, verified by the commander, documenting height and weight. Marines who exceed height/weight standards, but are in compliance with body fat percent limits, must provide appropriate certification by the command of current body fat percentage. Marines have a personal responsibility to ensure their photograph is submitted and received by the board.
14.d. Photos and Personal Responsibility. Each Marine must ensure photographs are properly taken, timely submission requirements are met and their photograph is submitted and received by the board. Marines who do not submit a current photograph or letter to explain the lack of a photograph are putting themselves at a disadvantage before the board and are highly unlikely to be selected. Marines who neglect to exercise due diligence in confirming their photograph posted to their OMPF within 2 business days of submission and who neglect to provide evidence they identified the error with MMRP before the convening date are unlikely to receive favorable endorsement for remedial promotion consideration. Marines are personally responsible for ensuring their photo posts to their OMPF within 2 business days of submission via Marine Online. If the photo fails to post, the individual Marine must contact MMRP to identify the issue for resolution in order for the promotion board to properly consider the photo.
14.e. Reviewing Photo Submission. Marines are responsible for verifying receipt of photo by CMC (MMRP-20). The primary most expeditious means of confirming photo receipt is through OMPF online via MOL. Photos will be available for viewing on OMPF online within 48 hours of photo receipt by CMC (MMRP-20). The date of the photograph, as noted on the photograph title board, is considered the primary date in determining the 12 month photograph eligibility window for selection boards. Marines are advised that, although a photo may be over 12 months old, the photo will remain in the OMPF until an updated photo is submitted.
15. Points of Contact:
15.a. President of the Board:
President, FY17 Staff Sergeant Selection Board
Headquarters, U.S. Marine Corps (MMPR-2)
Harry Lee Hall
17 Lejeune Road
Quantico VA 22134-5104
Comm: (703) 784-9708/9712 or DSN: 278-9708/9712
Board Support, Comm: (703) 784-9708/9712/9713/9716 or DSN: 278-9708/9712/9713/9716
Fax Material to Comm: (703) 784-9884 or DSN: 278-9884
E-mail: enlistedpromotions@usmc.mil
Website: www.manpower.usmc.mil, click on "Promotion Branch (MMPR)"
15.b. Manpower Management Records and Performance Branch (MMRP)
Commandant of the Marine Corps (MMRP)
Headquarters, U.S. Marine Corps
2008 Elliot Road
Quantico, VA 22134-5030
Website: www.manpower.usmc.mil, click on "Records and Performance (MMRP)"
15.b.1. Records Management Section (MMRP-20). To submit documents for inclusion into the OMPF or questions concerning the OMPF.
Comm: (703) 784-5640, DSN: 278-5640
Section Head, DSN: 278-3952
Operations Officer, DSN: 278-3950
OMPF Customer Service, DSN: 278-3906/3907/5640
Digital Photos, DSN: 278-3950
Fax: (703) 784-5682: DSN: 278-5682
E-mail: smb.manpower.mmrp-20@usmc.mil
15.b.2. Performance Evaluation Section (MMRP-30). For questions or concerns regarding fitness report submissions and date gaps.
Comm: (703) 784-3993: DSN: 278-3993 or toll free 1-877-301-9953
E-mail: smb.manpower.mmrp-30@usmc.mil
15.b.3. Enlisted Career Counseling and Evaluation Section (MMRP-50). For Pre and post selection board counseling and record review.
Comm: (703) 784-9241 or toll free 1-800-833-2320.
E-mail: ecounselor@usmc.mil
15.b.4. Operations and Integration Section (MMRP-60). To process official digital photos into the OMPF.
Comm: (703) 784-3738: DSN: 278-3738 or (703) 784-0554: DSN: 278-0554
E-mail: smb.manpower.mmrp.ph@usmc.mil
15.c. Separation and Retirement Branch (MMSR), Active Duty Retirement Section (MMSR-2)
Commandant of the Marine Corps (MMSR-2)
3280 Russell Road
Quantico, VA 22134-5103
Comm: (703) 784-9324: DSN: 278-9324
E-Mail: smb.manpower.mmsr2e@usmc.mil
Website: www.manpower.usmc.mil, click on "Separation and Retirement (MMSR)"
16. The information in this MARADMIN should receive widest dissemination.
17. This MARADMIN will be posted to the Promotion Branch web site.
18. This MARADMIN is not applicable to the Marine Corps Reserve.
20. Release authorized by MajGen Michael A. Rocco, Director, Manpower Management Division.//