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FY18 STAFF SERGEANT SELECTION BOARD

Cancelled

Date Signed: 5/11/2018
MARADMINS Number: 269/18

R 111733Z MAY 18
MARADMIN 269/18
MSGID/GENADMIN/CMC WASHINGTON DC MRA MM//
SUBJ/FY18 STAFF SERGEANT SELECTION BOARD//
REF/A/MSGID:MSG/CMC/061235ZJUL17//
REF/B/MSGID:MSG/CMC/162200ZOCT14//
REF/C/MSGID:MSG/CMC/191450ZDEC16//
REF/D/MSGID:DOC/CMC MMPR-2/14JUN2012//
REF/E/MSGID:DOC/MIFD/14JUL2000//
REF/F/MSGID:MSG/CMC/141427ZOCT16//
REF/G/MSGID:DOC/MMRP-30/13FEB2015//
REF/H/MSGID:MSG/CMC/101900ZOCT17//
REF/I/MSGID:DOC/MMSR/7AUG2015//
REF/J/MSGID:DOC/CMC C469/12OCT2017//
NARR/REF A, MARADMIN 351/17, FY18 STAFF NONCOMMISSIONED OFFICER
(SNCO) PROMOTION BOARD SCHEDULE AND POLICIES.  REF B, MARADMIN
521/14, UPDATED ENLISTED PME PROMOTION REQUIREMENTS BY GRADE AND
ANNOUNCEMENT OF COMMAND-SPONSORED LCPL LEADERSHIP-ETHICS AND
CAREER COURSE SEMINAR.  REF C, MARADMIN 663/16, EXEMPTION TO
ENLISTED PROFESSIONAL MILITARY EDUCATION POLICY FOR MARINES
SERVING ON SPECIAL DUTY ASSIGNMENTS.  REF D, MCO P1400.32D W/CH 2,
MARINE CORPS PROMOTION MANUAL, VOLUME 2, ENLISTED PROMOTIONS
(MARCORPROMMAN VOL 2 ENLPROM).  REF E, MCO P1070.12K W/CH 1, MARINE
CORPS INDIVIDUAL RECORDS ADMINISTRATION MANUAL (IRAM).  REF F,
MARADMIN 548/16, OFFICIAL MILITARY PERSONNEL FILE (OMPF) PHOTOGRAPH
GUIDANCE.  REF G, MCO 1610.7, PERFORMANCE EVALUATION SYSTEM (PES).
REF H, MARADMIN 555/17, FY18 ENLISTED CAREER FORCE CONTROLS (ECFC)
PROGRAM.  REF I, MCO 1900.16 W/CH 1, SEPARATION AND RETIREMENT
MANUAL (MARCORSEPMAN).  REF J, MCO 6110.3A W/CH 1, CHANGE 1 TO THE
MARINE CORPS BODY COMPOSITION AND MILITARY APPEARANCE PROGRAM (MCBCMAP).//
POC/CHRISTINA R. UPTON/MAJ/HD MMPR-2/-/TEL:  DSN 278-9718 EMAIL:  CHRISTINA.UPTON@USMC.MIL.//
GENTEXT/REMARKS/1.  As announced by reference (a), the FY18 Staff Sergeant Selection Board will convene on Wednesday, 11 July 2018 at Harry Lee Hall, Marine Corps Base, Quantico, VA, for a period of about 9 weeks.
2.  Professional Military Education (PME).  The selection guidance (precept) for board members includes a reminder of the requirement for PME.  Marines are advised to ensure that course completion information is included in their Official Military Personnel File (OMPF).  Additionally, Marines are encouraged to review their Master Brief Sheet (MBS) to ensure their PME completion is reflected.  The MBS is a tool and is not considered official source documentation. As a reminder, Marines "eligible for selection" missing evidence of required PME will be briefed as "not fully qualified" for selection.
3.  Per reference (b), the PME requirements for promotion to staff sergeant are as follows:  all Marines who are eligible for consideration by the Staff Sergeant Selection Board must have PME requirements completed no later than 2359 Eastern Standard Time (EST) on 10 July 2018.  Sergeants eligible for consideration to staff sergeant must have completed the MarineNet EPME5000AA Course or the MCI 8010 Sergeant Course (MCI must have been completed prior to 1 Jan 14) and either the Resident Career Course, Career Course Seminar, or Resident Two-Week Reserve Career Course to be considered fully qualified.  It is critical that eligible Marines ensure their record includes evidence of PME completion.
4.  Per reference (c), all Marines who are serving or have served in a Special Duty Assignment (SDA) billet MOS of 0911, 8411, 8156, 0913, 8152, and 8154 will be exempt from completing the resident PME course requirement for a period not to exceed 365 days upon re-assignment from the SDA tour.  Marines serving in an SDA billet are still required to complete all non-resident PME requirements.
