R 100700Z MAR 20
MARADMIN 154/20
MSGID/GENADMIN/CMC MRA DAG SECT WASHINGTON DC//
SUBJ/MANPOWER AUDIT ADVISORY 2-20: REQUIREMENT FOR SPARTA REGISTRATION FOR INSTALLATION PERSONNEL ADMINSTRATIVE CENTERS (IPAC), USMC RESERVE BATTALION-LEVEL ADMINISTRATION MANAGEMENT (BLAM), AND COMMANDS IN SUPPORT OF FY20 AUDIT MILITARY PAY (MILPAY) SAMPLES//
REF/A/MSGID: DOC/CMC/WHITE LETTER/8NOV2019//
REF/B/MSGID: DOC/NFR/17APR19//
REF/C/MSGID: DOC/NFR/31OCT18//
REF/D/MSGID: DOC/CMC/MCO 1070.1/14MAY2019//
REF/E/MSGID: DOC/DOD/7000.14-R/VOL 1//
REF/F/MSGID: DOC/MARADMIN MAA 1-19/02DEC2019//
REF/G/MSGID: DOC/MARADMIN MAA 1-20/13JAN2020//
NARR/REF A IS CMC WHITE LETTER 02-19, FULL SUPPORT TO MARINE CORPS FINANCIAL STATEMENT AUDIT. REF B IS NOTIFICATION OF FY19 FINDING AND RECOMMENDATION (NFR) ON DEPENDENCY APPLICATIONS FOR MILITARY PAY ENTITLEMENTS. REF C IS NOTIFICATION OF FY18 FINDING AND RECOMMENDATION (NFR) ON MILPAY CONTROL TESTING. REF D IS MCO 1070.1, OFFICIAL MILITARY PERSONNEL FILE (OMPF), REF E IS THE FINANCIAL MANAGEMENT REGULATION, VOLUME 1: GENERAL FINANCIAL MANAGEMENT INFORMATION, SYSTEMS AND REQUIREMENTS. REF F IS THE MARADMIN ON COMPENSATING CONTROLS FOR NAVMC 10922 DEPENDENCY APPLICATION. REF G IS THE MARADMIN ON USE OF THE OMPF FIELD FOLDER AS MILPAY CENTRAL DOCUMENT REPOSITORY//
POC/MR. J. D. KENKEL/M&RA FINANCIAL STATEMENT AUDIT LIAISON/TEL: 703-784-9564/EMAIL: JAMES.KENKEL@USMC.MIL//
POC/MR. M. R. BRANDON/M&RA MILPAY AUDIT LIAISON/TEL: 703-784-9507/EMAIL: MICHAEL.R.BRANDON@USMC.MIL//
POC/MR. K. J. RAFFERTY/M&RA CIVPAY AUDIT LIAISON/TEL: 703-784-4791/EMAIL: KEVIN.RAFFERTY@USMC.MIL//
POC/CWO5 R. L. SUMMERS/MCAAT OIC/TEL: 703-784-0099/EMAIL: ROGER.SUMMERS@USMC.MIL//
GENTEXT/REMARKS/1.  Manpower Audit Advisories (MAA) are published in support of audit readiness or response to audit findings under Manpower and Reserve Affairs Lines of Business (LOB):  Military Pay (MILPAY) and Civilian Pay (CIVPAY).  Reference (a) announced the full support to the audit of the Marine Corps’ Financial Statement.  Reference (b) identified internal control deficiencies in the dependency application and entitlement program.  Reference (c) substantiated a lack of internal control procedures for military pay records retained for proof of existence and completeness.
2.  The Marine Corps has been issued repeated Notifications of Findings and Recommendations (NFRs) from the Independent Public Accountant (IPA) for failing to provide existence and completeness (E&C) of military pay (MILPAY) and civilian pay (CIVPAY) documents supporting financial transactions.
3.  Effective immediately, all IPACs, BLAMs, and Commands will register for SharePoint Audit Response Tracking Application (SPARTA) via the SPARTA FY20 website.  SPARTA is the Marine Corps’ audit workflow management tool that provides a centralized location for all audit response efforts and requests for documentation.
3.a.  Registration can be conducted by following this link, https:(slash)(slash)tsosp.usmc.mil/sites/audit/fy20.  This link is designed for those IPAC, BLAM, and command representatives who have previously registered for SPARTA and are simply re-registering for FY20.
3.b.  In the event that an IPAC, BLAM, or command representative hasn’t previously registered, they must first create a Marine Corps Enterprise Information Technology Services (MCEITS) account and then request access to SPARTA.  Direction for this can be found posted to the M&RA MX Branch Portal at (see SPARTA User Manual):  https:(slash)(slash)www.manpower.usmc.mil/webcenter/portal/oracle/webcenter/page/scopedMD/s2d3e1edc_31ae_439c_8011_407027b19213/Page7b42ba55_f485_48d7_b217_c94c72816a37.jspx.
