R 141704Z APR 22
MARADMIN 193/22
MSGID/GENADMIN/CMC WASHINGTON DC MRA RA//
SUBJ/INACTIVE DUTY TRAINING (IDT) TRAVEL REIMBURSEMENT UPDATE//
REF/A/MSGID: DOC/DOD/YMD: 20180701//
REF/B/MSGID: DOC/CMC(RA)/YMD: 20211018//
REF/C/MCTFSPRIUM/YMD: 20080819//
NARR/REFERENCE (A) IS THE JOINT TRAVEL REGULATIONS. REFERENCE (B) IS THE SELECTED RESERVE BILLET IDENTIFICATION CODE (BIC) ASSIGNMENT AND MANAGEMENT POLICY. REFERENCE (C) IS THE MARINE CORPS TOTAL FORCE SYSTEM (MCTFS) PERSONNEL REPORTING INSTRUCTIONS USER MANUAL//
POC/T. A. DEMPSEY/MAJ/RAP-2/TEL: (703)432-9771/EMAIL: RAP@USMC.MIL//
POC/D. P. KAYWOOD/GYSGT/RAP-2/TEL: (703)432-9771/EMAIL: RAP@USMC.MIL//
POC/MARFORRES G-1/EMAIL: SMB_IDT_TRAVEL@USMC.MIL//
GENTEXT/REMARKS/1. Purpose. To update service guidance, reimbursement procedures, eligibility criteria, and reporting requirements for IDT Travel Reimbursement in accordance with (IAW reference (a). Receipt of IDT Travel Reimbursement in one FY does not guarantee receipt in future IDT updates.
2. Background. This program is designed to refund travel expenses for Marines serving in critical staffing shortfalls within the Selected Marine Corps Reserve (SMCR), SMCR command screened billets, DC M&RA Senior Leader Assignments, and Individual Mobilization Augmentee (IMA) command screened billets. Other members of the IMA program are not eligible for IDT travel reimbursement.
3. Eligibility
a. Distance. Marines must be assigned to a unit located 150 miles or more from their official primary residence address (PRA) in Marine Corps Total Force System (MCTFS) as calculated by the Defense Table of Official Distances (DTOD) using Permanent Change of Station/Temporary Duty route type. Reimbursement is only paid for travel from Marines’ PRA and their assigned Reserve Training Center (RTC) per paragraph 5.a. of this MARADMIN.
b. BIC match. Marines must be assigned to a BIC that is equivalent to their Primary Military Occupational Specialty (PMOS), Additional MOS (AMOS), have an exception request approved by Reserve Affairs (RA), or be an acceptable BIC mismatch IAW the most recent reference (b). Billet grade of one-up/down is authorized. Excess BICs or those categorized as a discrepancy, per reference (b), are not eligible.
c. All ranks and MOSs are eligible.
4. Waivers. Waiver requests to eligibility requirements will be considered on a case-by-case basis by Reserve Affairs (RA). Marines must submit requests via NAVMC 10274 endorsed by the chain of command, to include the MSC Headquarters, and the Commander, Marine Forces Reserve (COMMARFORRES) AC/S G-1.
5. Reimbursements. Total reimbursement will not exceed 500 dollars per round trip IAW reference (a). Receipts are required for each request.
a. Allowances. Actual cost and fees incurred as a result of travel between the member's PRA as entered in MCTFS and assigned RTC may be paid as reimbursable expenses not to exceed 500 dollars per round trip. IAW reference (a), commercial transportation costs to and from the RTC including transportation from the PRA to the terminal and to and from the terminal and the RTC (taxi or other paid transportation) are reimbursable. If a privately owned vehicle is used, mileage reimbursement at the “other mileage rate” and any parking fees or tolls incurred are reimbursable. If a rental car is authorized or approved, only costs for travel days to and from the IDT location may be paid. Only “actual” costs for meals, trips, and taxes may be reimbursed up to the maximum M&IE rate for the area that the meals were purchased. Receipts for any allowances being sought for reimbursement are required.
b. Frequency. Reimbursement is limited to eleven (11) round trips per Marine, per FY. Aviators (MOS 75XX) assigned DIFOP to SMCR squadrons are allowed reimbursement not to exceed twenty-two (22) round trips per Fiscal Year (FY) to include additional drill periods (ADP)necessary to meet minimum annual flight hour requirements.
c. Reimbursement will continue at the discretion of RA or as otherwise mandated by law. This program may be restricted due to budget constraints.
d. Reimbursement, if approved, is authorized to begin on the day approved by COMMARFORES.
6. Coordinating Instructions
a. MARFORRES will add eligible SMCR Marines (via cross-org) to a restricted list into the Defense Travel System (DTS) that will be utilized to settle authorized IDT Travel Reimbursement claims utilizing the current FY Lines of Accounting (LOA). Any outstanding claims must be settled against these previous FY LOAs no later than 31 December, of the same calendar year. Example: FY22 LOA claims must be settled by 31 December 2022.
b. IMA Operational Sponsors will coordinate with MARFORRES to add eligible slated IMA commanders and IMA senior leader assignments to the IDT LOA.
c. Questions and coordination concerning access to the IDT LOA will be directed to SMB_IDT_TRAVEL@USMC.MIL.
d. Parent units will verify that their Marine meet the criteria set forth in paragraph 3 and are responsible for ensuring compliance with updates published by RA.
e. MARFORRES is responsible for managing the reimbursement process and for confirming member eligibility based on RA criteria.
f. RA will conduct an annual review and publish updates to eligibility requirements to ensure funds are used to incentivize Marines to fill critical manpower shortfalls.
g. This travel authorization is separate from, and may not be combined with, the authorization for off-site IDT Travel Reimbursement IAW reference (a).
h. Commanders are not authorized to deny a reimbursement request that meets program eligibility requirements in this MARADMIN.
7. Authorizations granted in this MARADMIN will take effect upon publication and remain in place until cancelled by a future MARADMIN.
8. Release authorized by Major General H. G. Pratt, Director, Reserve Affairs Division.//