5.  All sergeants who have been properly recommended for accelerated promotion on fitness reports with periods ending between 12 July 2017 through 10 July 2018 will be considered for accelerated promotion by the selection board.  Identification and eligibility of these Marines is contingent upon compliance with reporting procedures as outlined in reference (d) and the timely receipt of the fitness reports by the CMC Manpower Management Records and Performance Branch (MMRP-32), i.e. within 30 days after the end of the reporting period.  Placement into the below zone by virtue of an accelerated fitness report does not guarantee your package will be briefed.  Per reference (d), paragraph 3105.2, the selection board may select a maximum of five percent of the allocations for each Intended Military Occupational Specialty (IMOS) from the below zone.
6.  Commanders will:
6.a.  Ensure each eligible Marine within their command is notified of their promotion eligibility.
6.b.  Ensure the accuracy of data elements in the Marine Corps Total Force System (MCTFS) for those Marines eligible for promotion consideration regardless of zone.  Specific data elements include, but are not limited to Date Of Rank (DOR), Armed Forces Active Duty Base Date (AFADBD), PME, service schools, billet description, Primary Military Occupational Specialty (PMOS), IMOS, training scores, personal awards, assignment to and removal from the Body Composition Program (BCP), etc.  Any corrections should be reported in MCTFS and submitted as update material by the eligible Marine to the President of the FY18 Staff Sergeant Selection Board.
6.c.  Ensure those eligible Marines who are voluntarily requesting not to be selected are counseled per reference (d) and submit their requests in the proper format.
6.d.  Ensure each eligible Marine submits a photograph in accordance with references (e) and (f).
6.e.  Assist eligible Marines in correcting incomplete fitness reports in accordance with the procedures outlined in chapter 8 and Appendix I of reference (g).
7.  Prior Service Consideration.  Marines who believe they should be considered eligible for the below zone by virtue of prior service, per paragraph 3202 of reference (d), must submit a request for prior service consideration with required source documents to CMC (MMPR-2) no later than 2359 EST on 10 July 2018.  Figure 3-4 of reference (d) contains the format for the request.  Late submission of requests for consideration based on prior service will be filed without action.  Command endorsement is not required.
8.  The table below lists the PMOS that "feed to" the IMOS at the next higher grade indicated.  Marines serving in a basic MOS will be considered in their IMOS.  Marines who have a PMOS listed in column (a) as a feeder MOS will compete for promotion in the IMOS listed in column (b), provided they meet the eligibility requirements listed in paragraph 9.  Note:  As zones and allocations are subject to change prior to or during the board, all Marines are reminded of their responsibility for the completeness and accuracy of their records.
8.a.  Sergeant to staff sergeant feeder MOS:  for proper order read left to right, i.e. column (A) to column (B).
COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B)
  0111       0111       0161       0161       0211       0211
  0231       0231       0241       0241       0261       0261
  0311       0369       0313       0363       0321       0321
  0331       0369       0341       0369       0351       0369
  0352       0369       0365       0369       0372       0372
  0411       0411       0431       0431       0451       0451
  0481       0481       0511       0511       0621       0629
  0627       0629       0631       0639       0671       0679
  0688       0688       0811       0811       0842       0848
  0844       0848       0847       0848       0861       0861
  1141       1141       1142       1142       1161       1161
  1171       1171       1316       1316       1341       1341
  1345       1345       1361       1361       1371       1371
  1391       1391       1812       1812       1833       1833
  2111       2111       2131       2131       2141       2141
  2146       2146       2147       2147       2161       2161
  2171       2171       2311       2311       2336       2336
  2621       2629       2631       2629       2641       2629
  2651       2651       2831       2862       2841       2862
  2847       2862       2862       2862       2871       2874
  2874       2874       2887       2887       3043       3043
  3044       3044       3051       3051       3052       3052
  3112       3112       3381       3381       3432       3432
  3451       3451       3521       3529       3531       3537
  4133       4133       4421       4421       4512       4591
  4531       4591       4541       4591       4571       4591
  4821       4821       5512       5512       5524       5524
  5711       5711       5811       5811       5821       5821
  5831       5831       5939       5939       5948       5948
  5951       5951       5952       5952       5953       5953
  5954       5954       5974       5974       5979       5979
  6042       6042       6046       6046       6048       6048
  6062       6062       6073       6073       6074       6074
