R 241545Z MAY 23
MSGID/GENADMIN/CMC WASHINGTON DC MRA MM//
SUBJ/CONVENING OF THE FY25 U.S. MARINE CORPS RESERVE MAJOR GENERAL AND BRIGADIER GENERAL PROMOTION SELECTION BOARDS//
REF/A/MSGID: MSG/CMC/DTG 121100ZAPR23//
REF/B/MSGID: DOC/CMC MMPR/YMD: 20220314//
REF/C/MSGID: DOC/CMC MIFD/YMD: 20000714//
REF/D/MSGID: DOC/CMC MMRP/YMD: 20180501//
NARR/REF A IS MARADMIN 189/23, FY25 U.S. MARINE CORPS OFFICERPROMOTION SELECTION BOARDS. REF B IS MCBUL 1400, OFFICER LINEALPRECEDENCE. REF C IS MCO P1070.12K W/CH 1, MARINE CORPS INDIVIDUALRECORDS ADMINISTRATION MANUAL (IRAM). REF D IS MCO 1610.7A, PERFORMANCE EVALUATION SYSTEM (PES).//
POC/M.J. MCCLINNIS/MAJ/MMPR-1/-/TEL: (703)784-9704/EMAIL: MELANIE.MCCLINNIS@USMC.MIL//
GENTEXT/REMARKS/1. As announced by reference (a), the FY25 U.S. Marine Corps Reserve Major General and Brigadier General Promotion Selection Boards will convene at Harry Lee Hall, Marine Corps Base, Quantico, VA, as follows:
7 July 2023 - Major General
19 July 2023 - Brigadier General
2. Promotion Boards. The boards will consider two categories of officers: primary zone and secondary (below) zone. The primary zone includes two zones, above-zone and in-zone. The above-zone consists of officers who have been previously considered for promotion from within the primary zone. The in-zone consists of officers who will be considered for promotion for the first time from within the primary zone. Unrestricted reserve officers defined as Reserve Active-Status List (RASL) in reference (b) on the date the boards convene are eligible for their respective board if, on the convening date of the boards, the officers have continuously performed service on either the RASL or the Active-Duty List (or a combination of both lists) for a period of one year. However, officers with established separation/retirement dates within 90 days of the convening date of their respective board will not be considered by the board if the separation/retirement date is established by the date the board convenes. Officers may review reference (b) and their eligibility for the board on the internet at the officer promotion homepage. The senior and junior officers in each zone are as follows (encl (1) of reference (b) applies):
2.a. Major General Promotion Selection Board
2.a.1. Primary Zone:
Senior Officer In-Zone - BGen Clark, Douglas K.
DOR 03 Jul 20
Junior Officer In-Zone - BGen Jackson, Valerie A.
DOR 03 Feb 22
2.a.2. Secondary Zone:
Only Officer Below-Zone - BGen Cunningham, Mark A.
DOR 02 Jul 22
2.b. Brigadier General Promotion Selection Board
2.b.1. Primary Zone:
Senior Officer Above-Zone - Col Russell, Howard D.
DOR 01 Jun 12
Junior Officer Above-Zone - Col Wilson, Brett M.
DOR 01 Jun 19
Senior Officer In-Zone - Col Massey, Garth P.
DOR 01 Sep 19
Junior Officer In-Zone - Col Kelly Jr., John J.
DOR 01 Aug 20
2.b.2. Secondary Zone:
Senior Officer Below-Zone - Col Quarrie III, Eugene A.
DOR 01 Sep 20
Junior Officer Below-Zone - Col Biggers Jr., James L.
DOR 01 Aug 21
3. Board Preparation Guidance. Officers are advised to review reference (a) for guidance regarding submission of information, auditing the Official Military Personnel File (OMPF) and Master Brief Sheet (MBS), fitness reports, deferment of eligibility, and requests for non-selection prior to the convening date of the board. Officers may review reference (a) at the officer promotion homepage. Although mentioned in reference (a), the following guidance is provided:
3.a. Personal responsibilities. Each officer is personally responsible for ensuring the accuracy and completeness of their Official Military Personnel File (OMPF) and Master Brief Sheet (MBS) before the date the board convenes.
