R 100917Z MAY 19
MARADMIN 280/19
MSGID/GENADMIN/CMC WASHINGTON DC MRA MM//
SUBJ/FY19 STAFF SERGEANT SELECTION BOARD//
REF/A/MSGID: MSG/CMC/161510ZMAY18//
REF/B/MSGID: MSG/CMC/162200ZOCT14//
REF/C/MSGID: MSG/CMC/191450ZDEC16//
REF/D/MSGID: DOC/CMC MMPR-2/14JUN2012//
REF/E/MSGID: DOC/MIFD/14JUL2000//
REF/F/MSGID: MSG/CMC/281924ZJAN19//
REF/G/MSGID: DOC/MMRP-30/1MAY2018//
REF/H/MSGID: MSG/CMC/132003ZDEC18//
REF/I/MSGID: DOC/MMSR/15FEB2019//
REF/J/MSGID: MSG/CMC/052215ZFEB18//
REF/K/MSGID: DOC/CMC C469/12OCT2017//
NARR/REF A, MARADMIN 276/18, FY19 STAFF NONCOMMISSIONED OFFICER (SNCO) PROMOTION BOARD SCHEDULE AND POLICIES. REF B, MARADMIN 521/14, UPDATED ENLISTED PME PROMOTION REQUIREMENTS BY GRADE AND ANNOUNCEMENT OF COMMAND-SPONSORED LCPL LEADERSHIP-ETHICS AND CAREER COURSE SEMINAR. REF C, MARADMIN 663/16, EXEMPTION TO ENLISTED PROFESSIONAL MILITARY EDUCATION POLICY FOR MARINES SERVING ON SPECIAL DUTY ASSIGNMENTS. REF D, MCO P1400.32D W/CH 2, MARINE CORPS PROMOTION MANUAL, VOLUME 2, ENLISTED PROMOTIONS (MARCORPROMMAN VOL 2 ENLPROM). REF E, MCO P1070.12K W/CH 1, MARINE CORPS INDIVIDUAL RECORDS ADMINISTRATION MANUAL (IRAM). REF F, MARADMIN 052/19, OFFICIAL MILITARY PERSONNEL FILE (OMPF) PHOTOGRAPH GUIDANCE. REF G, MCO 1610.7A, PERFORMANCE EVALUATION SYSTEM (PES). REF H, MARADMIN 696/18, ENLISTED ACTIVE DUTY SERVICE LIMITS AND HIGH YEAR TENURE. REF I, MCO 1900.16 W/CH 2, SEPARATION AND RETIREMENT MANUAL (MARCORSEPMAN). REF J, MARADMIN 077/18, USMC OFFICER/ENLISTED PROMOTION BOARDS UPDATE MATERIAL SUBMISSION GUIDANCE. REF K, MCO 6110.3A W/CH 1, CHANGE 1 TO THE MARINE CORPS BODY COMPOSITION AND MILITARY APPEARANCE PROGRAM (MCBCMAP).//
POC/WYNTON M. SMITH/MAJ/HD MMPR-2/-/TEL: DSN 278-9718/EMAIL: WYNTON.SMITH@USMC.MIL.//
GENTEXT/REMARKS/1. As announced by reference (a), the FY19 Staff Sergeant Selection Board will convene on Wednesday, 10 July 2019 at Harry Lee Hall, Marine Corps Base, Quantico, VA, for a period of about 9 weeks.
2. Current policy requires that all update material submitted to the President of the board must be received no later than 10 calendar days prior to the board convene date. Communications received after 2359 Eastern Standard Time (EST) on 30 June 2019 will not be submitted to the board. This change only applies to personal correspondence submitted to the President of the board. All other material that is properly updated to the Marines official record prior to the board convene date, ie. course completion certificates, photos, etc., will still be viewed by the board. Additional details about this change can be found in paragraph 13c.
3. Professional Military Education (PME). The selection guidance (precept) for board members includes a reminder of the requirement for PME. Marines are advised to ensure that course completion information is included in their Official Military Personnel File (OMPF). Additionally, Marines are encouraged to review their Master Brief Sheet (MBS) to ensure their PME completion is reflected. The MBS is a tool and is not considered official source documentation. As a reminder, Marines "eligible for selection" missing evidence of required PME will be briefed as "not fully qualified" for selection.
4. Per reference (b), the PME requirements for promotion to staff sergeant are as follows: all Marines who are eligible for consideration by the Staff Sergeant Selection Board must have PME requirements completed no later than 2359 Eastern Standard Time (EST) on 9 July 2019. Sergeants eligible for consideration to staff sergeant must have completed the MarineNet EPME5000AA Course or the MCI 8010 Sergeants Course (MCI must have been completed prior to 1 Jan 14) and either the Resident Career Course, Career Course Seminar, or Resident Two-Week Reserve Career Course to be considered fully qualified. It is critical that eligible Marines ensure their record includes evidence of PME completion.