  6092       6092       6113       6113       6114       6114
  6116       6116       6123       6123       6124       6124
  6132       6132       6153       6153       6154       6154
  6156       6156       6173       6173       6174       6174
  6176       6176       6212       6212       6216       6216
  6217       6217       6218       6218       6222       6222
  6223       6223       6227       6227       6242       6276
  6252       6252       6256       6256       6257       6257
  6258       6258       6276       6276       6282       6282
  6286       6286       6287       6287       6288       6288
  6314       6314       6316       6316       6317       6317
  6323       6323       6324       6324       6326       6326
  6332       6332       6336       6336       6337       6337
  6338       6338       6423       6423       6432       6432
  6469       6469       6483       6483       6492       6492
  6499       6499       6531       6531       6541       6541
  6672       6672       6694       6694       6842       6842
  7011       7011       7041       7041       7051       7051
  7212       7212       7236       7236       7242       7242
  7251       7257       7257       7257       7314       7314
9.  The tentative allocations, zones, and AFADBD cutoffs are identified below.  Marines who have a DOR that is earlier than the DOR identified for a zone are eligible for consideration in that zone for that IMOS.  When an AFADBD is specified, it pertains only to those Marines with the listed DOR.  The AFADBD is not applicable for determining eligibility of those Marines whose DOR is earlier than the DOR listed.  Refer to paragraph 3102.3 of reference (d).  The tentative allocations, zones, and AFADBD cutoffs are as follows:
          ABOVE ZONE       PROMOTION ZONE       BELOW ZONE
IMOS ALLOC  JR DOR   AFADBD    JR DOR   AFADBD    JR DOR   AFADBD
0111  235  20150201 20110711  20160301 20120820  20160601    NA
0161    4  20141201    NA     20151001 20091216  20151101 20101025
0211   48  20150601    NA     20160202    NA     20160601    NA
0231  107  20150601    NA     20160901    NA        NA       NA
0241   23  20130901 20100119  20140601    NA     20150101 20110725
0261   10  20150601    NA     20160601 20131028  20160601    NA
0321   85  20131101 20100105  20160601    NA        NA       NA
0363   32  20140901 20091019  20160601    NA        NA       NA
0369  289  20140501 20091026  20150801 20100622  20160501 20110711
0372   58  20140601    NA     20150401 20110103  20151101 20120710
0411   41  20150601    NA     20160501 20120904  20160601    NA
0431   76  20150601    NA     20160901    NA        NA       NA
0451   15  20150502    NA     20160901    NA        NA       NA
0481   41  20150601    NA     20160901    NA        NA       NA
0511   14  20150501    NA     20160901    NA        NA       NA
0629   197 20141001 20100322  20151001 20120123  20160601    NA
0639   98  20150601 20090824  20160601    NA        NA       NA
0679   207 20150601    NA     20160601    NA        NA       NA
0811   18  20140301 20080623  20141001 20090105  20150501 20110110
0848   44  20150601    NA     20160601    NA        NA       NA
0861   20  20150601    NA     20160401    NA     20160601    NA
1141    8  20131101 20091201  20140901    NA     20150301 20101115
1142   16  20150101 20110516  20151001    NA     20160501    NA
1161   10  20130901    NA     20150201 20090608  20160601 20120625
1171   12  20141201    NA     20151001    NA     20160601 20120723
1316    2  20140601 20100301  20140802    NA     20150201    NA
1341   13  20131001 20080225  20140601 20081103  20150801 20090817
1361    1  20140202    NA     20160502    NA        NA       NA
1371   44  20131001 20090520  20150101 20100823  20151001 20120206
1391   14  20140501 20100719  20141101 20110124  20150801 20110822
1812   17  20150601    NA     20160801    NA        NA       NA
1833   43  20141001 20100913  20160701 20111205  20160901    NA
2111   23  20140802    NA     20150101 20110718  20151101 20110620
2141   18  20140501 20100824  20150901 20120326  20160601    NA
2146   17  20140401 20091116  20160401 20120813  20160601    NA
2147    7  20130801    NA     20140901 20110926  20151001    NA
2161    3  20150502 20120529  20151101    NA     20160301    NA
2171   11  20140801 20090727  20160401    NA     20160502    NA
2311   42  20150101    NA     20160401 20120820  20160501    NA
2336   69  20131101 20100921  20141101 20110906  20151001 20101025
2629   69  20150301    NA     20160401 20120910  20160601    NA
2651   18  20150601    NA     20160501    NA     20160601    NA
2862   22  20150601    NA     20151101    NA     20160101 20111212
2874    6  20150502    NA     20160301    NA        NA       NA
2887    3  20150502    NA     20160401    NA        NA       NA
3043  126  20150101 20110801  20160101 20120924  20160601    NA
3044    6  20150601    NA     20151201    NA     20160601 20121203
3051   27  20140101 20090223  20140901 20090105  20150502 20101115
3052    3  20141201    NA     20150801    NA     20151101    NA
3112   11  20150201 20110808  20151101    NA     20160401 20110801
3381   40  20150501 20110620  20151201 20111212  20160601    NA
3432   35  20150201 20100125  20160601 20130708  20160601    NA
