R 051910Z FEB 20
MSGID/GENADMIN/CMC WASHINGTON DC MRA RA//
SUBJ/CHANGE 1 TO MCO 1040R.35 RESERVE CAREER RETENTION AND DEVELOPMENT MANUAL//
REF/A/MSGID: DOC/MCO 1040R.35/YMD: 20110502//
POC/KEVIN L. BROWN/MGYSGT/RAP/TEL: 703-784-0583/EMAIL: KEVIN.L.BROWN5@USMC.MIL//
GENTEXT/REMARKS/1. This MARADMIN is to notify the distribution list of Change 1 to MCO 1040R.35. Chapter 8 of reference (a) is updated as detailed below.
a. Career Planners (CP) and Commanding Officers/Inspector-Instructors (CO/I-I) are responsible for conducting regularly scheduled career retention interviews with all Reserve Marines within their command. Interviews are designed to provide relevant information so that Marines will be able to make sound career decisions.
b. As a result of the geographical dispersion of Reserve component Marines serving around the world, the CP and CO/I-I are authorized to conduct interviews via online collaboration tools and telephonic communication only when conducting face to face interviews are not feasible. Interviews completed via online collaboration tools and telephonic communication will be captured within the Total Force Retention System (TFRS) Interview Management Module (IMM) and comply with all criteria as outlined within this MARADMIN to include compliance with existing laws and policies pertaining to data security.
3. Reserve Career Planning Contact Record, NAVMC 10213A (Rev.6-17).
a. The TFRS IMM is the primary means to document all retention interviews.
b. In instances where the use of the TFRS IMM is not feasible or practical, the NAVMC 10213A (Rev. 6-17) is authorized. Interview notes captured within the NAVMC 10213A Rev. 6-17 will be transferred into the TFRS IMM once available. The NAVMC 10213A is in the process of being revised to align with updated interview requirements as outlined within this MARADMIN. Therefore, all interview notes will be captured within Part VII of the NAVMC 10213A and labeled the appropriate interview name.
c. Form Completion. Chapter 8 paragraph 6c of reference (a) is replaced by the “Instructions for Completing this Form” contained within NAVMC 10213A (Rev 6-17).
4. Type of interviews
a. Voluntary Interviews. Voluntary interviews are unscheduled interviews which may be conducted at any time by the CP/Collateral Duty Career Planner (CDCP) or upon the request of individual Marines, whether or not they are eligible or recommended for retention. Voluntary interviews can be conducted to discuss a variety of topics. These interviews will be recorded electronically within the TFRS IMM or completed on the NAVMC 10213A and uploaded to the TFRS IMM.
b. Required Interviews. The CO/I-I and CP/CDCP will ensure required interviews are conducted within the required timeframes for the prescribed occasions. Required interviews will be recorded electronically within the TFRS IMM or completed on a NAVMC 10213A and uploaded into the TFRS IMM. If a Marine has an approved retirement date reflected in the Marine Corps Total Force System (MCTFS) while an interview is “Due”, the interview Is not required, but must be reconciled within the TFRS IMM to prevent the interview from becoming “Missed”.
5. Required interviews
a. The prescribed required interviews will be conducted, as applicable, with all enlisted Marines, regardless of rank.
b. In cases where the CP/CDCP and the CO/I-I are required to conduct interviews for the same occasion, the CP/CDCP is required to conduct the CP interview prior to initiating the CO interview.
c. The monthly schedule for interviews will be published in a prominent place in the unit.
d. The prescribed occasions for interviews will be completed within the required time frames for each occasion. Interviews conducted after the required time frame for each occasion will be considered ‘missed’.
e. All prescribed interviews shall, at a minimum, educate the individual Marine on the following topics:
(1) Retention prerequisites to include enlisted career force controls (ECFC).
(2) The need to have a complete and competitive performance record.
(3) Career enhancement opportunities to include Professional Military Education (PME) requirements for grade, career progression courses, and special duty assignments as applicable.
(4) Incentives for which the Marine is eligible based on Current policies and programs.
