R 292115Z JAN 25
MARADMIN 045/25
MSGID/GENADMIN/CMC WASHINGTON DC MRA RA//
SUBJ/RESERVE COMMISSIONING PROCESS FOR OFFICERS TRANSITIONING FROM
THE ACTIVE COMPONENT TO THE RESERVE COMPONENT//
REF/A/MSGID: CONST/17SEP1787//
REF/B/MSGID: EXO/28SEP2004//
REF/C/MSGID: CFR/USC/7JAN2011//
REF/D/MSGID: DOC/DOD/26MAR2015//
REF/E/MSGID: CFR/USC/23DEC2016//
REF/F/MSGID: DOC/DOD/30NOV2011//
REF/G/MSGID: DOC/MMSR/7AUG2015//
REF/H/MSGID: DOC/CMC/14JUL2000//
REF/I/MSGID: DOC/CMC/15JUN2007//
NARR/REF A IS ARTICLE II, SECTION II, CLAUSE II, OF THE U.S.
CONSTITUTION. REF B IS EXECUTIVE ORDER 13358, ASSIGNMENT OF
FUNCTIONS RELATING TO CERTAIN APPOINTMENTS, PROMOTIONS, AND
COMMISSIONS IN THE ARMED FORCES. REF C IS 10 USC 12203, COMMISSIONED
OFFICERS: APPOINTMENT, HOW MADE; TERM. REF D IS DEPARTMENT OF
DEFENSE INSTRUCTION 1310.02, ORIGINAL APPOINTMENT OF OFFICERS.
REF E IS 10 USC 651, MEMBERS, REQUIRED SERVICE. REF F IS DOD
7000.14R THE DOD FINANCIAL MANAGEMENT REGULATION. REF G IS MARINE
CORPS ORDER 1900.16, THE SEPARATION AND RETIREMENT MANUAL. REF H
IS MARINE CORPS ORDER P1070.12K, THE MARINE CORPS INDIVIDUAL RECORDS
ADMINISTRATION MANUAL. REF I IS MARINE CORPS ORDER 5000.14D, MARINE
CORPS ADMINISTRATIVE PROCEDURES.//
POC/U. COLON/GS11/RAM/TEL: (703) 432-9590/E-MAIL:
RAM-1(AT)USMC. MIL//
GENTEXT/REMARKS/
1. Purpose. This MARADMIN provides a consolidated source of
information and guidance for officers transitioning from the Active
Component (AC) to the Reserve Component (RC). Additionally, it
provides amplifying guidance for the creation and processing of the
NAVMC 763.
2. Background. In accordance with reference (a), the President
shall have the power to appoint officers of the United States.
Reference (b) delegates the appointment of armed forces officers to
the Secretary of Defense. References (c) and (d) state that officers
on the Active-Duty List (ADL) will have a Regular appointment and all
officers on the Reserve Active-Status List (RASL) will have a Reserve
appointment. The ADL contains all AC officers and the RASL contains
all RC officers. Reserve appointments for officers transitioning
from the AC to the RC require a minimum of four months from the date
received at Headquarters Marine Corps (HQMC) for approval. In cases
where the officer was subject to adversity this timeline is increased.
3. Process
3.a. Transferring after initial obligation
3.a.1. Regardless of commissioning source, an AC officer’s initial
contract in the Marine Corps is for a period of eight years. The
first portion of the eight-year obligation is typically performed in
the AC. If an officer separates from the AC before their military
service obligation of eight-years is completed, they will be
transferred to the RC to complete the required service obligation in
accordance with reference (e). An officer can view their end of
obligated service (EOS) date within their Basic Individual Record
within the Marine Online website. CMC(RA) will identify and submit
qualified officers for a Reserve commission via the Secretary of
Defense.
3.a.2. Officers who have prior enlisted service may be beyond their
EOS date upon end of active service (EAS) during their initial AC
officer contract. If an officer in this scenario separates at their
EAS and desires to transfer to the RC, they must ensure their
separations code in block 26 of their DD-214 indicates this intent.
CMC(RA) will identify and submit such officers for a Reserve
commission via the Secretary of Defense automatically. No further
action is required on behalf of the officer.
3.b. Transferring after career designation
3.b.1. Officers who have accepted career designation, completed all
AC obligations, and desire to transfer to the RC must request to
resign their AC commission in accordance with chapter five of
reference (e). Once the resignation has been approved and an EAS is
populated in the resigning officer’s record, CMC(RA) will submit for
a Reserve commission via the Secretary of Defense.
3.b.2. AC officers who submit for consideration on an Active Reserve
Accession Board will be submitted for a Reserve commission by CMC(RA).
