HomeNewsMessagesMessages Display
FY19 ACTIVE RESERVE (AR) STAFF NONCOMMISSIONED OFFICER (SNCO) SELECTION BOARD

Date Signed: 11/29/2018
MARADMINS Number: 674/18

R 291615Z NOV 18
MARADMIN 674/18
MSGID/GENADMIN/CMC WASHINGTON DC MRA MM//
SUBJ/FY19 ACTIVE RESERVE (AR) STAFF NONCOMMISSIONED OFFICER (SNCO) SELECTION BOARD//
REF/A/MSGID:MSG/CMC/161510ZMAY18//
REF/B/MSGID:MSG/CMC/162200ZOCT14//
REF/C/MSGID:MSG/CMC/141745ZJUN17//
REF/D/MSGID:MSG/CMC/071210ZJUN18//
REF/E/MSGID:MSG/CMC/181327ZSEP18//
REF/F/MSGID:MSG/CMC/191450ZDEC16//
REF/G/MSGID:DOC/CMC MMPR-2/14JUN2012//
REF/H/MSGID:DOC/CMC-RA/15MAR2018//
REF/I/MSGID:DOC/CMC MMSR/7AUG2015//
REF/J/MSGID:MSG/CMC/271957ZJUL17//
REF/K/MSGID:MSG/CMC/251545ZJUL14//
REF/L/MSGID:DOC/MIFD/14JUL2000//
REF/M/MSGID:DOC/MMRP-30/1MAY2018//
REF/N/MSGID:MSG/CMC/052215ZFEB18//
REF/O/MSGID:DOC/CMC C469/12OCT2017//
REF/P/MSGID:MSG/CMC/141427ZOCT16//
NARR/ REF A, MARADMIN 276/18, FY19 STAFF NONCOMMISSIONED OFFICER (SNCO) PROMOTION BOARD SCHEDULE AND POLICIES.  REF B, MARADMIN 521/14, UPDATED ENLISTED PME PROMOTION REQUIREMENTS BY GRADE AND ANNOUNCEMENT OF COMMAND-SPONSORED LCPL LEADERSHIP-ETHICS AND CAREER COURSE SEMINAR.  REF C, MARADMIN 307/17, ANNOUNCEMENT OF ADDITIONAL ENLISTED PME SEMINAR COURSES.  REF D, MARADMIN 319/18, ANNOUNCEMENT OF THE REGIONAL WEEKEND SEMINAR PROGRAM.  REF E, MARADMIN 521/18, FY 2019 ANNOUNCEMENT AND COORDINATING INSTRUCTIONS FOR THE STAFF NONCOMISSIONED OFFICER ACADEMY RESERVE COMPONENT COURSES.  REF F, MARADMIN 663/16, EXEMPTION TO ENLISTED PROFESSIONAL MILITARY EDUCATION POLICY FOR MARINES SERVING ON SPECIAL DUTY ASSIGNMENTS.  REF G, MCO P1400.32D W/CH2, MARINE CORPS PROMOTION MANUAL, VOLUME 2, ENLISTED PROMOTIONS (MARCORPROMMAN VOL 2 ENLPROM).  REF H, MCO 1001R.1L W/CH1, MARINE CORPS RESERVE ADMINISTRATIVE MANAGEMENT MANUAL (MCRAMM).  REF I, MCO 1900.16 W/ CH 1, MARINE CORPS SEPARATION AND RETIREMENT MANUAL (MARCORSEPMAN).  REF J, MARADMIN 395/17, ACTIVE RESERVE (AR) PROGRAM ENLISTED CAREER FORCE CONTROLS (ECFC) UPDATE.  REF K, MARADMIN 366/14, RESERVE COMPONENT ENLISTED PROMOTION NON-SELECTION DRAW CASE CODES (DCC) UPDATE.  REF L, MCO P1070.12K W/CH1, MARINE CORPS INDIVIDUAL RECORDS ADMINISTRATION MANUAL (IRAM).  REF M, MCO 1610.7A, PERFORMANCE EVALUATION SYSTEM (PES).  REF N, MARADMIN 077/18, USMC OFFICER/ENLISTED PROMOTION BOARDS UPDATE MATERIAL SUBMISSION GUIDANCE.  REF O, MCO 6110.3A W/CH1, CHANGE 1 TO MARINE CORPS BODY COMPOSITION AND MILITARY APPEARANCE PROGRAM (MCBCMAP).  REF P, MARADMIN 548/16, OFFICIAL MILITARY PERSONNEL FILE (OMPF) PHOTOGRAPH GUIDANCE.//
POC/JAMES A. MABE/GYSGT/ACTING HD MMPR-2/-/TEL:  DSN 278-9718 EMAIL:  JAMES.A.MABE@USMC.MIL.//
GENTEXT/REMARKS/1.  As announced by reference (a), the FY 2019 Active Reserve (AR) Staff Noncommissioned Officer (SNCO) Selection Board will convene on 23 January 2019 at Harry Lee Hall, Marine Corps Base, Quantico, VA, for a period of about 7 weeks.  The information in this MARADMIN pertains to members of the Career Designated Active Reserve (AR) Program only.
