MARADMINS : 643/17
R 270751Z NOV 17
MARADMIN 643/17
MSGID/GENADMIN/CMC WASHINGTON DC MRA MM//
SUBJ/FY18 ACTIVE RESERVE (AR) STAFF NONCOMMISSIONED OFFICER (SNCO) SELECTION BOARD//
REF/A/MSGID: MSG/CMC/061235ZJUL17//
REF/B/MSGID: MSG/CMC/162200ZOCT14//
REF/C/MSGID: MSG/CMC/191450ZDEC16//
REF/D/MSGID: DOC/CMC MMPR-2/14JUN2012//
REF/E/MSGID: MSG/CMC/251545ZJUL14//
REF/F/MSGID: DOC/CMC MMSR/7AUG2015//
REF/G/MSGID: MSG/RA/271957ZJUL17//
REF/H/MSGID: DOC/MIFD/14JUL2000//
REF/I/MSGID: DOC/CMC/RAP/23DEC2015//
REF/J/MSGID: DOC/CMC/MMRP-30/13FEB2015//
REF/K/MSGID: DOC/CMC C466/15DEC2016//
REF/L/MSGID: MSG/CMC/141427ZOCT16//
NARR/REF A, MARADMIN 351/17, ANNOUNCED THE FY18 STAFF NONCOMMISSIONED OFFICER (SNCO) PROMOTION BOARD SCHEDULE AND POLICIES. REF B, MARADMIN 521/14, UPDATED ENLISTED PME PROMOTION REQUIREMENTS BY GRADE AND ANNOUNCEMENT OF COMMAND-SPONSORED LCPL LEADERSHIP-ETHICS AND CAREER COURSE SEMINAR. REF C, MARADMIN 663/16, EXEMPTION TO ENLISTED PROFESSIONAL MILITARY EDUCATION POLICY FOR MARINES SERVING ON SPECIAL DUTY ASSIGNMENTS. REF D, MCO P1400.32D W/CH2, MARINE CORPS PROMOTION MANUAL, VOLUME 2, ENLISTED PROMOTIONS (MARCORPROMMAN VOL 2 ENLPROM). REF E, MARADMIN 366/14, RESERVE COMPONENT ENLISTED PROMOTION NON-SELECTION DRAW CASE CODES (DCC) UPDATE. REF F, MCO 1900.16 W/ CH 1, MARINE CORPS SEPARATION AND RETIREMENT MANUAL (MARCORSEPMAN). REF G, MARADMIN 395/17, ACTIVE RESERVE (AR) PROGRAM ENLISTED CAREER FORCE CONTROLS (ECFC) UPDATE. REF H, MCO P1070.12K W/CH1 MARINE CORPS INDIVIDUAL RECORDS ADMINISTRATION MANUAL (IRAM). REF I, MCO 1001R.1L, IS THE MARINE CORPS RESERVE ADMINISTRATIVE MANAGEMENT MANUAL (MCRAMM). REF J, MCO 1610.7, PERFORMANCE EVALUATION SYSTEM (PES). REF K, MCO 6110.3A, MARINE CORPS BODY COMPOSITION AND MILITARY APPEARANCE PROGRAM (MCBCMAP). REF L, MARADMIN 548/16, OFFICIAL MILITARY PERSONNEL FILE (OMPF) PHOTOGRAPH GUIDANCE.//
POC 1/CHRISTINA R. UPTON/MAJ/HD MMPR-2/-/TEL: DSN 278-9718/EMAIL: CHRISTINA.UPTON@USMC.MIL
POC 2/SEAN P. NORTON/MAJ/RAP-2/-/TEL: DSN 278-9136/EMAIL: SEAN.NORTON@USMC.MIL//
GENTEXT/REMARKS/1. As announced by reference (a), the FY18 Active Reserve (AR) Staff Noncommissioned Officer (SNCO) Selection Board will convene on 24 January 2018 at Harry Lee Hall, Marine Corps Base, Quantico, VA, for a period of about 7 weeks. The information in this MARADMIN pertains to members of the Career Designated Active Reserve (AR) Program only.
2. Limited Tour AR. Marines serving on the AR program with Limited Tour/Assignment Orders will not compete for promotion within the AR category but will compete within the Selected Marine Corps Reserve (SMCR) category by Primary Military Occupational Specialty (PMOS). The allocations and zones for SMCR and Individual Ready Reserve (IRR) Marines were published in MARADMIN 599/17.
3. This MARADMIN contains the selection allocations and zones for Career Designated AR Marines only and will further be referred to as AR.
4. Zones and Cutoffs. All members of the AR Program in the grades of sergeant through master sergeant who meet the Date Of Rank (DOR) and Armed Forces Active Duty Base Date (AFADBD) cutoffs shown in paragraph 9 will be considered for selection to the next higher grade.