3.b. Obtaining and reviewing the OMPF. The most expeditious means of obtaining and viewing the OMPF and MBS is through OMPF online via MOL. The MBS can also be obtained through the MMRP web site. Refer to reference (c) to determine what documents are appropriate for inclusion in the OMPF.
3.c. OMPF document submission guidelines. Officers are personally responsible for correcting deficiencies, missing information, or illegible documents present in either the OMPF or MBS with CMC, Manpower Management Records and Performance, Records Management Section (MMRP-20). Per reference (c), ensure any material sent to CMC (MMRP-20) for filing in the OMPF contains full name, grade, and the electronic data interchange personal identifier (EDIPI). If the EDIPI is not on the material, then the material may not be filed in the OMPF in time to go before the selection board. Officers should verify any additions or deletions from their OMPF or MBS within the 12-month window to ensure the accuracy and completeness of their record. OMPF documents can be emailed as a pdf attachment or OMPF documents can be mailed to CMC (MMRP-20), however, inclusion into the OMPF is substantially faster if the documents are emailed. See paragraph 6.d. (MMRP) for OMPF inquiries and document submission points of contact.
3.d. OMPF document submission timelines. It is imperative that documents submitted to CMC, (MMRP-20) for inclusion in the OMPF within 60 days of a selection board be conspicuously marked "contains documents for FY25 (appropriate board) selection board." With the exception of fitness reports, all OMPF documents, should be forwarded to and received by CMC (MMRP-20) two weeks prior to the convening date of the selection board in order to allow processing time to the OMPF. Officers are advised that the OMPF and MBS are distributed to the boardroom at least one week before the board convenes. Board eligible records continue to be updated until the convening date of the board, however, officers must submit all material no later than two weeks prior to the board for which they are eligible.
3.e. Career Counselors. It is the responsibility of each officer to ensure their personal records (OMPF/MBS) reflect accurate and current information. PES and FITREP policy and correction specific questions should be directed to MMRP-30 (performance evaluation section). Officers concerned with specific aspects of their record may contact their respective career counselor (see paragraph 6.d.3). Reserve Component Officers should contact CMC (MMSL (General Officers)/Officer Career Counseling Section, Career Management Team (CMT).
3.f. Reserve officers: The Reserve Affairs, CMT provides OMPF review and career counseling for all members of the Reserve Component (AR, SMCR, IMA, IRR). To request counseling services, send an e-mail to email@example.com with your name, EDIPI, contact information, and service you are requesting. More information can be found by accessing their website at "www.manpower.usmc.mil/webcenter/portal/CMT/pages_home."
3.g. Fitness reports. Fitness reports are due to CMC (MMRP-30) by the timelines noted in reference (d). MARADMIN 123/23 modified the active and reserve component annual reporting period end date to 30 April for brigadier generals. Reports mailed directly to the president of the board will not be added to a Marine’s OMPF. For fitness reports to become part of the OMPF, the reports must be submitted to CMC (MMRP-30). The automated performance evaluation system (A-PES) is the primary means of submitting fitness reports, however, reporting officials may email pdf copies to the MMRP-32 organizational mailbox at firstname.lastname@example.org, so long as the mailer’s email account can be confirmed as either the reporting senior’s or reviewing officer’s .mil email address. If mailing a paper version of a report to HQMC, it is imperative that the forwarding envelope is conspicuously marked "contains FITREPs for FY25 (appropriate board) selection board." Timely submission of fitness reports is critical for board eligible members as CMC (MMRP-30) will need time to review reports for accuracy and compliance. Commanders are ultimately responsible for the timely submission of fitness reports to (CMC) MMRP-30 and ensuring that all fitness report timelines noted in reference (d) are adhered to.
3.g.1. Date gaps must be corrected IAW chapter 8 and appendix G of reference (d). If missing reports are less than one year old, a reconstructed original is required. Copies of the completed fitness reports over one year old must have all pages certified as true copies by either one of the reporting officials (RS/RO). For completion and submission of reports that are over one year old, it is preferable that the original reviewing officer complete the report, however, CMC (MMRP-30) may act as the reviewing officer on reports that are not adverse on a case by case basis.