2.  Current policy requires that all update material must be received no later than 10 calendar days prior to the board convene date.  Communications received after 2359 Eastern Standard Time (EST) on 12 January 2019 will not be submitted to the board.  This change applies only to personal correspondence submitted to the President of the board.  All other material that is properly updated to the Marines official record prior to the board convene date, e.g. course completion certificates, photos, etc., will still be viewed by the board.  Additional details about this change can be found in paragraph 11c.
3.  Limited Tour AR.  Marines serving on the AR program with Limited Tour/Assignment Orders will not compete for promotion within the AR category but will compete within the Selected Marine Corps Reserve (SMCR) category by Primary Military Occupational Specialty (PMOS).  The allocations and zones for SMCR and Individual Ready Reserve (IRR) Marines were published in MARADMIN 630/18.
4.  This MARADMIN contains the selection allocations and zones for Career Designated AR Marines only and will further be referred to as AR.
5.  Zones and Cutoffs.  All members of the AR Program in the grades of sergeant through master sergeant who meet the Date Of Rank (DOR) and Armed Forces Active Duty Base Date (AFADBD) cutoffs shown in paragraph 9 will be considered for selection to the next higher grade.
6.  Professional Military Education (PME).  The selection guidance (precept) for board members includes a reminder of the requirement for PME.  All Marines who are eligible for consideration by an Enlisted Promotion Selection Board must have satisfied specified PME requirements prior to the convening of the board.  Those Marines who have not completed the specified PME by 2359 EST on 22 January 2019 will be briefed as "not fully qualified" for selection.  Also, missing information from a Marines Official Military Personnel File (OMPF) is not sufficient grounds to grant a Marine remedial consideration for promotion therefore, it is extremely important that eligible Marines ensure their record is complete to include evidence of required PME completion which includes the certificate of completion in the OMPF.  Additionally, Marines are encouraged to review their Master Brief Sheet (MBS) to ensure their PME completion is reflected.  The MBS is only a tool to summarize a Marines record and is not considered official source documentation.  Marines "eligible for selection" missing evidence of required PME will be briefed as "not fully qualified" for selection.  The PME requirements for promotion to master gunnery sergeant through staff sergeant, as per reference (b), are as follows:
6.a.  Master sergeant to master gunnery sergeant:  Complete a Regional Master Sergeant/First Sergeant Seminar.
6.b.  Gunnery sergeant to master sergeant:  Complete the Marinenet EPME7000AA Course and a Resident Advanced Course.
6.c.  Staff sergeant to gunnery sergeant:  Complete the Marinenet EMPE6000AA Course and a Resident Career Course or the Career Course Seminar Distance Education Program.
6.d.  Sergeant to staff sergeant:  Complete Marinenet EPME5000AA Course and a Resident Sergeants Course.
6.e.  Clarification to resident PME requirements.  Marines who have completed either the active or reserve resident PME course will be considered PME complete.  The College of Distance Education and Training (CDET) seminar is equivalent to the respective Staff Non-commissioned Officer Academy (SNCOA) resident course.  Additional information about Enlisted PME Seminar Courses or Regional Weekend Seminar Programs for Reservists can be found in references (c) through (e).
7.  Marines who have transferred from active duty and qualify in accordance with reference (f), will be exempt from completing the resident PME course.  This includes Marines serving at Officer Candidate School (OCS) Quantico, VA and Officer Training Command Newport (OTCN), specifically in a 0911 billet, in a permanent personnel capacity.  In accordance with references (b) and (f), the PME waiver applies to Marines who have been relieved: e.g., Relief For Cause (RFC) or Good Of Service (GOS).
8. The table below lists the Military Occupational Specialties (MOS) that "feed to" the PMOS at the next higher grade indicated.  Per reference (g), paragraph 3d, a sergeant with a basic MOS who has been approved for a lateral move or prior service MOS retraining program will not be considered for promotion to staff sergeant.  Marines who have a PMOS listed in column (a) as a feeder MOS will compete for promotion to the PMOS listed in column (b), provided they meet the eligibility requirements listed in paragraph 9. Note:  The AR program does not rate PMOS 8412 staff sergeants, however, they are allowed to join the program.  The 8412 population is considered a critical MOS in the AR program and therefore authorizes staff sergeants to join the population prior to holding the rank of gunnery sergeant.  Staff sergeants in the 8412 population will maintain their previous PMOS until they are promoted.  Those who meet the time-in-grade/time-in-service when the promotion board is in session are eligible.  Packages for 8412 staff sergeants will be screened using their 8412 IMOS, vice their PMOS.
