R 011730Z OCT 21
MARADMIN 522/21
MSGID/GENADMIN/CMC L LP WASHINGTON DC//
SUBJ/PROCEDURAL GUIDANCE FOR REQUISITIONING ITEMS DURING THE DEFENSE AGENCIES INITIATIVE (DAI) BLACKOUT PERIOD FROM 1 OCTOBER TO 7 NOVEMBER 2021//
REF A/DOC/MARADMIN 423-21//
REF B/DOC/MCO 4400.201 (MULTIPLE VOLUMES)//
REF C/DOC/MCO 4400.150, CHAPTER 3/JAN 2014//
REF D/DOC/MARADMIN 331/15//
NARR/REF A ANNOUNCED THE TRANSITION FROM PR BUILDER TO THE IPROCUREMENT MODULE WITHIN DAI AND THE BLACKOUT PERIOD. REF B PRESCRIBES POLICY AND PROCEDURES FOR MANAGING PROPERTY IN THE POSSESSION OF THE MARINE CORPS. REF C IS THE CONSUMER-LEVEL SUPPLY POLICY. CHAPTER 3 PROVIDES POLICY FOR REQUISITIONING VARIOUS ITEMS. REF D PRESCRIBES OFFLINE AND INTERNET ORDERING POLICY.//
POC/MURCHISON, MICHAEL/COL/DC IL, SUSTAINMENT BRANCH (LPS)/TEL: 229-256-7098/EMAIL: MICHAEL.J.MURCHISON@USMC.MIL//
POC/SESAY, OSMAN/LTCOL/DC IL, SUPPLY POLICY AND SUSTAINMENT SECTION/TEL: 571-256-7112/EMAIL: OSMAN.SESAY@USMC.MIL //
POC/ADISSI, THOMAS/CIV/ DC IL, SUPPLY POLICY AND SUSTAINMENT SECTION/TEL: 571-256-7134/EMAIL: THOMAS.ADISSI@USMC.MIL //
POC/CANADY, ROBERT/CIV/ DC IL, SUPPLY POLICY AND SUSTAINMENT SECTION/TEL: 571-256-2749/EMAIL: ROBERT.CANADY@USMC.MIL //
POC/DAVID DOUGHERTY/CIV/MARCORLOGCOM/G4/TEL: 229-669-8971/EMAIL: DAVID.A.DOUGHERTY@USMC.MIL//
POC/ALAN HUSTON/CIV/MARCORLOGCOM/G4/TEL: 229-894-7047/EMAIL: ALAN.HUSTON@USMC.MIL//
POC/SPANGLER, NICHOLAS/CIV/MCICOM/G4/FUELS/TEL: 703-60404517/EMAIL: NICHOLAS.SPANGLER-LOCH@USMC.MIL//
GENTEXT/REMARKS/1.  Situation.  This is a Deputy Commandant, Installations and Logistics (DC I&L) and Marine Corps Logistics Command (MARCORLOGCOM) coordinated message to provide procedural guidance for requisitioning items during the Defense Agencies Initiative (DAI) blackout period from 1 October to 7 November 2021.
1.a.  Background.  The Marine Corps’ legacy financial management system will transition from the Standard Accounting, Budgeting, and Reporting System (SABRS) to the Defense Agencies Initiative (DAI) Business Mission System on 1 October 2021.  During the blackout (cutover) period from 1 October to 7 November 2021 SABRS will be shut down while data is being transferred to DAI.  Once DAI reaches the Go-Live date of 8 November 2021, SABRS and Purchase Request Builder (PR Builder) will no longer be available for use.  SABRS will be replaced by DAI and PR Builder will be replaced by the iProcurement Module within DAI.
1.b.  During the fiscal year crossover and DAI blackout period, organizations will be restricted to requisitioning only high priority, mission essential items to ensure continued operations.
2.  Mission.  This MARADMIN provides procedural guidance for organizations to requisition high priority, mission essential items during the DAI blackout period from 1 October to 7 November 2021.
3.  Execution.  The processes outlined below will be used by supply, fiscal, and logistics personnel to requisition high priority, mission essential items via Military Standard Requisitioning and Issue Procedures (MILSTRIP), ServMart and USMC ServMart Online, Fuel card/VIL Key, and the Government Commercial Purchase Card (GCPC) during the DAI blackout period.
3.a.  Military Standard Requisitioning and Issue Procedures (MILSTRIP).
3.a.1.  Organizations supported by a Supply Management Unit (SMU) will use GCSS-MC to submit requisitions for items assigned a National Stock Number to their supporting SMU.  Requisitions will be fulfilled based on available inventory.  If requested items are not available at the supporting SMU, the transactions will receive cancellation status and may subsequently be directed to the MARCORLOGCOM G4 using the steps outlined in paragraph 3.a.3.  MARCORLOGCOM will forward all transactions to DoD sources of supply for fulfillment.