3451   10  20150601    NA     20160601    NA        NA       NA
3529   78  20140101 20090126  20141001 20090121  20150801    NA
3537   54  20140101 20070103  20140802 20110828  20141001 20101206
4133    6  20150601    NA     20151201 20110606  20160501    NA
4421   16  20150601 20111101  20160501 20130708  20160901    NA
4591   53  20150201 20120416  20160601    NA        NA       NA
4821   23  20140601 20080825  20141201 20110906  20150401 20110516
5512    4  20140601    NA     20160301    NA     20160601    NA
5524   27  20140101    NA     20150401 20120117  20160601    NA
5711   23  20150201    NA     20151201 20121113  20160601    NA
5811   50  20150401 20110613  20160301 20110620  20160601    NA
5821    2  20150501    NA     20150801    NA     20151101 20110919
5939    8  20141102    NA     20160501 20110628  20160501    NA
5948   10  20150501    NA     20160601    NA        NA       NA
5951    2  20150601    NA     20160101    NA        NA       NA
5952    5  20150202    NA     20160801    NA        NA       NA
5953    6  20150601    NA     20160601    NA        NA       NA
5954    1  20150401    NA     20160201    NA     20160502    NA
5974    5  20150601    NA     20160301    NA        NA       NA
5979    7  20150601    NA     20160901    NA        NA       NA
6042   11  20130601    NA     20150401    NA     20160601    NA
6046   30  20150101 20110502  20151001 20090706  20160101    NA
6048   17  20150601 20110725  20160201 20120507  20160601    NA
6062    7  20150101    NA     20160601    NA        NA       NA
6073   12  20120201    NA     20140101 20070821  20140801 20100222
6074    3  20110701    NA     20131101    NA     20141001    NA
6092   20  20150601    NA     20160501    NA        NA       NA
6113   25  20150601    NA     20160201    NA        NA       NA
6114   32  20150601    NA     20160901    NA        NA       NA
6116   27  20141201    NA     20160802    NA        NA       NA
6123    6  20140301    NA     20160301    NA        NA       NA
6124    7  20140101    NA     20160601    NA        NA       NA
6132    7  20150201    NA     20160501 20120514  20160501    NA
6153   16  20150202    NA     20160301    NA     20160601    NA
6154   17  20141001 20100111  20160501 20120117  20160501    NA
6156   31  20150202    NA     20160601    NA        NA       NA
6173   12  20150201    NA     20160901    NA        NA       NA
6174    9  20150401    NA     20160701    NA        NA       NA
6176   21  20140101 20080916  20151001 20101012  20160601    NA
6212    5  20150601    NA     20160501    NA        NA       NA
6216    4  20150301    NA     20160101    NA     20160401    NA
6217   16  20150601    NA     20160901 20120917  20160901    NA
6218   18  20131201    NA     20160601    NA        NA       NA
6222    2  20141201 20100720  20160501    NA        NA       NA
6252    2  20150201    NA     20160201    NA        NA       NA
6256    6  20150401    NA     20160401    NA        NA       NA
6257   15  20150201    NA     20160901    NA        NA       NA
6258   14  20130301    NA     20150101 20100719  20160202    NA
6276   11  20150601    NA     20160501    NA        NA       NA
6282    2  20140501    NA     20141101    NA     20151201    NA
6286    2  20150101    NA     20150801 20110906  20150801    NA
6287    2  20150301    NA     20150901    NA        NA       NA
6288    4  20140501    NA     20160201    NA     20160401    NA
6314    7  20140101 20100712  20150901    NA     20160501    NA
6316    1  20150301    NA     20160601    NA        NA       NA
6317    2  20130502 20081103  20140501 20090706  20140801    NA
6323   15  20131201    NA     20150101    NA     20160101    NA
6324   14  20130401    NA     20140901    NA     20151201    NA
6326   33  20150601    NA     20160901    NA        NA       NA
6332   10  20140801 20080714  20160201    NA     20160501    NA
6336    2  20150502    NA     20151201 20090722  20160601 20100830
6337    7  20150601    NA     20160601 20120326  20160601    NA
6338   15  20140501 20090629  20160401    NA     20160501    NA
6423    5  20140801    NA     20151102    NA     20160202    NA
6432    9  20140101    NA     20150701    NA     20160601    NA
6469   19  20131101 20080922  20150501 20090713  20160502 20120820
6483   11  20150601    NA     20160301    NA     20160601    NA
6492    6  20150201    NA     20160502    NA        NA       NA
6499    7  20140501    NA     20150301 20081020  20160101    NA
6531   39  20150101 20100614  20151201 20120507  20160601    NA
6541   19  20130601 20080812  20140501    NA     20141201 20100621
6672   44  20141201 20100104  20151101 20110919  20160601    NA
6694   15  20131201    NA     20160601 20110830  20160601    NA
6842   18  20150601    NA     20160601    NA        NA       NA
7011    8  20141001    NA     20150201 20100712  20160101 20110808
7041   31  20150201 20101012  20160801    NA        NA       NA
7051   25  20150101 20100119  20151201 20120507  20160601    NA
7212   15  20140101    NA     20151001    NA     20160601    NA
7236    9  20150601    NA     20160601    NA        NA       NA
7242   10  20150601    NA     20160401 20121022  20160601    NA
7257   41  20150601    NA     20160901    NA        NA       NA
THE FOLLOWING IMOS(S) ARE CLOSED:  0688, 1345, 2131, 5831, 6223, 6227, AND 7314.
