R 231845Z AUG 19
MSGID/GENADMIN/CMC WASHINGTON DC MRA MM//
SUBJ/CONVENING OF THE FY21 U.S. MARINE CORPS RESERVE COLONEL THROUGH CAPTAIN UNRESTRICTED RESERVE AND COLONEL THROUGH CAPTAIN ACTIVE RESERVE PROMOTION SELECTION BOARDS//
NARR//REF A IS MARADMIN 168/19, FY21 U.S. MARINE CORPS OFFICER PROMOTION SELECTION BOARDS. REF B IS MCBUL 1400, OFFICER LINEAL PRECEDENCE. REF C IS MCO P1070.12K W/CH 1, MARINE CORPS INDIVIDUAL RECORDS ADMINISTRATION MANUAL (IRAM). REF D IS MCO P1610.7A, PERFORMANCE EVALUATION SYSTEM (PES). REF E IS MARADMIN 052/19, OFFICIAL MILITARY PERSONNEL FILE (OMPF) PHOTOGRAPH GUIDANCE. REF F IS MARADMIN 077/18 USMC OFFICER/ENLISTED PROMOTION BOARDS UPDATE MATERIAL SUBMISSION GUIDANCE.//
POC/T.R. JAYSURA/HD/MMPR-1/-/TEL:(703) 784-9703: E-MAIL/TANZANIA.JAYSURA@USMC.MIL//
GENTEXT/REMARKS/1. Ref (a) announced the FY21 U.S. Marine Corps Reserve Colonel through Captain Unrestricted and Active Reserve Promotion Selection Boards. The Colonel through Captain Unrestricted Reserve and Colonel through Captain Active Reserve Promotion Selection Boards will convene at Harry Lee Hall, Marine Corps Base, Quantico, VA, as follows:
1 October 2019 - Colonel Unrestricted Reserve
1 October 2019 - Colonel, LtCol, And Major Active Reserve
14 January 2020 - Lieutenant Colonel Unrestricted Reserve
7 January 2020 - Major Unrestricted Reserve
5 February 2020- Captain Unrestricted Reserve and Captain
2. Promotion Boards. The Colonel through Major Promotion Boards will consider three categories of officers: Above-Zone, In-Zone and Below-Zone. The Captain Promotion Boards will consider two categories of officers: Above-Zone and In-Zone. There are no eligible officers in the Below-Zone. Officers defined as Reserve Active Status-List (RASL) in ref (b) are eligible for the boards if, on the convening date of their respective board, the officers have continuously performed service on either the RASL or the Active-Duty List (or a combination of both lists) for a period of one year. However, officers whose established date for removal from the RASL is within 90 days after the date the board is convened will not be considered by the board. Officers whose established release date from Active Duty in the AR Program, but not the RASL, is within 90 days after the date the board convenes will not be considered by the board. These officers will be considered by their respective Unrestricted Reserve Promotion Selection Boards. Officers whose Lineal Control Number (LCN) precedes the Senior Officer In-Zone are defined as Above-Zone. Those Above-Zone Officers who have not been previously considered are defined as "Above-Zone, not previously considered." Officers in this status are considered by the board to be in-zone. The senior and junior officer eligible In-Zone and Junior Officer Below-Zone are as follows (Encl (1) of ref (b) applies):
2.a. Colonel Unrestricted Reserve Promotion Selection Board:
Senior Officer In-Zone - LtCol Burke, Russell A.
DOR 01 Feb 14
Junior Officer In-Zone - LtCol Clarke, Brett B.
DOR 01 Jan 15
Junior Officer Below-Zone – LtCol Markham, Matthew J.
DOR 01 Jan 16
2.b. Colonel Active Reserve Promotion Selection Board:
Senior Officer In-Zone - LtCol Juaire, Brian P.
DOR 01 Sep 14
Junior Officer In-Zone - LtCol Fenton, Jason R.
DOR 01 Jul 15
Junior Officer Below-Zone - LtCol Finn, Douglas Y.
