FY18 END OF YEAR INFORMATION TECHNOLOGY PROCUREMENT REVIEW AND APPROVAL SYSTEM (ITPRAS) SUBMISSION GUIDELINES
Date Signed: 7/30/2018
MARADMINS Number: 420/18
R 301440Z JUL 18
MSGID/GENADMIN/CMC WASHINGTON DC C4//
SUBJ/FY18 END OF YEAR INFORMATION TECHNOLOGY PROCUREMENT REVIEW AND APPROVAL SYSTEM (ITPRAS) SUBMISSION GUIDELINES//
REF/B/IRM 5236-06a, INFORMATION TECHNOLOGY PROCUREMENT REVIEW
AND APPROVAL SYSTEM (ITPRAS) FIFTY THOUSAND DOLLAR APPROVAL
THRESHOLD// NARR/REF A IS MARADMIN 375/11 THAT PROMULGATES THE
ITPRAS PROCESS. REF B IS THE GOVERNING DOCUMENT FOR THE ITPRAS
COMMAND COORDINATOR FIFTY THOUSAND DOLLAR APPROVAL THRESHOLD.//
POC/DAVID NOWLIN/MAJ/IT PROCUREMENT BRANCH HEAD/HQMC C4 CIO/COMM: 703-693-9940/ EMAIL: DAVID.NOWLIN@USMC.MIL//
POC/JOSE GARCIA/MSGT/IT PROCUREMENT BRANCH CHIEF/HQMC C4 CIO/COMM: 703-693-9940/EMAIL: JOSE.U.GARCIA1@USMC.MIL//
GENTEXT REMARKS/1. Purpose. This MARADMIN provides FY18 end of year ITPRAS submission timeline guidance for Information Technology Procurement Requests (ITPRs). The following guidance applies to all ITPRs leveraging expiring FY18 Operation and Maintenance, Marine Corps (OMMC)/ Operation and Maintenance, Marine Corps Reserve (OMMCR), FY17 Research, Development, Test, and Evaluation (RDTE), and FY16 Procurement, Marine Corps (PMC) appropriations:
1.a. FY18 ITPRs requiring a Department of Navy (DON) Chief Information Officer (CIO) waiver for data centers and data servers must be submitted to HQMC (C4/CIO) no later than (NLT) 17 August 18.
1.b. FY18 ITPRs not requiring a DON CIO waiver for data centers and data servers, must be submitted to HQMC (C4/CIO) NLT 31 August 18.
1.c. FY18 ITPRs eligible for Command Coordinator approval under ref (b) must be endorsed by the Unit Command Coordinator and have the approval letter attached to the ITPR NLT 14 September 18.
2. Submission timeline guidance provided herein does not account for varying contracting deadlines, which will take precedence. Commands should document acceptance by the contracting organization contracting officer that award can be made before the 30 September 18 fiscal deadline for obligation of funds before initiating an ITPRAS. Additionally, ITPRAS submitters are to ensure data centers and data server associated ITPRs have been entered into the Program/Budget Information System – Information Technology (PBIS-IT) authoritative database via their command comptroller/financial manager to HQMC (C4/CR) in order to facilitate approval.
3. The HQMC (C4/CIO) IT Procurement branch is available to assist users with ITPRAS related concerns between the hours of 0800 and 1700 EST, Monday through Friday. OCONUS personnel in time zones that do not support those hours should email their questions or concerns to the IT Procurement branch organizational mailbox: email@example.com, or schedule a call outside those hours with a POC listed above.
4. This MARADMIN is effective immediately and self-cancels on 1 October 18.
5. Release authorized by Colonel L. M. Mahlock, Director, Command, Control, Communications, and Computers (C4) Department/DON Deputy Chief Information Officer (Marine Corps).//