3.b.3. Officers with special circumstances who request to separate
from the AC and transfer to the RC inside of the four-month window,
outlined in reference (g), must immediately notify the Reserve
Affairs Officer Appointment Manager via RAM-1(at)usmc.mil to
determine if the request is viable.
4. Notification
4.a. RA does not directly notify individual officers who are
approved for a Reserve commission. Approval is reflected in the
planned separations code within Marine Corps Total Force System
(MCTFS).
4.b. RA will notify any officer who requested to transition to the
RC but is deemed ineligible due to substantiated adversity in
accordance with reference (g).
5. Acceptance of a Reserve Commission
5.a. Per reference (h), the acceptance of a Reserve commission is
documented on an Appointment Acceptance and Record (NAVMC 763). It
is the single proof source legal document maintained within an
officer’s Official Military Personnel File (OMPF). The NAVMC 763
serves as evidence of the legal basis by which both commissioned and
warrant officers discharge their sworn duties and provides the
foundation for validating an officer's retirement eligibility and
entitlements.
5.b. Unit administration or the section handling the records of a
separating officer must produce an updated NAVMC 763 correlating to
officers’ MCTFS record. This updated NAVMC 763 must be issued to the
separating officer before their separation takes place. The
separating officer is responsible for obtaining a signature from an
Administering Officer who is higher in grade than the separating
officer. After obtaining the signature, the officer must return the
completed NAVMC 763 to the issuing section. The issuing section must
upload the completed NAVMC 763 to the officer’s Official Military
Personnel File (OMPF). The IPAC will be responsible for ensuring the
DD-214, NAVMC 763, and all records related to the officer’s
separation are accurately updated and stored in their OMPF. If an
IPAC is unavailable, the reporting unit will take responsibility for
updating and properly storing the DD-214, NAVMC 763, and all
separation-related records in the officer’s OMPF.
5.c. Approval for a Reserve commission is reflected within the
planned separation code within MCTFS.
5.d. Guidance on how to properly complete the NAVMC 763 for officers
transferring from the AC to the RC is as follows:
5.d.1. Items 1, 2, 3, 4, 5, 5a, 5b, 6, 7, 9, 9a, 10, 11, 13, 14,
14a, 15, 15a, and 17 shall coincide with the officer's current status
and current data within MCTFS using Marine Corps database codes in
the manpower codes lookup guide at https: (slash)(slash)
www2.manpower.usmc.mil/lookups/lookups/lookups.action. Note all item
dates shall be in the following format (MM DD YYYY).
5.d.2. Items 8, 8a, 8b, 12, 12a, 16, and 16a will be "N/A".
5.d.3. Items 18 and 18a are the component and code the officer is
transferring to ("USMCR" for 18 and "K7" for 18a).
5.d.4. Item 19 is "N" (not assigned immediately to active duty).
5.d.5. Item 20 is "8A" for transfer from the AC to the RC (EAS or
resignation) or "8I" for Captains twice passed over for promotion.
5.d.6. Item 20a is "12203".
5.d.7. Item 20b is "TRANSITIONAL". There is not a specific program
for this section when transferring from the AC to the RC.
Transitional is appropriate.
5.d.8. Item 21 shall contain all prior service to include the end
date of the current component place in column (d) which must
correspond with the date entered on block 12b from the individual's
DD-214 release from active-duty date, prior to switching to the new
component listed in item 18. "(not creditable for pay purposes)"
shall be typed across the (a), (b), and (c) columns, above the
required item information, for each component period of military
service that is not creditable for computation of basic pay in
accordance with reference (f). The "EFF DATE" below item 21 is the
day that the component change is to take effect. This should be the
day after the officer's EAS, which shall be the day after last entry
in column 21d and block 12b from the officer's DD-214.
5.d.9. Item 22 shall be signed by the applicable officer. Fill in
as "subscribed and duly sworn to before me at (location) this (number
date) day of (month and year)". Example "subscribed and duly sworn
to before me at MCB Quantico, VA this 10th day of November 1775".
5.e. Distribution of the completed NAVMC 763 is an essential part of
the officer's record and must be uploaded by the separating section
into the officers OMPF by visiting https:(slash)(slash)
www4.manpower.usmc.mil/orma/#/then you can access the Records
Management Application(O-RMA).
6. Training. Instructional training can be found at https:(slash)
(slash) www.marinenet.usmc.mil/mvs/v.aspx?Id=6350B3B28CE6
7. Command and Signal. The point of contact for Reserve commission
questions can be directed to RAM-1(at)usmc.mil.
8. This MARADMIN cancels MARADMIN’s 356/12, 356/12 and 369/17.
9. Release authorized by LtGen Michael J. Borgschulte, Deputy
Commandant for Manpower and Reserve Affairs.//