R 291450Z APR 21
MARADMIN 234/21
MSGID/GENADMIN/CMC WASHINGTON DC PR//
SUBJ/PREPARATION FOR THE TRANSITION OF CIVILIAN TIME AND ATTENDANCE FROM STANDARD LABOR DATA COLLECTION AND DISTRIBUTION APPLICATION TO ORACLE TIME AND LABOR SYSTEM//
REF/A/DC PR MEMORANDUM 7301/MEMO R/030 DATED 16 OCTOBER 2020//
REF/B/MARADMIN 725/20//
REF/C/MARADMIN 315/12//
REF/D/MARADMIN 169/21//
REF/E/RPA PROCESSING GUIDE//
NARR/REF A IS THE TRANSITION OF THE MARINE CORPS GENERAL FUND FINANCIAL MANAGEMENT AND ACCOUNTING SYSTEM MEMORANDUM. REF B IS MARADMIN 725/20 TRANSITION OF CIVILIAN TIME AND ATTENDANCE FROM STANDARD LABOR DATA COLLECTION AND DISTRIBUTION APPLICATION TO ORACLE TIME AND LABOR SYSTEM. REF C IS MARADMIN 315/12 SYSTEMS INTEGRATION. REF D IS THE PUBLICATION OF FISCAL YEARS 2021 THROUGH 2041 TABLES OF ORGANIZATION AND EQUIPMENT. REF E IS RPA PROCESSING GUIDE FOR DON OCHR SAN DIEGO OPERATIONS CENTER//
POC/G.D. ROTSCH/COL/UNIT: DC PR WASHINGTON DC/-/TEL: 703-614-3413/E-MAIL: GARY.D.ROTSCH@USMC.MIL//
POC/C.H. GOODWIN/CIV/UNIT: DC PR WASHINGTON DC/-/TEL: 703-692-5710/E-MAIL: COURTNEY.GOODWIN@USMC.MIL//
GENTEXT/REMARKS/1. Situation.
1.a. References A and B announced the transition of the current civilian time and attendance system from the Standard Labor Data Collection and Distribution Application (SLDCADA) to the Defense Agencies Initiative Oracle Time and Labor (DAI-OTL). This MARADMIN is the first in a series of anticipated MARADMINs to be published incrementally to prepare the workforce for transition from SLDCADA to DAI-OTL prior to Phase I, and is primarily focused on requirements to establish the foundational data for the workforce. Subsequent MARADMINs will focus and address G-8 Financial Community requirements and Human Resources and Organizational Management (HROM) requirements. Per reference C, the interfaced accuracy of the Total Force Structure Management System (TFSMS) and Total Workforce Management System (TWMS) is critically important. As such, continual coordination between the G-1, G-8, and HROM communities is paramount. Follow-on MARADMINs will address financial data requirements transition from the current to the future time and attendance system.
1.b. Non-Appropriated Funded and Navy Working Capital Funded civilian employees are not in scope of the DAI-OTL transition at this time.
1.c. Deputy Commandant for Programs and Resources (DC P&R) has coordinated with representatives from the Department of the Navy Office of Civilian Human Resources (DON OCHR) to ensure interface requirements are met between various external Marine Corps systems including Defense Civilian Payroll System (DCPS), Defense Civilian Personnel Data System (DCPDS), as well as the Human Resources (HR), My Biz, and My Workplace applications.
2. Mission.
2.a. All appropriated funded civilian employees will transition to DAI-OTL during the pay period beginning on 18 July 2021.
3. Execution.
3.a. Concept of Operations.
3.a.1. Transition will be accomplished in two phases:
3.a.2. Phase I, or Go-Live/Interim, will commence on the pay period beginning 18 July 2021.
3.a.3. Phase II, will commence at the completion of the interim period ending on 30 September 2021 when the Marine Corps fully transitions full financials to DAI.
3.b. Tasks.
3.b.1. Command G-1s.
3.b.1.a. Command G-1s will conduct a review and validation of employee-to-supervisor assignments to ensure first-line and secondary supervisors, both military and civilian, are correctly reflected in DCPDS no later than Friday, 14 May 2021.
3.b.1.b. Major Command G-1s (see para 4.c.) will identify personnel to attend the OTL Train-the-Trainer course, limited to 60 personnel total, submitted NLT 04 May 2021. Please send responses from Major Command to Colonel Gary Rotsch at gary.d.rotsch@usmc.mil. Details will be published via separate correspondence.
