R 231439Z APR 20
MSGID/GENADMIN/CMC WASHINGTON DC PPO PS//
SUBJ/INTERIM MARINE CORPS INSTALLATION/SITE ACCESS CONTROL PROCEDURES DURING THE COVID-19 PANDEMIC//
REF/A/DOD MANUAL 5200.08 VOLUME 3/JANUARY 2, 2019//
REF/B/DOD MEMORANDUM-INSTALLATION ACCESS AND PHYSICAL SECURITY PROCEDURES DURING THE COVID-19 PANDEMIC/APRIL 13, 2020//
REF/C/DOD MEMORANDUM-EXCEPTION TO POLICY ALLOWING THE TEMPORARY ACCEPTANCE OF EXPIRED DEPARTMENT OF DEFENSE CREDENTIALS DURING THE COVID-19 NATIONAL EMERGENCY/APRIL 16, 2020//
REF/D/DOD MANUAL 1000.13 VOLUME 1/JANUARY 23, 2014//
REF/E/DOD INSTRUCTION 6200.03/MARCH 28, 2019//
REF/F/DOD MEMORANDUM-DEPARTMENT OF DEFENSE GUIDANCE ON THE USE OF CLOTH COVERINGS/APRIL 5, 2020//
REF/G/MARADMIN 218/20/APRIL 6, 2020//
REF/H/DOD MEMORANDUM-POLICY GUIDANCE FOR IDENTIFICATION CARD OPERATIONS FOR COVID-19/APRIL 7, 2020//
REF/I/DOD MEMORANDUM-ADDITIONAL PROCEDURES FOR DEPARTMENT OF DEFENSE IDENTIFICATION CARDS FOR COVID-19/APRIL 16, 2020//
REF/J/MARADMIN 206/20/APRIL 2, 2020//
REF/K/MARADMIN 595/18/OCTOBER 16, 2018//
REF/L/PUBLIC LAW 109-13. REAL ID ACT OF 2005//
REF/M/DOD MEMORANDUM-TEMPORARY AUTHORITY FOR INSTALLATION COMMANDERS TO AUTHORIZE TEMPORARY ACCESS TO COMMISSARY, EXCHANGE, AND DOD LODGING FACILITIES DURING THE NATIONAL EMERGENCY CONCERNING THE COVID-19 PANDEMIC/MARCH 24, 2020//
REF/N/DOD MEMORANDUM-DEFENSE COMMISSARY AGENCY MISSION CRITICAL PERSONNEL AND SERVICES/MARCH 25, 2020//
REF/O/DOD INSTRUCTION 6055.17 WITH CHANGE 3/JUNE 12, 2019//
REF/P/MARADMIN 713/19/DECEMBER 26, 2019//
REF/Q/MARADMIN 071/20/FEBRUARY 6, 2020//
NARR/REFERENCE A IS THE DOD MANUAL PHYSICAL SECURITY PROGRAM: ACCESS TO DOD INSTALLATIONS. REFERENCE B IS THE DOD MEMORANDUM INSTALLATION ACCESS AND PHYSICAL SECURITY DURING COVID-19 PANDEMIC.REFERENCE C IS THE DOD MEMORANDUM EXCEPTION TO POLICY ALLOWING THE TEMPORARY ACCEPTANCE OF EXPIRED DEPARTMENT OF DEFENSE CREDENTIALS DURING THE COVID-19 NATIONAL EMERGENCY. REFERENCE D IS THE DOD MANUAL DOD IDENTIFICATION (ID) CARDS: ID CARD LIFE-CYCLE THAT IMPLEMENTS POLICY, ASSIGNS RESPONSIBILITIES AND PROVIDES PROCEDURES FOR ID CARDS. REFERENCE E IS THE DOD INSTRUCTION PUBLIC HEALTH EMERGENCY MANAGEMENT (PHEM) WITHIN THE DOD. REFERENCE F IS THE DOD MEMORANDUM DEPARTMENT OF DEFENSE GUIDANCE ON THE USE OF CLOTH FACE COVERINGS. REFERENCE G IS UPDATE #5: U.S. MARINE CORPS DISEASE CONTAINMENT PREPAREDNESS PLANNING GUIDANCE FOR 2019
NOVEL CORONAVIRUS (COVID-19): MARINE CORPS GUIDANCE ON THE USE OF CLOTH FACE COVERINGS. REFERENCE H IS THE DOD MEMORANDUM POLICY GUIDANCE FOR IDENTIFICATION CARD OPERATIONS FOR COVID-19. REFERENCE I IS THE DOD MEMORDANDUM ADDITIONAL PROCEDURES FOR DEPARTMENT OF DEFENSE IDENTIFICATION CARDS FOR COVID-19. REFERENCE J IS THE MARADMIN GUIDANCE FOR REPLACING COMMON ACCESS CARDS EXPIRING IN THE NEXT 60 DAYS. REFERENCE K IS THE MARADMIN ACCESS CONTROL: THE REAL ID ACT OF 2005. REFERENCE L IS PUBLIC LAW 109-13. REAL ID ACT OF 2005. REFERENCE M IS THE DOD MEMORANDUM TEMPORARY AUTHORITY FOR INSTALLATION COMMANDERS TO AUTHORIZE TEMPORARY ACCESS TO COMMISSARY, EXCHANGE, AND DOD LODGING FACILITIES DURING THE NATIONAL EMERGENCY CONCERNING THE COVID-19 PANDEMIC. REFERENCE