R 201412Z AUG 20
MARADMIN 477/20
MSGID/GENADMIN/CMC WASHINGTON DC P&R//
SUBJ/DEFENSE TRAVEL SYSTEM FOR RESERVE COMPONENT ACTIVATIONS//
REF/A/DODI 5154.31, VOL.3//
REF/B/DOC/CMC RA /YMD 20171130//
REF/C/RESERVE_ACTIVATION_DTS_MANUAL_VOL1_V2//
REF/D/MARINE CORPS ORDER 3000.19B//
REF/E/MSG/MARFORCOM G-1 OPS/DTG 131951 Z MAY 20//
REF/F/ FY20 ACCOUNTING INSTRUCTIONS FOR RC ACTIVATIONS – MCRATS RETENTION_7th_RELEASE SIGNED
REF/G/ FY21 RC ACTIVATION TRAVEL AND PER DIEM GUIDANCE_3_JUNE_2020
REF/H/https://www.manpower.usmc.mil/webcenter/portal/MIFTM/pages_home
NARR/REFERENCE A IS DEPARTMENT OF DEFENSE INSTRUCTION 5154.31, VOLUME
3 - DTS. REFERENCE B IS MARADMIN 651/17. REFERENCE C IS THE ACTIVATED RESERVE UNIT/DETACHMENT DTS USER MANUAL. REFERENCE D IS THE MOBILIZATION, ACTIVATION, INTEGRATION, AND DEACTIVATION PLAN (MAID-P). REFERENCE E IS MARFORCOM FY 21 AUGMENT REQUIREMENTS TO SUPPORT USE OF DTS TASKS ASSOCIATED WITH ACTIVATED RESERVE FORMATIONS. REFERENCE F IS FY20 FUNDING INSTRUCTIONS. REFERENCE G IS FY21 FUNDING GUIDANCE. REFERENCE H IS THE WEBSITE WHERE INFORMATION RELATED TO THIS PROJECT IS POSTED//
POC1/T.P.CUNNINGHAM/LTCOL/RFF/TEL:703-432-9127/EMAIL: THOMAS.CUNNINGHAM1@USMC.MIL/
POC2/C.D. EMMERSON/LTCOL/PP&O/TEL:703-571-1055/EMAIL/CHRISTIAN/ EMMERSON@USMC.MIL/
POC3/G.A. YETTER/LTCOL/M&RA/TEL: 703-432-9177/EMAIL: GREGG.YETTER@USMC.MIL
GENTEXT/REMARKS/1. Purpose. This MARADMIN directs Defense Travel System (DTS) use by activated Reserve Component (RC) Marines in support of Global Force Management (GFM) and Individual Augment (IA) requirements.
2. Background. In accordance with References A and B, RC Marines have increased their use of DTS for Temporary Assigned Duty (TAD) travel over the past several years. As a result, the service has seen improved responsiveness in approving and arranging travel, increased timeliness and accuracy of travel claim (voucher) settlement, reduced Government Travel Charge Card (GTCC) delinquencies, and improved traceability and visibility funds.
2.a. In February 2020, a HQMC-led planning team developed a feasible , supportable, and scaleable set of processes for RC units and detachments (units/dets) to use DTS while activated. These processes are based on recent lessons learned and best practices from active component DTS use and RC unit/det activations under approved waivers. Processes are outlined in Reference C. Implementation began with select unit/det activations at the request of their gaining force commands (GFC) in May 2020. Full implementation will begin in FY21.
2.b. Beginning in FY21, funds currently managed in the Marine Corps Reserve Activation and Travel Section (MCRATS) will be distributed to commands and organizations that employ RC Marines in order to align financial resources with employment authority and responsibility. Activations that began in FY20 will continue to use MCRATS funds.
3. Mission. No later than 01 October, 2020 activating units/dets, and select IAs will use DTS in accordance with Reference C in order to improve the TAD travel process for RC Marines and supported commands.
4. Execution.
4.a. Purpose. Improve RC TAD travel during all phases of activation.
4.b. Method. Use of DTS IAW References A, C, D, and active program management. Use of legacy manual travel claim process will be by exception only. Planned travel augmentation support is outlined in Reference E.
4.c. Endstate. Increased responsiveness in approving and arranging travel, improved timeliness and accuracy of travel claim (voucher) settlement, reduced Government Travel Charge Card (GTCC) delinquencies, and improved traceability and visibility of funds.
4.d. Concept of Operations. The processes outlined in Reference C align RC employment decisions and associated funds while minimizing the number of administrative handoffs between GFCs during the six doctrinal phases of RC activation outlined in Reference D.
4.d.1. Key features of processes outlined in Reference C include the creation and use of two DTS profiles for all Marines activating as part of a formation smaller than battalion/squadron size.