Notes:
9.a.  The above zone contains Marines who have previously received consideration in the promotion zone and failed selection.
9.b.  Lateral Moves.  Marines who have received an adjusted DOR or made a lateral move and believe they will be considered in the wrong zone (because of the adjusted DOR or lateral move) must notify CMC (MMPR-2), in writing, before 2359 EST on 10 July 2018.
9.b.1.  Marines who have made a lateral move and whose DOR and AFADBD place them in the above zone, but who have not been previously considered for selection in the promotion zone, will be considered in the promotion zone.
9.b.2.  Marines who have lateral move requests approved MUST accept and sign their lateral move approval in order to properly reflect in MCTFS and be eligible for promotion.  The convening date of their board will be considered in the MOS/IMOS for which the lateral move has been approved.
9.b.3.  Marines with lateral move requests that are approved after the board has convened will not be eligible for consideration in their newly acquired MOS/IMOS and will be deleted from the board population.  These Marines will compete on the following years board, if eligible.
9.b.4.  Marines who are selected in the incorrect IMOS by a board will be administratively deleted from the selection list and may rate remedial consideration for promotion in their correct MOS. Paragraphs 3100.3 and 3602.5 of reference (d) apply.
9.b.5.  All Marines who meet the requirements set forth in this MARADMIN will compete for promotion in the MOS assigned on the convening date of the board per paragraph 3100.3 of reference (d). MOS changes will not be made after the date of this MARADMIN without the prior approval of CMC Manpower Plans Programs and Budget Branch (MPP-20).
9.c.  An above zone DOR/AFADBD cutoff for a specific MOS with no DOR/AFADBD cutoff in the promotion zone indicates no allocations for promotion exist in that MOS for this board.
10.  Questions regarding MOS allocations, zones, and AFADBD cutoffs should be addressed to CMC (MPP-20), DSN:  278-9361 or Comm (703) 784-9361.
11.  Eligibility:
11.a.  Marines who have previously been selected for promotion and refused to accept the appointment will not be considered.
11.b.  The above listed tentative zones are subject to change by virtue of ongoing grade-MOS structure changes and realignments.  Any adjustments to the above listed zones will be announced prior to the convening date of the board.  Additional changes that occur during the board session will be announced in the selection MARADMIN.
11.c.  Enlisted Career Force Controls (ECFC) Program.  Reference (h), MARADMIN 555/17, announced updates to the ECFC policies for FY18.  Specifically, the service limitation for sergeant is 10 years or 2 failed selections to staff sergeant.  Promotion eligibility is not affected by previous failed selections.  All existing service contracts will be honored regardless of service limitation constraints which means that Marines remain eligible for selection, regardless of failed selection opportunities, until their contract expires.  Multiple examples illustrating the current policy are provided throughout the reference.
11.d.  Promotion consideration in conjunction with request to transfer to the Fleet Marine Corps Reserve (FMCR).  Per references (h) and (i), Marines who must and have requested transfer to the FMCR due to ECFC or service limits may request special promotion consideration via correspondence to CMC, Manpower Management Division, Separation and Retirement (MMSR-2).  Requests for special promotion consideration must be received prior to the convening date of the board.  In order to qualify for special promotion consideration, the transfer to FMCR date must be requested or approved prior to the board convening date and the effective date of transfer must be after the adjournment date of the board.  To clarify, and in accordance with the references, special promotion consideration will not authorize a Marine to go beyond service limits.
11.d.1.  Marines who submit a voluntary request to transfer to the FMCR, but are not required to transfer to the FMCR, are not eligible for promotion consideration.
11.d.2.  Marines who are required to transfer to the FMCR due to declining PCS orders, or who have declined to reenlist/extend to carry out PCS or UDP orders, are not eligible for promotion consideration.
11.d.3.  Marines authorized early approval of transfer to the FMCR (greater than 14 months prior to their transfer date) will not be eligible for promotion consideration.
11.e.  Enlisted To Officer Programs.  Warrant officer selects who have not been appointed, Marines in the Marine Enlisted Commissioning Education Program (MECEP) upon graduation of Officer Candidate School, Marines accepted in the Enlisted Commissioning Program (ECP), and Marines in the Navy Medical Enlisted Commissioning Program (NMECP) are eligible for noncompetitive consideration for promotion provided they meet all other eligibility requirements.  Identification of noncompetitive eligibility of Marines will be provided by Marine Corps Recruiting Command (MCRC) on/e or the Separation And Retirement Branch (Nurse Program only) to CMC (MMPR-2) who will then ensure the records of all eligible Marines are forwarded to the board.  Paragraph 1100.29 and chapter 3 of reference (d) apply.
12.  Personal and Command Responsibilities.
12.a.  Personal Responsibilities.  Marines are personally responsible for ensuring the accuracy and completeness of their OMPF and MBS before the date the board convenes.  Marines are responsible for conducting an audit of their records per reference (e) prior to the convening date of a promotion selection board.  Marines may perform a self-audit by following instructions at the MMRP home page:  www.manpower.usmc.mil, then click on "Active Marine," "Records and Performance Branch (MMRP)," then click on "MMRP-50 Officer/Enlisted Career Counseling" link on the left, then click the OMPF and MBS Self Audit Document link at the bottom of the page and follow the instructions provided.
