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POLICY CLARIFICATION ON THE ARMS, AMMUNITIONS, AND EXPLOSIVES/(AA&E) PROGRAM

Date Signed: 1/28/2000
MARADMINS Number: 052/00

R 280101Z JAN 00
FM CMC WASHINGTON DC//L//
TO MARADMIN
BT
UNCLAS  //N04400//
MARADMIN  052/00
MSGID/GENADMIN/CMC LPP//
SUBJ/POLICY CLARIFICATION ON THE ARMS, AMMUNITIONS, AND EXPLOSIVES/(AA&E) PROGRAM//
REF/A/CON/FSMAO OIC CONF/-/5-7 OCT 99//
REF/B/DOC/ALMAR 397-97 250101ZNOV97//
REF/C/DOC/ALMAR 093-98 050103ZMAR98//
REF/D/DOC/P4400.150E//
REF/E/DOC/MCO 8020.10//
NARR/REF A IS THE FSMAO OIC CONFERENCE THAT WAS HELD 5-7 OCT 99. REF B IS THE INTERIM POLICY CHANGES FOR SECURITY AND ACCOUNTABILITY OF AA&E. REF C IS FOLLOW-ON POLICY CHANGES FOR SECURITY AND ACCOUNTABILITY OF AA&E. REF D IS THE CONSUMER LEVEL SUPPLY POLICY MANUAL. REF E IS THE AMMUNITION AND EXPLOSIVE SAFETY POLICY, PROGRAMS, REQUIREMENTS, AND PROCEDURES FOR CLASS V MATERIEL//
POC/RAY, Y.Y./CAPT/LPP-2/DSN 225-8939/TEL: 703-695-8934//
RMKS/1.  THE PURPOSE OF THIS CLARIFICATION IS TO ANSWER RECENT QUESTIONS FROM THE ACTIVE AND RESERVE FORCES CONCERNING THE AA&E PROGRAM AS DISCUSSED IN REF A.  REFS B AND C ARE CANCELED.  THIS POLICY CHANGES AND AMPLIFIES POLICY IN REF D.  REF D WILL BE REVISED TO REFLECT THE CHANGES.
2.  ACTION:  THE FOLLOWING CHANGES APPLY.
    A.  ON PAGE 7-4
        (1) REPLACE PARA 7002.4 WITH THE FOLLOWING:  "COMMANDERS/BATTALION INSPECTOR AND INSTRUCTOR (I&I) OFFICERS/OFFICER IN CHARGE (OIC):"
        (2) REPLACE PARA 7002.4A WITH THE FOLLOWING:  "SHALL APPOINT AA&E OFFICERS/SNCO'S AND A&E AUDIT AND VERIFICATION OFFICER/SNCO'S.  THE FOLLOWING BILLETS FALL UNDER THE AA&E UMBRELLA IN SENIORITY:
            (A) A&E AUDIT AND VERIFICATION OFFICER/SNCO
            (B) A&E OFFICER/SNCO
            (C) ORDNANCE OFFICER
            (D) AREA SECURITY OFFICER
            (E) RANGE SAFETY OFFICER (RSO)
            (F) ARMORER/CUSTODIAN
            (G) AMMO TECH
            (H) AMMO HANDLER/DRIVER"
        (3) IN PARA 7002.4C, CHANGE "RO'S" TO "A&E AUDIT AND VERIFICATION OFFICERS".  ADD THE FOLLOWING AS THE FINAL LINE IN THE PARAGRAPH:  "THE A&E AUDIT AND VERIFICATION OFFICER MUST BE A DISINTERESTED MARINE WHO HAS NO RESPONSIBILITIES CONCERNING AMMUNITION SECURITY OR ACCOUNTABILITY."
        (4) CHANGE PARA 7002.4D TO "SHALL APPOINT, IN WRITING, AN OFFICER/SNCO AS THE UNIT AA&E OFFICER.  THE AA&E OFFICER SHALL BE THAT OFFICER/SNCO WHICH HAS DIRECT CONTROL/RESPONSIBILITY OF THE ARMORY (E.G., ARMORY OFFICER, ORDNANCE OFFICER, S-4 OFFICER).
