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NAVY-MARINE CORPS RELIEF SOCIETY (NMCRS) ACTIVE DUTY FUND DRIVE INITIATING GUIDANCE FOR FISCAL YEAR 2019

Date Signed: 1/8/2019
MARADMINS Number: 015/19

R 081733Z JAN 19
MARADMIN 015/19
MSGID/GENADMIN/CMC WASHINGTON DC DMCS//
SUBJ/NAVY-MARINE CORPS RELIEF SOCIETY (NMCRS) ACTIVE DUTY FUND DRIVE INITIATING GUIDANCE FOR FISCAL YEAR 2019//
REF/A/MSGID: DOC/SECNAV WASHINGTON DC/08FEB1999//
REF/B/MSGID: DOC/DOD WASHINGTON DC/17NOV2011//
REF/C/MSGID: DOC/FUNDRAISING ACTIVITIES/01JAN2011//
AMPN/REF A IS SECNAVINST 5340.7, ACTIVE DUTY FUND DRIVE IN SUPPORT OF THE NAVY-MARINE CORPS RELIEF SOCIETY.  REF B IS DOD 5500.07-R, JOINT ETHICS REGULATION (JER).  REF C IS STANDARDS OF ETHICAL CONDUCT FOR EMPLOYEES OF THE EXECUTIVE BRANCH, FUNDRAISING ACTIVITIES (5 C.F.R. §2635.808)//
POC/MAJOR ADAM GABLE, 703-614-8396, ADAM.V.GABLE@USMC.MIL//
GENTEXT/REMARKS/1.  Purpose.  To provide guidance for the NMCRS active duty fund drive.  Per reference (a), this message initiates the assigned commands coordinating actions and preparations in support of execution of the FY19 NMCRS active duty fund drive beginning 1 March 2019.
2.  Mission.  Commanders will organize and execute a successful fund drive in support of the NMCRS from January to April 2019 by ensuring 100 percent contact with assigned active duty service members in order to inform them about the support available from the NMCRS and by facilitating an opportunity for service members to make a voluntary donation.
3.  Execution.  Commanders will initiate the organization and planning for the 2019 NMCRS active duty fund drive NLT 28 Jan 2019.  Commanders will identify and assign coordinators at the appropriate level of organizations and unit key personnel to be the primary executors of the campaign NLT 1 March 2019.  Coordinators will be responsible for organizing and training command representatives that will execute in concert with the installation NMCRS field Office Staff Coordinators.  Assigned personnel will receive training and promotional resources in February 2019 in preparation for the kick-off of the fund drive.  The fund drive kick-off will commence on 1 March 2019.  Unit key personnel will establish means to ensure contact with each member of their assigned command to educate Marines on the support and services provided by the NMCRS and afford an opportunity for Marines to contribute to the fund drive.  Progress of the fund drive will be monitored through weekly updates that will be submitted to the office of the Director Marine Corps Staff (DMCS) point of contact (POC), via the respective chain of command.
3.a.  Tasks
3.a.1.  Marine Corps Component Commanders:  Coordinate and supervise the organization and execution of the 2019 NMCRS active duty fund drive for assigned operational forces.
3.a.2.  Marine Corps Installation Command:  Coordinate and supervise the organization and execution of the 2019 NMCRS active duty fund drive for assigned personnel in addition to installation tenant commands not assigned to the operating forces.
3.a.3.  Marine Corps Recruiting Command:  Coordinate the organization and supervise the execution of the 2019 active duty fund drive for assigned personnel.
3.b.  Coordinating Instructions.
3.b.1.  Commands tasked in this message will identify and forward contact information for their NMCRS Fund Drive Coordinator to the DMCS POC NLT 28 January 2019.  Coordinators identified are expected to organize the coordinators of Major Subordinate Commands, Regions or Districts assigned to their respective commands.  Subordinate coordinators will oversee and support unit key personnel running the NMCRS active duty fund drive.
3.b.2.  NLT 25 February 2019 provide confirmation of assigned structure, completed training of coordinators and key personnel, and an execution plan to the DMCS POC.  Confirmation will inform this headquarters that the appropriate execution structure has been identified and subordinate fund drive coordinators and unit key personnel have been notified of their roles and responsibilities.
3.b.3.  Ensure fund drive training and execution plans are coordinated with Installation NMCRS Office Staff Coordinators to acquire promotional resources, use of best practices, and a unity of effort between commands and the on-site NMCRS staff.