3.c.  At a minimum, the senior administrative officer must register along with the senior administrative chief per Command (e.g., IPAC Director and IPAC Administrative Chief).
3.d.  There is no limit to the number of personnel per Administrative Reporting Unit Code (ARUC) that can register.  Additionally,  SPARTA possesses the capability to allow a person to register for multiple ARUCs if required.  Personnel registering must be attached to the unit/ARUC through Summer 2020 rotation cycle (projected departure no earlier than 1-Oct-2020).
4.  SPARTA is the sole method with which all documentation pertaining to the audit is collected, reviewed, and delivered to the IPA.  Provided-By-Client (PBC) requests that come via SPARTA require expeditious processing; Commands have five (5) business days to complete their action.
4.a.  MILPAY samples could begin as early as March 2020 so priority must be taken to ensure Command personnel are registered and prepared to support FY20 Audit work prior to the beginning of this month.
5.  Commanders identified below are asked to ensure that all IPACs, BLAMs, or independent administrative offices with access to MILPAY documents are registered for FY20 Audit via SPARTA.  Additionally, Commanders are requested to have their G-1 Staffs also register for SPARTA so that they can monitor progress of MILPAY samples for Marines assigned to them [listed by Primary Reporting Unit Code (PRUC)] and assist the IPACs and BLAMs in this mission.  The Marine Corps Administrative Analysis Team (MCAAT) will verify the existence, accuracy and completeness of the above during their visits.  Organizations are reminded that the MX Branch and MCAAT are available for assistance in meeting audit readiness standards.
5.a.  Marine Corps Installation Command (MCICOM).
5.b.  Marine Forces Command (MARFORCOM).
5.c.  Marine Corps Forces, Pacific (MARFORPAC).
5.d.  Marine Corps Forces Reserve (MARFORRES).
5.e.  Marine Corps Forces, Europe (MARFOREUR/AF).
5.f.  Marine Corps Forces, South (MARFORSOUTH).
5.g.  Marine Corps Forces, North (MARFORNORTH).
5.h.  Marine Corps Forces, Central (MARFORCENT).
5.i.  Marine Corps Forces Cyber (MARFORCYBER).
5.j.  Marine Corps Forces Special Operations Command (MARSOC).
5.k.  Marine Corps Systems Command (MARCORSYSCOM).
5.l.  Marine Corps Logistics Command (MARCORLOGCOM).
5.m.  Training and Education Command (TECOM).
5.n.  Marine Corps Recruiting Command (MCRC).
5.o.  Headquarters and Service Battalion, Headquarters, U.S. Marine Corps (HQMC).
5.p.  Manpower & Reserve Affairs, Senior Leader Management Branch (M&RA/MMSL).
6.  Personnel in IPACs, BLAMs, or independent administrative offices at the below listed ARUCs are required to register (additional units may be added by the Independent Public Accountant, IPA, at a later date):
ARUC    UNIT NAME                               LOCATION
03341   VMU-4 MACG-48 4THMAW                    CPEN CA
04160   MATSG-42                                PENSACOLA FL
06040   MARINE AVIATION DETACHMENT              PATUXENT RIVER MD
06080   MATSG-22                                CORPUS CHRISTI TX
06118   DET KC-130J LITTLE ROCK                 LITTLE ROCK AR
        (STUD PERS)
14138   L CO 3DBN 23DMAR 4THMARDIV              MONTGOMERY AL
14216   I CO 3DBN 25THMAR 4THMARDIV             JOHNSON CITY TN
20002   US MARCOR FORCES SOUTH                  DORAL FL
        (HQ MARFORSOUTH)
20123   RESERVE SITE SUPPORT DEL MAR            CPEN CA
20229   COMBINED ARMS TRNG CTR CAMP FUJI        CAMP FUJI, JAPAN
20420   CBIRF RESPONSE FORCE                    INDIAN HEAD MD
20480   HQ USNORTHCOM JT BILLET                 PETERSON AFB CO
21611   6TH ANGLICO FHG MARFORRES               CONCORD CA
22327   BULKFUELCO C 6THENGRSPTBN 4TH MLG       LUKE AFB AZ
30396   TRAINING & EDUCATION CENTER             QUANTICO VA