        (5) CHANGE PARA 7002.4E TO "SHALL ENSURE APPOINTMENT, ACCEPTANCE, AND REVOCATION LETTERS ARE RETAINED FOR FIVE YEARS."
        (6) CHANGE PARA 7002.4F TO "SHALL ENSURE ALL PERSONNEL WHO ACCOUNT FOR, MAINTAIN, AND DISTRIBUTE A&E IN PERFORMANCE OF THEIR PRIMARY DUTIES ARE SCREENED USING NAVMC 11386 (SEE FIGURE 7-1) AND REF E.  THIS INCLUDES EOD, ENGINEERS, MILITARY POLICE, AA&E OFFICER, ARMORERS/CUSTODIANS, AND AMMO TECHS.  THIS SCREENING WILL BE CONDUCTED ON AN ANNUAL BASIS AND WILL INCLUDE A REVIEW OF THE MARINES MEDICAL RECORDS, SERVICE RECORD BOOK OR OFFICER QUALIFICATION RECORD, AND PROVOST MARSHAL OFFICE (PMO) AND/OR LOCAL POLICE INCIDENT REPORTS.  THE LOCAL POLICE INCIDENT REPORTS WILL BE OBTAINED FROM THE AREA WHERE THE MARINE RESIDES.  SCREENING WILL BE DOCUMENTED WITH A UNIT DIARY ENTRY USING TYPE TRANSACTION CODE (TTC) 489 (A&E SCREEN)."
        (7) CHANGE PARA 7002.4G TO "SHALL APPOINT IN WRITING AN OFFICER/SNCO TO CONDUCT AND DOCUMENT MONTHLY INVENTORIES OF A&E THAT IS STORED IN A LOCAL MAGAZINE CONTROLLED BY A UNIT.  THIS REQUIREMENT APPLIES TO EOD, ENGINEER SCHOOL, PMO, RIFLE RANGES, ARMORIES, MARINE SUPPORT BATTALION DETACHMENTS, MARINE SECURITY GUARD DETACHMENTS, AND MARINE CORPS SECURITY FORCE DETACHMENTS."
        (8) CHANGE PARA 7002.4H TO "SHALL ENSURE ANNUAL AA&E AWARENESS TRAINING IS CONDUCTED AND INCORPORATED INTO THE ANNUAL TRAINING SCHEDULES AND PROFESSIONAL MILITARY EDUCATION."
        (9) CHANGE PARA 7002.4O TO "SHALL ENSURE NAVMC FORM 11381 IS USED TO DOCUMENT ALL EXPENDITURES OF A&E ASSETS.  THIS FORM WILL BE COMPLETED AT THE RANGE BY THE RSO AND THE AMMO TECH TO INCLUDE SIGNATURES OF BOTH PARTIES PRIOR TO ANY AMMUNITION LEAVING THE RANGE FOR TRANSPORT TO THE AMMUNITION SUPPLY POINT/ARMORY.  LOCAL COMMANDERS ARE AUTHORIZED TO ADD ADDITIONAL FIELDS TO NAVMC 11381 TO SUPPORT OTHER LOCAL REQUIREMENTS AS DEEMED APPROPRIATE; HOWEVER, THE STANDARD FIELDS CONTAINED IN FIGURE 7-2 SHALL NOT BE CHANGED."
        (10) ADD PARA 7002.4P. "SHALL ENSURE EXPENDITURES REPORTS ARE MAINTAINED BY FISCAL YEAR (FY) AND RETAINED FOR CURRENT YEAR PLUS TWO FY'S AS OF CLOSING DATE OF EXPENDITURE.  FOR THOSE EXPENDITURE REPORTS WHICH CORRESPOND TO AMMO MAINTAINED ON NAVMC 10774'S RETENTION PERIOD SHALL BE THREE YEARS FROM PLACEMENT OF NAVMC 10774 IN THE INACTIVE FILE."