3.b.1.c. Command G-1s will ensure all appropriated funded civilian personnel and supervisors complete OTL Computer Based Training (CBT) prior to 18 July 2021. Employees should schedule and anticipate a minimum of 2 hours to complete the CBT. Information regarding this CBT will be published via separate correspondence.
3.b.2. Deputy Commandant, Manpower and Reserve Affairs (DC M&RA).
3.b.2.a. DC M&RA, Civilian Human Resources (MPC), will provide an enterprise-level report attesting to the accuracy of the foundational Human Resources data, noted in this MARADMIN, regarding the civilian workforce’s preparedness and transition from the current to future time and attendance system.
3.b.2.b. The Director, MPC, will coordinate with Command G-1s to ensure timely completion of the established deadlines within this MARADMIN in order for the Marine Corps to transition to the financial data stage.
3.b.2.c. The Director, MPC, will coordinate and ensure all appropriated funded civilians have completed the CBT as noted in para 3.d. above prior to 18 July 2021.
3.b.2.d. The Director, MPC, will provide the enterprise-level report to DC P&R every two weeks beginning on 30 April 2021, and follow-up reports on 14 May, 28 May, 11 June, 25 June, and 09 July 2021.
3.b.3. Each Deputy Commandant and Major Command will identify an O-6/GS15 to act as a transition representative no later than Friday, 30 April 2021. Provide “Name”, “Grade”, “Billet”, and contact information, to the POCs listed above.
3.c. Coordinating Instructions.
3.c.1. Interfaced data will also be informed by the Financial Unit Identification Code (UIC)/Employee Activity Code (EAC), Organization Code, and Cost Center Codes (CCC) required in DCPDS.
3.c.2. The Financial UIC is located in Block 41 of the employee’s SF50. This is the same data found in TFSMS as the EAC. In TWMS, the Financial UIC is labeled as the Assigned or Official UIC.
3.c.3. The Organization Code is located in Block 42 of the SF50. In DAI-OTL, Block 42 will be used to identify employee timekeeper groups. There is currently no standard within the Marine Corps for this data element. This will be addressed in future MARADMINs and policy.
3.c.4. The CCC is found in Block 43 of the SF50. This data is found in TFSMS as the CCC and within TWMS, as the Payroll Org Code.
3.c.4.a. Command G-1s will notify and coordinate with HROM and G-8 to establish Financial/EAC and CCC within DCPS if required.
3.c.5. Commands will make no changes in any of the interface systems that result in changes to the SF50 Blocks 41, 42, and 43 without DC P&R approval. DC P&R will release a follow-on MARADMIN regarding standardized changes. Changes without coordination with DC P&R will result in unverified timekeeper alignment and will cause interface failures that will negatively impact employees.
3.c.6. Accurate supervisor assignment data in DCPDS will allow a supervisor approved timecard to process employee time and attendance for appropriate compensation within DAI-OTL. Given the recent completion of the civilian performance appraisal period, the review and validation must be complete with the exception of new and/or recent hires. Accurate supervisor assignment data will ensure proper compensation for employee time and attendance activity within DAI-OTL.
3.c.7. Within DAI-OTL, only supervisor approved timecards will be processed. Therefore it is critical to ensure employee-to-supervisor assignments are correct.
4. Administration and Logistics.
4.a. Additional information regarding DAI-OTL can be found at the following hyperlink: https:(slash)(slash)produpk.dai.csd.disa.mil/DAI_Contents/oracle/hemi/oracle_gateway.html
4.b. Additional information regarding DAI-OTL Training and Knowledge Management can be found at the following hyperlink: https:(slash)(slash)tso-confluence.mcw.usmc.mil/display/DKB
4.c. For the purposes of this MARADMIN, Major Commands are as follows: MARFORCOM, MARFORPAC, MARFORRES, LOGCOM, MCSC, TECOM, MCICOM, MCRC, MARFOREUR/AF, MARFORSOUTH, MARFORNORTH, MARFORCENT, MARFORSOC, and MARFORCYBER.
5. Command and Signal.
5.a. DC P&R will provide a validation report template for command representatives to report the status of the validation and corrections via email on the following dates: 14 May, 21 May, 28 May, and 04 June 2021.
6. This MARADMIN is applicable to the Marine Corps Total Force.
7. Release authorized by Lieutenant General John M. Jansen, Deputy Commandant for Programs and Resources.//