12.a.1.  Obtaining and Reviewing the OMPF.  The most expeditious means of obtaining and viewing the OMPF and MBS is through OMPF online via Marine Online (MOL).  The MBS can also be obtained through the MMRP web site.  The home screen of the MOL OMPF module states, the documents included there, with the exception of the "Field" tab and the "RS/RO Profile" tab, are the same documents that will be viewed by a promotion/selection board.  Marines are responsible for ensuring any documents in their "Field" tab they want the board to view are moved into their "Commendatory/Derogatory" tab.
12.a.2.  OMPF Document Submission Guidelines.  Marines are personally responsible for correcting deficiencies, missing information, or illegible documents present in either the OMPF or MBS with CMC (MMRP-20).  Reference (e) provides amplification to assist in determining what documents are appropriate for inclusion in the OMPF.  Per reference (e), ensure any material sent to CMC (MMRP-20) for filing in the OMPF contains full name, grade, and the Electronic Data Interchange Personal Identifier (EDIPI).  If the EDIPI is not on the material, then the material may or may not be filed in the OMPF in time to go before the selection board.  Marines are reminded that any additions or deletions from their OMPF or MBS within the 12-month window should also be verified to ensure the accuracy and completeness of their record.  OMPF documents may be e-mailed as a PDF attachment or faxed to CMC (MMRP-20).  OMPF documents may also be mailed to CMC (MMRP-20). However, inclusion in the OMPF is substantially faster if the documents are either e-mailed or faxed.  See paragraph 15 (MMRP) for OMPF inquiries and document submission points of contact.
12.a.3.  OMPF Document Submission Timelines.  It is imperative that documents submitted to CMC (MMRP-20) for inclusion in the OMPF within 60 days of a selection board be conspicuously marked "Contains Documents For The FY18 Staff Sergeant Selection Board" With the exception of fitness reports, all OMPF documents, particularly digital photos, must be forwarded to and received by CMC (MMRP-20) at least two weeks prior to the convening date of the selection board in order to allow processing time to the OMPF. Marines are advised that the OMPF and MBS are distributed to the boardroom at least one week before the board convenes.  Board eligible records continue to be updated until the convening date of the board. However, Marines are highly encouraged to submit all material no later than two weeks prior to the board for which they are eligible.
12.a.4.  Career Counselors.  Marines concerned with specific aspects of their record are reminded that they may contact their respective career counselors (MMRP-50) after conducting a self-audit and following the instructions provided in paragraph 12.a. (MMRP-50) contact information is listed in paragraph 15.b.3.
12.b.  Commanders Responsibilities:
12.b.1.  Ensure this MARADMIN is available to all Marines under your command.
12.b.2.  Encourage all eligible Marines to review their OMPF, MBS, and MCTFS data.
12.b.3.  Encourage all eligible Marines to submit digital photos to their OMPF.
12.b.4.  Ensure all reporting officials comply with the fitness report timelines noted in reference (g).
12.b.5.  Assist Marines with missing fitness reports or corrections to fitness reports.
12.b.6.  Remind Marines to prepare for their board prior to deployment.
12.b.7.  Understanding that some Marines may require additional support to prepare for their board, encourage Marines to contact the Career Counselor Section (MMRP-50) for assistance.
12.b.8.  Immediately notify the CMC (MMPR-2) via message or naval correspondence of eligible Marines who have an erroneous DOR, AFADBD, or component code in MCTFS to preclude erroneous consideration or non-consideration.
12.b.9.  Promptly report to CMC (MMPR-2) via naval message any approved MOS changes for eligible Marines that occur during the board, this includes reporting failures of MOS producing schools.
12.b.10.  Ensure eligible Marines within your command are notified of their promotion eligibility.
12.b.11.  Ensure the accuracy of data elements in MCTFS for those Marines eligible for promotion consideration regardless of zone.
12.b.12.  Ensure those eligible Marines who are voluntarily requesting not to be selected are counseled per reference (d) and submit their request in the proper format.  Paragraph 3102.2 also outlines additional responsibilities for commanders regarding the counseling of Marines on the promotion process.
12.b.13.  Promptly report any Marine eligible for this board who is the subject of completed disciplinary action (by military or civilian authorities) not previously reported on earlier fitness reports.  Disciplinary action is considered "complete" when convening authority action is adjudicated and reported by unit diary or court-martial results of trial is released by military justice officer or a Marine is found guilty at Non-Judicial Punishment (NJP) and punishment is reported on unit diary or civilian court proceeding or counseling documentation is placed in Marines OMPF.  If a Marine is exonerated via the appeal process or by convening authority action, remedial promotion consideration may be granted upon request.  Messages will be submitted to CMC (MMPR-2) giving a full, detailed accounting of the matter, whether the action occurred prior to the convening of the board, during the board, or while the Marine was a member of a previous command.  Messages should also be submitted regarding any eligible Marine who is administratively reduced, discharged, or is assigned to the BCP. Commanders are also reminded to make appropriate MCTFS entries, if warranted.
