INTERIM GUIDANCE REGARDING MARINE CORPS FOOD MANAGEMENT INFORMATION SYSTEM (MCFMIS) POINT OF SALE (POS) AND TERMINATION OF MEAL CARD PROGRAM
Date Signed: 2/21/2019 | MARADMINS Number: 109/19
MARADMINS : 109/19

R 211610Z FEB 19
MARADMIN 109/19
MSGID/GENADMIN/CMC WASHINGTON DC MRA DAG SECT//
SUBJ/INTERIM GUIDANCE REGARDING MARINE CORPS FOOD MANAGEMENT INFORMATION SYSTEM (MCFMIS) POINT OF SALE (POS) AND TERMINATION OF MEAL CARD PROGRAM//
REF/A/MSGID: MSG/CMC WASHINGTON DC L LF/241728ZMAY17//
REF/B/SECNAVINST 5212/12312005//
REF/C/MCO 10110.14N/06092009//
REF/D/MCO 10110.47A/09252013//
REF/E/MCFMIS SOP REVISION 7/01012015//
AMPN/REF A IS MARADMIN 255/17, MARINE CORPS FOOD MANAGEMENT INFORMATION SYSTEM (MCFMIS) POINT OF SALE (POS) IMPLEMENTATION.  REF B IS THE RECORDS MANAGEMENT MANUAL, REF C IS THE MARINE CORPS FOOD SERVICE AND SUBSISTENCE PROGRAM. REF D IS THE BASIC ALLOWANCE FOR SUBSISTENCE (BAS) AND MEAL CARD PROGRAM.  REF E IS THE STANDARD OPERATING PROCEDURES FOR MARINE CORPS FOOD MANAGEMENT INFORMATION SYSTEM//
POC/TREVOR DEMPSEY/CWO5/UNIT: MRA SECT/TEL:703-432-9217 EMAIL: TREVOR.DEMPSEY@USMC.MIL/
POC/CHRISTINA HUDSON/CAPT/UNIT: I&L/TEL:703-604-4171 Email: CHRISTINA.HUDSON@USMC.MIL//
GENTEXT/REMARKS/1. This MARADMIN provides updated guidance to reference (D) for termination of the meal card program with the implementation of the Marine Corps Food Management Information System (MCFMIS) Point of Sale (POS) application.
2. On 1 October 2018, the MCFMIS POS application was implemented across the Marine Corps and the interface to Marine Corps Total Force System (MCTFS) was completed. The MCFMIS POS application provides the capability for POS registers to scan the DoD Common Access Card (CAC) bar code. This process will validate and verify meal entitlements via Marine Corps Total Force System (MCTFS).
3. Reporting Units and Personnel Administrative Centers are directed to archive any remaining meal card documentation in accordance with reference (b). The requirement to produce, issue, maintain and destroy meal cards (DD form 714) is rescinded.  Collection of previously issued meal cards is not required.
3.a. Commuted Rations Form (NAVMC 10522) is still required to be created and maintained for Basic Allowance for Subsistence (BAS) approval per applicable references.
3.b. Payroll Deduction. Service members who have a current basic allowance for subsistence (BAS) remark resident in MCTFS have the option for payroll deduction in lieu of paying with cash or credit card. Should  the service member use this option, it is their responsibility to review their leave and earning statement (LES) regularly for erroneous meal charges. See corrective procedures in paragraph 8.
4. Common Service Feeding in Garrison Mess Halls. The MCFMIS POS application is a Marine Corps contracted application and does not pull information from Defense Manpower Data Center (DMDC) to support joint service pay entitlement verification.
4.a. Marines who eat at other Service mess halls (non-USMC) are subject to that Service's mess hall/meal entitlement requirements. It is recommended that commands identify and establish local policies that support other Service mess hall meal verification requirements.
4.b. Marine Corps Food Services will require members of other services to provide parent service documentation for meals provided as subsistence in kind (SIK).
4.b.1. Scenario: An Air Force (AF) member enters a Camp Foster mess hall and the MCFMIS POS cashier/meal verifier scans the members CAC. The MCFMIS POS application will identify the AF member as cash payment type by default. However, if the AF member provides documentation (e.g. AF's version of a meal card or official orders annotating meal entitlement), the payment type can be overridden to report subsistence in kind (SIK) (i.e. member subsists at government expenses).
4.b.2. If the AF member is not able to produce service documentation, they will be required to pay  for their meal at the standard meal rate and see their service personnel administration for any pay entitlement adjustments.
5. Unit Deployment Program (UDP). All Marines assigned to UDP will be checked Discount Meal Rate (DMR)/Field rations during the deployment. Meal cards will not be issued. The interface between MCTFS and MCFMIS POS will support transactional corrections based on the reporting of the DMR. The below scenario is provided as an example of how MCFMIS POS and MCTFS reporting will interact.
5.a. UDP Scenario: The main body of unit 'Alpha' deploys Okinawa on Thursday 4 Oct and arrives Saturday, 5 Oct. Unit 'Alpha' provides the supporting personnel administrative center (PAC) a roster of Marines on UDP for entitlement processing the following Monday, 8 Oct. Members on UDP are required to subsist via available government messing. Those members that eat in the local mess hall, whose DMR/Field rations transaction have not processed in MCTFS, will be charged for their meals BY TENDERING THE TRANSACTION AS “SIK” AT THE POS REGISTER until the supporting PAC reports the proper entitlement and the transaction process in MCTFS. (i.e. Marine will be charged for their meals Sat, Sun, Mon, Tue, or longer depending on MCTFS processing).
5.a.1. After the DMR/Field rations transaction process in MCTFS, entitlements will automatically reconcile MCFMIS POS transactions that have already processed in MCTFS as payroll corrections, crediting, as necessary, the members’ MCTFS record/military pay account. The updated DMR/Field ration information will be pushed back to MCFMIS POS and will allow the UDP member to eat as Subsistence In Kind (SIK) and not be individually responsible for the meal charge.
6. Field Duty/Special Feeding Events. Local installation food service offices must be notified if service members will require garrison messing support away from local mess halls.  Units will provide a roster with data elements that includes: unit name, dates of the event, meals for the event (breakfast, lunch, dinner), number of meals provided per person, electronic data interchange personnel identifier (EDIPI) for each member, EDIPI of the group leader picking up/signing for meals and unit POC via excel roster. It is imperative that units verify members on the personnel roster in order to avoid erroneous pay corrections to other members MCTFS record/military pay account.
7. Corrective procedures. Marines who are erroneously charged for meals can submit an Electronic Personnel Action Request (ePAR) via Marine On-line (MOL). Marines must initiate the request under the subject of ‘PAY’ and provide justification in the note/comment box of the ePAR and provide any documentation that supports the request for correction.
8. Ensure widest dissemination of the contents of this MARADMIN to all personnel administrative centers/sections involved in meal card preparation and logistics sections with operational control over the Installation mess hall. Guidance has been coordinated with Food Services Division, I&L (LF), MCICOM G4.
9. All other reporting requirements by IPAC are still applicable.
10. This MARADMIN is applicable to the Marine Corps Total Force.
11. Release authorized by Lieutenant General M. A. Rocco, Deputy Commandant for Manpower and Reserve Affairs.//