    MASTER SERGEANT TO MASTER GUNNERY SERGEANT
COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B)
0111       0111       0399       0399       0491       0491
0699       0699       2181       2181       3043       3043
3529       3529       4821       4821       6019       6019
8412       8412
           GUNNERY SERGEANT TO MASTER SERGEANT
COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B)
0111       0111       0231       0231       0369       0399
0411       0411       0451       0451       0491       0491
0629       0699       0679       0699       1169       1169
2111       2181       3043       3043       3051       3051
3451       3451       3529       3529       3537       3537
4821       4821       5769       5769       6046       6046
6048       6019       6073       6019       6114       6019
6116       6019       6153       6019       6154       6019
6156       6019       6174       6019       6176       6019
6216       6019       6217       6019       6256       6019
6257       6019       6276       6276       6316       6391
6317       6391       6324       6391       6336       6391
6337       6391       6591       6591       6672       6672
7041       7041       8412       8412
         STAFF SERGEANT TO GUNNERY SERGEANT
COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B)
0111       0111       0231       0231       0321       0321
0369       0369       0411       0411       0431       0491
0451       0451       0629       0629       0679       0679
1141       1169       1142       1169       1161       1169
2111       2111       3043       3043       3051       3051
3451       3451       3529       3529       3537       3537
4821       4821       5769       5769       6046       6046
6048       6048       6073       6073       6114       6114
6116       6116       6154       6154       6156       6156
6174       6174       6176       6176       6216       6216
6217       6217       6256       6256       6257       6257
6276       6276       6316       6316       6317       6317
6324       6324       6336       6336       6337       6337
6531       6591       6541       6591       6672       6672
7041       7041
FEEDER     IMOS
8412       8412
              SERGEANT TO STAFF SERGEANT
COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B)
0111       0111       0231       0231       0311       0369
0321       0321       0341       0369       0411       0411
0431       0431       0451       0451       0621       0629
0671       0679       1141       1141       1142       1142
1161       1161       2111       2111       3043       3043
3051       3051       3451       3451       3521       3529
3531       3537       4821       4821       5711       5769
6046       6046       6048       6048       6073       6073
6114       6114       6116       6116       6154       6154
6156       6156       6173       6173       6174       6174
6176       6176       6216       6216       6217       6217
6256       6256       6257       6257       6276       6276
6316       6316       6317       6317       6322       6322
6324       6324       6326       6326       6336       6336
6337       6337       6531       6531       6541       6541
6672       6672       7041       7041
9.  The tentative allocations, zones, and AFADBD cutoffs are identified below.  Marines who have a DOR that is earlier than the DOR identified for a zone are eligible for consideration in that zone for that MOS.  When an AFADBD is specified, it pertains only to those Marines with the listed DOR.  The AFADBD is not applicable for determining eligibility of those Marines whose DOR is earlier than the DOR listed.  Refer to paragraph 3102.3 of reference (g).  Note:  Zones and allocations are subject to change prior to or during the board, all Marines are reminded of their responsibility for the completeness and accuracy of their records.  The tentative allocations, zones, and AFADBD cutoffs are as follows:
      MASTER SERGEANT TO MASTER GUNNERY SERGEANT
PMOS  ALLOC   ABOVE ZONE   PROMOTION ZONE  BELOW ZONE
            JR DOR AFADBD  JR DOR AFADBD   JR DOR AFADBD
0111    2   151001 950823  151001 970706     NA     NA
2181    1     NA     NA    161101   NA       NA     NA
3529    1     NA     NA    151101   NA       NA     NA
6019    1     NA     NA    161201   NA       NA     NA
8412    1   150901   NA    161001   NA       NA     NA
THE FOLLOWING PMOS(S) ARE CLOSED:  0399, 0491, 0699, 3043, AND 4821.
          GUNNERY SERGEANT TO MASTER SERGEANT
PMOS  ALLOC   ABOVE ZONE   PROMOTION ZONE  BELOW ZONE
            JR DOR AFADBD  JR DOR AFADBD   JR DOR AFADBD
0111    3   140601   NA    150301   NA       NA     NA
0399    1     NA     NA    160101   NA       NA     NA
0411    1   150401   NA      NA     NA       NA     NA
0491    1   141101   NA    150901 030519     NA     NA
2181    2   130201   NA    150201   NA       NA     NA
3043    2   150801   NA    151101 011006     NA     NA
3451    1     NA     NA    160201   NA       NA     NA
3529    3     NA     NA    150102   NA       NA     NA
3537    1   130401   NA    160801   NA       NA     NA
5769    2     NA     NA    150101   NA       NA     NA
6019    2   150601   NA    160301 011125     NA     NA
6391    1     NA     NA    160501   NA       NA     NA
6591    2   150801   NA      NA     NA       NA     NA
6672    1     NA     NA    150701   NA       NA     NA
7041    1     NA     NA    150901   NA       NA     NA
8412    5   141001   NA    160801   NA       NA     NA
THE FOLLOWING PMOS(S) ARE CLOSED:  0231, 0451, 0699, 1169, 1349, 3051, 4821, 6046, AND 6276.
          STAFF SERGEANT TO GUNNERY SERGEANT
PMOS  ALLOC   ABOVE ZONE   PROMOTION ZONE  BELOW ZONE
            JR DOR AFADBD  JR DOR AFADBD   JR DOR AFADBD
0111    8   150701 050216  151201 060714     NA     NA
0321    1     NA     NA    151201   NA       NA     NA
0369    5   151201   NA    160401   NA       NA     NA
0411    1   120301   NA    160401   NA       NA     NA
0451    1   151201   NA    160801   NA       NA     NA
0491    1   160501   NA    160702   NA       NA     NA
2111    1   130901   NA    140101   NA       NA     NA
3043    2   151001   NA    151101   NA       NA     NA
3451    2   150201   NA    170101   NA       NA     NA
3529    4   110701   NA    150601   NA       NA     NA
3537    1   121101   NA    160701   NA       NA     NA
5769    2   130901   NA    150901   NA       NA     NA
6046    1     NA     NA    160501 070423     NA     NA
6073    1     NA     NA    120801   NA       NA     NA
6216    2   130601   NA    160301   NA       NA     NA
6217    1     NA     NA    160601   NA       NA     NA
6316    1   110101   NA      NA     NA       NA     NA
6336    1     NA     NA    160501   NA       NA     NA
6591    3   151001   NA    170501   NA       NA     NA
6672    1   160701 061219  160901   NA       NA     NA
7041    1   150801   NA    160701   NA       NA     NA
8412    2     NA     NA    170801   NA       NA     NA
THE FOLLOWING PMOS(S) ARE CLOSED:  0231, 0629, 0679, 1169, 3051, 4821, 6048, 6114, 6116, 6154, 6156, 6174, 6176, 6256, 6257, 6276, 6317, 6324, AND 6337.