12.c.  Communication With the Board.  Each eligible Marine may communicate with the President of the board.  Such personal communications must be received or hand-delivered to Harry Lee Hall no later than 2359 EST on 10 July 2018.  See paragraph 15 for physical mailing address, e-mail address and fax number.
12.c.1.  Marines may submit communications via U.S. Mail, priority, next day mail, or fax.  However, Marines should be aware that U.S. Mail, priority mail and next day mail is not delivered directly to Harry Lee Hall.  Therefore, anticipate a 2-3 day lag time for further delivery to Harry Lee Hall.  Commercial next day carriers deliver directly to Harry Lee Hall, excluding weekends and holidays. Marines with the capability to scan their documents may send the scanned documents via e-mail directly to the organizational mailbox for CMC (MMPR-2).  Ensure the e-mail subject line reads "Update Material for the FY18 Staff Sergeant Selection Board."
12.c.2.  Update Material.  Marines may submit any information or material they deem important for consideration before the board.  Be advised that OMPF material sent directly to the President of the Board does not become part of a Marines OMPF.  Update material sent to the President of the board is destroyed upon final approval of the board.  Do not send fitness reports directly to the selection board.
12.c.2.a.  Update material must be submitted under cover letter with the update material as enclosures (a sample cover letter is available at the Enlisted Promotion home page).  The cover letter must be addressed to President, FY18 Staff Sergeant Selection Board (see paragraph 15 for complete address).
12.c.2.b.  Update material must be from the eligible Marine.
12.c.2.c.  The Marine must personally sign the cover letter. Material submitted without a cover letter, unsigned, or received after 2359 EST on 10 July 2018 will not be submitted to the board.
12.c.2.d.  Update Material Receipt Verification.  Marines are personally responsible for ensuring CMC (MMPR-2) has physically received update material before the 2359 EST on 10 July 2018 deadline and may verify receipt of the material sent to the President of the board via the Enlisted Promotion home page or by contacting CMC (MMPR-2).  This web site will populate within one week of the convening date.  In order to verify receipt of material sent to MMRP, (i.e. update material for inclusion in the OMPF and digital photograph), go to OMPF Online via MOL.  This site updates within approximately 24 hours after the material is received.  MMRP will push the information via the digital board room application.
13.  Height and Weight Standards.  Eligible Marines must be in compliance with the height/weight standards prescribed in reference (j).  Fitness reports submitted under reference (g) must contain a directed comment in the Section I of the fitness report if the Marine exceeds height/weight standards and is not in compliance with percentage body fat limits.  Marines who exceed the height/weight standards, and whose fitness reports do not include body fat information, must provide official documentation reflecting body fat percentage to the President of the board.
14.  Photographs.  Per the instructions contained in references (e) and (f), all eligible Marines are required to submit an official photograph taken within 12 months of the convening date of the board.  While absence of a current photograph is not a reason for non-selection in and of itself, an updated photograph or letter explaining absence of photograph is one of the many elements viewed by a selection board in deliberations as to who is best qualified for selection.
14.a.  Digital.  Marines have a personal responsibility to ensure their photograph is submitted and processed by CMC (MMRP) prior to the board convening.  Verification of photograph processing into the OMPF can be accomplished by the Marine via the OMPF tab in MOL.  If a Marine has taken a photograph, and it has not processed into their OMPF within 2-3 working days after submission to MMRP, Marines should contact MMRP-60 at (703) 784-3738 to verify the photograph has been received.  Marines are advised to have their photographs taken at one of the Combat Camera (COMCAM) sections or Department of Defense (DOD) photographic units.  Combat cameras will email OMPF photographs to the MMRP-60 organization mailbox at: smb.manpower.mmrp.ph@usmc.mil for processing into the OMPF. Photographs taken at a location not authorized to submit digital photographs electronically to CMC (MMRP), must be submitted by either the Marines Commanding Officer (CO), Executive Officer (XO), Inspector-Instructor, Sergeant Major (SgtMaj), First Sergeant (1stSgt), senior enlisted leader (defined as an enlisted Marine serving in a command leadership billet), from the commands organizational mailbox.  Such photographs will be reviewed prior to inclusion in the OMPF.  Marines are not authorized to submit their own photographs.  COMCAM sections or DOD photographic support facilities should be used to the maximum extent possible.
14.b.  Hardcopy.  Hardcopy photographs may also be submitted directly to the CMC (MMPR-2) at the address listed in paragraph 15. See references (e) and (f) regarding when is appropriate and how to take a hard copy photo.  Marines who choose to submit a hard copy photo directly to the President of the board are advised that the photo will not be included in the OMPF.  Verification of hard copy photos submitted directly to the President of the board can be accomplished through the Enlisted Promotion home page (MMPR-2).