N IS THE DOD MEMORANDUM DEFENSE COMMISSARY AGENCY MISSION CRITICAL PERSONNEL AND SERVICES. REFERENCE O IS THE DOD INSTRUCTION DOD EMERGENCY MANAGEMENT (EM) PROGRAM. REFERENCE P IS THE MARADMIN GUIDANCE FOR ACCESS CONTROL IN SUPPORT OF THE EXPANSION OF PATRONAGE FOR CERTAIN VETERANS AND CERTAIN CAREGIVERS FOR VETERANS. REFERENCE Q IS THE MARDADMIN GUIDANCE FOR INTERIM INSTALLATION ACCESS CONTROL POLICY AND GUIDELINES FOR INTERNATIONAL MILITARY STUDENTS (IMS) AND FOREIGN NATIONALS VISITING OR ASSIGNED TO MARINE CORPS INSTALLATIONS/SITES IN THE UNITED STATES.//
POC/MR. TONY PIERCE/CIV/UNIT: PPO PS/EMAIL: CHARLES.A.PIERCE1@USMC.MIL/TEL: (703)695-7202/TELEWORK NUMBER (571) 289-9317//
POC/MICHAEL TOOPS/SSGT/UNIT: PPO PS/EMAIL: MICHAEL.TOOPS@USMC.MIL/TEL: (703)692-4272//
GENTEXT/REMARKS/1. This MARADMIN, INTERIM MARINE CORPS INSTALLATION/SITE ACCESS CONTROL PROCEDURES DURING THE COVID-19 PANDEMIC, establishes and reaffirms current Total Force access control procedures to Marine Corps installations/sites during the COVID-19 Pandemic, in accordance with references (a) through (q). This MARADMIN further clarifies and consolidates multiple DoD, Marine Corps, and other federal agency instructions addressing temporary changes to policies and procedures during this pandemic. Commanders must maintain a strong physical security and protection posture during this national emergency. However, changes to access control procedures and measures must be addressed to support the safety and security of our Force. This guidance will be cancelled by separate correspondence per federal or DoD guidance/direction.
2. Background. Presidential Proclamation 9994 of March 13, 2020, “Declaring a National Emergency Concerning the Novel Coronavirus Disease (COVID-19) Outbreak,” created changes to daily operations for federal agencies including the DoD. The Secretary of Defense further provided guidance to the DoD to ensure the health, safety, and security of DoD personnel.
3. Military Police/Civilian Police/Security Force Screening of Individuals Accessing Marine Corps Installations/Sites at Entry Control Facilities. To help prevent the transmission of the Novel Coronavirus Disease (COVID-19), Marine Corps installation/site commanders shall take reasonable steps to protect security personnel as they interact with DoD personnel and visitors accessing Marine Corps installations and sites. These steps shall be tailored to local threat and health conditions.
3.A. Reference (a) requires security personnel to electronically verify (scan) all enrolled credentials during the access control process.
3.A.1. Effective immediately, security personnel shall scan the credential without physically touching or handling the credential and shall maintain a reasonable separation while scanning the credential. Security personnel will at all times attempt to adhere to no contact; however, if deemed necessary security personnel have the option to request the credential to verify its authenticity.
3.A.2. Cardholders will be asked to hold their credential at arms-length away from their face, show both sides, and allow security personnel to scan the credential.