3.b.4.  On 1 March 2019 initiate the active duty NMCRS fund drive and run this campaign through 5 April 2019.  If required by operational commitments, commands can initiate fund drives prior to 1 March 2019 to accommodate units that may be unavailable during the primary fund drive period.
3.b.5.  Commanders at all levels, along with Senior Enlisted personnel, are expected to engage and participate in the promotion and execution of the 2019 NMCRS active duty fund drive.
3.b.6.  Coordinators at the MEF and installation Regional level should BPT to participate in a coordination conference with HQMC coordinators prior to the start of the active duty fund drive in February 2019.  Scheduling of this event will be made with identified MEF and Regional level POCs for an on-site session at their respective location or via teleconference.  Details for this coordination session will be released via separate correspondence by the DMCS POC.
3.c.  Official Participation in NMCRS.
3.c.1.  Pursuant to references (a)-(c), Marines are permitted to officially endorse and participate in membership drives and fundraising events for NMCRS.  Marines are authorized to provide their personal support to ensure an effective call for contributions and to inform Navy and Marine Corps Personnel of the work of the NMCRS and the value of supporting that work.  All participants must uphold the policy of truly voluntary giving during the NMCRS fundraising campaign.
3.c.2.  The purpose of the annual NMCRS fundraising campaign is to increase Navy and Marine Corps personnel awareness regarding the availability of financial assistance and other support services administered by the NMCRS, as well as to obtain funds essential for the NMCRS to continue to provide assistance.
3.c.3.  To this end, authorized NMCRS fundraising activities includes, but is not limited to: Official endorsement of NMCRS and personal solicitation by Navy and Marine Corps personnel, to Navy and Marine Corps personnel; command-sponsored raffles, lotteries, and carnival-type games of chance, provided the proposed games comply with the requirements set forth in references (a) and (b); speeches, meetings, videos and other methods of communication used to facilitate meaningful contact with Navy and Marine Corps personnel; limited appropriated fund support, to include kickoff events, award ceremonies, and non-solicitation events to build support; and setting command goals for 100 percent meaningful contact with Navy and Marine Corps personnel.
3.c.4.  The following prohibited activities are counter to this policy and include, but are not limited to; coercive solicitations or goal-setting activities tied to raising a threshold dollar amount; actions that do not allow, or create the appearance that Sailors or Marines do not have a free choice to give or not to give; actions that do not allow, or create the appearance that Sailors and Marines do not have a free choice to publicize their gifts or keep them confidential; casino-type games of chance; and solicitations outside the Government.
3.c.5.  Unit coordinators for the NMCRS fund drive should coordinate with an ethics counselor for further guidance with regard to specific questions.
4.  Administration and Logistics
4.a.  Coordinators will ensure that execution plans are in compliance with legal and ethical standards through a legal review when necessary.
4.b.  In addition to the pre-kick-off reporting assigned above, weekly reports of contact engagements will be submitted to the DMCS POC identified in this message.  A web-based reporting tool developed by the NMCRS will be used to report progress on a weekly basis during the execution period.  Instructions on the use of this application will be provided in future correspondence.
4.c.  Promotional resources and training for coordinators and unit key personnel will be provided by the Installation NMCRS Office Staff.  Personnel from this office will be prepared to support the fund drives taking place aboard their installations and must be leveraged for the preparation and execution of this fund drive.  Success of this fund drive is dependent upon a cooperative and collaborative relationship between assigned coordinators and the NMCRS field offices aboard the installations.
4.d.  An ALNAV will be released in February 2019 to officially announce the kick-off of the fund drive and provide additional guidance for the execution.
5.  Command and Control
5.a.  Office of Director, Marine Corps Staff will have oversight of the Marine Corps' efforts for the 2019 NMCRS active duty fund drive for the Commandant of the Marine Corps.
5.b.  Communications.  Commanders will utilize traditional channels of communication in support of the NMCRS active duty fund drive with reporting requirements to the DMCS POC.  Upon identification of coordinators the DMCS POC will provide additional instructions pertaining to the systems and means to be used for contact reporting.
5.c.  DMCS POC for reporting purposes is Major Adam Gable, adam.v.gable@usmc.mil, (703) 614-8396.
6.  Release authorized by Lieutenant General Michael G. Dana, Director, Marine Corps Staff.//