DOR 01 Aug 16
2.c. LtCol Unrestricted Reserve Promotion Selection Board:
Senior Officer In-Zone - Maj Fay, Richard J.
DOR 01 Mar 14
Junior Officer In-Zone - Maj Barnett, Benjamin
DOR 01 Feb 15
Junior Officer Below-Zone – Maj Hurtley, Kristophe L.
DOR 01 Feb 16
2.d. Lieutenant Colonel Active Reserve Promotion Selection Board:
Senior Officer In-Zone - Maj Matthews, Wesley J.
DOR 01 Apr 15
Junior Officer In-Zone - Maj Nix, Jaron M.
DOR 01 Oct 15
Junior Officer Below-Zone – Maj Wilson, Latate
DOR 01 Sep 16
2.e. Major Unrestricted Reserve Promotion Selection Board:
Senior Officer In-Zone - Capt Loyd, Michael A.
DOR 01 May 14
Junior Officer In-Zone - Capt Banks, Nicholas C.
DOR 01 Feb 15
Junior Officer Below-Zone – Capt Magallanes, Ricardo I.
DOR 01 Jan 16
2.f. Major Active Reserve Promotion Selection Board:
Senior Officer In-Zone - Capt Hastings, Jared J.
DOR 01 Aug 14
Junior Officer In-Zone - Capt Boggs III, David E.
DOR 01 Jan 15
Junior Officer Below-Zone – Capt Dunson, Devin C.
DOR 01 Jun 15
2.g. Captain Unrestricted Reserve Promotion Selection Board:
Senior Officer In-Zone - 1stLt Shomsky, Daniel J.
DOR 06 Aug 18
Junior Officer In-Zone - 1stLt Summerour, Michael S.
DOR 18 Mar 19
2.h. Captain Active Reserve Promotion Selection Board. There are currently no eligible officers identified. If an eligible officer is identified, a promotion selection board will be held. If any officers become eligible prior to the convening date, they will be notified in advance of the board convening date.
3. Continuation. Continuation Boards are no longer convened in conjunction with promotion boards for Reserve officers. For additional guidance contact the Reserve Affairs Management (RAM) Branch.
4. Departure from the Running Mate System. The Secretary of the Navy has approved a temporary departure from the running mate system for all ranks and competitive categories of reserve officer promotions. This departure will assist the Marine Corps in managing statutory grade strength for officers of all grades. Officers should carefully check their in-zone status, as the zones and opportunity may not mirror that of the Active Component. Additionally, Reserve officers selected for promotion in FY21 will not be assigned a running mate. They will be promoted as announced in monthly promotion MARADMINS as vacancies allow.
5. Board Preparation Guidance. Officers are advised to review ref (a) for guidance regarding submission of information, auditing the Official Military Personnel File (OMPF) and Master Brief Sheet (MBS), Fitness Reports, and photographs prior to the convening date of the board. Officers are also reminded to review guidance in ref (a) regarding the Career Retirement Credit Report (CRCR) and Reserve Qualification Summary (RQS). Unrestricted officers are required to submit a complete RQS as update material to the board to arrive not later than 10 calendar days (See paragraph 5.j.3.) before the date the board convenes. Officers may review ref (a) at the officer promotion homepage. The following guidance is provided:
5.a. Personal Responsibilities. Each officer is personally responsible for ensuring the accuracy and completeness of their OMPF and MBS before the board convening date.
5.b. Obtaining and Reviewing the OMPF. The primary, most expeditious means of obtaining and viewing the OMPF and MBS is through OMPF online via MOL. The MBS can also be obtained through the MMRP web site. Refer to ref (c) to determine what documents are appropriate for inclusion in the OMPF.