5. Professional Military Education (PME). The selection guidance (precept) for board members includes a reminder of the requirement for PME. All Marines who are eligible for consideration by an Enlisted Promotion Selection Board must have satisfied specified PME requirements prior to the convening of the board. Those Marines who have not completed the specified PME by 2359 Eastern Standard Time (EST) on 23 January 2018 will be briefed as "not fully qualified" for selection. Also, missing information from a Marines Official Military Personnel File (OMPF) is not sufficient grounds to grant a Marine remedial consideration for promotion therefore, it is extremely important that eligible Marines ensure their record is complete to include evidence of required PME completion which includes the certificate of completion in the OMPF. Additionally, Marines are encouraged to review their Master Brief Sheet (MBS) to ensure their PME completion is reflected. The MBS is only a tool to summarize a Marines record and is not considered official source documentation. Marines "eligible for selection" missing evidence of required PME will be briefed as "not fully qualified" for selection. The PME requirements for promotion to master gunnery sergeant through staff sergeant, as per reference (b), are as follows:
5.a. Master sergeant to master gunnery sergeant: Complete a Regional Master Sergeant/First Sergeant Seminar.
5.b. Gunnery sergeant to master sergeant: Complete the Marinenet EPME7000AA Course or the MCI 8200 and a Resident Advanced Course.
5.c. Staff sergeant to gunnery sergeant: Complete the Marinenet EMPE6000AA Course or the MCI 8100 and a Resident Career Course or the Career Course Seminar Distance Education Program.
5.d. Sergeant to staff sergeant: Complete Marinenet EPME5000AA Course or the MCI 8010 and a Resident Sergeants Course.
5.e. Clarification to resident PME requirements. Marines who have completed either the active or reserve resident PME course will be considered PME complete. The College of Distance Education and Training (CDET) seminar is equivalent to the respective Staff Non-commissioned Officer Academy (SNCOA) resident course.
6. Marines who have transferred from active duty or active reserve, and in accordance with reference (c), all Marines who have served in a Special Duty Assignment (SDA) billet MOS of 0911, 8411, 8156, 0913, 8152, and 8154 will be exempt from completing the resident PME course requirement for a period not to exceed 365 days upon re-assignment from the SDA tour. Marines serving in an SDA billet are still required to complete all non-resident PME requirements.
7. The table below lists the Military Occupational Specialty (MOS) that feed to the Intended MOS (IMOS) at the next higher grade indicated. Marines serving in a basic MOS will be considered in their IMOS. Marines who have a PMOS listed in column (a) as a feeder MOS will compete for promotion to the IMOS listed in column (b), provided they meet the eligibility requirements. Note: The AR program does not rate PMOS 8412 staff sergeants, however, they are allowed to join the program. The 8412 population is considered a critical MOS in the AR program and therefore authorizes staff sergeants to join the population prior to holding the rank of gunnery sergeant. Staff sergeants in the 8412 population will maintain their previous PMOS until they are promoted. Those who meet the time-in-grade/time-in-service when the promotion board is in session are eligible. Packages for 8412 staff sergeants will be screened using their 8412 IMOS, vice their PMOS.
MASTER SERGEANT TO MASTER GUNNERY SERGEANT
COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B)
0111 0111 0231 0291 0321 0321
0369 0399 0411 0411 0451 0451
0491 0491 0699 0699 1169 1169
1349 1349 2181 2181 3043 3043
3051 3051 3451 3451 3529 3529
3537 3537 4821 4821 5711 5711
6019 6019 6046 6046 6391 6391
7041 7041 8412 8412
GUNNERY SERGEANT TO MASTER SERGEANT
COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B)
0111 0111 0231 0291 0321 0321
0369 0399 0411 0411 0451 0451
0491 0491 0629 0699 0679 0699
1169 1169 2111 2181 3043 3043
3051 3051 3451 3451 3529 3529
3537 3537 4821 4821 5711 5711
6046 6046 6048 6019 6073 6019
6114 6019 6116 6019 6152 6019
6153 6019 6154 6019 6156 6019
6173 6019 6174 6019 6176 6019
6217 6019 6256 6019 6257 6019
6276 6276 6316 6391 6317 6391
6324 6391 6326 6391 6336 6391
6337 6391 6591 6591 6672 6672
7041 7041 8412 8412
STAFF SERGEANT TO GUNNERY SERGEANT
COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B)
0111 0111 0231 0231 0321 0321
0369 0369 0411 0411 0431 0491
0451 0451 0629 0629 0679 0679
1141 1169 1142 1169 1161 1169
2111 2111 3043 3043 3051 3051
3451 3451 3529 3529 3537 3537
4821 4821 5711 5711 6046 6046
6048 6048 6073 6073 6114 6114
6116 6116 6153 6153 6154 6154
6156 6156 6173 6173 6174 6174
6176 6176 6216 6216 6217 6217
6256 6256 6257 6257 6276 6276
6316 6316 6317 6317 6324 6324
6336 6336 6337 6337 6531 6591
6541 6591 6672 6672 7041 7041
8412 8412
SERGEANT TO STAFF SERGEANT
COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B)
0111 0111 0231 0231 0311 0369
0321 0321 0341 0369 0411 0411
0431 0431 0451 0451 0621 0629
0671 0679 1141 1141 1142 1142
1161 1161 2111 2111 3043 3043
3051 3051 3451 3451 3521 3529
3531 3537 4821 4821 5711 5711
6046 6046 6048 6048 6073 6073
6114 6114 6116 6116 6153 6153
6154 6154 6156 6156 6173 6173
6174 6174 6176 6176 6216 6216
6217 6217 6256 6256 6257 6257
6276 6276 6316 6316 6317 6317
6324 6324 6336 6336 6337 6337
6531 6531 6541 6541 6672 6672
7041 7041
8. The tentative allocations, zones, and AFADBD cutoffs are identified below. Marines who have a DOR that is earlier than the DOR identified for a zone are eligible for consideration in that zone for that MOS. When an AFADBD is specified, it pertains only to those Marines with the listed DOR. The AFADBD is not applicable for determining eligibility of those Marines whose DOR is earlier than the DOR listed. Refer to paragraph 3102.3 of reference (d).
