MARADMINS : 275/18
R 161513Z MAY 18
MARADMIN 275/18
MSGID/GENADMIN/CMC WASHINGTON DC MRA MM//
SUBJ/FY18 STAFF SERGEANT SELECTION BOARD//
REF/A/MSGID:MSG/CMC/061235ZJUL17//
REF/B/MSGID:MSG/CMC/162200ZOCT14//
REF/C/MSGID:MSG/CMC/191450ZDEC16//
REF/D/MSGID:DOC/CMC MMPR-2/14JUN2012//
REF/E/MSGID:DOC/MIFD/14JUL2000//
REF/F/MSGID:MSG/CMC/141427ZOCT16//
REF/G/MSGID:DOC/CMC MMRP-30/01MAY2018//
REF/H/MSGID:MSG/CMC/101900ZOCT17//
REF/I/MSGID:DOC/MMSR/07AUG2015//
REF/J/MSGID:DOC/CMC C469/12OCT2017//
NARR/REF A, MARADMIN 351/17, FY18 STAFF NONCOMMISSIONED OFFICER
(SNCO) PROMOTION BOARD SCHEDULE AND POLICIES. REF B, MARADMIN
521/14, UPDATED ENLISTED PME PROMOTION REQUIREMENTS BY GRADE AND
ANNOUNCEMENT OF COMMAND-SPONSORED LCPL LEADERSHIP-ETHICS AND
CAREER COURSE SEMINAR. REF C, MARADMIN 663/16, EXEMPTION TO
ENLISTED PROFESSIONAL MILITARY EDUCATION POLICY FOR MARINES
SERVING ON SPECIAL DUTY ASSIGNMENTS. REF D, MCO P1400.32D W/CH 2,
MARINE CORPS PROMOTION MANUAL, VOLUME 2, ENLISTED PROMOTIONS
(MARCORPROMMAN VOL 2 ENLPROM). REF E, MCO P1070.12K W/CH 1, MARINE
CORPS INDIVIDUAL RECORDS ADMINISTRATION MANUAL (IRAM). REF F,
MARADMIN 548/16, OFFICIAL MILITARY PERSONNEL FILE (OMPF) PHOTOGRAPH
GUIDANCE. REF G, MCO 1610.7A, PERFORMANCE EVALUATION SYSTEM (PES).
REF H, MARADMIN 555/17, FY18 ENLISTED CAREER FORCE CONTROLS (ECFC)
PROGRAM. REF I, MCO 1900.16 W/CH 1, SEPARATION AND RETIREMENT
MANUAL (MARCORSEPMAN). REF J, MCO 6110.3A W/CH 1, CHANGE 1 TO THE
MARINE CORPS BODY COMPOSITION AND MILITARY APPEARANCE PROGRAM (MCBCMAP).//
POC/CHRISTINA R. UPTON/MAJ/HD MMPR-2/-/TEL: DSN 278-9718 EMAIL: CHRISTINA.UPTON@USMC.MIL.//
GENTEXT/REMARKS/1. As announced by reference (a), the FY18 Staff Sergeant Selection Board will convene on Wednesday, 11 July 2018 at Harry Lee Hall, Marine Corps Base, Quantico, VA, for a period of about 9 weeks.
2. Professional Military Education (PME). The selection guidance (precept) for board members includes a reminder of the requirement for PME. Marines are advised to ensure that course completion information is included in their Official Military Personnel File (OMPF). Additionally, Marines are encouraged to review their Master Brief Sheet (MBS) to ensure their PME completion is reflected. The MBS is a tool and is not considered official source documentation. As a reminder, Marines "eligible for selection" missing evidence of required PME will be briefed as "not fully qualified" for selection.
3. Per reference (b), the PME requirements for promotion to staff sergeant are as follows: all Marines who are eligible for consideration by the Staff Sergeant Selection Board must have PME requirements completed no later than 2359 Eastern Standard Time (EST) on 10 July 2018. Sergeants eligible for consideration to staff sergeant must have completed the MarineNet EPME5000AA Course or the MCI 8010 Sergeant Course (MCI must have been completed prior to 1 Jan 14) and either the Resident Sergeants Course or Resident Two-Week Reserve Sergeants Course to be considered fully qualified. It is critical that eligible Marines ensure their record includes evidence of PME completion.
4. Per reference (c), all Marines who are serving or have served in a Special Duty Assignment (SDA) billet MOS of 0911, 8411, 8156, 0913, 8152, and 8154 will be exempt from completing the resident PME course requirement for a period not to exceed 365 days upon re-assignment from the SDA tour. Marines serving in an SDA billet are still required to complete all non-resident PME requirements.