3.g.2. Officers are reminded that requests for administrative changes to their fitness report records may take up to 30 days for completion. Reasonable diligence for records correction timeliness rests solely on the officer making the request.
4. Officer Correspondence. All eligible officers may, if desired, submit correspondence to the President of the Board. The correspondence should include only those matters deemed important in the consideration of an officer's record. OMPF materials sent directly to the board president will not become part of an officer's OMPF. Although officers may submit any material they deem important, officers should contact CMC (MMRP-30) before submitting fitness reports and CMC (MMRP-20) for any other OMPF materials. This will ensure that an officer's OMPF is appropriately updated. The following guidelines apply:
4.a. Correspondence must be submitted under signed cover letter by the eligible officer with the material for the board’s consideration listed as enclosures (a sample cover letter is available at the officer promotion homepage). Material submitted without a signed cover letter by the eligible officer will not be submitted to the board.
4.a.1. The cover letter must be addressed to the President, FY25 USMCR (appropriate grade) promotion selection board (see paragraph 6.b. for complete address), and signed with a pen or with a CAC digital signature by the eligible officer.
4.a.2. Communications or memorandums of recommendation from other parties on behalf of officers eligible for consideration will not be provided to the board unless forwarded as an enclosure to a signed memorandum to the board from the officer being considered IAW paragraphs 4.a.1-3 of this MARADMIN.
4.a.3. Pursuant to Title 10, U.S.C. Section 14106, eligible officers are personally responsible for ensuring CMC (MMPR-1) has physically or electronically received their personal correspondence to the President of the board NLT 2359 Eastern Standard Time (EST), 10 calendar days prior to the board convene date of their respective board in order to be considered. Correspondence arriving after 2359 (EST) 10 calendar days before the board convene date WILL NOT be accepted or submitted to the board. All personal correspondence for the following boards must be received NLT 2359 (EST) on the due date annotated below:
Selection To Component Convening Date Due Date
MajGen Reserve 7 Jul 23 26 Jun 23
BGen Reserve 19 Jul 23 8 Jul 23
4.a.4. Forwarding Communications to the Board. All eligible officers may submit correspondence to their respective promotion selection board via the board correspondence portal, email, U.S. Mail, next-day delivery services (FedEx, UPS, etc.), or fax.
4.a.4.a. Board Correspondence Portal. Uploading material to the Board Correspondence Portal is the preferred submission method. The Portal is CAC enabled, to access the Portal, go to: https:(slash)(slash)www2.manpower.usmc.mil/application_cac/. Officers can confirm their submissions via the Portal and WILL NOT receive separate confirmation of receipt. Access to the portal will be granted to eligible officers no later than 60 days prior to the board convene dates established in paragraph 4.a.3. of this MARADMIN.
4.a.4.b. U.S. Mail and Next-day Delivery Services. U.S. Mail is not delivered directly to Harry Lee Hall. Therefore, anticipate a 5-7 day lag time for further delivery to Harry Lee Hall. Commercial next-day carriers deliver directly to Harry Lee Hall, excluding weekends and holidays. Submissions that are mailed must be mailed sufficiently in advance to ensure receipt by MMPR-1 in accordance with 4.a.3.
4.a.4.c. Email. Officers with the capability to scan may send their correspondence via email directly to the organizational mailbox: email@example.com. Ensure the email subject line reads "correspondence to the FY25 USMCR (appropriate grade) promotion selection board." Correspondence sent via USMC email per paragraph 6.b.4, will receive an email confirmation. The email confirmation receipt is the official notification that CMC (MMPR-1) has received your correspondence.
4.a.4.d. Correspondence may be physically delivered to Officer Promotion Section at Harry Lee Hall, Monday through Friday from 0800-1630; correspondence WILL NOT be accepted unless delivered to a MMPR-1 staff member.
4.a.4.e. Refer to paragraph 6.a-c of this MARADMIN for additional information on correspondence forwarding options.