9. Note: Zones and allocations are subject to change prior to or during the board, all Marines are reminded of their responsibility for the completeness and accuracy of their records. The tentative allocations, zones, and AFADBD cutoffs are as follows:
MASTER SERGEANT TO MASTER GUNNERY SERGEANT
ABOVE ZONE PROMOTION ZONE BELOW ZONE
ALLOC IMOS JR DOR AFADBD JR DOR AFADBD JR DOR AFADBD
4 0111 NA NA 140901 NA NA NA
1 0399 NA NA 121201 NA NA NA
1 0491 NA NA 160901 NA NA NA
1 3043 141101 NA NA NA NA NA
1 6019 NA NA 160301 NA NA NA
1 8412 130301 NA 150901 970607 NA NA
THE FOLLOWING IMOS(S) ARE CLOSED: 0231, 0699, 2181, 3529 AND 4821.
GUNNERY SERGEANT TO MASTER SERGEANT
ABOVE ZONE PROMOTION ZONE BELOW ZONE
ALLOC IMOS JR DOR AFADBD JR DOR AFADBD JR DOR AFADBD
7 0111 120501 NA 130801 NA 140901 971120
1 0231 140601 NA 141101 NA NA NA
2 0399 120301 NA 140501 NA NA NA
2 0411 NA NA 150401 NA NA NA
2 0491 120401 NA 150901 010804 NA NA
1 1169 NA NA 130601 NA NA NA
3 3043 131201 NA 150801 NA NA NA
1 3051 NA NA 121001 NA NA NA
1 3451 NA NA 120801 NA NA NA
1 3529 120401 NA 131001 NA NA NA
1 4821 120401 NA 130101 NA NA NA
5 6019 121001 NA 150601 NA NA NA
1 6046 NA NA 150201 NA NA NA
4 8412 121101 971027 150701 NA NA NA
THE FOLLOWING IMOS(S) ARE CLOSED: 0451, 0699, 1349, 2181, 3537, 5711, 6276, 6391, 6591, 6672 AND 7041.
STAFF SERGEANT TO GUNNERY SERGEANT
ABOVE ZONE PROMOTION ZONE BELOW ZONE
ALLOC IMOS JR DOR AFADBD JR DOR AFADBD JR DOR AFADBD
19 0111 140601 011029 150701 041116 150801 050603
2 0231 130901 NA 141201 060201 NA NA
3 0369 140901 NA 151201 NA NA NA
4 0411 110401 NA 160301 NA 160401 NA
1 0451 NA NA 151201 NA 160801 NA
3 0491 130401 NA 160501 NA NA NA
1 0679 111201 NA 131001 NA NA NA
1 1169 120301 NA NA NA NA NA
3 3043 150701 NA 151001 061121 NA NA
2 3451 NA NA 150201 NA NA NA
3 3529 100701 NA 111201 NA 130901 NA
2 4821 130601 NA 141101 NA NA NA
1 5711 110201 NA 130901 NA NA NA
2 6048 NA NA 150301 NA NA NA
1 6116 NA NA 150601 NA 150701 NA
1 6156 111101 NA 150301 NA NA NA
1 6174 NA NA 150601 NA NA NA
2 6176 NA NA 150601 NA 160301 NA
1 6216 120701 NA 130601 NA NA NA
2 6257 NA NA 150501 NA NA NA
1 6276 130101 NA 140201 NA 150401 NA
1 6337 101201 NA NA NA NA NA
2 6591 130201 040221 151001 060612 151001 061107
1 6672 150301 NA 160701 061219 160901 NA
4 8412 NA NA 160301 NA NA NA
THE FOLLOWING IMOS(S) ARE CLOSED: 0321, 0629, 2111, 3051, 3537, 6046, 6073, 6114, 6154, 6173, 6217, 6256, 6316, 6317, 6324, 6336 AND 7041.