5. All sergeants who have been properly recommended for accelerated promotion on fitness reports with periods ending between 12 July 2017 through 10 July 2018 will be considered for accelerated promotion by the selection board. Identification and eligibility of these Marines is contingent upon compliance with reporting procedures as outlined in reference (d) and the timely receipt of the fitness reports by the CMC Manpower Management Records and Performance Branch (MMRP-32), i.e. within 30 days after the end of the reporting period. Placement into the below zone by virtue of an accelerated fitness report does not guarantee your package will be briefed. Per reference (d), paragraph 3105.2, the selection board may select a maximum of five percent of the allocations for each Intended Military Occupational Specialty (IMOS) from the below zone.
6. Commanders will:
6.a. Ensure each eligible Marine within their command is notified of their promotion eligibility.
6.b. Ensure the accuracy of data elements in the Marine Corps Total Force System (MCTFS) for those Marines eligible for promotion consideration regardless of zone. Specific data elements include, but are not limited to Date Of Rank (DOR), Armed Forces Active Duty Base Date (AFADBD), PME, service schools, billet description, Primary Military Occupational Specialty (PMOS), IMOS, training scores, personal awards, assignment to and removal from the Body Composition Program (BCP), etc. Any corrections should be reported in MCTFS and submitted as update material by the eligible Marine to the President of the FY18 Staff Sergeant Selection Board.
6.c. Ensure those eligible Marines who are voluntarily requesting not to be selected are counseled per reference (d) and submit their requests in the proper format.
6.d. Ensure each eligible Marine submits a photograph in accordance with references (e) and (f).
6.e. Assist eligible Marines in correcting incomplete fitness reports in accordance with the procedures outlined in chapter 8 and Appendix I of reference (g).
7. Prior Service Consideration. Marines who believe they should be considered eligible for the below zone by virtue of prior service, per paragraph 3202 of reference (d), must submit a request for prior service consideration with required source documents to CMC (MMPR-2) no later than 2359 EST on 10 July 2018. Figure 3-4 of reference (d) contains the format for the request. Late submission of requests for consideration based on prior service will be filed without action. Command endorsement is not required.
8. The table below lists the PMOS that "feed to" the IMOS at the next higher grade indicated. Marines serving in a basic MOS will be considered in their IMOS. Marines who have a PMOS listed in column (a) as a feeder MOS will compete for promotion in the IMOS listed in column (b), provided they meet the eligibility requirements listed in paragraph 9. Note: As zones and allocations are subject to change prior to or during the board, all Marines are reminded of their responsibility for the completeness and accuracy of their records.
8.a. Sergeant to staff sergeant feeder MOS: for proper order read left to right, i.e. column (A) to column (B).
COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B)
0111 0111 0161 0161 0211 0211
0231 0231 0241 0241 0261 0261
0311 0369 0313 0363 0321 0321
0331 0369 0341 0369 0351 0369
0352 0369 0365 0369 0372 0372
0411 0411 0431 0431 0451 0451
0481 0481 0511 0511 0621 0629
0627 0629 0631 0639 0671 0679
0688 0688 0811 0811 0842 0848
0844 0848 0847 0848 0861 0861
1141 1141 1142 1142 1161 1161
1171 1171 1316 1316 1341 1341
1345 1345 1361 1361 1371 1371
1391 1391 1812 1812 1833 1833
2111 2111 2131 2131 2141 2141
2146 2146 2147 2147 2161 2161
2171 2171 2311 2311 2336 2336
2621 2629 2631 2629 2641 2629
2651 2651 2831 2862 2841 2862
2847 2862 2862 2862 2871 2874
2874 2874 2887 2887 3043 3043
3044 3044 3051 3051 3052 3052
3112 3112 3381 3381 3432 3432
3451 3451 3521 3529 3531 3537