4.b. Request for Non-Selection. Officers eligible for promotion who plan to separate or retire may correspond with the president of the board requesting they not be selected for promotion. Any officer who writes such a letter to the board will still be considered for promotion and will incur a failure of selection if not recommended for promotion by the board. Requests for non-selection constitute officer correspondence and thus are subject to the guidance provided in paragraphs 4 through 4.a.4.e. of this MARADMIN.
4.c. Classified Reports. Eligible officers whose records contain classified reports should notify CMC, (MMPR-1) as soon as possible. Notification should include the Marines' full name, EDIPI, grade, occasion, and dates of the report(s).
5. Merit reorder will not be authorized for the subject boards.
6. Addresses, Points of Contact, and Internet Information:
6.a. Board Correspondence Portal. Upload material at: https:(slash)(slash)www2.manpower.usmc.mil/application_cac/
6.b. Address for the President of the Board:
FY25 USMCR (appropriate grade) Promotion Selection Board
Headquarters, U.S. Marine Corps (MMPR-1)
Harry Lee Hall
17 Lejeune Road
Quantico, VA 22134-5104
6.b.1. Officer Promotion Section (MMPR-1):
Commandant of the Marine Corps
Headquarters, U.S. Marine Corps (MMPR-1)
Harry Lee Hall
17 Lejeune Road
Quantico, VA 22134-5104
6.b.3. Phone Numbers (comm 703-784-9705):
Section Head, DSN 278-9703/04
Promotion Board Action Officers, DSN 278-9703/04
Lineal staff, DSN 278-9705/06/07
Confirm receipt of material, DSN 278-9704/05
6.b.4. Email material to: firstname.lastname@example.org
6.b.5. Fax material to: DSN 278-9883 comm 703-784-9883
6.c. Internet information through the officer promotion homepage. Go to www.manpower.usmc.mil. Select the "Active Marines" tab at the top of the page. under "Manpower Management (MM)," select "Promotion Branch (MMPR)," and then select "Officer Promotions," to arrive at the officer promotion homepage. From there, to find:
6.c.1. Reference (a): select "Promotion Boards", click on the "FY25 Reserve" and the respective board. Select hyperlink for "message number 189/23."
6.c.2. Lineal list: under "reference" select "MCBUL 1400 blue book" (Dec 2022 or latest version).
6.c.3. Zone eligibility or update material receipt verification: under "officer promotion", select "my eligibility." Click hyperlink that says "My Eligibility."
6.c.4. Information for preparing for a board: Select "preparing for your board."
6.c.5. Sample cover letter: Under "reference" select "sample cover letter."
6.c.6. Download the Reserve Qualification Summary (RQS): Under "top requests," select Reserve Qualification Summary."
6.c.7. Verify receipt of fitness reports via the MMRP MOL: under resources, click A-PES. Once on A-PES, click on the MMRP tab and enter DOD ID.
6.d. Manpower Management Record and Performance Branch.
6.d.1. Records Management Section (MMRP-20). OMPF documents or questions concerning the OMPF can be sent by the following means:
6.d.1.a. E-Mail: smb.manpower.MMRPemail@example.com
Commandant of the Marine Corps
Headquarters, U.S. Marine Corps (MMRP-20)
2008 Elliot Road
Quantico, VA 22134-5030
6.d.1.c. Phone numbers (comm 703-784-3907, DSN 278-3907) OMPF customer service, DSN 278-3906/3907/5640.
6.d.2. Performance Evaluation Section (MMRP-30), email firstname.lastname@example.org, or toll free 800-268-3710.
6.d.3. Officer Career Counseling Section (MMRP-50), comm 703-784-9992, DSN 278-9992. Email: email@example.com
6.d.4. Operations Section (MMRP-60), comm 703-784-3738/4607, DSN 278-3738/4607.
6.e. Separation and Retirement Branch (MMSR), comm 703-784-9324 or DSN 278-9324/9306.
7. Release authorized by MajGen Michael J. Borgschulte, Director, Manpower Management Division.//