SERGEANT TO STAFF SERGEANT
ABOVE ZONE PROMOTION ZONE BELOW ZONE
ALLOC IMOS JR DOR AFADBD JR DOR AFADBD JR DOR AFADBD
36 0111 140101 080401 150402 NA NA NA
5 0231 140401 NA 160401 NA NA NA
6 0369 140801 NA 160401 NA NA NA
6 0411 100101 NA 130701 NA 140101 NA
5 0431 111001 NA 150515 NA NA NA
1 0451 NA NA 140802 NA NA NA
2 0629 110205 NA 130401 NA 131215 NA
4 0679 NA NA 130703 NA 131001 NA
1 1141 NA NA 130701 NA NA NA
3 1142 110701 NA 160401 NA NA NA
2 2111 130122 NA 140101 090214 140101 100719
7 3043 121030 NA 130608 NA 130701 090115
1 3051 NA NA 101001 NA NA NA
2 3451 130601 NA 150101 NA NA NA
4 3529 110101 NA 130225 NA 131001 NA
2 3537 131001 NA 141001 100426 141001 130717
8 4821 131001 NA 150401 NA NA NA
1 5711 120101 NA 140401 NA NA NA
2 6046 120401 080607 130401 071229 130801 NA
5 6048 NA NA 150415 NA NA NA
6 6073 NA NA 140802 NA 141201 NA
2 6154 NA NA 141001 NA NA NA
1 6156 NA NA 121001 NA 131121 NA
1 6176 NA NA 110602 NA 151201 NA
1 6217 NA NA 130101 NA NA NA
1 6256 NA NA 110701 NA NA NA
1 6257 NA NA 110523 NA NA NA
2 6276 140801 NA 150401 NA NA NA
1 6316 NA NA 120101 NA 150420 NA
1 6326 NA NA 140503 NA NA NA
1 6336 NA NA 120612 NA NA NA
1 6337 NA NA 130701 NA NA NA
4 6531 120628 NA 160101 NA NA NA
2 6541 NA NA 140802 NA NA NA
2 6672 130701 070902 140203 NA 141128 NA
1 7041 NA NA 131001 NA 131102 NA
THE FOLLOWING IMOS(S) ARE CLOSED: 0321, 1161, 6114, 6116, 6173, 6174, 6216, 6317 AND 6324.
9.a. The above zone contains Marines who have previously received consideration in the promotion zone and failed selection.
9.b. Lateral Moves. Marines who have received an adjusted DOR or made a lateral move and believe they will be considered in the wrong zone (because of the adjusted DOR or lateral move) must notify CMC (MMPR-2), in writing, prior to 2359 EST on 23 January 2018.
9.b.1. Marines who have made a lateral move and whose DOR and AFADBD place them in the above zone, but who have not been previously considered for selection in the promotion zone, will be considered in the promotion zone.
9.b.2. Marines who have lateral move requests approved with an assigned new basic MOS and IMOS, as reflected in Marine Corps Total Force System (MCTFS), before the convening date of their board will be considered in the corresponding IMOS for which the lateral move has been approved.
9.b.3. Marines with lateral move requests that are approved after the board has convened will not be eligible for consideration in their newly acquired IMOS and will be deleted from the board population. These Marines will compete on the following years board, if eligible.
9.b.4. Marines who are selected in the incorrect IMOS by a board will be administratively deleted from the selection list and may rate remedial consideration for promotion in their correct IMOS. Paragraph 3603 of reference (d) applies.
9.b.5. All Marines who meet the requirements set forth in this MARADMIN will compete for promotion in the IMOS assigned on the convening date of the board per paragraph 3100.3 of reference (d). MOS changes will not be made after the date of this MARADMIN without the prior approval of RA (RAP-2).
10. Questions regarding MOS allocations, zones, and AFADBD cutoffs should be addressed to the RA (RAP-2) Point Of Contact (POC).
11. Eligibility:
11.a. Special consideration in conjunction with a transfer to Fleet Marine Corps Reserve (FMCR). In accordance with references (e) and (f), Marines who are approaching service limits or who have twice failed selection who are required to request transfer to the FMCR, and already have a pending or approved transfer to FMCR date may request special consideration via message to the CMC (MMSR-2) provided their End of Active Service (EAS) is after the scheduled adjournment date of the selection board. A request for special consideration must be submitted to MMSR-2 prior to the convening date of the board. Those who do not qualify for an active component retirement and have 20 total satisfactory years of service may contact CMC (MMSR-5) for a Reserve retirement awaiting pay at age 60. Special promotion consideration will not authorize a Marine to go beyond service limits.