5. Per reference (c), all Marines who are serving or have served in a Special Duty Assignment (SDA) billet MOS of 0911, 8411, 8156, 0913, 8152, and 8154 will be exempt from completing the resident PME course requirement for a period not to exceed 365 days upon re-assignment from the SDA tour. Marines serving in an SDA billet are still required to complete all non-resident PME requirements. In accordance with references (b) and (c), the PME waiver applies to Marines who have been relieved, i.e., Relief For Cause (RFC) or Good Of Service (GOS).
6. All sergeants who have been properly recommended for Accelerated Promotion on fitness reports with periods ending between 11 July 2018 through 9 July 2019 will be considered for Accelerated Promotion by the selection board. Identification and eligibility of these Marines is contingent upon compliance with reporting procedures as outlined in reference (d) and the timely receipt of the fitness reports by the CMC Manpower Management Records and Performance Branch (MMRP-32), i.e. within 30 days after the end of the reporting period. Placement into the below zone by virtue of an accelerated fitness report does not guarantee your package will be briefed. Per reference (d), paragraph 3105.2, the selection board may select a maximum of five percent of the allocations for each Intended Military Occupational Specialty (IMOS) from the below zone.
7. Commanders will:
7.a. Ensure each eligible Marine within their command is notified of their promotion eligibility.
7.b. Ensure the accuracy of data elements in the Marine Corps Total Force System (MCTFS) for those Marines eligible for promotion consideration regardless of zone. Specific data elements include, but are not limited to Date Of Rank (DOR), Armed Forces Active Duty Base Date (AFADBD), PME, service schools, billet description, Primary Military Occupational Specialty (PMOS), IMOS, training scores, personal awards, assignment to and removal from the Body Composition Program (BCP), etc. Any corrections should be reported in MCTFS and submitted as update material by the eligible Marine to the President of the FY19 Staff Sergeant Selection Board.
7.c. Ensure those eligible Marines who are voluntarily requesting not to be selected are counseled per reference (d) and submit their requests in the proper format.
7.d. Ensure each eligible Marine submits a photograph in accordance with references (e) and (f).
7.e. Assist eligible Marines in correcting incomplete fitness reports in accordance with the procedures outlined in chapter 8 and Appendix I of reference (g).
8. Prior Service Consideration. Marines who believe they should be considered eligible for the below zone by virtue of prior service, per paragraph 3202 of reference (d), must submit a request for prior service consideration with required source documents to CMC (MMPR-2) no later than 2359 EST on 9 July 2019. Figure 3-4 of reference (d) contains the format for the request. Late submission of requests for consideration based on prior service will be filed without action. Command endorsement is not required.
9. The table below lists the PMOS that "feed to" the IMOS at the next higher grade indicated. Marines serving in a basic MOS will be considered in their IMOS. Marines who have a PMOS listed in column (a) as a feeder MOS will compete for promotion in the IMOS listed in column (b), provided they meet the eligibility requirements listed in paragraph 10. Note: As zones and allocations are subject to change prior to or during the board, all Marines are reminded of their responsibility for the completeness and accuracy of their records.
9.a. Sergeant to staff sergeant feeder MOS: for proper order read left to right, i.e. column (A) to column (B).
COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B) COLUMN (A) COLUMN (B)
0111 0111 0161 0161 0211 0211
0231 0231 0241 0241 0261 0261
0311 0369 0313 0363 0321 0321
0331 0369 0341 0369 0351 0369
0352 0369 0365 0369 0372 0372
0411 0411 0431 0431 0451 0451
0481 0481 0511 0511 0521 0521
0621 0629 0627 0629 0631 0639
0671 0679 0811 0811 0842 0848
0844 0848 0847 0848 0861 0861
1141 1141 1142 1142 1161 1161
1171 1171 1316 1316 1341 1341
1345 1345 1361 1361 1371 1371
1391 1391 1711 1711 1721 1721
1812 1812 1833 1833 2111 2111
