R 231451Z JUL 21
MSGID/GENADMIN/CMC WASHINGTON DC PR//
SUBJ/ORACLE TIME AND LABOR SYSTEM ROLES, FUNCTIONS, AND RESPONSIBILITIES//
REF/A/DC PR MEMORANDUM 7301/MEMO R/030 DATED 16 OCTOBER 2020
NARR/REF A IS THE TRANSITION OF THE MARINE CORPS GENERAL FUND FINANCIAL MANAGEMENT AND ACCOUNTING SYSTEM MEMORANDUM. REF B IS MARADMIN 725/20 TRANSITION OF CIVILIAN TIME AND ATTENDANCE FROM STANDARD LABOR DATA COLLECTION AND DISTRIBUTION APPLICATION TO ORACLE TIME AND LABOR SYSTEM. REF C IS MARADMIN 234/21 PREPARATION FOR THE TRANSITION OF CIVILIAN TIME AND ATTENDANCE FROM STANDARD LABOR DATA COLLECTION AND DISTRIBUTION APPLICATION TO ORACLE TIME AND LABOR SYSTEM. REF D IS MARADMIN 306/21 ACTIONS REQUIRED FOR THE TRANSITION OF CIVILIAN TIME AND ATTENDANCE FROM STANDARD LABOR DATA COLLECTION AND DISTRIBUTION APPLICATION TO ORACLE TIME AND LABOR. REF E IS MARADMIN 358/21 ADDITIONAL GUIDANCE FOR THE TRANSITION OF CIVILIAN TIME AND LABOR FROM STANDARD LABOR DATA COLLECTION AND DISTRIBUTION APPLICATION TO ORACLE TIME AND LABOR SYSTEM//
POC/G.D. ROTSCH/COL/UNIT: DC PR WASHINGTON DC/-/TEL: (703) 614-3413 /E-MAIL: GARY.D.ROTSCH@USMC.MIL//
POC/C.H. GOODWIN/CIV/UNIT: DC PR WASHINGTON DC/-/TEL: (703) 692-5710/E-MAIL: COURTNEY.GOODWIN@USMC.MIL//
POC/W.A. LAPONZA/CAPT/UNIT: DC PR WASHINGTON DC/-/TEL: (703) 614-8684/E-MAIL: WILLIAM.LAPONZA@USMC.MIL//
POC/K.M. BRISCOE/CIV/UNIT: DC PR WASHINGTON DC/-/TEL: (703) 489-0355/E-MAIL: KAY.BRISCOE@USMC.MIL//
POC/J.K. POPE/CIV/UNIT: DC PR BMO Indianapolis IN/-/TEL: (317) 200-3351/E-MAIL: JAMES.K.POPE@USMC.MIL//
1.a. The Marine Corps initiated Phase I for the transition to Oracle Time and Labor (OTL) on 18 July 2021. All Marine Corps personnel who access OTL for Time and Attendance are impacted by the requirements of this MARADMIN.
1.b. Standard Labor Data Collection and Distribution Application (SLDCADA) has been replaced by DAI OTL as the USMC’s Time and Attendance system.
1.c. References (a) through (e) announced the transition of a new civilian time and attendance system; the Defense Agencies Initiative (DAI) OTL. All provisions from previous MARADMINs remain in effect.
1.d. This is the fourth in a series of five MARADMINs incrementally published regarding the transition to OTL.
1.e. Phase I of the transition to OTL for all appropriated funded civilian employees was effective on the pay period beginning on 18 July 2021.
2. Mission. Ensure that all roles, functions, and responsibilities are correctly assigned in order to achieve success in Phase I and prepare for Phase II of the DAI transition.
3.a. Concept of Operations.
3.a.1. The transition from SLDCADA and Standard Accounting, Budgeting, and Reporting System (SABRS) to DAI will be accomplished in two overall phases.
3.a.2. Phase I OTL Go-Live was effective on the pay period Beginning 18 July 2021. This MARADMIN outlines the roles, functions, and responsibilities in order to prepare the Marine Corps enterprise for transition from Phase I to Phase II.
3.a.3. Phase II DAI Full Financials Go-Live will commence on 1 October 2021.
3.b. Tasks. The following tasks are required for a successful execution of Phase I in preparation of entering Phase II.
3.b.1. Employee Time User.
3.b.2. Employees who enter the USMC after 18 July 2021 and require access to OTL, must complete the Access Request Management Service (ARMS) process and the User Management (UMX) self-registration process found in paragraphs 4.c. through 4.e.