11.b. The following Marines will not be eligible for promotion consideration:
11.b.1. Marines who submit a voluntary request to transfer to the FMCR, but are not required to transfer to the FMCR:
11.b.2. Marines who are required to transfer to the FMCR due to declining Permanent Change of Station (PCS) Orders, or who have declined to reenlist/extend to carry out PCS or Deployment Orders:
11.b.3. Marines authorized early approval of transfer to the FMCR (greater than 14 months prior to their transfer date):
11.b.4. Marines who have previously been selected for promotion and refused to accept the appointment.
11.c. Active Reserve (AR) Enlisted Career Force Controls (ECFC). Reference (g) provides AR ECFC policies based on current environment. In accordance with reference (e), draw case codes for failure of selection have been created by category.
11.d. Enlisted to Officer Programs. Warrant Officer Selects who have not been appointed, Marines in the Meritorious Commissioning Program Reserve (MCPR) and Marines accepted in the Reserve Enlisted Commissioning Program (RECP) are eligible for noncompetitive consideration for promotion by this board, provided they meet all other eligibility requirements. Identification of noncompetitive eligibility of these Marines will be provided by Marine Corps Recruiting Command (MCRC-ON/E) to CMC (MMPR-2) who will then forward the records of all eligible Marines to the board. Paragraph 1100.29 and chapter 3 of reference (d) apply.
11.e. Prior Service Consideration. Marines who do not meet the below zone cutoff but believe they should be considered eligible by virtue of prior service, should review paragraph 3202 of reference (d). Marines must submit a request for prior service consideration to the CMC (MMPR-2) by 2359 EST on 23 January 2018. Figure 3-4 of reference (d) contains the required format for the request. Late submission of requests for consideration based on prior service will be filed without action. Command endorsement is not required.
12. Board Preparation Guidance. Even though Marines are subject to an ever-increasing pace of deployments and operational commitments, they still have an obligation to prepare for promotion consideration. Marines are advised to review reference (h) for guidance regarding submission of information, auditing the OMPF, MBS, fitness reports, and photographs, prior to the convening date of the board. Although mentioned in reference (a), Marines are reminded of the following:
12.a. Personal Responsibilities.
12.a.1. Review of OMPF. Marines are personally responsible for ensuring the accuracy and completeness of their OMPF and MBS before the date the board convenes. Per reference (h), Marines are responsible to conduct an audit of their records prior to the convening date of a promotion selection board.
12.a.2. Accessing the OMPF. The most expeditious means of accessing and viewing the OMPF and MBS is through OMPF online via Marine Online (MOL). The MBS can also be obtained through the Manpower Management Records and Performance (MMRP) web site. The home screen of the MOL OMPF module states, the documents included there, with the exception of the “Field” tab and the "RS/RO Profile" tab, are the same documents that will be viewed by a promotion/selection board. Marines are responsible for ensuring any documents in their "Field" tab they want the board to view are moved into their "Commendatory/Derogatory" tab.
12.a.3. OMPF Document Submission Guidelines. Marines are personally responsible for correcting deficiencies, missing information, or illegible documents present in either the OMPF or MBS with CMC (MMRP-20). Ensure any material sent to CMC (MMRP-20) for filing in the OMPF contains full name, grade, and full Electronic Data Interchange Personal Identifier (EDIPI). If the EDIPI is not on the material, then the material may or may not be filed in the OMPF in time to go before the selection board. Marines are reminded that any additions or deletions from their OMPF or MBS within the 12-month window should also be verified to ensure the accuracy and completeness of their record. OMPF documents may be e-mailed as a PDF attachment or faxed to CMC (MMRP-20). OMPF documents may also be mailed to CMC (MMRP-20): however, inclusion in the OMPF is substantially faster if the documents are either e-mailed or faxed. See paragraph 16 (MMRP) for OMPF inquiries and document submission points of contact.
12.a.4. OMPF Document Submission Timelines. It is imperative that documents submitted to CMC (MMRP-20) for inclusion in the OMPF within 60 days of a selection board be conspicuously marked "contains documents for FY18 Active Reserve (AR) Staff Noncommissioned Officer (SNCO) Selection Board" with the exception of fitness reports, all OMPF documents, particularly digital photos, must be forwarded to and received by CMC (MMRP-20) at least two weeks prior to the convening date of the selection board in order to allow processing time to the OMPF. The OMPF and MBS are distributed to the boardroom at least one week before the board convenes. Board eligible records continue to be updated until the convening date of the board: however, Marines are highly encouraged to submit all material no later than two weeks prior to the board for which they are eligible.
12.a.5. Career Counselors. Marines concerned with specific aspects of their record may contact their respective career counselors. Marines may contact RA (RAM) for assistance. RA (RAM) contact information is listed in paragraph 16.