2131 2131 2141 2141 2146 2146
2147 2147 2161 2161 2171 2171
2311 2311 2336 2336 2611 1711
2621 2629 2631 2629 2641 2629
2651 2651 2831 2862 2841 2862
2847 2862 2862 2862 2871 2874
2874 2874 2887 2887 3043 3043
3044 3044 3051 3051 3052 3052
3112 3112 3381 3381 3432 3432
3451 3451 3521 3529 3531 3537
4133 4133 4421 4421 4512 4591
4531 4591 4541 4591 4571 4591
4821 4821 5512 5512 5524 5524
5711 5769 5811 5811 5821 5821
5831 5831 5939 5939 5948 5948
5951 5951 5952 5952 5953 5953
5954 5954 5974 5974 5979 5979
6042 6042 6046 6046 6048 6048
6062 6062 6073 6073 6074 6074
6092 6092 6113 6113 6114 6114
6116 6116 6123 6123 6124 6124
6132 6132 6153 6153 6154 6154
6156 6156 6173 6173 6174 6174
6176 6176 6212 6212 6216 6216
6217 6217 6218 6218 6222 6222
6223 6223 6227 6227 6252 6252
6256 6256 6257 6257 6258 6258
6276 6276 6282 6282 6286 6286
6287 6287 6288 6288 6314 6314
6316 6316 6317 6317 6323 6323
6324 6324 6326 6326 6332 6332
6336 6336 6337 6337 6338 6338
6423 6423 6432 6432 6469 6469
6483 6483 6492 6492 6499 6499
6531 6531 6541 6541 6672 6672
6694 6694 6842 6842 7011 7011
7041 7041 7051 7051 7212 7212
7236 7236 7242 7242 7257 7257
7314 7314
10. The tentative allocations, zones, and AFADBD cutoffs are identified below. Marines who have a DOR that is earlier than the DOR identified for a zone are eligible for consideration in that zone for that IMOS. When an AFADBD is specified, it pertains only to those Marines with the listed DOR. The AFADBD is not applicable for determining eligibility of those Marines whose DOR is earlier than the DOR listed. Refer to paragraph 3102.3 of reference (d). The tentative allocations, zones, and AFADBD cutoffs are as follows:
ABOVE ZONE PROMOTION ZONE BELOW ZONE
IMOS ALLOC JR DOR AFADBD JR DOR AFADBD JR DOR AFADBD
0111 203 20160401 20121126 20170401 20131104 20170601 NA
0161 9 20151001 20090223 20160401 NA 20161101 NA
0211 91 20160301 20101012 20170601 NA NA NA
0231 83 20160901 NA 20170601 NA NA NA
0241 27 20140601 20100315 20150401 20100809 20160301 20120402
0261 13 20160601 NA 20170601 NA NA NA
0321 35 20160601 NA 20170401 20120228 20170601 NA
0363 4 20160601 NA 20160801 20110822 20170101 20111017
0369 340 20150801 20101012 20160801 20110620 20170401 20120618
0372 52 20150401 20111031 20151101 20120723 20160701 20130115
0411 25 20160501 20120904 20170101 20130107 20170501 NA
0431 78 20160901 NA 20170601 NA NA NA
0451 12 20160901 NA 20170601 NA NA NA
0481 45 20160901 NA 20170601 NA NA NA
0511 11 20160901 NA 20170601 NA NA NA
0521 13 NA NA 20170501 NA NA NA
0629 147 20151001 20111114 20160901 20121105 20170401 20130708
0639 83 20160601 NA 20170601 NA NA NA
0679 149 20160601 NA 20170601 NA NA NA
0811 23 20140901 20090601 20150801 NA 20151201 NA
0848 43 20160601 NA 20170601 NA NA NA
0861 25 20160501 20120820 20170101 NA 20170601 NA
1141 6 20140501 20090824 20150101 NA 20150801 NA
1142 22 20151101 NA 20170201 NA 20170601 NA
1161 6 20141102 NA 20151101 NA 20161001 20110919
1171 15 20151001 NA 20161001 20130422 20170601 NA
1316 5 20140802 NA 20150801 NA 20160601 NA
1341 20 20140101 20081020 20151001 20100222 20161001 20100621
1345 23 20130501 20070813 20150801 NA 20160801 20110103
1361 2 20160502 NA 20170502 20120326 20170502 NA
1371 53 20150101 20100823 20160201 20110801 20161001 20120917
1391 21 20141201 20100913 20160101 20110118 20161001 20130708
1711 9 NA NA 20170601 NA NA NA
1721 42 20150101 20110919 20151201 20120625 20170601 20130318
1812 15 20160801 NA 20170601 NA NA NA
1833 28 20160801 20110621 20170101 NA 20170502 NA
2111 26 20150101 20100111 20151201 20120423 20161001 20130402
2131 2 20140701 NA 20151001 NA 20151201 NA
2141 8 20151001 NA 20160401 20120709 20161001 20121105
2146 15 20160401 20120813 20161201 NA 20170501 NA
2147 10 20140801 NA 20160101 20120103 20170401 20121217
2161 3 20151101 NA 20160601 NA 20170501 NA
2171 4 20160401 NA 20161001 NA 20170201 20111024
2311 25 20160401 20110502 20161101 NA 20170601 NA
2336 47 20141101 20110906 20150701 20120117 20160101 20110222
2629 108 20160401 20120910 20170601 NA NA NA
2651 26 20160601 20120319 20170601 NA NA NA
2862 111 20151101 20120917 20170201 20120820 20170601 NA
2874 6 20160301 NA 20170502 NA NA NA
2887 2 20160401 NA 20170401 NA NA NA
3043 102 20160101 NA 20161101 20131104 20170601 NA