(5) Available career paths: Selected Marine Corps Reserve (SMCR), Individual Ready Reserve (IRR), Active Reserve (AR), Individual Mobilization Augmentee (IMA) and augmentation to the active component.
(6) Benefits of a career in the MCR, to include but not limited to obtaining a reserve retirement and Tricare Reserve Select.
(7) Eligibility requirements for Post-9/11 GI Bill, Transfer Of Education Benefit (TEB), Montgomery GI Bill (MGIB), Montgomery GI Bill-Selected Reserve (MGIB-SR), Marine Corps Tattoo Policy and MOS Eligibility requirements.
(8) For Marines entering, or currently in, the IRR: Updating contact information and changes in dependent status via Marine On-line (MOL) and Marine Corps Individual Reserve Support Activity (MCIRSA) points of contact.
f. Additional retention topics to be discussed may be required for individual interviews. If applicable, additional retention topics will be listed in the TFRS IMM after the required retention topics on the individual interview are discussed.
g. SMCR/IMA Interviews. The CP/CDCP and the CO/I-I are required to conduct interviews with all members of the SMCR/IMA for the following occasions:
(1) First Term Interview. The CP/CDCP is required to conduct A first term interview with all Marines with a Reserve Component Code of K1 – K4, K8, K9, KA, and KB. This interview is not required for Marines who are past their Military Service Obligation (MSO). A First Term interview will only be conducted once in a Marine’s career. Additional retention topics shall include the definition and explanation of the Mandatory Drill Participation Stop Date (MDPSD) and Military Service Obligation (MSO); Explanation of remaining contractual obligation to include service in the IRR; Continued SMCR affiliation and opportunities to continue drilling; Explanation of the First Term Obligation Plan (FTOP).
(a) For Marines with a future MDPSD, this interview is to be conducted between 1 July and 31 October immediately prior to the Marine’ MDPSD. Example: A Reserve Component Code KA Marine has a future MDPSD of 15 January 2021 (placing their MDPSD in FY21) and an MSO of 5 May 2022, the Career Planner would conduct the interview between 1 July and 31 October of 2020.
(b) For Marines without a MDPSD or with a MDPSD that has passed, this interview is to be conducted between 1 July and 31 October immediately prior to the Marine’s MSO. Example: A Reserve Component Code K2 Marine has an MSO of 5 May 2021 (placing their MSO in FY21) and no MDPSD, the Career Planner would Conduct the interview between 1 July and 31 October of 2020.
(2) Careerist Interview. The careerist interview is a two-Part interview required to be conducted by both the CP/CDCP and CO/I- I with all Marines with a Reserve Component Code of K1 – K4, K8, K9, KA, KB, and KF. This interview is to be conducted between 1 July and 31 October immediately prior to the Marine’s Reserve End of Current Contract (RECC). Additional retention topics shall include the retention submission timeframe based on current retention policies and the Subsequent Term Obligation Plan (STOP). Example: A Reserve Component Code KA Marine has an RECC of 20 April 2020 (placing their RECC in FY20), the CP/CDCP and CO/I-I would conduct their respective interviews between 1 July and 31 October of 2019.
(3) RECC Interview. The RECC interview is a two-part Interview required to be conducted by both the CP/CDCP and CO/I-I with all Marines with a Reserve Component Code of K1 – K4, K8, K9, KA, KB, and KF. This interview is to be conducted no earlier than 3 months prior to the month in which the Marine’s RECC resides and no later than the Marine’s RECC. This interview may be required multiple times during a Marine’s contract. If a Marine executes reenlistment while an RECC interview is “Due”, the interview is not required, but must be reconciled within the IMM to prevent the interview from becoming “Missed”. Example: A Reserve Component Code KA Marine has an RECC of 30 October 2021, the CP and CO/I-I would conduct their interview between 1 July and 30 October of 2021.
(4) Interview Precedence. If interview conflicts occur, the following rules will apply:
(a) First Term/Careerist. If a Marine is due for both First Term and Careerist interview based on their MSO and RECC residing in the same FY, and a First Term interview has been conducted during their career, the Careerist interview will take precedence. If a First Term interview has not been conducted, the First Term interview will Take precedence.