             SERGEANT TO STAFF SERGEANT
PMOS  ALLOC   ABOVE ZONE   PROMOTION ZONE  BELOW ZONE
            JR DOR AFADBD  JR DOR AFADBD   JR DOR AFADBD
0111   19   150401 110115  150802 111117     NA     NA
0321    1     NA     NA    150401   NA       NA     NA
0369    3   150401   NA    160401   NA       NA     NA
0411    2   120401   NA    160827   NA       NA     NA
0431    3   150308   NA    170227   NA       NA     NA
0451    1     NA     NA    160202   NA       NA     NA
0679    1   111115   NA    131001   NA       NA     NA
2111    2   140101 070706  140401 070809     NA     NA
3043    8   130701 070725  150101 071231     NA     NA
3051    3   100701   NA    160401 081228     NA     NA
3451    2   150401   NA    151001   NA       NA     NA
3529    6   120101   NA    150401   NA       NA     NA
3537    1   140701   NA    141001   NA       NA     NA
4821    3   150401   NA    161004   NA       NA     NA
5769    4     NA     NA    161001   NA       NA     NA
6046    1   130401 071229  130801   NA       NA     NA
6048    2   140901   NA    160717   NA       NA     NA
6073    1   140315   NA    161230   NA       NA     NA
6154    1   141001   NA    170101   NA       NA     NA
6156    1     NA     NA    140101   NA       NA     NA
6176    1   110602   NA    151201   NA       NA     NA
6216    2   121001   NA    140101 081121     NA     NA
6217    2     NA     NA    161001   NA       NA     NA
6256    1   110701   NA    160401   NA       NA     NA
6276    4   160301   NA    170101   NA       NA     NA
6316    1   120101   NA    150420   NA       NA     NA
6336    1   120612   NA    160401   NA       NA     NA
6531    2   151010   NA    161113   NA       NA     NA
6541    1   150614   NA    160401   NA       NA     NA
6672    2   140203   NA    160801   NA       NA     NA
7041    2   131001   NA    160401 110701   160802   NA
THE FOLLOWING PMOS(S) ARE CLOSED:  0231, 0629, 1141, 1142, 1161, 6114, 6116, 6174, 6257, 6317, 6324, AND 6337.
9.a.  The above zone contains Marines who have previously received consideration in the promotion zone and failed selection.
9.b.  Lateral Moves.  Marines who have received an adjusted DOR or made a lateral move and believe they will be considered in the wrong zone (because of the adjusted DOR or lateral move) must notify CMC (MMPR-2), in writing, prior to 2359 EST on 22 January 2019.
9.b.1.  Marines who have made a lateral move and whose DOR and AFADBD place them in the above zone, but who have not been previously considered for selection in the promotion zone, will be considered in the promotion zone.
9.b.2.  Marines with lateral move requests that are approved after the board has convened will not be eligible for consideration in their newly acquired MOS/PMOS and will be deleted from the board population.  These Marines will compete on the following years board, if eligible.
9.b.3.  Marines who are selected in the incorrect PMOS by a board will be administratively deleted from the selection list and may rate remedial consideration for promotion in their correct PMOS.  Paragraph 3603 of reference (g) applies.
9.b.4.  All Marines who meet the requirements set forth in this MARADMIN will compete for promotion in the PMOS assigned on the convening date of the board per paragraph 3100.3 of reference (g).  MOS changes will not be made after the date of this MARADMIN without the prior approval of CMC, Reserve Affairs Policy (RAP).
9.b.5.  Questions regarding category, PMOS allocations, zones, and PEBD cutoffs should be addressed to CMC, Reserve Affairs Plans Section (RAP-2) listed in paragraph 15.c.1.
10.  Eligibility:
10.a.  Special consideration in conjunction with a transfer to Fleet Marine Corps Reserve (FMCR).  In accordance with references (h) and (i), Marines who are approaching service limits or who have twice failed selection who are required to request transfer to the FMCR, and already have a pending or approved transfer to FMCR date may request special consideration via message to the CMC (MMSR-2) provided their End of Active Service (EAS) is after the scheduled adjournment date of the selection board.  A request for special consideration must be submitted to CMC (MMSR-2) prior to the convening date of the board.  Those who do not qualify for an active component retirement and have 20 total satisfactory years of service may contact CMC (MMSR-5) for a Reserve retirement awaiting pay at age 60.  Special promotion consideration will not authorize a Marine to go beyond service limits.
10.b.  The following Marines will not be eligible for promotion consideration:
10.b.1.  Marines who submit a voluntary request to transfer to the FMCR, but are not required to transfer to the FMCR.