4133 4133 4421 4421 4512 4591
4531 4591 4541 4591 4571 4591
4821 4821 5512 5512 5524 5524
5711 5711 5811 5811 5821 5821
5831 5831 5939 5939 5948 5948
5951 5951 5952 5952 5953 5953
5954 5954 5974 5974 5979 5979
6042 6042 6046 6046 6048 6048
6062 6062 6073 6073 6074 6074
6092 6092 6113 6113 6114 6114
6116 6116 6123 6123 6124 6124
6132 6132 6153 6153 6154 6154
6156 6156 6173 6173 6174 6174
6176 6176 6212 6212 6216 6216
6217 6217 6218 6218 6222 6222
6223 6223 6227 6227 6242 6276
6252 6252 6256 6256 6257 6257
6258 6258 6276 6276 6282 6282
6286 6286 6287 6287 6288 6288
6314 6314 6316 6316 6317 6317
6323 6323 6324 6324 6326 6326
6332 6332 6336 6336 6337 6337
6338 6338 6423 6423 6432 6432
6469 6469 6483 6483 6492 6492
6499 6499 6531 6531 6541 6541
6672 6672 6694 6694 6842 6842
7011 7011 7041 7041 7051 7051
7212 7212 7236 7236 7242 7242
7251 7257 7257 7257 7314 7314
9. The tentative allocations, zones, and AFADBD cutoffs are identified below. Marines who have a DOR that is earlier than the DOR identified for a zone are eligible for consideration in that zone for that IMOS. When an AFADBD is specified, it pertains only to those Marines with the listed DOR. The AFADBD is not applicable for determining eligibility of those Marines whose DOR is earlier than the DOR listed. Refer to paragraph 3102.3 of reference (d). The tentative allocations, zones, and AFADBD cutoffs are as follows:
ABOVE ZONE PROMOTION ZONE BELOW ZONE
IMOS ALLOC JR DOR AFADBD JR DOR AFADBD JR DOR AFADBD
0111 235 20150201 20110711 20160301 20120820 20160601 NA
0161 4 20141201 NA 20151001 20091216 20151101 20101025
0211 48 20150601 NA 20160202 NA 20160601 NA
0231 107 20150601 NA 20160901 NA NA NA
0241 23 20130901 20100119 20140601 NA 20150101 20110725
0261 10 20150601 NA 20160601 20131028 20160601 NA
0321 85 20131101 20100105 20160601 NA NA NA
0363 32 20140901 20091019 20160601 NA NA NA
0369 289 20140501 20091026 20150801 20100622 20160501 20110711
0372 58 20140601 NA 20150401 20110103 20151101 20120710
0411 41 20150601 NA 20160501 20120904 20160601 NA
0431 76 20150601 NA 20160901 NA NA NA
0451 15 20150502 NA 20160901 NA NA NA
0481 41 20150601 NA 20160901 NA NA NA
0511 14 20150501 NA 20160901 NA NA NA
0629 197 20141001 20100322 20151001 20120123 20160601 NA
0639 98 20150601 20090824 20160601 NA NA NA
0679 207 20150601 NA 20160601 NA NA NA
0811 18 20140301 20080623 20141001 20090105 20150501 20110110
0848 44 20150601 NA 20160601 NA NA NA
0861 20 20150601 NA 20160401 NA 20160601 NA
1141 8 20131101 20091201 20140901 NA 20150301 20101115
1142 16 20150101 20110516 20151001 NA 20160501 NA
1161 10 20130901 NA 20150201 20090608 20160601 20120625
1171 12 20141201 NA 20151001 NA 20160601 20120723
1316 2 20140601 20100301 20140802 NA 20150201 NA
1341 13 20131001 20080225 20140601 20081103 20150801 20090817
1361 1 20140202 NA 20160502 NA NA NA
1371 44 20131001 20090520 20150101 20100823 20151001 20120206
1391 14 20140501 20100719 20141101 20110124 20150801 20110822
1812 17 20150601 NA 20160801 NA NA NA
1833 43 20141001 20100913 20160701 20111205 20160901 NA
2111 23 20140802 NA 20150101 20110718 20151101 20110620
2141 18 20140501 20100824 20150901 20120326 20160601 NA
2146 17 20140401 20091116 20160401 20120813 20160601 NA
2147 7 20130801 NA 20140901 20110926 20151001 NA
2161 3 20150502 20120529 20151101 NA 20160301 NA
2171 11 20140801 20090727 20160401 NA 20160502 NA
2311 42 20150101 NA 20160401 20120820 20160501 NA
2336 69 20131101 20100921 20141101 20110906 20151001 20101025
2629 69 20150301 NA 20160401 20120910 20160601 NA
2651 18 20150601 NA 20160501 NA 20160601 NA
2862 22 20150601 NA 20151101 NA 20160101 20111212
2874 6 20150502 NA 20160301 NA NA NA
2887 3 20150502 NA 20160401 NA NA NA
3043 126 20150101 20110801 20160101 20120924 20160601 NA
3044 6 20150601 NA 20151201 NA 20160601 20121203
3051 27 20140101 20090223 20140901 20090105 20150502 20101115
3052 3 20141201 NA 20150801 NA 20151101 NA
3112 11 20150201 20110808 20151101 NA 20160401 20110801