3.b.3. All Employee Time Users must complete the ARMS process as an OTL Employee Time User in ARMS before 01 Oct 2021 in accordance with the ARMS Phasing Plan found at https:www.tso-confluence.mcw.usmc.mil/display/DKB/DAI+ARMS+Access+Request.
3.b.4. All Employee Time Users must attest to the accuracy and completeness of their timecard prior to submission to their supervisor.
3.b.5. All Employee Time Users must modify their approved timecard to reflect the actual hours worked and submitted to supervisors due to timecards being auto-generated and auto-approved for the first pay period.
3.b.6. All Employee Time Users leaving the USMC must deactivate their OTL account through the UMX module.
3.c.1. A supervisor is any military or civilian who supervises civilian employees and is responsible for approving employee time and attendance.
3.c.2. Supervisors must check worklist/workflow notifications every morning in OTL to ensure time and attendance actions are complete and accurate.
3.c.3. Supervisors must approve employee timecards that have been amended due to auto-generated and auto-approved timecards.
3.c.4. All Supervisors must identify a minimum of three proxies, one of those proxies should be an individual identified as a Command Default Proxy.
3.c.5. Military supervisors must login to My-Biz to keep their account active.
3.d. Limited Timekeeper. Assist employees with modifying, attesting, and submitting timecards.
3.e. Super Timekeeper/Human Resource Customer Service Representative (HR CSR). It is important to note, the role, functions and responsibilities of the HR CSR does not indicate, link, or otherwise mean that this is a traditional Marine Corps Human Resources/Deputy Commandant for Manpower and Reserve Affairs, or G-1 specific role.
3.e.1. Ensure all supervisors have identified a minimum of three proxies. At least one of the three proxies should be an individual identified as a Command Default Proxy for all supervisors within the command.
3.e.2. Ensure timecards are deleted in OTL for those employees who left the command pay period ending 17 July 2021.
3.f. Command G-1.
3.f.1. Command G-1s will ensure all Supervisors are assigned in DCPDS and ensure a complete review and validation of employee-to-supervisor assignments are correctly reflected in DCPDS-MyBiz in order to interface to OTL.
3.f.2. Command G-1s will establish local procedures to ensure continual updates due to normal civilian turnover and military supervisor rotations.
3.f.3. Command G-1s will review, monitor, and take necessary corrective action to remove personnel who remain active in DCPDS but are no longer with Marine Corps.
3.f.4. Command G-1s will NOT make adjustments to the civilian SF50 block 42 without DC PR approval. Doing so will have a negative impact to the employees pay in OTL.
3.h. Coordinating Instructions.
3.h.1. Leave entries on a timecard must have a matching absence request for audit purposes. Until an USMC Time and Attendance Policy is published follow local command policy regarding specific absence types (e.g. Fitness Leave, Admin Leave).
3.h.2. When an employee submits any request, the first level supervisor has 14 days to take action. After 14 days, the request is forwarded to the second level supervisor at which time the first level supervisor can no longer take action. The second level supervisor can reject the request or reassign back to the first level supervisor. The 72 hour rule is temporarily increased to 14 days. Further guidance regarding the future of this increase will be provided via separate correspondence.
3.h.3. Beginning on 01 Oct 2021, ARMS will interface with UMX. Until that time, a SAAR submitted in ARMS and a self-registration request submitted in UMX is required.
3.h.4. Users who have access to OTL and have not completed the ARMS process on 01 Sept 2021 will be notified and access to OTL will be revoked.
4. Administration and Logistics.
4.a. Escalation Process. This process remains the same for Phase I actions.
4.b. ARMS 101 training will continue to be held every Tuesday from 1300 to 1400 (EST); training can be found on the following hyperlink: https:www.tso-confluence.mcw.usmc.mil/display/DKB/DAI+ARMS+Access+Request.
4.c. Assistance with creating ARMS requests can be found on the following hyperlink: https:www.tso-confluence.mcw.usmc.mil/display/DKB/DAI+ARMS+Access+Request.
4.d. The ARMS process can be completed at the following hyperlink: https:www.odsf.mcw.usmc.mil/.
4.e. The Link to the UMX module can be accessed at: https:www.oamprod.dai.csd.disa.mil/cgi-bin/selfregister.
5. This MARADMIN is applicable to the Marine Corps Total Force.
6. Release authorized by Lieutenant General John M. Jansen, Deputy Commandant for Programs and Resources.//