        (11) ADD PARA 7002.4Q, "SHALL ENSURE A&E RECORDKEEPING PERSONNEL AT THE CONSUMER-LEVEL ARE ACCOMPANIED AT ALL TIMES BY STORAGE CUSTODIANS WHEN ACCESS IS REQUIRED TO A&E STORAGE SITES."
        (12) ADD PARA 7002.4R, "SHALL DENY STORAGE PERSONNEL ACCESS TO A&E RECORD KEEPING."
        (13) ADD PARA 7002.4S, "SHALL ENSURE AUTHORIZED ALLOWANCES ARE NOT EXCEEDED."
        (14) REPLACE PARAGRAPH 7002.5 WITH THE FOLLOWING:
             "5.  A&E AUDIT AND VERIFICATION OFFICER'S:
             (1) CERTIFY EXPENDITURE REPORTS (NAVMC 11381) ONCE ACTUAL EXERCISE IS COMPLETED AND ANY UNUSED AMMUNITION HAS BEEN RETURNED TO THE ASP.
             (2) AUDIT THE A&E ACCOUNTABILITY PROCEDURES QUARTERLY.
             (3) VALIDATE A&E ACCOUNTABILITY PROCEDURES QUARTERLY.
             (4) AUDIT THE AA&E CHAIN-OF-CUSTODY/DOCUMENTATION FOR ISSUE, RECEIPT, EXPENDITURE, AND TURN-IN OF UNEXPECTED ASSETS MONTHLY.
             (5) VALIDATE THAT AMMUNITION NSN/LOT NUMBER RECORDS (NAVMC 10774'S) ARE PROPERLY MAINTAINED WHEN THE COMMAND IS HOLDING SECURITY AND/OR TRAINING ASSETS."
        (15) REPLACE PARA 7002.6 WITH THE FOLLOWING:
             "6.  AA&E OFFICER:
             (1) SHALL CONDUCT A COMPLETE REVIEW OF THE ACCOUNT ASSIGNED WITHIN 30 DAYS OF APPOINTMENT.
             (2) SHALL COMPLETE A WALL-TO-WALL INVENTORY WITHIN 30 DAYS OF APPOINTMENT.
             (3) SHALL REPORT ANY DISCREPANCIES IMMEDIATELY DURING THE REVIEW/INVENTORY TO THE APPOINTING OFFICER.
             (4) MAINTAIN CLOSE LIAISON WITH THE AREA SECURITY OFFICER.
             (5) ASSIST THE AREA SECURITY OFFICER, PMO, NAVAL INVESTIGATIVE SERVICE (NIS) AGENTS, AUDITORS, AND OTHER ASSIGNED PERSONNEL IN INVESTIGATING AA&E LOSSES.
             (6) REPORT STATUS OF COMMAND COMPLIANCE WITH ACCOUNTABILITY CONTROLS, STATUS OF COMMAND INVENTORY VERSUS AA&E ALLOWANCE, AND AA&E REQUISITION STATUS TO THE COMMANDER ON A QUARTERLY BASIS.  COPIES OF THESE REPORTS WILL BE KEPT FOR A MINIMUM OF TWO YEARS.
             (7) MONITOR PERFORMANCE AND THE REPORTING OF ALL AA&E INVENTORIES, AS WELL AS RELATED MLSR REPORTS.
             (8) ENSURE RSO'S COMPLY WITH THOSE DUTIES/PROCEDURES OUTLINED IN PARA 7002.7, FOLLOWING.
        (16) ADD THE FOLLOWING PARAGRAPH 7002.7:
             "7.  RSO'S:
             (1) CONDUCT INVENTORY/RECEIPT OF A&E WHEN DELIVERED.
             (2) SUPERVISE THE DISTRIBUTION OF A&E.