5.c. OMPF Document Submission Guidelines. Officers are personally responsible for correcting deficiencies, missing information, or illegible documents present in either the OMPF or MBS with CMC (MMRP-20). Per ref (d), ensure any material sent to CMC (MMRP-20) for filing in the OMPF contains full name, grade, and the Electronic Data Interchange Personal Identifier (EDIPI). Absence of the EDIPI may cause a delay in processing, resulting in material not being resident in the OMPF prior to the convening selection board. For corrections or updates to the Administrative Information Section of the MBS contact your unit S-1 (general officers contact MMSL) or Installation Personnel Administration Center (IPAC). For correcting deficiencies, missing fitness reports, and date gaps to the Performance Evaluation Summary section of the MBS contact (MMRP-30). Officers are reminded to verify any additions or deletions from their OMPF or MBS within the 12-month window to ensure the accuracy and completeness of their record. OMPF documents can be e-mailed as a pdf attachment or mailed to CMC (MMRP-20); however, inclusion in the OMPF is substantially faster if the documents are e-mailed. See paragraph 6.d (MMRP) for OMPF inquiries and document submission points of contact.
5.d. OMPF Document Submission Timelines. It is imperative that documents submitted to CMC (MMRP-20) for inclusion in the OMPF within 60 days of a selection board be conspicuously marked “contains documents for FY21 (appropriate board) selection board.” With the exception of fitness reports, officers are highly encouraged to ensure all OMPF documents, particularly digital photos, are forwarded to and received by CMC (MMRP-20) at least two weeks prior to the convening date of the selection board in order to allow processing time to the OMPF. Officers are advised that the OMPF and MBS are distributed to the boardroom at least one week before the board convening date. Board-eligible records continue to be updated until the convening date of the board; however, officers are highly encouraged to submit all material no later than two weeks prior to the board for which they are eligible.
5.e. Career Advisors. The RAM-3 Career Advisory Cell provides Official Military Personnel File (OMPF) review and career counseling for all members of the Reserve Component (AR, SMCR, IMA, IRR). To request counseling services, send an email to "firstname.lastname@example.org" with your name, EDIPI, contact information and service you are requesting. More information can be found by accessing www.manpower.usmc.mil. Click on "Reserve Marine", "Reserve Affairs (RA)", "Personnel Management (RAM)", "RAM-3", and "Career Advisory Cell.
5.f. Fitness reports. Fitness reports are due to CMC (MMRP-30) by the timelines noted in ref (d). Reports mailed directly to the president of the board will not be added to an officer's OMPF. For fitness reports to become part of the OMPF, the reports must be submitted to CMC (MMRP-30). The automated performance evaluation system (A-PES) is the primary means of submitting fitness reports; however, reporting officials may email pdf copies to the MMRP-32 organizational mailbox at smb.manpower.MMRPemail@example.com. So long as the mailer's email account can be confirmed as either the reporting senior's or reviewing officer's .mil email address. If mailing a paper version of a report to HQMC, it is imperative that the forwarding envelope be conspicuously marked "contains FITREPs for FY21 (appropriate board) selection board." Timely submission of fitness reports is critical for board-eligible members as CMC (MMRP-30) will need time to review reports for accuracy and compliance. Commanders are ultimately responsible for the timely submission of fitness reports to (CMC) MMRP-30 and ensuring that all fitness report timelines noted in ref (d) are adhered to.
5.f.1. Date gaps must be corrected IAW chapter 8 and appendix F of ref (d). If missing reports are less than one year old, a reconstructed original is required. Copies of the completed fitness reports over one year old must have all pages certified as true copies by either one of the reporting officials (RS/RO). For completion and submission of reports that are over one year old it is preferable that the original reviewing officer complete the report; however, CMC (MMRP-30) may act as the reviewing officer on reports that are not adverse on a case-by-case basis.
5.f.2. Officers are reminded that requests for administrative changes to their fitness report records may take up to 30 days to complete. Due diligence for records correction timeliness rests solely on the officer making the request.
5.g. Photographs. Per ref (e), officers eligible for promotion consideration are required to submit an official photo within 12 months of the convening date of the board. Ref (e) outlines digital photograph submission specification requirements.