3381 40 20150501 20110620 20151201 20111212 20160601 NA
3432 35 20150201 20100125 20160601 20130708 20160601 NA
3451 10 20150601 NA 20160601 NA NA NA
3529 78 20140101 20090126 20141001 20090121 20150801 NA
3537 54 20140101 20070103 20140802 20110828 20141001 20101206
4133 6 20150601 NA 20151201 20110606 20160501 NA
4421 16 20150601 20111101 20160501 20130708 20160901 NA
4591 53 20150201 20120416 20160601 NA NA NA
4821 23 20140601 20080825 20141201 20110906 20150401 20110516
5512 4 20140601 NA 20160301 NA 20160601 NA
5524 27 20140101 NA 20150401 20120117 20160601 NA
5711 23 20150201 NA 20151201 20121113 20160601 NA
5811 50 20150401 20110613 20160301 20110620 20160601 NA
5821 2 20150501 NA 20150801 NA 20151101 20110919
5939 8 20141102 NA 20160501 20110628 20160501 NA
5948 10 20150501 NA 20160601 NA NA NA
5951 2 20150601 NA 20160101 NA NA NA
5952 5 20150202 NA 20160801 NA NA NA
5953 6 20150601 NA 20160601 NA NA NA
5954 1 20150401 NA 20160201 NA 20160502 NA
5974 5 20150601 NA 20160301 NA NA NA
5979 7 20150601 NA 20160901 NA NA NA
6042 11 20130601 NA 20150401 NA 20160601 NA
6046 30 20150101 20110502 20151001 20090706 20160101 NA
6048 17 20150601 20110725 20160201 20120507 20160601 NA
6062 7 20150101 NA 20160601 NA NA NA
6073 12 20120201 NA 20140101 20070821 20140801 20100222
6074 3 20110701 NA 20131101 NA 20141001 NA
6092 20 20150601 NA 20160501 NA NA NA
6113 25 20150601 NA 20160201 NA NA NA
6114 32 20150601 NA 20160901 NA NA NA
6116 27 20141201 NA 20160802 NA NA NA
6123 6 20140301 NA 20160301 NA NA NA
6124 7 20140101 NA 20160601 NA NA NA
6132 7 20150201 NA 20160501 20120514 20160501 NA
6153 16 20150202 NA 20160301 NA 20160601 NA
6154 17 20141001 20100111 20160501 20120117 20160501 NA
6156 31 20150202 NA 20160601 NA NA NA
6173 12 20150201 NA 20160901 NA NA NA
6174 9 20150401 NA 20160701 NA NA NA
6176 21 20140101 20080916 20151001 20101012 20160601 NA
6212 5 20150601 NA 20160501 NA NA NA
6216 4 20150301 NA 20160101 NA 20160401 NA
6217 16 20150601 NA 20160901 20120917 20160901 NA
6218 18 20131201 NA 20160601 NA NA NA
6222 2 20141201 20100720 20160501 NA NA NA
6252 2 20150201 NA 20160201 NA NA NA
6256 6 20150401 NA 20160401 NA NA NA
6257 15 20150201 NA 20160901 NA NA NA
6258 14 20130301 NA 20150101 20100719 20160202 NA
6276 11 20150601 NA 20160501 NA NA NA
6282 2 20140501 NA 20141101 NA 20151201 NA
6286 2 20150101 NA 20150801 20110906 20150801 NA
6287 2 20150301 NA 20150901 NA NA NA
6288 4 20140501 NA 20160201 NA 20160401 NA
6314 7 20140101 20100712 20150901 NA 20160501 NA
6316 1 20150301 NA 20160601 NA NA NA
6317 2 20130502 20081103 20140501 20090706 20140801 NA
6323 15 20131201 NA 20150101 NA 20160101 NA
6324 14 20130401 NA 20140901 NA 20151201 NA
6326 33 20150601 NA 20160901 NA NA NA
6332 10 20140801 20080714 20160201 NA 20160501 NA
6336 2 20150502 NA 20151201 20090722 20160601 20100830
6337 7 20150601 NA 20160601 20120326 20160601 NA
6338 15 20140501 20090629 20160401 NA 20160501 NA
6423 5 20140801 NA 20151102 NA 20160202 NA
6432 9 20140101 NA 20150701 NA 20160601 NA
6469 19 20131101 20080922 20150501 20090713 20160502 20120820
6483 11 20150601 NA 20160301 NA 20160601 NA
6492 6 20150201 NA 20160502 NA NA NA
6499 7 20140501 NA 20150301 20081020 20160101 NA
6531 39 20150101 20100614 20151201 20120507 20160601 NA
6541 19 20130601 20080812 20140501 NA 20141201 20100621
6672 44 20141201 20100104 20151101 20110919 20160601 NA
6694 15 20131201 NA 20160601 20110830 20160601 NA
6842 18 20150601 NA 20160601 NA NA NA
7011 8 20141001 NA 20150201 20100712 20160101 20110808
7041 31 20150201 20101012 20160801 NA NA NA
7051 25 20150101 20100119 20151201 20120507 20160601 NA
7212 15 20140101 NA 20151001 NA 20160601 NA
7236 9 20150601 NA 20160601 NA NA NA
7242 10 20150601 NA 20160401 20121022 20160601 NA
7257 41 20150601 NA 20160901 NA NA NA
THE FOLLOWING IMOS(S) ARE CLOSED: 0688, 1345, 2131, 5831, 6223, 6227, AND 7314.
Notes:
9.a. The above zone contains Marines who have previously received consideration in the promotion zone and failed selection.