3044 11 20151201 NA 20161101 20121015 20170601 NA
3051 8 20140801 NA 20141001 20090316 20141001 20100712
3052 3 20150801 NA 20160101 20110906 20160401 NA
3112 13 20151201 20111024 20160601 20120917 20161201 20130408
3381 48 20151201 20120625 20161102 NA 20170601 NA
3432 22 20160601 20130708 20170501 20130513 20170601 NA
3451 21 20160601 NA 20170601 NA NA NA
3529 58 20140901 NA 20150801 20111115 20160101 20120723
3537 61 20140802 20100913 20150101 20090714 20150801 20110613
4133 8 20151201 20110606 20161001 NA 20170401 20121210
4421 12 20160601 20121015 20170501 20131015 20170601 NA
4591 29 20160601 NA 20170401 20140317 20170601 NA
4821 31 20141201 20110906 20151001 20120123 20160701 20120723
5512 6 20160301 NA 20170501 NA NA NA
5524 20 20150201 NA 20160301 NA 20170601 NA
5769 27 20151201 20121113 20170501 20131028 20170601 NA
5811 34 20160301 20110718 20170201 20120723 20170601 NA
5821 8 20150801 NA 20160301 20120521 20160701 20120723
5831 8 20150601 20100830 20160401 20110606 20160801 NA
5939 4 20160501 20110628 20161101 NA 20170301 NA
5948 8 20160601 NA 20170501 NA NA NA
5951 0 20160101 NA NA NA NA NA
5952 7 20160801 NA 20170601 NA NA NA
5953 7 20160601 NA 20170501 NA NA NA
5954 2 20160201 NA 20170101 20120117 20170501 20121022
5974 6 20160301 NA 20170301 NA NA NA
5979 4 20160901 NA 20170601 NA NA NA
6042 8 20150101 NA 20160601 NA 20170301 NA
6046 17 20151101 20111128 20160101 20120423 20160901 20130708
6048 16 20160201 20120507 20161201 20120213 20170601 20120709
6062 3 20160601 NA 20160901 20110919 20170301 20110808
6073 14 20140101 20090209 20150101 20110404 20160201 NA
6074 3 20131101 NA 20141201 NA 20160802 NA
6092 16 20160501 NA 20170401 20120813 20170601 NA
6113 22 20160201 NA 20170601 NA NA NA
6114 22 20160901 NA 20170601 NA NA NA
6116 26 20160802 NA 20170501 NA NA NA
6123 5 20150601 NA 20161001 20120917 20170401 NA
6124 7 20160601 NA 20170502 NA NA NA
6132 6 20160501 20120514 20161201 NA 20170601 NA
6153 16 20160601 20120618 20170301 20121009 20170601 NA
6154 15 20160501 20120117 20170601 20120911 20170601 NA
6156 16 20160601 NA 20170101 20120423 20170501 NA
6173 15 20160901 NA 20170401 NA NA NA
6174 11 20160701 NA 20170501 NA NA NA
6176 22 20151001 20101012 20160901 NA 20170601 NA
6212 11 20160501 NA 20170601 NA NA NA
6216 4 20160101 NA 20161001 NA 20170401 NA
6217 4 20160901 20120514 20170201 NA 20170401 20130723
6218 13 20160601 NA 20170501 NA NA NA
6222 3 20160501 NA 20170301 NA 20170601 NA
6227 3 20141201 NA 20160901 NA 20170201 20120924
6252 10 20160201 NA 20170401 20130617 20170601 NA
6256 9 20160401 NA 20170601 NA NA NA
6257 16 20160901 NA 20170601 NA NA NA
6258 8 20150101 20100719 20170101 NA NA NA
6276 14 20160501 NA 20170401 NA NA NA
6282 2 20141101 NA 20160601 NA 20170401 20130610
6286 3 20150801 20110906 20170601 NA NA NA
6287 4 20150901 NA 20161201 NA NA NA
6288 4 20160201 NA 20170401 NA NA NA
6314 4 20150901 NA 20160901 NA 20170301 20120917
6316 3 20160601 NA 20170501 NA NA NA
6317 5 20140501 20090706 20150201 NA 20150901 NA
6323 18 20150501 NA 20170101 20120410 20170601 NA
6324 12 20140801 NA 20150901 NA 20160901 20120604
6326 19 20160901 NA 20170601 NA NA NA
6332 5 20150901 NA 20160801 NA 20170401 20130107
6336 6 20151201 20090722 20170601 20130729 20170601 NA
6337 3 20160601 20120326 20161201 NA 20170301 NA
6338 15 20160501 20120709 20170601 NA NA NA
6423 7 20160201 NA 20170501 NA NA NA
6432 7 20150701 NA 20160801 NA 20170401 NA
6469 13 20150501 20090713 20160201 20111129 20170502 NA
6483 19 20160601 20120123 20170501 NA NA NA
6492 9 20160502 NA 20170601 NA NA NA
6499 11 20150301 20081020 20170401 NA 20170601 NA
6531 24 20151201 NA 20160901 NA 20170101 20120904
6541 20 20140501 20090810 20150101 NA 20160201 NA
6672 34 20151101 20110711 20160801 20120604 20170601 20120813
6694 12 20160601 NA 20170401 NA NA NA
6842 7 20160601 NA 20170501 NA NA NA
7011 9 20150201 20100601 20160501 20120604 20170501 20130114
7041 29 20160801 NA 20170601 NA NA NA
7051 32 20151102 NA 20170401 20121113 20170601 NA
7212 2 20151001 20120611 20160101 NA 20160501 NA
7236 8 20160601 NA 20170501 NA NA NA
7242 12 20160401 20091116 20170501 NA NA NA
7257 13 20160901 NA 20170601 NA NA NA
7314 10 20130502 NA 20161101 20101018 20170601 NA
Notes: THE FOLLOWING IMOS(S) ARE CLOSED: 5951 AND 6223.