             (3) ENSURE THE A&E EXPENDITURE REPORTS, AS PER NAVMC 11386 (SEE FIGURE 7-2), AND A LEGIBLE COPY OF TURN-IN DOCUMENTS FOR UNEXPENDED ASSETS ARE COMPLETED AND TURNED IN BY THE UNIT AMMO TECH.
             (4) ENSURE THE AMMO TECH SUBMITS COMPLETED EXPENDITURE REPORTS TO INCLUDE ISSUE AND TURN-IN DOCUMENTS FOR UNEXPENDED A&E TO THE A&E AUDIT AND VERIFICATION OFFICER.  AMMUNITION DRAWN FROM THE LOCAL ASP WILL BE TURNED IN USING THE ORIGINAL DOCUMENT NUMBER AS ISSUED USING A SUFFIX CODE."
        (17) ADD PARA 7002.8, "BECAUSE OF THE RELATIVELY SMALL COMPLIMENT OF MARINES AT SOME UNITS, IT MAY BECOME NECESSARY TO ASSIGN MARINES TO MORE THAN ONE BILLET.  THE MATRIX BELOW WILL BE USED WHEN DECIDING WHO CAN BE ASSIGNED TO SPECIFIC BILLETS.  THE BILLET HOLDERS ARE DEPICTED AS FOLLOWS: (1) A&E AUDIT AND VERIFICATION OFFICER/SNCO, (2) AA&E OFFICER/SNCO, (3) ORDNANCE OFFICER, (4) AREA SECURITY OFFICER, (5) RSO, (6) ARMORER/CUSTODIAN, AND (7) AMMO TECH.  THE LETTER "P" DESIGNATES THE PRIMARY BILLET ASSIGNED AND THE LETTER "C" DESIGNATES THE COLLATERAL BILLETS THAT MAY BE ASSIGNED.  FOR EXAMPLE, BILLET (1) A&E AUDIT AND VERIFICATION OFFICER IS THE PRIMARY BILLET AND BILLETS (4) AREA SECURITY OFFICER AND (5) RSO ARE THE COLLATERAL BILLETS.  A BLANK SPACE MEANS THE MARINE CANNOT BE ASSIGNED TO THAT BILLET.  ALL BILLET HOLDERS WILL BE SCREENED WITH THE EXCEPTION OF THE RANGE SAFETY OFFICER.
           1     2     3     4     5     6     7
     1     P                 C     C
     2           P     C     C     C     C
     3           C     P     C     C     C
     4     C     C     C     P     C     C     C
     5     C     C     C     C     P     C
     6           C     C     C     C     P     C
     7                       C     C     C     P
        (18) ADD THE FOLLOWING PARA 7002.9:  "AMMO TECHS WHO DO NOT MAINTAIN A&E RECORDS AND REPORTS CAN ALSO BE ASSIGNED AS A WEAPONS CUSTODIAN.  IT IS PARAMOUNT THAT THE COMMANDS MAINTAIN THE REQUIRED TWO PERSON INTEGRITY (TPI) RULE SET FORTH IN THE 8000 SERIES.
        (19) ADD THE FOLLOWING PARA 7002.10:  "WHEN MANNING LEVELS PROHIBIT COMPLIANCE FOR THE ASSIGNMENT OF MARINES ACCORDING TO THE ABOVE CHART, WAIVERS MUST BE REQUESTED BY THE APPOINTING OFFICER TO HQMC (LPP-2) VIA LOCAL FSMAO OFFICES THROUGH THEIR RESPECTIVE MSC'S WITH AMPLIFYING COMMENTS."
        (20) ADD THE FOLLOWING PARA 7002.11:  "RESERVE MARINES CAN BE ASSIGNED THE FOLLOWING BILLETS:  AMMO TECH, RSO, ARMORER/CUSTODIAN, AND THE A&E AUDIT AND VERIFICATION OFFICER/SNCO.  OTHER A&E BILLETS SHOULD BE AN ACTIVE DUTY MARINE ASSIGNED TO THE I&I STAFF."//
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