9.b. Lateral Moves. Marines who have received an adjusted DOR or made a lateral move and believe they will be considered in the wrong zone (because of the adjusted DOR or lateral move) must notify CMC (MMPR-2), in writing, before 2359 EST on 10 July 2018.
9.b.1. Marines who have made a lateral move and whose DOR and AFADBD place them in the above zone, but who have not been previously considered for selection in the promotion zone, will be considered in the promotion zone.
9.b.2. Marines who have lateral move requests approved MUST accept and sign their lateral move approval in order to properly reflect in MCTFS and be eligible for promotion. The convening date of their board will be considered in the MOS/IMOS for which the lateral move has been approved.
9.b.3. Marines with lateral move requests that are approved after the board has convened will not be eligible for consideratio in their newly acquired MOS/IMOS and will be deleted from the board population. These Marines will compete on the following years board, if eligible.
9.b.4. Marines who are selected in the incorrect IMOS by a board will be administratively deleted from the selection list and may rate remedial consideration for promotion in their correct MOS. Paragraphs 3100.3 and 3602.5 of reference (d) apply.
9.b.5. All Marines who meet the requirements set forth in this MARADMIN will compete for promotion in the MOS assigned on the convening date of the board per paragraph 3100.3 of reference (d). MOS changes will not be made after the date of this MARADMIN without the prior approval of CMC Manpower Plans Programs and Budget Branch (MPP-20).
9.c. An above zone DOR/AFADBD cutoff for a specific MOS with no DOR/AFADBD cutoff in the promotion zone indicates no allocations for promotion exist in that MOS for this board.
10. Questions regarding MOS allocations, zones, and AFADBD cutoffs should be addressed to CMC (MPP-20), DSN: 278-9361 or Comm (703) 784-9361.
11. Eligibility:
11.a. Marines who have previously been selected for promotion and refused to accept the appointment will not be considered.
11.b. The above listed tentative zones are subject to change by virtue of ongoing grade-MOS structure changes and realignments. Any adjustments to the above listed zones will be announced prior to the convening date of the board. Additional changes that occur during the board session will be announced in the selection MARADMIN.
11.c. Enlisted Career Force Controls (ECFC) Program. Reference (h), MARADMIN 555/17, announced updates to the ECFC policies for FY18. Specifically, the service limitation for sergeant is 10 years or 2 failed selections to staff sergeant. Promotion eligibility is not affected by previous failed selections. All existing service contracts will be honored regardless of service limitation constraints which means that Marines remain eligible for selection, regardless of failed selection opportunities, until their contract expires. Multiple examples illustrating the current policy are provided throughout the reference.
11.d. Promotion consideration in conjunction with request to transfer to the Fleet Marine Corps Reserve (FMCR). Per references (h) and (i), Marines who must and have requested transfer to the FMCR due to ECFC or service limits may request special promotion consideration via correspondence to CMC, Manpower Management Division, Separation and Retirement (MMSR-2). Requests for special promotion consideration must be received prior to the convening date of the board. In order to qualify for special promotion consideration, the transfer to FMCR date must be requested or approved prior to the board convening date and the effective date of transfer must be after the adjournment date of the board. To clarify, and in accordance with the references, special promotion consideration will not authorize a Marine to go beyond service limits.
11.d.1. Marines who submit a voluntary request to transfer to the FMCR, but are not required to transfer to the FMCR, are not eligible for promotion consideration.
11.d.2. Marines who are required to transfer to the FMCR due to declining PCS orders, or who have declined to reenlist/extend to carry out PCS or UDP orders, are not eligible for promotion consideration.
11.d.3. Marines authorized early approval of transfer to the FMCR (greater than 14 months prior to their transfer date) will not be eligible for promotion consideration.
11.e. Enlisted To Officer Programs. Warrant officer selects who have not been appointed, Marines in the Marine Enlisted Commissioning Education Program (MECEP) upon graduation of Officer Candidate School, Marines accepted in the Enlisted Commissioning Program (ECP), and Marines in the Navy Medical Enlisted Commissioning Program (NMECP) are eligible for noncompetitive consideration for promotion provided they meet all other eligibility requirements. Identification of noncompetitive eligibility of Marines will be provided by Marine Corps Recruiting Command (MCRC) on/e or the Separation And Retirement Branch (Nurse Program only) to CMC (MMPR-2) who will then ensure the records of all eligible Marines are forwarded to the board. Paragraph 1100.29 and chapter 3 of reference (d) apply.
12. Personal and Command Responsibilities.
12.a. Personal Responsibilities. Marines are personally responsible for ensuring the accuracy and completeness of their OMPF and MBS before the date the board convenes. Marines are responsible for conducting an audit of their records per reference (e) prior to the convening date of a promotion selection board. Marines may perform a self-audit by following instructions at the MMRP home page: www.manpower.usmc.mil, then click on "Active Marine", "Records and Performance Branch (MMRP)", then click on "MMRP-50 Officer/Enlisted Career Counseling" link on the left, then click the OMPF and MBS Self Audit Document link at the bottom of the page and follow the instructions provided.