10.a. The above zone contains Marines who have previously received consideration in the promotion zone and failed selection.
10.b. Lateral Moves. Marines who have received an adjusted DOR or made a lateral move and believe they will be considered in the wrong zone (because of the adjusted DOR or lateral move) must notify CMC (MMPR-2), in writing, before 2359 EST on 9 July 2019.
10.b.1. Marines who have made a lateral move and whose DOR and AFADBD place them in the above zone, but who have not been previously considered for selection in the promotion zone, will be considered in the promotion zone.
10.b.2. Marines who have lateral move requests approved MUST accept and sign their lateral move approval in order to properly reflect in MCTFS and be eligible for promotion. The convening date of their board will be considered in the MOS/IMOS for which the lateral move has been approved.
10.b.3. Marines with lateral move requests that are approved after the board has convened will not be eligible for consideration in their newly acquired MOS/IMOS and will be deleted from the board population. These Marines will compete on the following years board, if eligible.
10.b.4. Marines who are selected in the incorrect IMOS by the board will be administratively deleted from the selection list and may rate remedial consideration for promotion in their correct MOS. Paragraphs 3100.3 and 3602.5 of reference (d) apply.
10.b.5. All Marines who meet the requirements set forth in this MARADMIN will compete for promotion in the MOS assigned on the convening date of the board per paragraph 3100.3 of reference (d). MOS changes will not be made after the date of this MARADMIN without the prior approval of CMC, Manpower Plans and Policy, Enlisted Plans (MPP-20).
10.c. An above zone DOR/AFADBD cutoff for a specific MOS with no DOR/AFADBD cutoff in the promotion zone indicates no allocations for promotion exist in that MOS for this board.
11. Questions regarding MOS allocations, zones, and AFADBD cutoffs should be addressed to CMC (MPP-20), DSN: 278-9361 or Comm: (703) 784-9361.
12. Eligibility:
12.a. Marines who have previously been selected for promotion and refused to accept the appointment will not be considered.
12.b. The above listed tentative zones are subject to change by virtue of ongoing grade-MOS structure changes and realignments. Any adjustments to the above listed zones will be announced prior to the convening date of the board. Additional changes that occur during the board session will be announced in the selection MARADMIN.
12.c. Enlisted Active Duty Service Limits and High Year Tenure. Reference (h), MARADMIN 696/18, supersedes the ECFC Program For FY18 MARADMIN and provides information regarding enlisted active duty service limits and high year tenure.
12.d. Promotion consideration in conjunction with request to transfer to the Fleet Marine Corps Reserve (FMCR). Per references (h) and (i), Marines who must and have requested transfer to the FMCR due to ECFC or service limits may request special promotion consideration via correspondence to CMC, Manpower Management Separation and Retirement, Active Duty Retirement Section (MMSR-2). Requests for special promotion consideration must be received prior to the convening date of the board. In order to qualify for special promotion consideration, the transfer to FMCR date must be requested or approved prior to the board convening date and the effective date of transfer must be after the adjournment date of the board. To clarify, and in accordance with the references, special promotion consideration will not authorize a Marine to go beyond service limits.
12.d.1. Marines who submit a voluntary request to transfer to the FMCR, but are not required to transfer to the FMCR, are not eligible for promotion consideration.
12.d.2. Marines who are required to transfer to the FMCR due to declining Permanent Change of Station (PCS) orders, or who have declined to reenlist/extend to carry out PCS or Unit Deployment Program (UDP) orders, are not eligible for promotion consideration.
12.d.3. Marines authorized early approval of transfer to the FMCR (greater than 14 months prior to their transfer date) will not be eligible for promotion consideration.
12.e. Enlisted to Officer Programs. Warrant officer selects who have not been appointed, Marines in the Marine Enlisted Commissioning Education Program (MECEP) upon graduation of Officer Candidate School, Marines accepted in the Enlisted Commissioning Program (ECP), and Marines in the Navy Medical Enlisted Commissioning Program (NMECP) are eligible for noncompetitive consideration for promotion provided they meet all other eligibility requirements. Identification of noncompetitive eligibility of Marines will be provided by Marine Corps Recruiting Command (MCRC) Officer Naval and Enlisted or the Separation and Retirement Branch (nurse program only) to CMC (MMPR-2) who will then ensure the records of all eligible Marines are forwarded to the board. Paragraph 1100.29 and chapter 3 of reference (d) apply.