12.a.6. Career Retirement Credit Record (CRCR). The CRCR is a quantitative measure of active participation, summarizes retirement qualification and is used as a continuation eligibility determinant. It is the responsibility of each Marine to ensure the CRCR is accurate and certified prior to the convening date of the board. Per reference (i), screening will be conducted annually. Marines should identify discrepancies and provide updating or modifying CRCR information to MISSO 16/17 listed in paragraph 16 with supporting documentation (muster sheets, orders, historical NAVMC 798s, etc.).
12.b. Commanders Responsibilities. In addition to being mindful of the eligible Marines responsibilities, commanders must also:
12.b.1. Ensure this MARADMIN and subsequent convening MARADMINS are available to all Marines under their command:
12.b.2. Encourage all eligible Marines to understand the current category being considered, and to review their OMPF, MBS, and MCTFS data:
12.b.3. Encourage all eligible Marines to submit digital photos to their OMPF:
12.b.4. Ensure all reporting officials comply with the fitrep timelines noted in reference (j):
12.b.5. Assist Marines with missing fitness reports or corrections to fitness reports:
12.b.6. Remind Marines to prepare for their board prior to deployment:
12.b.7. Immediately notify the CMC (MMPR-2) via message or naval correspondence of eligible Marines who have an erroneous DOR, AFADBD, or reserve component code in MCTFS to preclude erroneous consideration or nonconsideration in addition to reporting the correction via MCTFS:
12.b.8. Commanders must promptly report to CMC (MMPR-2) via naval message any approved MOS changes for eligible Marines that occur during the board, this includes reporting failures of MOS producing schools: and
12.b.9. Counsel all Marines who request not to be selected per paragraph 3102.2e of reference (d). Paragraphs 3100.3j and 3102.1c provide amplification and also outlines additional responsibilities for commanders regarding the counseling of Marines on the promotion process.
12.b.10. Promptly report any Marine eligible for this board who is the subject of completed disciplinary action (by military or civilian authorities) not previously reported on earlier fitness reports. Disciplinary action is considered "complete" when convening authority action is adjudicated and reported by unit diary or courts-martial results of trial is released by military justice officer: or a Marine is found guilty at Non-Judicial Punishment (NJP) and punishment is reported on unit diary: or civilian court proceeding: or counseling documentation is placed in Marines OMPF. If a Marine is exonerated via the appeal process or by convening authority action, remedial promotion consideration may be granted upon request. Naval messages will be submitted to CMC (MMPR-2) giving a full, detailed accounting of the matter, whether the action occurred prior to the convening of the board, during the board, or while the Marine was a member of a previous command. Naval messages should also be submitted regarding any eligible Marine who is administratively reduced, discharged, or is assigned to the Body Composition Program (BCP). Commanders are also reminded to make appropriate MCTFS entries, if warranted.
12.c. Communication With the Board. Each eligible Marine may communicate with the President of the board. Such personal communications must be received or hand-delivered to Harry Lee Hall no later than 2359 EST on 23 January 2018. See paragraph 16 for physical mailing address, e-mail address and fax number.
12.c.1. Marines may submit communications via U.S. Mail, priority or next day mail, email or fax. However, Marines should be aware that U.S. Mail, priority mail and next day mail is not delivered directly to Harry Lee Hall. Therefore, anticipate a 2-3 day delay time for further delivery to Harry Lee Hall. Commercial next day carriers deliver directly to Harry Lee Hall, excluding weekends and holidays. Marines with the capability to scan their documents may send the scanned documents via e-mail directly to the organizational mailbox for CMC (MMPR-2). Ensure the e-mail subject line reads "Update Material for the FY18 Active Reserve (AR) Staff Noncommissioned Officer (SNCO) Selection Board".
12.c.2. Update Material. Marines may submit any information or material they deem important for consideration before the board. OMPF material sent directly to the President of the board does not become part of a Marines OMPF. Update material sent to the President of the board is destroyed upon final approval of the board. Do not send fitness reports directly to the selection board.
12.c.2.a. Update material must be submitted under cover letter with the update material as enclosures (a sample cover letter is available at the Enlisted Promotion home page):
12.c.2.b. The cover letter must be addressed to President, FY18 Active Reserve (AR) Staff Noncommissioned Officer (SNCO) Selection Board (see paragraph 16 for complete address):
12.c.2.c. Update material must be submitted from the eligible Marine:
12.c.2.d. The Marine must sign the cover letter. Material submitted without a cover letter, unsigned, or received after 2359 EST on 23 January 2018 will not be submitted to the board: and
12.c.2.e. Update Material Receipt Verification. Marines are personally responsible for ensuring CMC (MMPR-2) has physically received update material before the deadline and may verify receipt of the material sent to the President of the board via the Enlisted Promotion home page by following instructions in paragraph 16 or by contacting CMC (MMPR-2). This web site will populate within one week of the convening date. In order to verify receipt of material sent to MMRP, (i.e. update material for inclusion to the OMPF and digital photograph), go to OMPF online via MOL. This site updates within approximately 24 hours after the material is received. MMRP will push the information to the digital board room.