12.a.1. Obtaining and Reviewing the OMPF. The most expeditious means of obtaining and viewing the OMPF and MBS is through OMPF online via Marine Online (MOL). The MBS can also be obtained through the MMRP web site. The home screen of the MOL OMPF module states, the documents included there, with the exception of the "Field" tab and the "RS/RO Profile" tab, are the same documents that will be viewed by a promotion/selection board. Marines are responsible for ensuring any documents in their "Field" tab they want the board to view are moved into their "Commendatory/Derogatory" tab.
12.a.2. OMPF Document Submission Guidelines. Marines are personally responsible for correcting deficiencies, missing information, or illegible documents present in either the OMPF or MBS with CMC (MMRP-20). Reference (e) provides amplification to assist in determining what documents are appropriate for inclusion in the OMPF. Per reference (e), ensure any material sent to CMC (MMRP-20) for filing in the OMPF contains full name, grade, and the Electronic Data Interchange Personal Identifier (EDIPI). If the EDIPI is not on the material, then the material may or may not be filed in the OMPF in time to go before the selection board. Marines are reminded that any additions or deletions from their OMPF or MBS within the 12-month window should also be verified to ensure the accuracy and completeness of their record. OMPF documents may be e-mailed as a PDF attachment or faxed to CMC (MMRP-20). OMPF documents may also be mailed to CMC (MMRP-20). However, inclusion in the OMPF is substantially faster if the documents are either e-mailed or faxed. See paragraph 15 (MMRP) for OMPF inquiries and document submission points of contact.
12.a.3. OMPF Document Submission Timelines. It is imperative that documents submitted to CMC (MMRP-20) for inclusion in the OMPF within 60 days of a selection board be conspicuously marked "Contains Documents For The FY18 Staff Sergeant Selection Board" With the exception of fitness reports, all OMPF documents, particularly digital photos, must be forwarded to and received by CMC (MMRP-20) at least two weeks prior to the convening date of the selection board in order to allow processing time to the OMPF. Marines are advised that the OMPF and MBS are distributed to the boardroom at least one week before the board convenes. Board eligible records continue to be updated until the convening date of the board. However, Marines are highly encouraged to submit all material no later than two weeks prior to the board for which they are eligible.
12.a.4. Career Counselors. Marines concerned with specific aspects of their record are reminded that they may contact their respective career counselors (MMRP-50) after conducting a self-audit and following the instructions provided in paragraph 12.a. (MMRP-50) contact information is listed in paragraph 15.b.3.
12.b. Commanders Responsibilities:
12.b.1. Ensure this MARADMIN is available to all Marines under your command.
12.b.2. Encourage all eligible Marines to review their OMPF, MBS, and MCTFS data.
12.b.3. Encourage all eligible Marines to submit digital photos to their OMPF.
12.b.4. Ensure all reporting officials comply with the fitness report timelines noted in reference (g).
12.b.5. Assist Marines with missing fitness reports or corrections to fitness reports.
12.b.6. Remind Marines to prepare for their board prior to deployment.
12.b.7. Understanding that some Marines may require additional support to prepare for their board, encourage Marines to contact the Career Counselor Section (MMRP-50) for assistance.
12.b.8. Immediately notify the CMC (MMPR-2) via message or naval correspondence of eligible Marines who have an erroneous DOR, AFADBD, or component code in MCTFS to preclude erroneous consideration or non-consideration.
12.b.9. Promptly report to CMC (MMPR-2) via naval message any approved MOS changes for eligible Marines that occur during the board, this includes reporting failures of MOS producing schools.
12.b.10. Ensure eligible Marines within your command are notified of their promotion eligibility.
12.b.11. Ensure the accuracy of data elements in MCTFS for those Marines eligible for promotion consideration regardless of zone.
12.b.12. Ensure those eligible Marines who are voluntarily requesting not to be selected are counseled per reference (d) and submit their request in the proper format. Paragraph 3102.2 also outlines additional responsibilities for commanders regarding the counseling of Marines on the promotion process.
12.b.13. Promptly report any Marine eligible for this board who is the subject of completed disciplinary action (by military or civilian authorities) not previously reported on earlier fitness reports. Disciplinary action is considered "complete" when convening authority action is adjudicated and reported by unit diary or court-martial results of trial is released by military justice officer or a Marine is found guilty at Non-Judicial Punishment (NJP) and punishment is reported on unit diary or civilian court proceeding or counseling documentation is placed in Marines OMPF. If a Marine is exonerated via the appeal process or by convening authority action, remedial promotion consideration may be granted upon request. Messages will be submitted to CMC (MMPR-2) giving a full, detailed accounting of the matter, whether the action occurred prior to the convening of the board, during the board, or while the Marine was a member of a previous command. Messages should also be submitted regarding any eligible Marine who is administratively reduced, discharged, or is assigned to the BCP. Commanders are also reminded to make appropriate MCTFS entries, if warranted.
