R 211015Z AUG 23
MARADMIN 408/23
MSGID/GENADMIN/CMC WASHINGTON DC PR//
SUBJ/GUIDANCE FOR DEFENSE AGENCIES INITIATIVE ACCOUNT RECERTIFICATION FOR ORACLE TIME AND LABOR PERSONNEL//
REF/A/DOC/DOD/12AUG22//
REF/B/DOC/DOD/22FEB23//
REF/C/DOC/DOD/14JUN23//
REF A IS SYSTEM AND ORGANIZATION CONTROLS 1 REPORT - DESCRIPTION OF THE DEFENSE LOGISTICS AGENCY (DLA)'S DEFENSE AGENCIES INITIATIVE (DAI) SYSTEM. REF B IS INTERIM GUIDANCE FOR THE PERFORMANCE OF DEFENSE AGENCIES INITIATIVE (DAI) COMPLEMENTARY USER ENTITYCONTROLS. REF C IS MARADMIN 353/23 GUIDANCE FOR DEFENSE AGENCIES INITIATIVE ACCOUNT RECERTIFICATION FOR FUND CONTROL PERSONNEL.//
POC/G.D. ROTSCH/COL/UNIT: DC PR WASHINGTON DC/TEL: 703-614-3413/E-MAIL: GARY.D.ROTSCH@USMC.MIL//
POC/R.M. HORNING/CAPT/UNIT: DC PR WASHINGTON DC/ TEL: 703-692-4969/E-MAIL: RAYMOND.HORNING@USMC.MIL//
POC/R.L. BURNAND/CIV/UNIT: DC PR BSMO INDIANAPOLIS IN/TEL: 317-200-3534/E-MAIL: ROBERT.L.BURNAND @USMC.MIL//
POC/G.M. GOODRICH/CIV/UNIT: DC PR QUANTICO VA/ TEL: 703-784-2017/E-MAIL: GREGORY.GOODRICH@USMC.MIL//
GENTEXT/REMARKS/1. SITUATION. This MARADMIN is part of a series of MARADMINs being published to incrementally prepare the workforce to comply with the Audit controls for responsibilities in Defense Agencies Initiative (DAI). Sufficient controls are already in place for Complementary User Entity Controls (CUECs) 1 and 2 addressing Security Awareness Training, Account Provisioning, and Account Termination. This message addresses CUEC 3 for Account Recertification. This message is preceded by MARADMIN 353/23 Guidance for Defense Agencies Initiative Account Recertification for Fund Control Personnel (FCP). Future initiatives for the Marine Corps will address Requisition/Other DAI user recertification by 20230915, and Segregation of Duties (SOD) by 20230930. Additionally, a feature will be added to the Access Request Management Service (ARMS) next fiscal year to upload Fiscal Law and Department of the Navy Budget Execution certificates for all FCP.
2. MISSION. CUEC 3 requires Account Recertification for all required users within DAI. This MARADMIN will focus on DAI OTL Recertification in ARMS by 20230831.
3. EXECUTION
3.a. CONCEPT OF OPERATIONS. All Commands level 2-4 in DAI will recertify Oracle Time and Labor (OTL) personnel on a quarterly basis.
3.b. TASKS
3.b.1. Command IOs. IOs who manage time and attendance for civilian personnel in OTL will recertify Limited Timekeepers and Supervisors quarterly. User recertification requires the IO to validate user documentation as being current and appropriate for the level of access obtained. Furthermore, IOs are responsible for removing responsibilities from individuals who no longer require the responsibility or lack supporting documentation. Detailed resources and training opportunities to guide IO actions are in the Administration and Logistics section of this document.
3.b.2. Super Timekeepers, Human Resource (HR) Customer Service Representatives (CSRs), Limited Timekeepers, and Supervisors. These individuals are required to have a DD Form 577 signed by their Commander or appropriate appointed official and uploaded into ARMS.
3.b.3. Programs and Resources (P&R) Budget and Execution Division (RBE). P&R is responsible for recertification of all Super Timekeepers and HR CSRs for the Marine Corps.
3.c. COORDINATING INSTRUCTIONS
3.c.1. All DAI users are required to complete and upload annual Department of Defense (DOD) Cyber Awareness Challenge certificates to ARMS to request and maintain access. Approved training resources are DOD Cyber Exchange Course “Cyber Awareness”, MARINENET Course “CYBERM0000”, and TWMS Course “DOD-CAC-2023.0. CUEC 1: Security Awareness Training”. Each certificate is valid for 12 months.
3.c.2. In order to be audit compliant, OTL personnel may need to upload their existing DD Form 577 under the newly created document titles “DD-577 OTL Super Timekeeper,” “DD-577 HR CSR,” “DD-577 Limited Timekeeper” and “DD-577 Supervisor”.
4. Administration and Logistics.
4.a. Commanders may re-delegate their OTL authority in writing by name to administrative designated staff.
4.b. ARMS user resources.
4.b.1. The contents of this message will be captured in future updates to the ARMS User Manual. The ARMS User Manual is available on the DAI Knowledge Base website below. This resource provides assistance for new users gaining initial access to ARMS: https:(slash)(slash)odsf.mcw.usmc.mil/arms2/.
4.b.2. ARMS can be accessed at the following hyperlink: https:(slash)(slash)odsf.mcw.usmc.mil/odsf/.
4.b.3. Assistance for users requesting responsibilities in DAI can be located at the following hyperlink: https:(slash)(slash)tso-confluence.mcw.usmc.mil/display/DKB/DAI+ARMS+Access+Request. Please choose the following files: Step-By-Step Instructions for DAI OTL PRODUCTION or USMC DAI ARMS IO Access Request Guide.
4.b.4. Assistance is available to aid IOs with provisioning, recertifying, and terminating DAI accounts in ARMS at the following hyperlink: https:(slash)(slash)tso-confluence.mcw.usmc.mil/display/DKB/DAI+ARMS+Access+Request. Please choose the following file: USMC DAI ARMS IO Responsibilities and Recertification Guide.
4.c. Live recertification training for L2 Command will be scheduled by Gregory Goodrich.
5. This MARADMIN is applicable to the Marine Corps Total Force.
6. Release authorized by Lieutenant General Christopher J. Mahoney, Deputy Commandant for Programs and Resources.//