R 151715Z OCT 19
MARADMIN 565/19
MSGID/GENADMIN/CMC CD WASHINGTON DC//
SUBJ/2020 UNITED STATES SENATE YOUTH PROGRAM MENTOR SOLICITATION AND APPLICATION PROCESS//
POC/H. POWELL-RAY/CIV/UNIT: CD/NAME: CMC CD WASHINGTON DC/TEL: 703-692-1528/ EMAIL: HATTIE.POWELL-RAY@USMC.MIL//
GENTEXT/REMARKS/1. This MARADMIN solicits applications from First Lieutenants, Captains, Majors, and Lieutenant Colonels to serve as military mentors for the 2020 United States Senate Youth Program (USSYP) scheduled for 7-14 March 2020 in Washington DC.
2. The USSYP is an annual educational program sponsored by the United States Senate and funded by the William Randolph Hearst Foundation. The program provides 104 high school students from across the country an opportunity to learn firsthand about the functions of government and encourages those considering a future in public service. Student delegates will meet with senior elected and appointed officials, to include the President of the United States, members of Congress, a Supreme Court Justice, cabinet members, federal agency leaders, and senior members from the national media.
3. The Armed Forces support for the USSYP includes sixteen (16) Military Officer Mentors. Two (2) of these officers will be selected to serve as the Senior Military Mentor (SMM) and the Assistant Senior Military Mentor (ASMM). Officer mentors serve as counselors, facilitators, and ambassadors of the military services. Participation by officer mentors allows the armed forces to interact on a personal level with the student delegates, many of whom have only a limited understanding of the role of the military in American society.
4. The Marine Corps will nominate from Active Duty and Active Reserve, sixteen (16) officers total. Two (2) O2's, ten (10) O3-04's and four (4) 05's to the Assistant to the Secretary of Defense for Public Affairs for final selections. Inclusive to these nominations will be eight (8) female officers to serve as mentors for the female senate youth guests and eight (8) male officers. Prior USSYP military mentors (02-05) are encouraged to re-apply. Applicants must meet Marine Corps height and weight standards and must secure command endorsement for participation. Pre-requisite: Lieutenant Colonels may be male or female, but must have served previously as a military mentor for this program. Lieutenant Colonel submissions that do not meet this pre-requisite will be automatically excluded. Submissions do not guarantee selection.
5. All mentor officers are required to attend a three-day pre-program training at the Mayflower Hotel in Washington, DC prior to commencement of the actual program. Officers selected as the SMM and ASMM are required to report to the program site by 1830 on Monday 2 March 2020 for a three day advanced preparation training. The rest of the mentor team will report for a three day training on Thursday 5 March 2020. For those selected as a mentor officer, military duties must not conflict with continuous assignment and responsibilities associated with this program.
6. Mentor officers must possess Permissive TAD Orders (at no cost to the government) or be in a “leave” status during the period assigned. Costs for airfare or other travel arrangements to and from Washington, DC are at the participant’s own expense. The William Randolph Hearst Foundation on behalf of the United States Senate will pay for all military mentors lodging, meals and incidental expenses between the dates of 2-14 March. Lodging and expenses for the Senior and Assistant Senior Military Mentors only will be covered by the Hearst Foundation beginning 2 March. Other military mentors will be covered beginning 5 March. Mentors departure plans should be no sooner than 1300 on Saturday, 14 March. Restrictions: Absolutely no alcohol or nuts may be consumed from arrival time until departure. Violators will be subject to immediate dismissal.
7. Nomination Package: Nomination packages that do not comply with the required format and submission order will be disqualified automatically. Do not submit entire package in a .pdf format. Applications must be prepared in Microsoft Word utilizing size 12 point Times New Roman font and be addressed to the United States Senate Youth Program (USSYP) Military Mentor Selection Panel. All qualified officers are invited to apply for this competitive program by submitting an application that includes the following mandatory items and information. Due to the Privacy Act Laws, all personal information must be submitted using electronic encryption. Each nomination package must include the following in this order and format (where stated).
8. Page One: (Submit in Microsoft Word Format)
Contact Information (Centered)
[Space]
[Rank][First Name][Middle Initial]. [Last Name]
[U.S. Marine Corps]
Nominee Information
Work Mailing Address: [Unit Name], [Street Address],
[City], [State], [Zip Code]
Work E-Mail Address:
Work Phone Number(s): [###-###-####]
Home Mailing Address: [Street Address],
[City], [State], [Zip Code]
Home E-mail Address:
Home Phone Number: [###-###-####]
Mobile Phone Number(s): [###-###-####]
First Line Unit Commander
[Rank][First Name][Middle Initial]. [Last Name]
Work Mailing Address:
Work E-Mail Address:
Work Phone Number (s): [###-###-####]
Division or Wing Commander
[Rank][First Name][Middle Initial]. [Last Name]
[Work Mailing Address: [Street Address], [City],
[State], [Zip Code]
Work E-Mail Address:
Work Phone Number(s): [###-###-####]
(a) Use plain 8.5”x11” paper, do not use official letterhead or graphics.