10.b.2.  Marines who are required to transfer to the FMCR due to declining Permanent Change of Station (PCS) Orders, or who have declined to reenlist/extend to carry out PCS or Deployment Orders.
10.b.3.  Marines authorized early approval of transfer to the FMCR (greater than 14 months prior to their transfer date).
10.b.4.  Marines who have previously been selected for promotion and refused to accept the appointment.
10.c.  Active Reserve (AR) Enlisted Career Force Controls (ECFC).  Reference (j) provides AR ECFC policies based on current environment.  In accordance with reference (k), draw case codes for failure of selection have been created by category.
10.d.  Enlisted to Officer Programs.  Warrant Officer Selects who have not been appointed, Marines in the Meritorious Commissioning Program Reserve (MCPR) and Marines accepted in the Reserve Enlisted Commissioning Program (RECP) are eligible for noncompetitive consideration for promotion by this board, provided they meet all other eligibility requirements.  Identification of noncompetitive eligibility of these Marines will be provided by Marine Corps Recruiting Command (MCRC-ON/E) to CMC (MMPR-2) who will then forward the records of all eligible Marines to the board.  Paragraph 1100.29 and chapter 3 of reference (g) apply.
10.e.  Prior Service Consideration.  Marines who do not meet the below zone cutoff but believe they should be considered eligible by virtue of prior service, should review paragraph 3202 of reference (g).  Marines must submit a request for prior service consideration to the CMC (MMPR-2) by 2359 EST on 22 January 2019.  Figure 3-4 of reference (g) contains the required format for the request.  Late submission of requests for consideration based on prior service will be filed without action.  Command endorsement is not required.
11.  Board Preparation Guidance.  Even though Marines are subject to an ever-increasing pace of deployments and operational commitments, they still have an obligation to prepare for promotion consideration.  Marines are advised to review reference (l) for guidance regarding submission of information, auditing the OMPF, MBS, fitness reports, and photographs, prior to the convening date of the board.  Although mentioned in reference (a), Marines are reminded of the following:
11.a.  Personal Responsibilities.
11.a.1.  Review of OMPF.  Marines are personally responsible for ensuring the accuracy and completeness of their OMPF and MBS before the date the board convenes.  Marines are responsible for conducting an audit of their records prior to the convening date of a promotion selection board.  Reserve Marines may perform a self audit by going to the Manpower and Reserve Affairs web site and clicking on Reserve Marine, then on Personnel Management (RAM) link.  Once on the link, click on Individual and Reserve Programs (RAM-3), click on Career Counseling, then click on the blue link labelled Individual Career Management.
11.a.2.  Accessing the OMPF.  The most expeditious means of accessing and viewing the OMPF and MBS is through OMPF online via MOL.  The MBS can also be obtained through the Manpower Management Records and Performance Branch (MMRP) web site.  Reference (l) provides amplification to assist in determining what documents are appropriate for inclusion in the OMPF.  The home screen of the MOL OMPF module states, the documents included there, with the exception of the “Field” tab and the "RS/RO Profile" tab, are the same documents that will be viewed by a promotion/selection board.  Marines are responsible for ensuring any documents in their "Field" tab they want the board to view are moved into their "Commendatory/Derogatory" tab.
11.a.3.  OMPF Document Submission Guidelines.  Marines are personally responsible for correcting deficiencies, missing information, or illegible documents present in either the OMPF or MBS with CMC, Records Management Section (MMRP-20).  Per reference (l), ensure any material sent to CMC (MMRP-20) for filing in the OMPF contains full name, grade, and full Electronic Data Interchange Personal Identifier (EDIPI).  If the EDIPI is not on the material, then the material may or may not be filed in the OMPF in time to go before the selection board.  If the EDIPI is unknown, Marines may use the last four of their SSN.  Any additions or deletions from their OMPF or MBS within the 12-month window should also be verified to ensure the accuracy and completeness of their record.  OMPF documents may be e-mailed as a pdf attachment or faxed to CMC (MMRP-20).  OMPF documents may also be mailed to CMC (MMRP-20).  However, inclusion in the OMPF is substantially faster if the documents are either e-mailed or faxed.  See paragraph 15 (MMRP) for OMPF inquiries and document submission points of contact.
11.a.4.  OMPF Document Submission Timelines.  It is imperative that documents submitted to CMC (MMRP-20) for inclusion in the OMPF within 60 days of a selection board be conspicuously marked "contains documents for FY19 Active Reserve (AR) Staff Noncommissioned Officer (SNCO) Selection Board" with the exception of fitness reports, all OMPF documents, particularly digital photos, must be forwarded to and received by CMC (MMRP-20) at least two weeks prior to the convening date of the selection board in order to allow processing time to the OMPF.  The OMPF and MBS are distributed to the boardroom at least one week before the board convenes.  Board eligible records continue to be updated until the convening date of the board. However, Marines are highly encouraged to submit all material no later than two weeks prior to the board for which they are eligible.
11.a.5.  Career Counselors.  RAM-3 Career Advisory Cell provides OMPF review and career counseling for all members of the Reserve Component (AR, SMCR, IMA, IRR).  To request counseling services, send an email to smb_manpower_cac@usmc.mil with your name, EDIPI, contact information and service you are requesting.  CMC, Reserve Affairs Management (RAM-3) contact information is listed in paragraph 15.c.2.
