2018 SECRETARY OF DEFENSE (SECDEF) MAINTENANCE AWARDS
Date Signed: 1/8/2018
MARADMINS Number: 014/18
R 081918Z JAN 18
MSGID/GENADMIN/CMC L LP WASHINGTON DC//
SUBJ/2018 SECRETARY OF DEFENSE (SECDEF) MAINTENANCE AWARDS//
AMPN/REF A IS DOD INSTRUCTION FOR SECRETARY OF DEFENSE MAINTENANCE AWARDS PROGRAM.//
POC/M. RYAN/CIV/LPC-1/-/TEL: DSN 260-7173/TEL: 703-571-7173/EMAIL: MICHAEL.RYAN@USMC.MIL//
POC/Q. COMMODORE/MGYSGT/EGEM/-/TEL: DSN 2607122/TEL: 571-256-7122/EMAIL: QUANTO.COMMODORE@USMC.MIL//
GENTEXT/REMARKS/1. Ref A established the Secretary of Defense Maintenance Award Program in two separate award categories: the Depot-level Maintenance Program Award and Field-level Unit Maintenance Award.
1.a. Depot-level Maintenance Program Award. The depot-level competition is for programs/production lines within DOD major organic depot facilities (i.e., facilities having more than 400 employees engaged in depot-level maintenance operations). One major program/production line will be awarded the Robert T. Mason award for depot maintenance excellence. All programs that have been in operation within the depot-level maintenance facility for at least one half of the competition period (6 months) are eligible to compete.
1.b. Field-level Unit Maintenance Program awards. Annually, six field-level maintenance units will be awarded the SECDEF maintenance awards, two from each competitive category (large, medium, and small). One of these six winners will then be recognized as the "best of the best" and awarded the SECDEF Phoenix Trophy. Active and reserve force units (to include Marine Corps air-ground task forces and supporting/base units) whose primary mission is to perform field-level maintenance (below the depot level) are eligible. Units having reserve associate units shall recognize the associated unit contributions in their award submission. Competitive categories are: large (over 1,000 authorized personnel); medium (301-999 authorized personnel), small (up to 300 authorized personnel).
2. The 2018 SECDEF maintenance award competitive period is the 12-month period beginning 1 October 2016 and ending 30 September 2017 (FY17). Competitive units must have operated under an authorized structure for at least half of the competitive period in one of the three categories to be eligible to compete.
3. Submission criteria and format:
3.a. Nomination package format shall be per ref A. Format instructions and past winner packages may be obtained and viewed from the OSD website at the following address:
3.a.2. Select DODI 1348.30 in left column for criteria/format.
3.b. Package should not exceed 10 pages of text.
3.c. Copies of unit command chronologies are not acceptable.
3.d. Narrative must clearly relate to maintenance actions of the unit. Focus of this award is maintenance, not operations.
3.e. Dollar amounts identified as savings or cost avoidance, percentages, and other empirical data to support the package should be included where appropriate.
3.f. One original color printed copy of nomination package with accompanying endorsements.
3.g. High resolution digital photo of unit logo with a minimum 300 dpi.
3.h. Scanned electronic copy of nomination submissions with accompanying endorsements.
3.i. Recommend packages be submitted in newsletter format with colored digital photographs embedded within the text. IAW ref A, content and format will be weighted in the package submission.
3.j. If there are any questions as to formatting, contact the points of contact listed above.
4.a. Marine Corps Logistics Command (MARCORLOGCOM). Screen, evaluate, and endorse all depot-level award submissions.
4.b. Marine Forces (MARFOR)/Supporting Establishment (SE).
4.b.1. Publish submission schedules.
4.b.2. Screen, evaluate, rank and endorse all field-level ground and aviation nomination submissions and forward to HQMC IL (code LPC-1).
4.b.3. Submit a maximum two nominations per competitive category for each major command or Marine Expeditionary Force (MEF).
4.c. Organizations not under the operational command of a MARFOR or MEF may forward nomination packages directly to HQMC DC, IL, LPC.
4.d. Endorsing commands may contact POC for access to the LPC-1 SharePoint that will allow a venue to upload documents directly to LPC-1.
5. Original nomination packages and accompanying chain of command endorsements must be received at HQMC DC, IL, LP, LPC NLT 20 April 2018. Nomination packages received after this date will not be considered for competition. The mailing address at HQMC is:
Commandant of the Marine Corps
Headquarters, U.S. Marine Corps
Attn: Mike Ryan LPC-1 RM 2E211-36
3000 Marine Corps Pentagon
Washington, DC 20350-3000
6. Unit and personnel data shall be cleared for public release to military and civilian news services. No classified information will be submitted.
7. One program/production line for each depot will be selected to represent the Marine Corps in competition with other Services. SECDEF Maintenance Board will select the winner of the Robert T. Mason award for 2018.
7.a. All field-level maintenance award nominations received will be reviewed by a selection board convened at HQMC. Two nominees per competitive category will be selected to represent the Marine Corps in competition with the other Services.
7.b. The awards will be presented at the awards banquet and ceremony during the 2018 Department of Defense Maintenance Symposium and Exhibition which will be held 17-19 December in Tampa, Florida.
7.c. Phoenix Trophy and Robert T. Mason Trophy will remain permanently in the Pentagon and will be displayed so that they are afforded suitable public attention with the name of the current winner and previous winners appropriately inscribed thereon. Replicas of these trophies shall be presented to winning units.
8. Request widest dissemination at the field-level units.
9. Release authorized by BGen (Sel) K. D. Reventlow, Assistant Deputy Commandant, Installations and Logistics (LP).//