13. Personal and Command Responsibilities.
13.a. Personal Responsibilities. Marines are personally responsible for ensuring the accuracy and completeness of their OMPF and MBS before the date the board convenes. Marines are responsible for conducting an audit of their records per reference (e) prior to the convening date of a promotion selection board. Marines may perform a self-audit by following instructions at the MMRP home page: www.manpower.usmc.mil, then click on "Active Marine", "Records and Performance (MMRP)", then click on "MMRP-50", followed by "Enlisted Counseling" link on the left, then follow the instructions provided.
13.a.1. Obtaining and Reviewing the OMPF. The most expeditious means of obtaining and viewing the OMPF and MBS is through OMPF online via Marine Online (MOL). The MBS can also be obtained through the MMRP web site. The home screen of the MOL OMPF module states, the documents included there, with the exception of the "Field" tab and the "RS/RO Profile" tab, are the same documents that will be viewed by a promotion/selection board. Marines are responsible for ensuring any documents in their "Field" tab they want the board to view are moved into their "Commendatory/Derogatory" tab.
13.a.2. OMPF Document Submission Guidelines. Marines are personally responsible for correcting deficiencies, missing information, or illegible documents present in either the OMPF or MBS with CMC, Manpower Management Records and Performance, Records Management Section (MMRP-20). Reference (e) provides amplification to assist in determining what documents are appropriate for inclusion in the OMPF. Ensure any material sent to CMC (MMRP-20) for filing in the OMPF contains full name, grade, and the Electronic Data Interchange Personal Identifier (EDIPI). If the EDIPI is not on the material, then the material may or may not be filed in the OMPF in time to go before the selection board. Marines are reminded that any additions or deletions from their OMPF or MBS within the 12-month window should also be verified to ensure the accuracy and completeness of their record. OMPF documents may be e-mailed as a PDF attachment or faxed to CMC (MMRP-20). OMPF documents may also be mailed to CMC (MMRP-20), however, inclusion in the OMPF is substantially faster if the documents are either e-mailed or faxed. See paragraph 16 (MMRP) for OMPF inquiries and document submission points of contact.
13.a.3. OMPF Document Submission Timelines. It is imperative that documents submitted to CMC (MMRP-20) for inclusion in the OMPF within 60 days of a selection board be conspicuously marked "Contains Documents For The FY19 Staff Sergeant Selection Board" With the exception of fitness reports, all OMPF documents, particularly digital photos, must be forwarded to and received by CMC (MMRP-20) at least two weeks prior to the convening date of the selection board in order to allow processing time to the OMPF. Marines are advised that the OMPF and MBS are distributed to the boardroom at least one week before the board convenes. Board eligible records continue to be updated until the convening date of the board, however, Marines are highly encouraged to submit all material no later than two weeks prior to the board for which they are eligible.
13.a.4. Career Counselors. Marines concerned with specific aspects of their record are reminded that they may contact their respective career counselors CMC, Manpower Management Records and Performance, Enlisted Career Counseling and Evaluation Section (MMRP-50) by following the instructions listed on the website. CMC (MMRP-50) contact information is listed in paragraph 16.b.3.
13.b. Commanders Responsibilities:
13.b.1. Ensure this MARADMIN is available to all Marines under your command.
13.b.2. Encourage all eligible Marines to review their OMPF, MBS, and MCTFS data.
13.b.3. Encourage all eligible Marines to submit digital photos to their OMPF.
13.b.4. Ensure all reporting officials comply with the fitness report timelines noted in reference (g).
13.b.5. Assist Marines with missing fitness reports or corrections to fitness reports.
13.b.6. Remind Marines to prepare for their board prior to deployment.
13.b.7. Understanding that some Marines may require additional support to prepare for their board, encourage Marines to contact the CMC (MMRP-50) for assistance.
13.b.8. Immediately notify the CMC (MMPR-2) via message or naval correspondence of eligible Marines who have an erroneous DOR, AFADBD, or component code in MCTFS to preclude erroneous consideration or non-consideration.
13.b.9. Promptly report to CMC (MMPR-2) via naval message any approved MOS changes for eligible Marines that occur during the board, this includes reporting failures of MOS producing schools.
13.b.10. Ensure eligible Marines within your command are notified of their promotion eligibility.
13.b.11. Ensure the accuracy of data elements in MCTFS for those Marines eligible for promotion consideration regardless of zone.
13.b.12. Ensure those eligible Marines who are voluntarily requesting not to be selected are counseled per reference (d) and submit their request in the proper format. Paragraph 3102.2 also outlines additional responsibilities for commanders regarding the counseling of Marines on the promotion process.