11.a.6.  Career Retirement Credit Record (CRCR).  The CRCR provides documentation if a Marine has achieved the applicable minimum point requirement.  The CRCR is a quantitative measure of active participation, summarizes retirement qualification and is used as a continuation eligibility determinant.  It is the responsibility of each Marine to ensure the CRCR is accurate and certified prior to the convening date of the board.  Per reference (h), screening will be conducted annually.  Marines should identify discrepancies and provide updating or modifying CRCR information to their inspector-instructor or commanding officer during these screenings.  Reserve unit commanders will correct discrepancies via the unit diary.  Marines can view their CRCR via MOL.  Per reference (h), corrections must be annotated and returned by the command with supporting documentation (muster sheets, orders, historical NAVMC 798s, etc.) to Marine Corps Individual Reserve Support Activity (MCIRSA) listed in paragraph 15.
11.b.  Commanders Responsibilities.  In addition to being mindful of the eligible Marines responsibilities, commanders must also:
11.b.1.  Ensure this MARADMIN and subsequent convening MARADMINS are available to all Marines under their command.
11.b.2.  Encourage all eligible Marines to understand the current category being considered, and to review their OMPF, MBS, and MCTFS data.
11.b.3.  Encourage all eligible Marines to submit digital photos to their OMPF.
11.b.4.  Ensure all reporting officials comply with the fitness report timelines noted in reference (m).
11.b.5.  Assist Marines with missing fitness reports or corrections to fitness reports.
11.b.6.  Remind Marines to prepare for their board prior to deployment.
11.b.7.  Understanding that some Marines may require additional support to prepare for their board, encourage Marines to contact the career counselor section (RAM-3) for assistance.
11.b.8.  Immediately notify CMC (MMPR-2) via naval message or naval correspondence of eligible Marines who have an erroneous DOR, AFADBD, or reserve component code in MCTFS to preclude erroneous consideration or nonconsideration in addition to reporting the correction via MCTFS.
11.b.9.  Commanders must promptly report to CMC (MMPR-2) via naval message any approved MOS changes for eligible Marines that occur during the board, this includes reporting failures of MOS producing schools.
11.b.10.  Counsel all Marines who request not to be selected per paragraph 3102.2e of reference (g).  Paragraphs 3100.3j and 3102.1c provide amplification and also outlines additional responsibilities for commanders regarding the counseling of Marines on the promotion process.
11.b.11.  Promptly report any Marine eligible for this board who is the subject of completed disciplinary action (by military or civilian authorities) not previously reported on earlier fitness reports.  Disciplinary action is considered "complete" when convening authority action is adjudicated and reported by unit diary or courts martial results of trial is released by military justice officer or a Marine is found guilty at Non-Judicial Punishment (NJP) and punishment is reported on unit diary or civilian court proceeding or counseling documentation is placed in Marines OMPF.
If a Marine is exonerated via the appeal process or by convening authority action, remedial promotion consideration may be granted upon request.  Naval messages will be submitted to CMC (MMPR-2) giving a full, detailed accounting of the matter, whether the action occurred prior to the convening of the board, during the board, or while the Marine was a member of a previous command.  Naval messages should also be submitted regarding any eligible Marine who is administratively reduced, discharged, or is assigned to the Body Composition Program (BCP).  Commanders are also reminded to make appropriate MCTFS entries, if warranted.
11.c.  Communication With The Board.  Each eligible Marine may communicate with the President of the Board.  Such personal communications must be received or hand-delivered to Harry Lee Hall no later than 2359 EST on 12 January 2019 in accordance with reference (n).  Reference (n) states, in part, that Marines may send a written communication to the board, to arrive not later than 10 calendar days before the date the board convenes.  See paragraph 15 for physical mailing address, e-mail address and fax number.
11.c.1. Marines may submit communications via U.S. Mail, priority or next day mail, or fax.  However, Marines should be aware that U.S. Mail, priority mail and next day U.S. mail is not delivered directly to Harry Lee Hall.  Therefore, anticipate a 2-3 day lag time for further delivery to Harry Lee Hall.  Commercial next day carriers deliver directly to Harry Lee Hall, excluding weekends and holidays.  Marines with the capability to scan their documents may send the scanned documents via e-mail directly to the organizational mailbox for CMC (MMPR-2).  Ensure the e-mail subject line reads "Update Material for the FY19 Active Reserve (AR) Staff Noncommissioned Officer (SNCO) Selection Board".
11.c.2.  Update Material.  Marines may submit any information or material they deem important for consideration before the board.  Be advised that OMPF material sent directly to the President of the board does not become part of a Marines OMPF.  Update material sent to the President of the board is destroyed upon final approval of the board.  Do not send fitness reports directly to the selection board.
11.c.2.a.  Update material must be submitted under cover letter with the update material as enclosures (a sample cover letter is available at the Enlisted Promotion home page).
11.c.2.b.  The cover letter must be addressed to President, FY19 Active Reserve (AR) Staff Noncommissioned Officer (SNCO) Selection Board (see paragraph 15 for complete address).
11.c.2.c.  Update material must be from the eligible Marine.  11.c.2.d.  The Marine must personally sign the cover letter.  Material submitted without a cover letter, unsigned, or received after 2359 EST on 12 January 2019 will not be submitted to the board.