13. Accelerated Fitness Reports. All Marines in the current grade of sergeant and staff sergeant who do not meet the below zone cutoff and have been properly recommended for accelerated promotion on fitness reports with periods ending between 25 January 2017 through 23 January 2018 will be considered for accelerated promotion by the selection board. Identification and eligibility of these Marines are contingent upon compliance with reporting procedures outlined in reference (j) and the timely receipt of the fitness reports by the CMC (MMRP-30), i.e. within 30 days after the end of the reporting period.
14. Fitness Reports. Fitness reports are due to CMC (MMRP-30) by the timelines noted in reference (j). The due date for fitness reports by rank is 90 days prior to the convening date of that board. For fitness reports to become part of the OMPF, the reports must be submitted to CMC (MMRP-30). The Automated Performance Evaluation System (APES) is the primary means of submitting fitness reports, however, reporting officials may e-mail PDF copies to the MMRP-30 organizational mailbox so long as the mailers e-mail account can be confirmed as either the reporting seniors or reviewing officers .mil e-mail address. If mailing a paper version of a report to HQMC, it is imperative that the forwarding envelope be conspicuously marked "Contains Fitness Reports for FY18 Active Reserve (AR) Staff Noncommissioned Officer (SNCO) Selection Board." Timely submission of fitness reports is critical for board eligible members as CMC (MMRP-30) will need time to review reports for accuracy and compliance. Commanders are ultimately responsible for the timely submission of fitness reports to CMC (MMRP-30) and ensuring that all fitness report timelines noted in reference (j) are followed. Per reference (d), failure to meet these requirements in a timely manner will not constitute remedial consideration for the Marine reported on.
14.a. Date Gaps. Correction of date gaps must be accomplished in accordance with chapter 8 and appendix m of reference (j). If missing reports are less than one year old, a reconstructed original is required. Copies of completed reports over one year old, must have all pages certified as true copies by either one of the reporting officials (RS/RO). For completion and submission of reports that are over one year old it is preferable that the original reviewing officer complete the report. However, CMC (MMRP-30) may act as the reviewing officer on reports that are not adverse on a case by case basis. Marines are reminded that requests for administrative changes to their fitness report records may take up to 30 days for completion. Due diligence for report correction timeliness rests solely on the Marine making the request.
14.b. Adverse Reports. Adverse reports must be reviewed per the provisions of chapter 5 of reference (j).
14.c. Height and Weight Standards. Eligible Marines must be in compliance with the height/weight standards prescribed in reference (k). Fitness reports must contain a directed comment in Section I of the fitness report if the Marine exceeds height/weight standards and is not in compliance with percentage body fat limits. Marines who exceed the height/weight standards, and whose fitness reports do not include body fat information, must provide official documentation reflecting body fat percentage to the President of the board.
15. Photographs. Per reference (h), SNCOs eligible for promotion consideration are required to submit an official photo taken within 12 months of the convening date of the board. While absence of a current photograph is not a reason for non-selection in and of itself, an updated photograph or letter explaining the absence of a photograph is one of the many elements viewed by a selection board in deliberations as to who is best qualified for selection. Reference (l) outlines digital photograph submission specification requirements.
15.a. Digital. Digital photographs are the preferred form of photograph as they can be electronically filed in the OMPF. For the purpose of clarity, the photo should be taken against a plain, light-colored background. Digital photographs are to be submitted to the CMC (MMRP) at smb.manpower.mmrp.ph@usmc.mil via an authorized Combat Camera Information Center (COMCAM). If a Marine does not have access to a COMCAM, but some other means of taking a digital photograph is available, the photograph may be e-mailed via the commands organizational mailbox or via the Commanding Officer, Executive Officer, Inspector-Instructor (IandI), Marine Security Guard Detachment Commander, Command Sergeant Major, First Sergeant or Senior Executive to the following e-mail address: smb.manpower.mmrp.ph@usmc.mil. Marines who submit a digital photograph to the OMPF may confirm receipt by reviewing their OMPF via MOL, checking the MMRP home page or contacting the CMC (MMRP-20).
15.b. Hardcopy. Hardcopy photographs may also be submitted directly to the CMC (MMPR-2) at the address listed in paragraph 16. See references (h) and (l) regarding when it is appropriate and how to take hard copy photo. Marines who choose to submit a hard copy photo directly to the President of the board are advised that the photo will not be included in the OMPF. Verification of hard copy photos submitted directly to the President of the board can be accomplished through the Enlisted Promotion homepage (MMPR-2), see instructions in paragraph 16.