(b) First Term/RECC. If a Marine is due for both a First Term and an RECC interview, both interviews will be completed. The First Term interview must be completed first.
h. IRR Interview. The CP/CDCP is required to conduct an IRR interview with all Marines with a Reserve Component Code of K7. This interview is to be conducted between 1 July and 31 October immediately prior to the Marine’s RECC. The CP/CDCP is required to conduct IRR interviews with activated (mobilized) members of the IRR in their command. For non-mobilized K7 Marines, this interview is only applicable to High Demand, Low Density (HDLD) MOSs and needs of the Marine Corps Reserve based on current shortfalls within the operational forces. A list of targeted MOSs will be provided via the retention plan for the applicable Fiscal Year. Example: A Reserve Component Code K7 Marine who holds a HDLD MOS has an RECC of 15 May 2021, the Career Planner would conduct the interview between 1 Julyand 31 October of 2020.
i. Active Reserve (AR) Interviews. AR interviews are two-part interviews required to be conducted by both the CP/CDCP and CO/I-I with all Marines with a Reserve Component Code of B1-B4 for the following occasions:
(1) ARAP Interview. This interview is to be conducted between 1 June and 31 August prior to the fiscal year in which the Marine’s ECC resides. Additional retention topics shall include retention submission timeframe based on current retention policies. Example: A Reserve Component Code B1 Marine has an ECC of 30 December 2021, the CP/CDCP and CO/I-I would conduct their interview between 1 June and 31 August of 2021.
(2) AR End of Active Service (EAS) Interview. This interview Is to be conducted no earlier than 6 months prior to the month in which the Marine’s EAS resides and no later than 3 months prior to the Marine’s EAS. If a Marine executes reenlistment while an AR EAS interview is “Due”, the interview is not required, but must be reconciled in the IMM to prevent the interview from becoming “Missed”. Additional retention topics shall include involuntary separations pay and details regarding pre-separation requirements as applicable. Example: A Reserve Component Code B1 Marine has an EAS of 15 April 2021, the Career Planner would conduct the interview between 1 October and 15 January of 2020.
j. The CP/CDCP and/or the CO/I-I are required to conduct interviews with members of the IRR, IMA and SMCR who serve as Extended Active Duty (EAD) recruiters (Component Code CD), Recruiter Aides (Component Code CE), and Active Duty Operational Support (ADOS) (Component Code CF) on the prescribed intervals listed above in paragraphs 5f and 5g.
k. Early Interviews. Due to the unique construct of the Reserve component and operational requirements, early interviews are authorized to be conducted no earlier than 60 calendar days prior to the start of the “Due” period for each required interview without approval from a Major Subordinate Command (MSC) Career Planner. Early interviews will be completed in accordance with this MARADMIN.
l. The CP and CO/I-I will make reasonable efforts to conduct interviews while they are in a “Due” status. If a required interview cannot be conducted prior to becoming “Missed”, the Career Planner will make administrative notes depicting the circumstances in the IMM. These notes will be validated via signature by CP and CO/I-I in the IMM. The required interview will be conducted with the Marine at the earliest possible opportunity utilizing a voluntary interview in the IMM.
6. Delegation to conduct interviews
a. While the Commanding Officer/Inspector-Instructor is directly responsible for conducting interviews for all Marines within the command, it is not always feasible for the CO/I-I to conduct 100% of the interviews. In this instance, the CO/I-I must delegate, in writing, to the appropriate level (Commissioned Officers and Chief Warrant Officers) to conduct the interviews on their behalf.
b. Officers delegated authority to conduct interviews may only interview Marines over whom they have cognizance.
c. The CO/I-I must conduct the interview when a Marine is not recommended for retention.
d. Authority to conduct interviews will be retained at the highest level feasible.
7. All other provisions of reference (a) remain in effect. Effective immediately, MARADMIN 688/17 is cancelled.
8. This message is only applicable to the Marine Corps Reserve.
9. Release authorized by Colonel M. E. Samples Jr., Director, Reserve Affairs Division, Acting.//