3.a.2.  Organizations not support by a SMU will submit requisitions directly to the MARCORLOGCOM G4 transactional consolidation point using the process beginning at paragraph 3.a.3.
3.a.3.  To standardize and expedite processing, MARCORLOGCOM G4 will collect requirements via a preformatted spreadsheet.  To obtain a copy of the preformatted spreadsheet organizations will send an email to the MARCORLOGCOM G4 Logistics Systems Coordination Office (LSCO) (email:  smblogcomg4lsco@usmc.mil) with “Request Blackout Spreadsheet” in the subject line.  Completed spreadsheets will be returned to the MARCORLOGCOM G4 LSCO via email with “DoDAAC MXXXXX Blackout Spreadsheet” in the subject line.
3.a.4.  Upon receipt, MARCORLOGCOM G4 will convert the spreadsheet data into MILSTRIP formatted A0_ (requisition) and AE1/BM (status) transactions.  The A0_requisition transaction will be forwarded to the Defense Automatic Addressing System (DAAS) for processing to the appropriate source of supply.  The AE1/BM transaction will establish a ZBE record on the requesting organization’s Document Control File to provide a status of their requisitions.
3.a.5.  MARCORLOGCOM G4 will maintain a tracking log by date and time processed for all requisitions submitted to Defense Automatic Addressing System (DAAS).  This log will be provided to the USMC DAI Business System Management Office (BSMO) for appropriate action.
3.a.6.  Receipt and acceptance will be executed in GCSS-MC.  GCSS-MC will hold the receipt and acceptance transactions until an interface is developed and DAI is operational.  Once DAI is operational all receipts will be reconciled to ensure the proper transactions posted with the correct price.
3.b.  ServMart and USMC ServMart Online.
3.b.1.  Per the references, all ServMart requests will be screened and approved by the organization’s SupO/APO prior to using the ServMart card at a brick and mortar store or USMC ServMart Online.  The SupO/APO will validate that funding is available and that the requested items are not assigned an NSN.
3.b.2.  Organizations that use GCSS-MC may route ServMart requests to the SupO/APO for approval via the GCSS-MC Service Request (SR) process.
3.b.3.  PR Builder will be available for routing ServMart requests from the requesting activity to the SupO/APO for approval.  During the blackout period PR Builder will not have an interface with DAI; therefore, organizations must ensure the SABRS Work Flow box is not check-marked and the Agency Accounting Identifier (AAI) Field is populated with the following Line of Accounting (LOA) “044320.”
3.b.4.  All ServMart receipts will be reconciled with the approved request to verify that only approved items were purchased.
3.b.5.  Once DAI is operational all ServMart receipts will be reconciled to ensure the proper transactions posted with the correct price.
3.b.6.  All appropriate key supporting documentation (i.e., original request, SupO/APO approval, receipt/invoice) will be maintained (hard copy or electronic) in accordance with reference (b).
3.c.  GCPC Purchases.
3.c.1.  All requests for GCPC purchases must be screened and approved by the SupO/APO prior to making the purchase.  This process is the same as the procedures listed in paragraph 3.b.
3.c.2.  GCPC purchases will be accomplished in accordance with existing regulations and policies.
3.c.3.  Organizations will maintain an approved financial log provided by the local Level 4 Agency Program Coordinator (APC) to track all GCPC purchases during the DAI blackout period.  This will be used for entry into iProcurement once DAI is operational.
3.c.4.  Organizations will follow specific guidance from the local Level 4 APC for purchasing, reconciling, and documenting GCPC purchases.
3.c.5.  All appropriate key supporting documentation will be maintained (hard copy or electronic) in accordance with reference (b).
3.d.  Fuel Requisitions.
3.d.1.  The current fuel cards/Vehicle Identification Link (VIL) Key process will be used to requisition fuel during the DAI blackout period.  The Voyager card may also be used for emergency non-fuel purchases.
3.d.2.  Once DAI is operational all fuel receipts will be reconciled to ensure the proper transactions posted with the correct price.
3.d.3.  All appropriate key supporting documentation will be maintained (hard copy or electronic) in accordance with reference (b).
4.  Administration and Logistics.  Additional guidance will be provided via separate correspondence once the DAI blackout period concludes and cutover is complete.
5.  Command and Signal.  Direct questions to the POCs listed above.
6.  Release authorized by Brigadier General A. L. Chalkley, Assistant Deputy Commandant, Installations and Logistics (LP).//