15.c. Outdated-Missing Photographs. If a photograph cannot be forwarded due to extenuating circumstances, eligible Marines are highly encouraged to submit correspondence to the board, verified by the commander, documenting height and weight. Marines who exceed height-weight standards, but are in compliance with body fat percent limits, must provide appropriate certification by the command of current body fat percentage.
15.d. Photo and Personal Responsibility. Each Marine must ensure photographs are properly taken, timely submission requirements are met and their photograph is submitted and received by the board. Marines who do not submit a current photograph or letter to explain the lack of photograph are at a disadvantage before the board and are highly unlikely to be selected. Further, Marines who neglect to exercise due diligence in confirming their photograph posted to their OMPF and were subsequently processed before the convene date are unlikely to receive favorable endorsement for remedial promotion consideration.
15.e. Reviewing Photo Submission. Marines are responsible for verifying receipt of photo by CMC (MMRP-20). The primary and most expeditious means of confirming photo receipt is through OMPF online via MOL. Photos will be available for viewing on OMPF online within 24 hours of photo receipt by CMC (MMRP-20). The date of the photograph, as noted on the photograph title board, is considered the primary date of determining the 12 month photograph eligibility window for selection boards. Marines are advised that although a photo may be over 12 months old, the photo will remain in the OMPF until an updated photo is submitted.
16. Points of Contact:
16.a. Address for the President of the Board:
President
FY18 Active Reserve (AR) Staff Noncommissioned
Officer (SNCO) Selection Board
Headquarters, U.S. Marine Corps (MMPR-2)
Harry Lee Hall
17 Lejeune Road
Quantico, VA 22134-5104
Comm: (703) 784-9708/9712 or
DSN: 278-9708/9712
Board Support, Comm: (703) 784-9708/9712/9713/9716 or
DSN: 278-9708/9712/9713/9716
Fax Material to Comm: (703) 784-9884 or DSN: 278-9884
E-mail: enlistedpromotions@usmc.mil
Website: www.manpower.usmc.mil, click on "Promotion Branch (MMPR)"
16.b. Manpower Management Records and Performance Branch (MMRP)
Commandant of the Marine Corps (MMRP)
Headquarters, U.S. Marine Corps
2008 Elliot Road
Quantico, VA 22134-5030
Website: www.manpower.usmc.mil, click on "Records and Performance (MMRP)"
16.b.1. Records Management Section (MMRP-20). To submit documents for inclusion into the OMPF or questions concerning the OMPF.
Comm: (703) 784-5640, DSN: 278-5640
Section Head, DSN: 278-3952
Operations Officer, DSN: 278-3950
OMPF Customer Service, DSN: 278-3906/3907/5640
Digital Photos, DSN: 278-3950
Fax: (703) 784-5682: DSN: 278-5682
E-mail: smb.manpower.mmrp-20@usmc.mil
16.b.2. Performance Evaluation Section (MMRP-30). For questions or concerns regarding fitness report submissions and date gaps.
Comm: (703) 784-3993: DSN: 278-3993 or toll free 1-877-301-9953
E-mail: smb.manpower.mmrp-30@usmc.mil
16.b.3. Enlisted Career Counseling and Evaluation Section (MMRP-50). For Pre and post selection board counseling and record review.
Comm: (703) 784-9241 or toll free 1-800-833-2320.
E-mail: ecounselor@usmc.mil
16.b.4. Operations and Integration Section (MMRP-60). To process official digital photos into the OMPF.
Comm: (703) 784-3738: DSN: 278-3738 or
(703) 784-0554: DSN: 278-0554
E-mail: smb.manpower.mmrp.ph@usmc.mil
16.c. Reserve Affairs Division:
Headquarters, U.S. Marine Corps (RA)
3280 Russell Road
Quantico, VA 22314
Comm: (703) 784-9100
Fax: (703) 784-9805
Website: www.manpower.usmc.mil, click on "Reserve Marine"
16.c.1. Reserve Affairs Plans Section (RAP-2)
Comm: (703) 784-9136: DSN: 278-9136
Email: rap@usmc.mil
16.c.2. Reserve Affairs Management Branch (RAM)
Comm: (703) 784-9149: DSN: 278-9149
16.d. CRCR correction submissions:
Manpower Information Systems Support Office (MISSO 16/17)
Master Gunnery Sergeant Eduardo Negrete
2306 E. Banister Road
Kansas City, MO 64131
Comm: 816-394-7706
Email: misso-16-17@usmc.mil
17. Commanders/Inspector-Instructors are directed to disseminate the information contained in this MARADMIN to all eligible Marines under their cognizance.
18. Please direct promotion questions to POC 1 and any Reserve questions to POC 2.
19. This MARADMIN will be posted to the Promotion Branch web site.
20. Release authorized by C. F. Swain, Deputy Director, Manpower Management Division.//