12.c. Communication With the Board. Each eligible Marine may communicate with the President of the board. Such personal communications must be received or hand-delivered to Harry Lee Hall no later than 2359 EST on 10 July 2018. See paragraph 15 for physical mailing address, e-mail address and fax number.
12.c.1. Marines may submit communications via U.S. Mail, priority, next day mail, or fax. However, Marines should be aware that U.S. Mail, priority mail and next day mail is not delivered directly to Harry Lee Hall. Therefore, anticipate a 2-3 day lag time for further delivery to Harry Lee Hall. Commercial next day carriers deliver directly to Harry Lee Hall, excluding weekends and holidays. Marines with the capability to scan their documents may send the scanned documents via e-mail directly to the organizational mailbox for CMC (MMPR-2). Ensure the e-mail subject line reads "Update Material for the FY18 Staff Sergeant Selection Board".
12.c.2. Update Material. Marines may submit any information or material they deem important for consideration before the board. Be advised that OMPF material sent directly to the President of the Board does not become part of a Marines OMPF. Update material sent to the President of the board is destroyed upon final approval of the board. Do not send fitness reports directly to the selection board.
12.c.2.a. Update material must be submitted under cover letter with the update material as enclosures (a sample cover letter is available at the Enlisted Promotion home page). The cover letter must be addressed to President, FY18 Staff Sergeant Selection Board (see paragraph 15 for complete address).
12.c.2.b. Update material must be from the eligible Marine.
12.c.2.c. The Marine must personally sign the cover letter. Material submitted without a cover letter, unsigned, or received after 2359 EST on 10 July 2018 will not be submitted to the board.
12.c.2.d. Update Material Receipt Verification. Marines are personally responsible for ensuring CMC (MMPR-2) has physically received update material before the 2359 EST on 10 July 2018 deadline and may verify receipt of the material sent to the President of the board via the Enlisted Promotion home page or by contacting CMC (MMPR-2). This web site will populate within one week of the convening date. In order to verify receipt of material sent to MMRP, (i.e. update material for inclusion in the OMPF and digital photograph), go to OMPF Online via MOL. This site updates within approximately 24 hours after the material is received. MMRP will push the information via the digital board room application.
13. Height and Weight Standards. Eligible Marines must be in compliance with the height/weight standards prescribed in reference (j). Fitness reports submitted under reference (g) must contain a directed comment in the Section I of the fitness report if the Marine exceeds height/weight standards and is not in compliance with percentage body fat limits. Marines who exceed the height/weight standards, and whose fitness reports do not include body fat information, must provide official documentation reflecting body fat percentage to the President of the board.
14. Photographs. Per the instructions contained in references (e) and (f), all eligible Marines are required to submit an official photograph taken within 12 months of the convening date of the board. While absence of a current photograph is not a reason for non-selection in and of itself, an updated photograph or letter explaining absence of photograph is one of the many elements viewed by a selection board in deliberations as to who is best qualified for selection.
14.a. Digital. Marines have a personal responsibility to ensure their photograph is submitted and processed by CMC (MMRP) prior to the board convening. Verification of photograph processing into the OMPF can be accomplished by the Marine via the OMPF tab in MOL. If a Marine has taken a photograph, and it has not processed into their OMPF within 2-3 working days after submission to MMRP, Marines should contact MMRP-60 at (703) 784-3738 to verify the photograph has been received. Marines are advised to have their photographs taken at one of the Combat Camera (COMCAM) sections or Department of Defense (DOD) photographic units. Combat cameras will email OMPF photographs to the MMRP-60 organization mailbox at: smb.manpower.mmrp.ph@usmc.mil for processing into the OMPF. Photographs taken at a location not authorized to submit digital photographs electronically to CMC (MMRP), must be submitted by either the Marines Commanding Officer (CO), Executive Officer (XO), Inspector-Instructor, Sergeant Major (SgtMaj), First Sergeant (1stSgt), senior enlisted leader (defined as an enlisted Marine serving in a command leadership billet), from the commands organizational mailbox. Such photographs will be reviewed prior to inclusion in the OMPF. Marines are not authorized to submit their own photographs. COMCAM sections or DOD photographic support facilities should be used to the maximum extent possible.
14.b. Hardcopy. Hardcopy photographs may also be submitted directly to the CMC (MMPR-2) at the address listed in paragraph 15. See references (e) and (f) regarding when is appropriate and how to take a hard copy photo. Marines who choose to submit a hard copy photo directly to the President of the board are advised that the photo will not be included in the OMPF. Verification of hard copy photos submitted directly to the President of the board can be accomplished through the Enlisted Promotion home page (MMPR-2).