(b) Include release statement: “I authorize the release of information enclosed in this information package only to those persons involved in the selection process. If selected, I further authorize the release of limited information to the USSYP Director for inclusion in the Delegate Handbook.”
(c) Name the File in all caps: Last Name, First Name_page 1.
9. Page Two (Submit in Microsoft Word format):
Biography: (Centered)
[Space]
[Rank][First Name][Middle Initial]. [Last Name]
[U.S. Marine Corps]
A brief, one-page biographical sketch that captures the applicant’s military career in civilian terms and concludes with why the applicant desires to be a military mentor and what they offer the program. Items that must be included in the biography are:
(a) High School: student leadership positions, awards, honors.
(b) College: Degree(s), major(s), leadership positions, fellowships, publications, awards, honors.
(c) Commissioning source: Service Academy, ROTC, OCS, etc.
(d) History of working with teenager programs or high school students.
(e) Military Career (briefly describe in civilian terms): current assignment, primary career field, previous assignments, deployments, ability to lead troops
(f) Why did you choose to serve in the Military.
(g) Off duty activities.
(h) Briefly explain what you can offer the USSYP.
(i) Biographical sketch should highlight if you are a former student delegate or military mentor, mention the year(s) and your impression of the program or its impact on you. Close with why do you want to be a military mentor.
(j) Name the file in all caps: Last Name, First Name_page 2.
10. Page Three (Submit in Microsoft Word format).
Proposed Introduction: (Centered)
[Space]
[Rank][First Name][Middle Initial]. [Last Name]
[U.S. Marine Corps]
(a) A one paragraph proposed introduction, utilizing the following template: (Name) is currently serving as an (...) where he/she (explain duties in one sentence.) He/she grew up in (city, state), and received his/her (degree title(s)) from (school(s) name(s)). Mention any notable extracurricular activities that would resonate with the USSYP Delegates. He/she has had assignments in countries, states only) and served in (note deployments and cite responsibilities). (Name) is married/single with number of children. Close with one or two notable hobbies and interesting fact(s) you would like the students to know.
(b) Limit to 100-150 words.
(c) Double space.
(d) Align left, do not indent paragraph.
(e) Name the file in all caps: Last Name, First Name_page 3.
11. Page Four (Submit in .PDF format). Supervisory Letter of Endorsement:
(a) The endorsement should be addressed from the applicants unit to the 2020 United States Senate Youth Program Mentor Selection Panel via his(slant)her chain of command.
(b) Use official letterhead.
(c) At a minimum, the final endorsement should be provided by the nominees Battalion/Squadron Commander. The applicant’s immediate supervisor is encouraged to provide comments focused on maturity, leadership skills, communication skills, professional appearance and community/educational involvement.
(d) The endorsement must include a statement that, if [nominee name] is selected, [he/she] will be available to participate in all functions for the duration of the USSYP, including the orientation training.
(e) Majors and Lieutenant Colonels should modify this statement to indicate their availability from 2-14 March 2020, in the event they are selected as the Senior Mentor Officer or Assistant Senior Mentor Officer.
(f) Limit to one page
(g) Name the file in all caps: Last Name, First Name_page 4
12. Page Five (Submit in .JPG format). Full-Length Photograph: Applicants must submit a full-length photo at least 5x7 in size preferably as a separate .jpg attachment to determine military appearance. Photo must be of high-resolution quality, at least 300 dpi. The prescribed uniform is Service 'C' for males, Service 'C' with slacks for females, and utilities minus the utility blouse for deployed Marines who do not have the Service 'C' uniform. This is an official photo and must adhere to the guidelines established in Marine Corps Order P1070.12K (Marine Corps Individual Records Administration Manual) and MARADMIN 003/09. Only an electronic version of the photograph is acceptable. Name the file in all caps: Last Name, First Name_page 5.
13. Applications must be sent electronically to the COMREL Organizational Mailbox to the following address: hqmc.comrel@usmc.mil, with a subject line of “2020 U. S. Senate Youth Military Mentor Selection Panel ICO rank/name.”
14. Deadline. The Communication Directorate must receive applications no later than 1700 EDT 25 October 2019. Applications that do not meet the required due date will be disqualified automatically. Addressees will be notified of selection mid-January 2020. For additional information on the nomination application process and criteria, please visit the DoD-hosted USSYP Military Mentor Candidate site (CAC required)at: https:(slash)(slash)pa.sp.pentagon.mil/SenateYouthProgram/SitePages/Home.aspx. For information on the USSYP, please visit www.ussenateyouth.org.
15. Release authorized by Brigadier General Sean M. Salene, Director of Communication, Headquarters Marine Corps.//