11.c.2.e.  Update Material Receipt Verification.  Marines are personally responsible for ensuring CMC (MMPR-2) has physically received update material before 2359 EST on 12 January 2019 and may verify receipt of the material sent to the President of the board via the Enlisted Promotion home page or by contacting CMC (MMPR-2).  This website will populate within one week of the convening date.  In order to verify receipt of material sent to MMRP, (i.e. update material for inclusion to the OMPF and digital photograph,) go to OMPF online via MOL.  This site updates within approximately 24 hours after the material is received.  MMRP will push the information to the digital board room.
12.  Accelerated Fitness Reports.  All current grade sergeants and staff sergeants who have been properly recommended for accelerated promotion on fitness reports with periods ending between 24 January 2018 through 22 January 2019 will be considered for accelerated promotion by the selection board per references (g) and (m).  Identification and eligibility of these Marines are contingent upon compliance with reporting procedures outlined in reference (m) and the timely receipt of the fitness reports by CMC, Performance Evaluation Section (MMRP-30), i.e. within 30 days after the end of the reporting period.  Per reference (g), failure to meet these requirements in a timely manner will not constitute remedial consideration for the Marine reported on.
13.  Fitness Reports.  Fitness reports are due to CMC (MMRP-30) by the timelines noted in reference (m).  The due date for fitness reports by rank is 90 days prior to the convening date of that board.  For fitness reports to become part of the OMPF, the reports must be submitted to CMC (MMRP-30).  The Automated Performance Evaluation System (APES) is the primary means of submitting fitness reports, however, reporting officials may e-mail PDF copies to the MMRP-30 organizational mailbox so long as the mailers e-mail account can be confirmed as either the reporting seniors or reviewing officers .mil e-mail address.  If mailing a paper version of a report to HQMC, it is imperative that the forwarding envelope be conspicuously marked "Contains Fitness Reports for FY19 Active Reserve (AR) Staff Noncommissioned Officer (SNCO) Selection Board."  Timely submission of fitness reports is critical for board eligible members as CMC (MMRP-30) will need time to review reports for accuracy and compliance.  Commanders are ultimately responsible for the timely submission of fitness reports to CMC (MMRP-30) and ensuring that all fitness report timelines noted in reference (m) are followed.  Per reference (g), failure to meet these requirements in a timely manner will not constitute remedial consideration for the Marine reported on.
13.a.  Date Gaps.  Correction of date gaps must be accomplished in accordance with chapter 9, paragraphs 2.g and 2.h(2) of reference (m).  If missing reports are less than one year old, a reconstructed original is required.  Copies of completed reports over one year old, must have all pages certified as true copies by either one of the reporting officials (RS/RO).  For completion and submission of reports that are over one year old it is preferable that the original reviewing officer complete the report.  However, CMC (MMRP-30) may act as the reviewing officer on reports that are not adverse on a case by case basis.  Marines are reminded that requests for administrative changes to their fitness report records may take up to 30 days for completion.  Due diligence for report correction timeliness rests solely on the Marine making the request.
13.b.  Adverse Reports.  Adverse reports must be reviewed per the provisions of chapter 5 of reference (m).
13.c.  Height and Weight Standards.  Eligible Marines must be in compliance with the height/weight standards prescribed in reference (o).  Fitness reports must contain a directed comment in Section I of the fitness report if the Marine exceeds height/weight standards and is not in compliance with percentage body fat limits.  Marines who exceed the height/weight standards, and whose fitness reports do not include body fat information, must provide official documentation reflecting body fat percentage to the President of the board.
14.  Photographs.  Per reference (g), SNCOs eligible for promotion consideration are required to submit an official photo taken within 12 months of the convening date of the board.  While absence of a current photograph is not a reason for non-selection in and of itself, an updated photograph or letter explaining the absence of a photograph is one of the many elements viewed by a selection board in deliberations as to who is best qualified for selection.  Reference (o) outlines digital photograph submission specification requirements.
14.a.  Digital.  Digital photographs are the preferred form of photograph as they can be electronically filed in the OMPF.  Digital photographs are to be submitted to the CMC (MMRP) at smb.manpower.mmrp.ph@usmc.mil via an authorized Combat Camera Information Center (COMCAM).  If a Marine does not have access to a COMCAM, but some other means of taking a digital photograph is available, the photograph may be e-mailed via the commands organizational mailbox or via the Commanding Officer, Executive Officer, Inspector-Instructor (I(and)I), Marine Security Guard Detachment Commander, Command Sergeant Major, First Sergeant or Senior Executive to the following e-mail address: smb.manpower.mmrp.ph@usmc.mil.  Marines who submit a digital photograph to the OMPF may confirm receipt by reviewing their OMPF via MOL, checking the MMRP home page or contacting the CMC (MMRP-20).
14.b.  Hardcopy.  Hardcopy photographs may also be submitted directly to the CMC (MMPR-2) by 2359 EST on 22 January 2019 at the address listed in paragraph 15.  See references (l) and (p) regarding when it is appropriate and how to take hard copy photo.  Marines who choose to submit a hard copy photo directly to the President of the board are advised that the photo will not be included in the OMPF.  Verification of hard copy photos submitted directly to the President of the board can be accomplished through the Enlisted Promotion homepage (MMPR-2), see instructions in paragraph 15.