14.c.  Outdated-Missing Photographs.  If a photograph cannot be forwarded due to extenuating circumstances, eligible Marines are highly encouraged to submit correspondence to the board, verified by the commander, documenting height and weight.  Marines who exceed height/weight standards, but are in compliance with body fat percent limits, must provide appropriate certification by the command of current body fat percentage.  Marines have a personal responsibility to ensure their photograph is submitted and received by the board.
14.d.  Photos and Personal Responsibility.  Each Marine must ensure photographs are properly taken, timely submission requirements are met and their photograph is submitted and received by the board.  Marines who do not submit a current photograph or letter to explain the lack of a photograph are putting themselves at a disadvantage before the board and are highly unlikely to be selected.  Marines who neglect to exercise due diligence in confirming their photograph posted to their OMPF within 2 business days of submission and who neglect to provide evidence they identified the error with MMRP before the convening date are unlikely to receive favorable endorsement for remedial promotion consideration.  Marines are personally responsible for ensuring their photo posts to their OMPF within 2 business days of submission via MOL.  If the photo fails to post, the individual Marine must contact MMRP to identify the issue for resolution in order for the promotion board to properly consider the photo.
14.e.  Reviewing Photo Submission.  Marines are responsible for verifying receipt of photo by CMC (MMRP-20).  The primary most expeditious means of confirming photo receipt is through OMPF online via MOL.  Photos will be available for viewing on OMPF online within 48 hours of photo receipt by CMC (MMRP-20).  The date of the photograph, as noted on the photograph title board, is considered the primary date in determining the 12 month photograph eligibility window for selection boards.  Marines are advised that, although a photo may be over 12 months old, the photo will remain in the OMPF until an updated photo is submitted.
15.  Points of Contact:
15.a.  President of the Board:
 President, FY18 Staff Sergeant Selection Board
 Headquarters, U.S. Marine Corps (MMPR-2)
 Harry Lee Hall
 17 Lejeune Road
 Quantico VA 22134-5104
 Comm:  (703) 784-9708/9712 or DSN:  278-9708/9712
 Board Support, Comm:  (703) 784-9708/9712/9713/9716 or DSN:  278-9708/9712/9713/9716
 Fax Material to Comm:  (703) 784-9884 or DSN:  278-9884
 E-mail:  enlistedpromotions@usmc.mil
 Website:  www.manpower.usmc.mil, click on "Promotion Branch (MMPR)"
15.b.  Manpower Management Records and Performance Branch (MMRP)
 Commandant of the Marine Corps (MMRP)
 Headquarters, U.S. Marine Corps
 2008 Elliot Road
 Quantico, VA 22134-5030
 Website:  www.manpower.usmc.mil, click on "Records and Performance (MMRP)"
15.b.1.  Records Management Section (MMRP-20).  To submit documents for inclusion into the OMPF or questions concerning the OMPF.
 Comm:  (703) 784-5640, DSN:  278-5640
 Section Head, DSN:  278-3952
 Operations Officer, DSN:  278-3950
 OMPF Customer Service, DSN:  278-3906/3907/5640
 Digital Photos, DSN:  278-3950
 Fax:  (703) 784-5682 DSN:  278-5682
 E-mail:  smb.manpower.mmrp-20@usmc.mil
15.b.2.  Performance Evaluation Section (MMRP-30).  For questions or concerns regarding fitness report submissions and date gaps.
 Comm:  (703) 784-3993 DSN:  278-3993 or toll free 1-877-301-9953
 E-mail:  smb.manpower.mmrp-30@usmc.mil
15.b.3.  Enlisted Career Counseling and Evaluation Section (MMRP-50).  For Pre and post selection board counseling and record review.
 Comm:  (703) 784-9241 or toll free 1-800-833-2320.
 E-mail:  ecounselor@usmc.mil
15.b.4.  Operations and Integration Section (MMRP-60).  To process official digital photos into the OMPF.
 Comm:  (703) 784-3738 DSN:  278-3738 or (703) 784-0554
 DSN:  278-0554
 E-mail:  smb.manpower.mmrp.ph@usmc.mil
15.c.  Separation and Retirement Branch (MMSR), Active Duty Retirement Section (MMSR-2)
 Commandant of the Marine Corps (MMSR-2)
 3280 Russell Road
 Quantico, VA 22134-5103
 Comm:  (703) 784-9324 DSN:  278-9324
 E-Mail:  smb.manpower.mmsr2e@usmc.mil
 Website:  www.manpower.usmc.mil, click on "Separation and Retirement (MMSR)"
16.  The information in this MARADMIN should receive widest dissemination.
17.  This MARADMIN will be posted to the Promotion Branch web site.
18.  This MARADMIN is not applicable to the Marine Corps Reserve.
20.  Release authorized by MajGen Robert F. Castellvi, Director, Manpower Management Division.//