31015   DPC-RSU EAST    CLNC
32092   RECRUIT ADMIN CTR/EASTERN RECRUIT REG   PISC
33610   MARINE CORPS MOUNTAIN WARFARE TRNG      BRIDGEPORT CA
        CENTER
34022   RECRUIT PERSONNEL SUPPORT BN RTR        MCRD SD
38450   BLOUNT ISLAND COMMAND                   JACKSONVILLE FL
45020   IPAC MCB CAMLEJ                         CLNC
45030   ADMIN SERVICE CENTER TECOM              CLNC
45040   MARSOC PAC                              CLNC
45124   IPAC CHERRY PT                          CHERRY POINT NC
45144   IPAC MCAS NEW RIVER                     JACKSONVILLE NC
45184   MCAS BEAUFORT IPAC                      BEAUFORT SC
45205   MCLB ALBANY CONAD                       ALBANY GA
45210   DEPOT CAC                               PISC
45211   CPAC MCRD                               SAN DIEGO MCRD SD
45220   MATSG-21 CPAC                           PENSACOLA FL
45230   PAC HQSVCCO MARFORCOM                   NORFOLK VA
45232   MCSF REGT CONAD                         NORFOLK VA
45500   MCB IPAC                                CPEN CA
45525   CPAC DEPLOYMENT PROCESSING COMMAND      CPEN CA
45614   MCAS MIRAMAR PAC                        MCAS MIRAMAR
45644   MCAS YUMA IPAC                          YUMA AZ
45650   HAWAII INSTALLATION PERSONNEL           KANEOHE BAY HI
        ADMIN CENTER
45683   IPAC CSSG-1                             TWENTYNINE PALMS CA
45740   COMUSMARCENT CPAC                       MACDILL AFB FL
45812   4TH LAR BATTALION                       CPEN CA
45826   4TH TANK BATTALION                      SAN DIEGO CA
46122   IPAC MCAS IWAKUNI                       IWAKUNI, JAPAN
46124   IPAC OKINAWA                            OKINAWA, JAPAN
46150   EUROPEAN PERSONNEL ADMIN CENTER         FPO AE
46251   FT MEADE IPAC                           FORT MEADE MD
46252   IPAC MCB QUANTICO                       QUANTICO VA
46253   MCESG HQTRS CPAC                        QUANTICO VA
46626   4TH TANK/4TH MED CPAC                   SAN DIEGO CA
46629   4TH LAW ENFORCEMENT BATTALION           ST PAUL MN
46651   MARFORRES                               NEW ORLEANS LA
46652   HQBN CAC MFR                            NEW ORLEANS LA
46653   IPAC MARFORRES                          NEW ORLEANS LA
46655   CLB 453                                 AURORA CO
46731   4TH RECON BATTALION                     SAN ANTONIO TX
46749   MAG-49 GPAC                             FORT DIX NJ
46754   MAG-46 CONAD                            MCAS MIRAMAR
46769   MALS-49 DET B CPAC                      NEWBURGH NY
46808   5TH BATTALION 14TH MARINES              SEAL BEACH CA
46821   6TH ENGINEER SUPPORT BATTALION          PORTLAND OR
46822   6TH ENGINEER SUPPORT BATTALION          PORTLAND OR
46829   4TH FORECON BATTALION                   ALAMEDA CA
46830   4TH FORECON BATTALION                   ALAMEDA CA
46831   4TH AAV BATTALION                       TAMPA FL
46835   2D BATTALION 14TH MARINES               GRAND PRARIE TX
46836   2D BATTALION 14TH MARINES               GRAND PRARIE TX
46837   3D BATTALION 14TH MARINES               BRISTOL PA
46838   3D BATTALION 14TH MARINES               BRISTOL PA
46841   CLB-451                                 CHARLOTTE NC
46842   CLB-451                                 CHARLOTTE NC
46843   4TH COMBAT ENGINEER BATTALION           BALTIMORE MD
46844   MAG-41 HQ                               FORT WORTH TX
46845   4TH COMBAT ENGINEER BATTALION           BALTIMORE MD
46846   MWSS 471                                MINNEAPOLIS MN
46849   MAG 49 HQ                               JOINT BASE MAGUIRE NJ
46851   25TH MARINES HQ                         FORT DEVENS MA
46853   1ST BATTALION 23D MARINES               ELLINGTON TX
46855   2D BATTALION 24TH MARINES               CHICAGO IL
46857   2D BATTALION 25TH MARINES               GARDEN CITY NY
