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CURTAILMENT OF OPERATIONS DUE TO A LAPSE IN APPROPRIATIONS

Date Signed: 1/22/2018
MARADMINS Number: 047/18

R 201500Z JAN 18
MARADMIN 047/18
MSGID/GENADMIN/CMC WASHINGTON DC MRA//
SUBJ/CURTAILMENT OF OPERATIONS DUE TO A LAPSE IN APPROPRIATIONS//
REF/A/MSGID: DEPUTY SECRETARY OF DEFENSE MEMO/18JAN2018//
AMPN/REF A IS A MEMO PROVIDING GUIDANCE FOR CONTINUATION OF OPERATIONS IN THE ABSENCE OF AVAILABLE APPROPRIATIONS.//
POC/MYLECHIA SMALLS/MRA MPC/TEL: 703-784-9350/EMAIL: MYLECHIA.SMALLS@USMC.MIL//
GENTEXT/REMARKS/1.  Effective immediately, Marine Corps will execute a partial shutdown of Marine Corps operations due to a lapse in government funding.  As of midnight 19 January 2018, a Continuing Resolution or a Defense Appropriation for Fiscal Year (FY) 2018 had not been passed.  Accordingly, Marine Corps commands and Headquarters Marine Corps Staff Agencies are to immediately begin an orderly shutdown of operations in accordance with the references.
2.  All active and reserve military personnel will continue to report for duty during the shutdown.  Reserve personnel already on active duty for training orders or routine active duty for operational support orders prior to 20 January 2018 will remain on orders and will be treated like their active reserve and active component counterparts who will continue to report for duty during the shutdown period.  Marines in receipt of PCS orders against an FY 2018 obligation should execute orders as directed.  During the shutdown Marines and families should expect reduction or closure of quality of life support services and should plan accordingly.
3.  All civilian personnel will report for duty on Monday, 22 January 2018, or the first scheduled work day following 19 January 2018.  Employees will either be placed in a furlough status or continue to work.
  A.  Civilian employees scheduled to work between 20 - 22 January 2018 should report to work as normal.   Prior to departing, allfurloughed employees should ensure their regular time and attendance is recorded for 21 January – 27 January 2018, with furlough code KE.  If the appropriation lapse is resolved prior to 27 January 2018, the KE code will be changed to accurately reflect duty status.  If the appropriation lapse extends past 27 January 2018, employee work schedules will be automatically populated with KE (furlough), until such time as the Human Resource Office processes a Return to Duty Transaction.  Furloughed employees will be paid for any time spent supporting the orderly shutdown, but that time will be processed retroactively after this situation is resolved.
  B.  Employees who are excepted during the furlough are not to complete their time and attendance until 2 February 2018 pending further guidance.
  C.  Exempt employees will record their hours via regular time keeping procedures.
  D.  Employees not excepted from furlough will be provided official notification and allowed 3-4 hours to shutdown operations as follows:
    (1)  Secure personally identifiable information data.
    (2)  Set voice mail.
    (3)  Set out of office email.
    (4)  Secure office area (turn off appliances, fans, etc.).
    (5)  Submit any outstanding travel vouchers.
    (6)  Turn off computers.
4.  Employees not excepted who are remote or scheduled to be in a leave status on Monday can be provided official notification via email, with appropriate delivery and acknowledgement receipts, or via mail (certified mail preferred).
5.  Supervisors are required to verify contact information for employees not excepted.
6.  Furloughed employees should monitor media outlets for news about the approval of a Continuing Resolution or an FY 2018 appropriation. Notification to return to work will also be posted at https:(slash)(slash)www.manpower.usmc.mil/civilianmarine along with other important information regarding this shutdown and available resources for assistance.
7.  No conference travel, attendance, and/or hosting is permitted/authorized during a government shutdown, unless an exception is authorized as described below.  This restriction applies to all conferences to include "no cost" conferences.
  A.  Individuals who are in a TAD status when the government shutdown occurred shall make immediate arrangements to return to their permanent duty station or home of record.
  B.  The only exception is conferences where attendance is deemed critical/essential for the "protection of life," e.g., maintenance of medical certifications for physicians/nurses, paramedic training on life-saving skills, police/fire-fighter mission essential qualifications, or critical chaplain training.
  C.  The final approving authority for changes to civilian employee furlough status and all conference exceptions during a government shutdown is SECNAV.
  D.  Previous conference costs that are lost, sunk, or non-refundable, are not considered valid reasons for requesting an exemption.
  E.  Current Marine Corps routing procedures for conference approval apply.
8.  For Marines and their families requiring assistance, a wide range of charitable organizations are available and can be found at www.miltaryonesource.com.
9.  We regret this unfortunate outcome and are well aware this lack of appropriations and the resulting government shutdown may cause significant fiscal hardship to Civilian Marines who are highly valued members of our team.
10.  Release authorized by LtGen M. A. Rocco, Deputy Commandant, Manpower and Reserve Affairs.//