3.A.3. Due to the recommendations and requirements of references (f) and (g), for individuals to wear protective face masks/coverings, security personnel shall have all individuals accessing the installation/site temporarily lower their protective masks, allowing security personnel to visually verify the individual against their presented identification. All individuals entering Marine Corps installations/sites shall comply with security force instruction. Signs or adequate notification provisions at installation/site entry control facilities, with applicable instructions, are recommended.
3.A.4. The Provost Marshal (PM)/Police Chief (PC), or Security Force Officer shall review procedures implementing the visitor control process at the visitor control center to minimize contact and maximize physical distance between security personnel and visitors to the greatest extent practicable.
3.A.5. Placards used by other local, state, or federal agencies/ organizations do not meet requirements for access without approved documentation, identity verification, and prior coordination and approval by the installation/site commander in accordance with reference (a).
3.B. Commanders of any installation operating under:
3.B.1. Health Protection Condition (HPCON) B should consider suspending the use of trusted traveler programs and instead scan the credentials of all individuals accessing the installation/site.
3.B.2. Trusted traveler programs shall be suspended at HPCON C or D. Scanning of credentials of all persons in the vehicle is mandatory. Waiver authority for allowance/use of the trusted traveler program during HPCON C or D lies with the Office of the Secretary of Defense, Intelligence and Security, via the Deputy Commandant, Plans, Policies and Operations, in accordance with reference (a).
3.C. Installation/site commanders may consider temporary restriction of movement (ROM) of individuals directed to self-isolate or quarantine. Installation/site commanders should consider entering a temporary security alert, using the term ROM, in the Defense Biometric Identification System (DBIDS) to identify persons known to be self-isolating or in quarantine, whether directed or self-imposed.
3.C.1. Individuals shall not be restricted from entering the installation/site if the individual resides on the installation/site, is seeking medical treatment, or has been directed by a competent military authority or civilian supervisor to report to a government work location for official purposes.
3.C.2. The ROM alert will circulate the temporary alert to other installations that the individual has access to and will notify security personnel at those installations should the individual seek access to an installation during their self-isolation or quarantine period.
3.C.3. ROM alerts must be entered in such a way as to not contain or divulge any health information protected by the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
3.C.4. Commanders will ensure the ROM alert is removed from the record upon clearance by an authorized medical provider to ensure the data is valid and current.
3.D. Installation/site commanders shall also review the acceptable purposes for access to the installation, required by reference (a), and may limit acceptable purposes to only official mission-related or mission-essential reasons. Purposes that were acceptable under pre-COVID-19 operating conditions may temporarily not be acceptable due to local threat and health conditions, including any declared public health emergency as described in reference (e).
3.D.1. Installation/site commanders should take care when reducing acceptable purposes not to inadvertently preclude access by volunteer and supporting organizations, such as the Red Cross, which are assisting in responding to the COVID-19 emergency.
3.D.2. Any decision to restrict acceptable purposes for installation/site access, including for commissary, exchange, or MWR purposes, must be implemented consistently across non-mission-essential populations. Report any decision to significantly curtail acceptable purposes to the points of contact listed in this MARADMIN, in order to report the information to the Office of the Secretary of Defense, Intelligence and Security as directed in reference (b).
3.E. Upon implementation of HPCON C or D, installation/ site commanders may institute COVID-19 screening questions of individuals seeking access to installations or facilities, and may implement additional health screening measures as described in reference (e). Commanders shall consider current installation/site Emergency Medical Service capabilities and requirements, and local capabilities for medical support, when considering implementation of screening at entry control facilities.
3.F. Security personnel reporting for duty shall also be asked about potential symptoms or contagious contact upon arrival each day to minimize the likelihood of security personnel transmitting the novel coronavirus to individuals seeking access.
3.G. This MARADMIN does not authorize commanders to deviate from current physical security and antiterrorism measures (such as Random Antiterrorism Measures) required under the current local Force Protection Conditions, threats, and/or hazards to installation/site or within their AOR. The PM/CP/Security Officer shall utilize available resources to maintain a robust security posture, while limiting exposure to both security personnel and individuals seeking access to installations/sites.
4. Expired DoD Common Access Cards (CACs) and Uniformed Services Identification (USID) Cards. In response to the potential threat caused by the novel coronavirus and the COVID-19 disease it causes, the Defense Human Resources Activity (DHRA) and the Military Departments are taking actions to reduce visits to DEERS/RAPIDS card offices for basic actions such as renewal of expiring credentials.