46859   1ST BATTALION 24TH MARINES              SELFRIDGE MI
46861   CLR-45 4TH MARINE LOGISTICS GROUP       MARIETTA GA
46862   CLR-45 4TH MARINE LOGISTICS GROUP       MARIETTA GA
46863   SS MIRAMAR                              MCAS MIRAMAR
46864   MARFORRES                               NEW ORLEANS LA
46868   MALS 49                                 NEWBURGH NY
46871   CLB-23                                  FORT LEWIS WA
46881   MACG 48 HQ                              GREAT LAKES IL
46882   MACG 48 HQ                              GREAT LAKES IL
46891   CLB-25                                  RED BANK NJ
53027   MCSF BN NAVAL BASE KITSAP BANGOR        SILVERDALE WA
53103   MARINE CORPS DETACHMENT                 NEWPORT RI
53800   MCSF BN KINGS BAY GA MCSF REGT          KINGS BAY GA
54008   A C0 HQ BN HQMC                         WASHINGTON DC
54028   SENIOR LEADER MANAGEMENT BRANCH (MMSL)  QUANTICO VA
54039   CO H MARINE CRYPTOLOGIC SUPPORT BN      SAN ANTONIO TX
54046   CO A MAR SUPPORT BN                     AURORA CO
54060   MARINE CORPS DETACHMENT (DLI)           PRESIDIO OF MONTEREY CA
54063   MARINE CORPS DETACHMENT                 FORT LEONARD WOOD MO
54066   USMC ADMIN DET USA FIELD ARTY SCOL      FORT SILL OK
54071   MARINE CORPS DETACHMENT                 FORT HUACHUCA AZ
54076   MARINE CORPS DETACHMENT                 GOODFELLOW AFB TX
54078   USA QUARTERMASTER SCOL (PERM PERS)      FORT LEE VA
54079   MARINE CORPS DETACHMENT                 VIRGINIA BEACH VA
54081   HQTRS MARCOR INTEL SCHOLS               VIRGINIA BEACH VA
54900   MARINE BARRACKS (8TH & I STREETS)       WASHINGTON DC
54920   NAVY/USMC APPELLATE LEAVE ACT           WASHINGTON DC
56001   EWTGPAC (NAB CORONADO)                  SAN DIEGO CA
56011   EWTGLANT (NAB LITTLE CREEK)             VIRGINIA BEACH VA
59901   COMMANDER NAVAL FORCES KOREA            FPO AP ROK
73010   3D FORRECONCO MARFORRES                 MOBILE AL
80001   HQ 1ST MARINE CORPS DIST                GARDEN CITY NY
80292   I-I STF SPT CO 6TH COMMBN               BROOKLYN NY
81001   HQ 4TH MARINE CORPS DISTRICT            NEW CUMBERLAND PA
81220   I-I STF COMMCO HQBN 4THMARDIV           CINCINNATI OH
83001   HQ 6TH MARINE CORPS DISTRICT            PISC
83223   I-I STF I CO 3DBN 24THMAR 4THMARDIV     SMYRNA TN
83251   I-I STF 4TH ANGLICO 4THMARDIV           WEST PALM BEACH FL
83285   SITE SPT (HIALEAH)                      HIALEAH FL
83303   I-I STF L CO 3DBN 23DMAR 4THMARDIV      MONTGOMERY AL
84001   HEADQUARTERS 8TH MCD                    FORT WORTH TX
84236   I-I STF HQBTY 14THMAR                   FORT WORTH TX
84288   MARFORRES                               NEW ORLEANS LA
85001   HQ 9TH MARINE CORPS DISTRICT            KANSAS CITY MO
85217   I-I STF 24TH MAR                        KANSAS CITY MO
85218   I-I DETCOMCO H&SBN4MARDIV DET2ELMACO    INDIANAPOLIS IN
85236   I-I STF ENGRSPTCO BDGCO A 6TH ESB       BATTLE CREEK MI
85295   SITE SPT (BRIDGETON MO) 23DMAR REGT     BRIDGETON MO
        4THMARDIV
85298   I-I STF WPNS CO 3RDBN 24THMAR 4MARDIV   SPRINGFIELD MO
87001   HQ 12TH MARINE CORPS DISTRICT           MCRD SD
87195   I-I STF HQ CO 23D MAR                   SAN BRUNO CA
87220   I-I STF 2DBN 23DMAR 4THMARDIV           PASADENA CA
87222   I-I STF G CO 2NDBN 23DMAR 4THMARDIV     LOS ALAMITOS CA
87223   I-I STF WPNS CO 2DBN 23RDMAR 4 MARDIV   PORT HUENEME CA
87238   I-I STF F CO (-) 2DBN 23DMAR            SALT LAKE CITY UT
87242   6TH ANGLICO                             JBLM WA
87243   I-I STF BLKFLCO C 6THENGSPTBN 4TH MLG   LUKE AFB AZ
87249   I-I STF WPNSPLT FCO2/23 BULKFUEL        LAS VEGAS NV
        PLT/GSMTCO
7.  This MARADMIN is applicable to the Marine Corps Total Force.
8.  Release authorized by Lieutenant General M. A. Rocco, Deputy Commandant, Manpower and Reserve Affairs.//