13.b.13. Promptly report any Marine eligible for this board who is the subject of completed disciplinary action (by military or civilian authorities) not previously reported on earlier fitness reports. Disciplinary action is considered "complete" when convening authority action is adjudicated and reported by unit diary or court-martial results of trial is released by military justice officer, or a Marine is found guilty at Non-Judicial Punishment (NJP) and punishment is reported on unit diary, or civilian court proceeding, or counseling documentation is placed in Marines OMPF. If a Marine is exonerated via the appeal process or by convening authority action, remedial promotion consideration may be granted upon request. Messages will be submitted to CMC (MMPR-2) giving a full, detailed accounting of the matter, whether the action occurred prior to the convening of the board, during the board, or while the Marine was a member of a previous command. Messages should also be submitted regarding any eligible Marine who is administratively reduced, discharged, or is assigned to the BCP. Commanders are also reminded to make appropriate MCTFS entries, if warranted.
13.c. Communication With The Board. Each eligible Marine may communicate with the President of the Board. Such personal communications must be received or hand-delivered to Harry Lee Hall no later than 2359 EST on 30 June 2019 in accordance with reference (j). Reference (j) states, in part, that Marines may send a written communication to the board, to arrive not later than 10 calendar days before the date the board convenes. See paragraph 16 for physical mailing address, e-mail address and fax number.
13.c.1. Marines may submit communications via U.S. Mail, priority or next day mail, or fax. However, Marines should be aware that U.S. Mail, priority mail and next day U.S. mail is not delivered directly to Harry Lee Hall. Therefore, anticipate a 2-3 day lag time for further delivery to Harry Lee Hall. Commercial next day carriers deliver directly to Harry Lee Hall, excluding weekends and holidays. Marines with the capability to scan their documents may send the scanned documents via e-mail directly to the organizational mailbox for CMC (MMPR-2). Ensure the e-mail subject line reads "Update Material for the FY19 Staff Sergeant Selection Board".
13.c.2. Update Material. Marines may submit any information or material they deem important for consideration before the board. Be advised that OMPF material sent directly to the President of the board does not become part of a Marines OMPF. Update material sent to the President of the board is destroyed upon final approval of the board. Do not send fitness reports directly to the selection board.
13.c.2.a. Update material must be submitted under cover letter with the update material as enclosures (a sample cover letter is available at the Enlisted Promotion home page).
13.c.2.b. The cover letter must be addressed to President, FY19 Staff Sergeant Selection Board (see paragraph 16 for complete address).
13.c.2.c. Update material must be from the eligible Marine.
13.c.2.d. The Marine must personally sign the cover letter. Material submitted without a cover letter, unsigned, or received after 2359 EST on 30 June 2019 will not be submitted to the board.
13.c.2.e. Update Material Receipt Verification. Marines are personally responsible for ensuring CMC (MMPR-2) has physically received update material before 2359 EST on 30 June 2019 and may verify receipt of the material sent to the President of the board via the Enlisted Promotion home page or by contacting CMC (MMPR-2). This website will populate within one week of the convening date. In order to verify receipt of material sent to MMRP, (i.e. update material for inclusion to the OMPF and digital photograph,) go to OMPF online via MOL. This site updates within approximately 24 hours after the material is received. MMRP will push the information to the digital board room.
14. Height and Weight Standards. Eligible Marines must be in compliance with the height/weight standards prescribed in reference (k). Fitness reports submitted under reference (g) must contain a directed comment in the Section I of the fitness report if the Marine exceeds height/weight standards and is not in compliance with percentage body fat limits. Marines who exceed the height/weight standards, and whose fitness reports do not include body fat information, must provide official documentation reflecting body fat percentage to the President of the board.
15. Photographs. Per the instructions contained in references (e) and (f), all eligible Marines are required to submit an official photograph taken within 12 months of the convening date of the board. While absence of a current photograph is not a reason for non-selection in and of itself, an updated photograph or letter explaining absence of photograph is one of the many elements viewed by a selection board in deliberations as to who is best qualified for selection.
15.a. Digital. Marines have a personal responsibility to ensure their photograph is submitted and processed by CMC (MMRP) prior to the board convening. Verification of photograph processing into the OMPF can be accomplished by the Marine via the OMPF tab in MOL. If a Marine has taken a photograph, and it has not processed into their OMPF within 2-3 working days after submission to MMRP, Marines should contact MMRP-60 at (703) 784-3738 to verify the photograph has been received. Marines are advised to have their photographs taken at one of the Combat Camera (COMCAM) sections or Department of Defense (DOD) photographic units. Combat cameras will email OMPF photographs to the CMC, Manpower Management Records and Performance, Operations and Integration Section (MMRP-60) organization mailbox at: smb.manpower.mmrp.ph@usmc.mil for processing into the OMPF. Photographs taken at a location not authorized to submit digital photographs electronically to CMC (MMRP), must be submitted by either the Marines Commanding Officer (CO), Executive Officer (XO), Inspector-Instructor, Sergeant Major (SgtMaj), First Sergeant (1stSgt), senior enlisted leader (defined as an enlisted Marine serving in a command leadership billet), from the commands organizational mailbox. Such photographs will be reviewed prior to inclusion in the OMPF. Marines are not authorized to submit their own photographs. COMCAM sections or DOD photographic support facilities should be used to the maximum extent possible.