14.c.  Outdated-Missing Photographs.  If a photograph cannot be forwarded due to extenuating circumstances, eligible Marines are highly encouraged to submit correspondence to the board, verified by the commander, documenting height and weight.  Marines who exceed height-weight standards, but are in compliance with body fat percent limits, must provide appropriate certification by the command of current body fat percentage.
14.d.  Photo and Personal Responsibility.  Each Marine must ensure photographs are properly taken, timely submission requirements are met and their photograph is submitted and received by the board.  Marines who do not submit a current photograph or letter to explain the lack of photograph are at a disadvantage before the board and are highly unlikely to be selected.  Further, Marines who neglect to exercise due diligence in confirming their photograph posted to their OMPF and were subsequently processed before the convene date are unlikely to receive favorable endorsement for remedial promotion consideration.
14.e.  Reviewing Photo Submission.  Marines are responsible for verifying receipt of photo by CMC (MMRP-20).  The primary and most expeditious means of confirming photo receipt is through OMPF online via MOL.  Photos will be available for viewing on OMPF online within 24 hours of photo receipt by CMC (MMRP-20).  The date of the photograph, as noted on the photograph title board, is considered the primary date of determining the 12 month photograph eligibility window for selection boards.  Marines are advised that although a photo may be over 12 months old, the photo will remain in the OMPF until an updated photo is submitted.
15.  Points of Contact:
15.a.  President of the Board:
       President, FY19 Active Reserve (AR) Staff Noncommissioned
       Officer (SNCO) Selection Board
       Headquarters, U.S. Marine Corps (MMPR-2)
       Harry Lee Hall
       17 Lejeune Road
       Quantico VA 22134-5104
       Comm:  (703) 784-9708/9712 or
       DSN:  278-9708/9712
       Board Support, Comm:  (703) 784-9708/9712/9713/9716 or
       DSN:  278-9708/9712/9713/9716
       Fax Material to Comm:  (703) 784-9884 or DSN:  278-9884
       E-mail:  enlistedpromotions@usmc.mil
       Website:  www.manpower.usmc.mil, click on "Promotion Branch (MMPR)"
15.b.  Manpower Management Records and Performance Branch (MMRP) Commandant of the Marine Corps (MMRP) Headquarters, U.S. Marine Corps
       2008 Elliot Road
       Quantico, VA 22134-5030
       Website:  www.manpower.usmc.mil, click on "Records and
                 Performance (MMRP)"
15.b.1.  Records Management Section (MMRP-20).  To submit documents for inclusion into the OMPF or questions concerning the OMPF.
         Comm:  (703) 784-5640, DSN:  278-5640
         Section Head, DSN:  278-3952
         Operations Officer, DSN:  278-3950
         OMPF Customer Service, DSN:  278-3906/3907/5640
         Digital Photos, DSN:  278-3950
         Fax:  (703) 784-5682, DSN:  278-5682
         E-mail:  smb.manpower.mmrp-20@usmc.mil
15.b.2.  Performance Evaluation Section (MMRP-30).  For questions or concerns regarding fitness report submissions and date gaps.
         Comm:  (703) 784-3905, DSN:  278-3905 or toll free
                1-877-301-9953
         E-mail:  smb.manpower.mmrp-31@usmc.mil
15.b.3.  Operations and Integration Section (MMRP-60).  To process official digital photos into the OMPF.
         Comm:  (703) 784-3738, DSN:  278-3738 or (703) 784-0554
                DSN:  278-0554
         E-mail:  smb.manpower.mmrp.ph@usmc.mil
15.c.  Reserve Affairs Division:
       Headquarters, U.S. Marine Corps (RA)
       3280 Russell Road
       Quantico, VA 22314
       Comm:  (703) 784-9100
       Fax:  (703) 784-9805
       Website:  www.manpower.usmc.mil, click on "Reserve Marine"
15.c.1.  Reserve Affairs Plans Section (RAP-2)
         Comm:  (703) 784-9143, DSN: 278-9143
         Email: rap@usmc.mil
15.c.2.  Reserve Affairs Management (RAM-3)
         Comm: (703) 784-1272, DSN:  278-1272
         Email:  smb_manpower_cac@usmc.mil
15.d.  CRCR correction submissions:
       Marine Corps Individual Reserve Support Activity (MCIRSA)
       2000 Opelousas Ave.
       New Orleans, LA 70114
       Comm:  1-800-255-5082
15.e.  Separation and Retirement Branch (MMSR), Active Duty Retirement Section (MMSR-2)
       Commandant of the Marine Corps (MMSR-2)
       3280 Russell Road
       Quantico, VA 22134-5103
       Comm:  (703) 784-9324/9325/9326, DSN:  278-9324/9325/9326
       E-Mail:  smb.manpower.mmsr2e@usmc.mil
       Website:  www.manpower.usmc.mil, click on "Separation and retirement (MMSR)"
16.  Commanders/Inspector-Instructors are directed to disseminate the information contained in this MARADMIN to all eligible Marines under their cognizance.
17.  This MARADMIN will be posted to the Promotion Branch web site.
18.  Release authorized by MajGen Craig C. Crenshaw, Director, Manpower Management Division.//