4.A. Reference (a) prohibits the acceptance of expired credentials for installation/site access within CONUS. However, reference (c) temporarily authorizes Marine Corps installations/sites to accept an expired DoD CAC or USID card (such as those issued to dependents or retirees), if the cardholder’s affiliation is unchanged, for the purposes of installation/site access through 30 September 2020.
4.A.1. The printed expiration date must be 1 January 2020 or later on a qualifying USID. The printed expiration date must be 16 April 2020 on a qualifying CAC.
4.A.2. The credential must be successfully verified using an electronic physical access control system (ePACS).
4.B. An expired CAC or USID that fails to electronically verify shall not be accepted, and shall not be confiscated unless believed to be counterfeit. Persons presenting an expired CAC or USID that will not electronically verify will be directed to the Visitor Control Center. Altered/counterfeit CACs or USIDs will be confiscated.
4.C. Expired credentials of any other type remain subject to the prohibition on acceptance.
4.D. The Director, DHRA is taking steps to ensure that individuals with these expired CACs and USIDs remain subject to continuous vetting through the Identity Matching Engine for Security and Analysis (IMESA) and therefore meet the “current fitness” requirement of reference (a).
5. REAL ID Act of 2005. All requirements as outlined in references (k) and (l) remain the same with the exception of the Department of Homeland Security (DHS) deadline to possess a Real ID compliant ID, which has been extended to 1 October 2021. Continue to visit the DHS website https://www.dhs.gov/real-id for further guidelines and updates.
6. Defense Commissary Agency (DeCA)/Morale, Welfare, and Recreation (MWR)/Marine Corps Community Services (MCCS) Personnel. Reference (n) provides temporary authority to installation commanders to authorize access to commissary and exchange stores as follows:
6.A.1. DoD civilian employees, and employees of DoD contractors designated as mission critical;
6.A.2. Non-DoD Federal, State, and local government employees providing emergency, medical, and other mission critical services on a DoD installation; and
6.A.3. DoD civilian employees, employees of DoD contractors, and other persons who reside on installations/sites in the United States or U.S. territories and possessions, or who are staying in DoD permanent change of station (PCS), temporary duty (TDY)/temporary additional duty (TAD), and MWR/MCCS lodging, and their authorized family members who reside with them, when it is impractical (to include safety/public health concerns) to procure grocery supplies from civilian sources, and the authorization will not impair the efficient operations of the installation, commissary, or exchange as determined by the installation commander.
6.B. Installation/site commanders may authorize access to DoD PCS, TDY/TAD, and MWR/MCCS lodging for personnel in paragraph 6.A.1 and 6.A.2., as well as other personnel determined by the installation/site commander to be mission critical.
6.C. Installation/site commanders who exercise the authorities in paragraph 6.A. and 6.B. will establish procedures to verify eligibility status and identification for the temporary authorized user. Appropriate credentials and proof of eligibility must be shown to access commissary, exchange, and DoD lodging facilities.
6.D. DeCA. All commissaries and operational support facilities are deemed as mission critical services and all DeCA store and operational support facility employees as mission critical, except when otherwise determined by the installation commander in accordance with references (e) and (n). This action is to provide continued readiness and support of military members and families.
6.D.1. Installation/site commanders shall ensure continued access for resupply trucks and commissary-related support services (e.g., linen services and mission critical commercial activities contractors).
6.D.2. This authority excludes non-mission contract services and personnel such as delis, bakeries, sushi stations, flower shops, and seafood stations.
7. Expanded patronage for patronage for certain veterans and certain caregivers for veterans. Reference (p) remainsthe same for medical, DeCA, and/or exchange purposes.
8. International Military Students and foreign nationals visiting or assigned to Marine Corps Installations/sites inthe United States. Reference (q) remains the same and at the discretion of the installation/site commander to determine if the individual is “essential”.
9. This MARADMIN shall remain in effect for the duration of the national emergency and for any installation/site-declared public health emergency related to the COVID-19 Pandemic, unless otherwise rescinded or modified by appropriate authority.
10. This MARADMIN has been coordinated with personnel representing the Deputy Commandant Information, Deputy Commandant Installations and Logistics, Commander, Marine Forces Reserves, and the Judge Advocate Division.
11. Direct questions regarding this MARADMIN to the message points of contact.
12. Signal. This MARADMIN is applicable to the total force.
13. Release authorized by SES Randy R. Smith, Assistant Deputy Commandant, Plans, Policies and Operations (Security).//