15.b. Hardcopy. Hardcopy photographs may also be submitted directly to the CMC (MMPR-2) at the address listed in paragraph 16. See references (e) and (f) regarding when is appropriate and how to take a hard copy photo. Marines who choose to submit a hard copy photo directly to the President of the board are advised that the photo will not be included in the OMPF. Verification of hard copy photos submitted directly to the President of the board can be accomplished through the Enlisted Promotion home page (MMPR-2).
15.c. Outdated-Missing Photographs. If a photograph cannot be forwarded due to extenuating circumstances, eligible Marines are highly encouraged to submit correspondence to the board, verified by the commander, documenting height and weight. Marines who exceed height/weight standards, but are in compliance with body fat percent limits, must provide appropriate certification by the command of current body fat percentage. Marines have a personal responsibility to ensure their photograph is submitted and received by the board.
15.d. Photos and Personal Responsibility. Each Marine must ensure photographs are properly taken, timely submission requirements are met and their photograph is submitted and received by the board. Marines who do not submit a current photograph or letter to explain the lack of a photograph are putting themselves at a disadvantage before the board and are highly unlikely to be selected. Marines who neglect to exercise due diligence in confirming their photograph posted to their OMPF within 2 business days of submission and who neglect to provide evidence they identified the error with MMRP before the convening date are unlikely to receive favorable endorsement for remedial promotion consideration. Marines are personally responsible for ensuring their photo posts to their OMPF within 2 business days of submission via Marine Online. If the photo fails to post, the individual Marine must contact MMRP to identify the issue for resolution in order for the promotion board to properly consider the photo.
15.e. Reviewing Photo Submission. Marines are responsible for verifying receipt of photo by CMC (MMRP-20). The primary most expeditious means of confirming photo receipt is through OMPF online via MOL. Photos will be available for viewing on OMPF online within 48 hours of photo receipt by CMC (MMRP-20). The date of the photograph, as noted on the photograph title board, is considered the primary date in determining the 12 month photograph eligibility window for selection boards. Marines are advised that, although a photo may be over 12 months old, the photo will remain in the OMPF until an updated photo is submitted.
16. Points of Contact:
16.a. President of the Board:
President, FY19 Staff Sergeant Selection Board
Headquarters, U.S. Marine Corps (MMPR-2)
Harry Lee Hall
17 Lejeune Road
Quantico VA 22134-5104
Comm: (703) 784-9708/9712 or
DSN: 278-9708/9712
Board Support, Comm: (703) 784-9708/9712/9713/9716 or
DSN: 278-9708/9712/9713/9716
Fax Material to Comm: (703) 784-9884 or DSN: 278-9884
E-mail: enlistedpromotions@usmc.mil
Website: www.manpower.usmc.mil, click on "Promotion Branch
(MMPR)"
16.b. Manpower Management Records and Performance Branch (MMRP)
Commandant of the Marine Corps (MMRP)
Headquarters, U.S. Marine Corps
2008 Elliot Road
Quantico, VA 22134-5030
Website: www.manpower.usmc.mil, click on "Records and
Performance (MMRP)"
16.b.1. Records Management Section (MMRP-20). To submit documents for inclusion into the OMPF or questions concerning the OMPF.
Comm: (703) 784-5640, DSN: 278-5640
Section Head, DSN: 278-3952
Operations Officer DSN: 278-3950
OMPF Customer Service DSN: 278-3906/3907/5640
Digital Photos, DSN: 278-3950
Fax: (703) 784-5682, DSN: 278-5682
E-mail: smb.manpower.mmrp-20@usmc.mil
16.b.2. Performance Evaluation Section (MMRP-30). For questions or concerns regarding fitness report submissions and date gaps.
Comm: (703) 784-3993, DSN: 278-3993 or toll free
1-877-301-9953
E-mail: smb.manpower.mmrp-30@usmc.mil
16.b.3. Enlisted Career Counseling and Evaluation Section (MMRP-50). For Pre and post selection board counseling and record review.
Comm: (703) 784-9241 or toll free 1-800-833-2320.
E-mail: ecounselor@usmc.mil
16.b.4. Operations and Integration Section (MMRP-60). To process official digital photos into the OMPF.
Comm: (703) 784-3738 DSN: 278-3738 or (703) 784-0554,
DSN: 278-0554
E-mail: smb.manpower.mmrp.ph@usmc.mil
16.c. Separation and Retirement Branch (MMSR), Active Duty Retirement Section (MMSR-2)
Commandant of the Marine Corps (MMSR-2)
3280 Russell Road
Quantico, VA 22134-5103
Comm: (703) 784-9324 DSN: 278-9324
E-Mail: smb.manpower.mmsr2e@usmc.mil
Website: www.manpower.usmc.mil, click on "Separation and
Retirement (MMSR)"
17. The information in this MARADMIN should receive widest dissemination.
18. This MARADMIN will be posted to the Promotion Branch web site.
19. This MARADMIN is not applicable to the Marine Corps Reserve.
20. Release authorized by MajGen Craig C. Crenshaw, Director, Manpower Management Division.//