5.g.1. Reviewing Photo Submission. Officers are responsible for verifying receipt of photo by CMC (MMRP-60). The primary, most expeditious means of confirming photo receipt is through OMPF online via MOL. Photos will be available for viewing on OMPF online within 24 to 48 hours of receipt by CMC (MMRP-60). The date of the photograph, as noted on the photograph title board, is considered the primary date for determining the 12-month photograph eligibility window for selection boards. Officers are advised that although a photo may be over 12 months old, the photo will remain in the OMPF until an updated photo is submitted.
5.g.2. Hard Copy Photos. Officers who choose to submit a hard copy photo directly to the president of the board are advised that the photo will not be included in the OMPF. Verification of hard-copy photos submitted directly to the president of the board can be accomplished through the officer promotion homepage.
5.h. Communication with the Board. Each officer may communicate with the president of the board. Per reference (f), an officer eligible for consideration by a selection board convened under section 611(a) of Title 10, U.S. Code, may send a written communication to the board, to arrive not later than 10 calendar days before the date the board convenes. The information in this database is then up-loaded to the Internet so that officers can personally confirm receipt of the material via the officer promotion homepage. In addition, do not send duplicate copies of update material. Doing so causes CMC (MMPR-1) to again process the material and for the board to review duplicate copies of the material submitted.
5.i. Forwarding Communications to the Board. Officers may submit communications via U.S. Mail, next-day packages, or fax. U.S. Mail is not delivered directly to Harry Lee Hall. Therefore, anticipate a 2 to 3 day lag time for further delivery to Harry Lee Hall. Commercial next-day carriers deliver directly to Harry Lee Hall, excluding weekends and holidays. Officers with the capability to scan their documents may send the scanned documents via e-mail directly to the organizational mailbox: firstname.lastname@example.org. Ensure the e-mail subject line reads "update material for the FY21 USMCR (appropriate grade) promotion selection board."
5.j. Update Material. Officers may submit to the board any written information, to include written material they deem important for consideration. OMPF materials sent directly to the Board President will not become part of an officer's OMPF. Although officers may submit any material as update material, officers should contact CMC (MMRP-30) before submitting Fitness Reports as Update Material and CMC (MMRP-20) for any other OMPF materials. This process will ensure an officer's OMPF is appropriately updated. The following guidelines apply regardless of the means by which an officer submits material, e.g., mail, fax, e-mail, etc.:
5.j.1. Update material must be in writing and submitted under cover letter with the update material as enclosures (a sample cover letter is available at the officer promotion homepage);
5.j.2. The cover letter must be addressed to President, FY21 USMCR (appropriate grade/component) Promotion Selection Board (see paragraph 6a for complete address);
5.j.3. Update material must be from the eligible officer, and the officer must physically sign the cover letter. Digital signatures are authorized on e-mail submissions. Material submitted that is not in writing, submitted without a signed cover letter, or received later than 10 calendar days before the date the board convenes as noted below, will not be submitted to the board:
Selection To Component Convening Date Due Date
Col, LtCol, and Maj AR 1 Oct 19 20 Sep 19
Col Reserve 1 Oct 19 20 Sep 19
LtCol Reserve 14 Jan 20 3 Jan 20
Maj Reserve 7 Jan 20 27 Dec 19
Capt Reserve/AR 5 Feb 20 25 Jan 20
5.k. Update Material Receipt Verification. Update material sent via USMC e-mail will receive an e-mail confirmation. The e-mail confirmation receipt is the official notification that CMC (MMPR-1) has received your update material, and will be provided to the president of your board. No further action is required on the officer's part.
5.l. Request for non-selection. Officers eligible for promotion who plan to retire may write to the president of the board requesting they not be selected for promotion.
5.m. Civilian education. All officers must ensure their civilian education is accurately reflected in the Marine Corps Total Force System (MCTFS).