4.d.1.a. RC DTS profiles (9 digit SSN followed by “R”) will be managed under MARFORRES for the pre and post deployment/employment phases of activation (Phases I, II & VI);
4.d.1.b. Active Duty (AD) DTS profiles (9 digit SSN) will be used when RC formations are assigned to GFC from transfer of authority (TOA) during Phase III intermediate location (ILOC) training, Phase IV deployment/employment, until TOA during Phase V return-ILOC.
4.d.2. Formations with organic travel support capability, e.g.: battalions and squadrons, may elect to use only AD DTS profiles under a single DTS organization belonging to the GFC, because they have organic staff to support travel administration. Single profile DTS use may also be employed when GFCs accept ADCON responsibility for travel support across all phases of activation.
4.d.3. MROWS will create cover sheets containing travel and per diem information for travel conducted using reserve DTS profiles only (Phases I, II, and VI), starting 02 September 2020. Coversheets will not be produced for travel conducted using active DTS profiles (Phases III, IV, and V). MROWS Activation Orders and the associated cover sheet must be scanned into all reserve DTS profile authorizations/vouchers as supporting documentation.
4.e. Tasks.
4.e.1. Deputy Commandant for Plans, Policies, and Operations (DC PP&O)
4.e.1.a. Lead program management of RC unit/det activations.
4.e.2. Deputy Commandant for Manpower and Reserve Affairs (DC M&RA)
4.e.2.a. Lead program management of IA activations.
4.e.2.b. Lead planning for and management of DTS use for IA activations.
4.e.2.c. Coordinate sourcing of approved augment requirements identified in Reference E.
4.e.3. Deputy Commandant for Programs and Resources (DC P&R)
4.e.3.a. Issue RC activation individual travel and per diem funding guidance annually to ensure traceability and visibility of funds.
4.e.3.b. Distribute RC activation individual travel and per diem funding to GFC and M&RA via operating budget transfer.
ICW PP&O and M&RA, facilitate execution year resource realignment.
4.e.3.c. Support RC activation program management by providing travel and per diem cost reports to program managers monthly, or as requested.
4.e.3.d. Fund augmentation requirements identified in Reference E.
4.e.4. Commander, Marine Corps Forces Command/Commanding General, Fleet Marine Forces Atlantic (COMMARFORCOM/CGFMFLANT)
4.e.4.a. Participate in program management of RC unit/det activations by providing information related to RC activations ISO GFM.
4.e.4.b. Coordinate with M&RA, MARFORRES and force providers with assigned IA to assess feasibility of support regarding requirements identified in Reference E.
4.e.5. Commander Marine Forces Reserve (MARFORRES)
4.e.5.a. Ensure creation of both AD and RC DTS profiles for RC units/dets activating ISO GFM requirements.
4.e.5.b. Support transition of DTS profiles to GFC prior to TOA during Phase III.
4.e.5.c. Ensure all activating Marines have a valid GTCC.
4.e.5.d. Pull GTCCs into MARFORRES hierarchy list (HL) upon TOA during Phase VI.
4.e.5.e. Participate in program management of RC unit/det activations by providing administrative, operational, financial, and logistical information related to RC activations.
4.e.5.f. Coordinate with M&RA and MARFORCOM/FMFLANT to assess feasibility of support to source requirements identified in Reference E.
4.f. Coordinating Instructions. Commanders Marine Forces Pacific (MARFORPAC), Marine Forces South (MARFORSOUTH), Marine Forces Europe and Africa (MARFOREUR/AF), Marine Forces Central Command (MARCENT), Marine Forces North (MARFORNORTH), Marine Special Operations Command (MARSOC)
4.f.1. Receive DTS profiles from MARFORRES prior to TOA during Phase III.
4.f.2. Detach DTS profiles for activated Marines upon completion final travel AD DTS profile claims.
4.f.3. Pull GTCCs into hierarchy list (HL) prior to TOA during Phase III.
4.f.2. Support travel reconciliation of RC travel administration and funding with other stakeholding organizations including MARFORs and HQMC.
4.f.3. Participate in program management of the administrative, operational, financial, and logistical information related to RC activations.
5. Administration and Logistics.
5.a. Administration.
5.a.1. Per Diem and Travel funding information for FY20 is contained in Reference F, FY21 funding information is contained in Reference G.
5.b. Logistics. Omitted.
6. Command and Signal.
6.a. Command. This is a HQMC project, co-led by officers representing DC
PP&O, DC P&R, and DC M&RA; contact message POCs with questions about the scope of this project.
6.b. Signal
6.b.1. Reconciliation Meetings will be hosted by the Program Manager (POC2) and communicated via the POCs in paragraph 6.a.
6.b.2. Project information will be posted online on Reference H.
7. Release authorized by SES Caral Spangler.//