14.c. Outdated-Missing Photographs. If a photograph cannot be forwarded due to extenuating circumstances, eligible Marines are highly encouraged to submit correspondence to the board, verified by the commander, documenting height and weight. Marines who exceed height/weight standards, but are in compliance with body fat percent limits, must provide appropriate certification by the command of current body fat percentage. Marines have a personal responsibility to ensure their photograph is submitted and received by the board.
14.d. Photos and Personal Responsibility. Each Marine must ensure photographs are properly taken, timely submission requirements are met and their photograph is submitted and received by the board. Marines who do not submit a current photograph or letter to explain the lack of a photograph are putting themselves at a disadvantage before the board and are highly unlikely to be selected. Marines who neglect to exercise due diligence in confirming their photograph posted to their OMPF within 2 business days of submission and who neglect to provide evidence they identified the error with MMRP before the convening date are unlikely to receive favorable endorsement for remedial promotion consideration. Marines are personally responsible for ensuring their photo posts to their OMPF within 2 business days of submission via MOL. If the photo fails to post, the individual Marine must contact MMRP to identify the issue for resolution in order for the promotion board to properly consider the photo.
14.e. Reviewing Photo Submission. Marines are responsible for verifying receipt of photo by CMC (MMRP-20). The primary most expeditious means of confirming photo receipt is through OMPF online via MOL. Photos will be available for viewing on OMPF online within 48 hours of photo receipt by CMC (MMRP-20). The date of the photograph, as noted on the photograph title board, is considered the primary date in determining the 12 month photograph eligibility window for selection boards. Marines are advised that, although a photo may be over 12 months old, the photo will remain in the OMPF until an updated photo is submitted.
15. Points of Contact:
15.a. President of the Board:
President, FY18 Staff Sergeant Selection Board
Headquarters, U.S. Marine Corps (MMPR-2)
Harry Lee Hall
17 Lejeune Road
Quantico VA 22134-5104
Comm: (703) 784-9708/9712 or DSN: 278-9708/9712
Board Support, Comm: (703) 784-9708/9712/9713/9716 or DSN: 278-9708/9712/9713/9716
Fax Material to Comm: (703) 784-9884 or DSN: 278-9884
E-mail: enlistedpromotions@usmc.mil
Website: www.manpower.usmc.mil, click on "Promotion Branch (MMPR)"
15.b. Manpower Management Records and Performance Branch (MMRP)
Commandant of the Marine Corps (MMRP)
Headquarters, U.S. Marine Corps
2008 Elliot Road
Quantico, VA 22134-5030
Website: www.manpower.usmc.mil, click on "Records and Performance (MMRP)"
15.b.1. Records Management Section (MMRP-20). To submit documents for inclusion into the OMPF or questions concerning the OMPF.
Comm: (703) 784-5640, DSN: 278-5640
Section Head, DSN: 278-3952
Operations Officer, DSN: 278-3950
OMPF Customer Service, DSN: 278-3906/3907/5640
Digital Photos, DSN: 278-3950
Fax: (703) 784-5682 DSN: 278-5682
E-mail: smb.manpower.mmrp-20@usmc.mil
15.b.2. Performance Evaluation Section (MMRP-30). For questions or concerns regarding fitness report submissions and date gaps.
Comm: (703) 784-3993 DSN: 278-3993 or toll free 1-877-301-9953
E-mail: smb.manpower.mmrp-30@usmc.mil
15.b.3. Enlisted Career Counseling and Evaluation Section (MMRP-50). For Pre and post selection board counseling and record review.
Comm: (703) 784-9241 or toll free 1-800-833-2320.
E-mail: ecounselor@usmc.mil
15.b.4. Operations and Integration Section (MMRP-60). To process official digital photos into the OMPF.
Comm: (703) 784-3738 DSN: 278-3738 or (703) 784-0554
DSN: 278-0554
E-mail: smb.manpower.mmrp.ph@usmc.mil
15.c. Separation and Retirement Branch (MMSR), Active Duty Retirement Section (MMSR-2)
Commandant of the Marine Corps (MMSR-2)
3280 Russell Road
Quantico, VA 22134-5103
Comm: (703) 784-9324 DSN: 278-9324
E-Mail: smb.manpower.mmsr2e@usmc.mil
Website: www.manpower.usmc.mil, click on "Separation and Retirement (MMSR)"
16. The information in this MARADMIN should receive widest dissemination.
17. This MARADMIN will be posted to the Promotion Branch web site.
18. This MARADMIN is not applicable to the Marine Corps Reserve.
20. Release authorized by MajGen Robert F. Castellvi, Director, Manpower Management Division.//