5.n. Post-board information and guidance. Officers may view the approval progress of their board from the officer promotion homepage. When the results of a field grade board are authorized to be released, a "personal for" (P-4) email will be forwarded to all Marine Corps general officers and certain colonels. The P-4 affords the recipients an opportunity to ensure each select and in-zone non-select are advised of their promotion status. The P-4 includes work phone numbers that are obtained from MCTFS. All officers are required to ensure their contact data is correct in MOL and MCTFS and to verify the accuracy of their MCC, unit, billet, phone, and e-mail information. Accurate, current contact information will facilitate more efficient notification. Approximately 5 working days after a P-4 is released, SECNAV will release the ALNAV announcing the names of the officers selected by the board. Captain and CWO board results will be announced via ALNAV when those board reports are approved by SECDEF.
6. Addresses, Points Of Contact, And Internet Information:
6.a. Address For The President Of The Board:
FY21 USMCR (appropriate grade/component) Promotion
Headquarters, U.S. Marine Corps (MMPR-1)
Harry Lee Hall
17 Lejeune Road
Quantico, VA 22134-5104
6.b. Officer Promotion Section (MMPR-1) COMM 703-784-9705:
6.b.1. Section Head, DSN 278-9703/04
6.b.2. Promotion Board Action Officers, DSN 278-9705/06/07
6.b.3. Lineal Staff, 703-784-9705/06/07, DSN 278-9705/06/07
6.b.4. Confirm receipt of material, 703-784-9712/13, DSN 278-9712/13
6.b.5. Fax Material to: COMM 703-784-9883/9884 OR DSN 278-9883/9884
6.b.6. E-Mail Material to: email@example.com
6.c. Internet information through the officer promotion homepage. Go to www.manpower.usmc.mil. Select the “Active Marines” tab at the top of the page. Under "manpower management," select “promotion branch,” and then select “officer promotions,” to arrive at the officer promotion homepage. From there, to find:
6.c.1. Ref a: Select “messages” and under “promotion maradmins” select "CY 2019" then 168/19.
6.c.2. Lineal list: Under “reference" select “McBul 1400-blue book dtd July 2019.”
6.c.3. Zone eligibility or update material receipt verification: Under "online applications" select "eligibility verification/submitted material.”
6.c.4. Information for preparing for a board: Select “preparing for your board."
6.c.5. Sample cover letter: Under "reference" select "sample cover letter.”
6.c.6. Download the Reserve Qualification Summary (RQS): Under "Reference," select RQS - NAVMC 10476 (Rev.Sep-2016)(EF).
6.c.7. OMPF/ MBS/Digital Photos. The primary, most expeditious means of obtaining and viewing the OMPF, MBS, and Digital Photo is through OMPF online via MOL. Alternative means of downloading and viewing the MBS and Digital Photograph is available through the MMRP Homepage. From the Officer Promotion Homepage, under “Related Links," select “Record And Performance Branch (MMRP),” select “Official Military Personnel File,” select “Digital Photo Requirements.” Under “online applications,” select “Digital Photo Inventory."
6.d. Manpower Management Record and Performance Branch.
6.d.1. (MMRP-20) Records Management Section. OMPF documents or questions concerning the OMPF can be sent by the following means:
6.d.1.a. E-Mail: smb.manpower.MMRPfirstname.lastname@example.org
Commandant of the Marine Corps
Headquarters, U.S. Marine Corps (MMRP-20)
2008 Elliot Road
Quantico, VA 22134-5030
6.d.1.c. Phone numbers (comm 703-784-3907, DSN 278-3907)
OMPF customer service, DSN 278-3906/3907/5640
6.d.2. (MMRP-30) Performance Evaluation Section, COMM. 703-784-3993, DSN 278-3993 OR TOLL FREE 1-877-301-9953.
6.d.3. Operations Section, Digital Photos (MMRP-60), (703)784-3738/4607, DSN 278-3738/4607.
6.e. Separation and Retirement Branch (MMSR): COMM 703-784-9324 or DSN 278-9324/9306.
7. Release authorized by MajGen David A. Ottignon, Director Manpower Management Division.//