R 182123Z FEB 25
MARADMIN 073/25
MSGID/GENADMIN/CMC L LP WASHINGTON DC//
SUBJ/2025 SECRETARY OF DEFENSE FIELD, DEPOT AND SOFTWARE
MAINTENANCE AWARDS//
REF/A/DOC/DODI 1348.30/08APR2019//
AMPN/REF A IS DOD INSTRUCTION FOR SECRETARY OF DEFENSE
MAINTENANCE AWARDS//
POC/J. MARCUM/CIV/LPM-2/-/TEL: DSN 260-7117/TEL: 571-256-7117/
EMAIL: JERRY.MARCUM(AT)USMC.MIL//
GENTEXT/REMARKS/1. Reference A established the Secretary
of Defense Maintenance Award Program in three separate
award categories: the Depot-level Maintenance Program
Award, Field-level Unit Maintenance Program Awards, and
Software Maintenance Award.
1.a. Depot-level Maintenance Program Award. The depot-
level competition is for programs/production lines within
DoD major organic depot facilities (i.e., facilities with
more than 400 employees engaged in depot-level maintenance
operations). One major program/production line will be
awarded the Robert T. Mason Award for depot maintenance
excellence. Depot maintenance programs/production lines
that have been in operation for at least one half of the
competition period (6 months) are eligible to compete.
1.b. Field-level Unit Maintenance Program Awards.
Annually, six field-level maintenance units will be awarded
the SECDEF maintenance awards, two from each competitive
category (large, medium, and small). One of these six
winners then be recognized as the "Best of the Best" and
awarded the SECDEF Phoenix Trophy. Active and reserve force
units (to include Marine Corps Air-Ground Task Forces and
supporting/base units) whose primary mission is to perform
field-level maintenance (maintenance below the depot level)
are eligible. Units having reserve associated units shall
recognize the associated units contributions in their award
submissions. Competitive categories are: large (over 1,000
authorized personnel); medium (301-999 authorized
personnel); small (up to 300 authorized personnel).
1.c. Software Maintenance Award competition includes
activities with a minimum of 30 DoD civilian and uniformed
military employees engaged in software maintenance
activities for programs, projects, equipment, or weapon
systems.
2. The 2025 SECDEF Maintenance Award competitive period is
the 12-month period beginning 01 October 2023 and ending 30
September 2024 (FY24). Competitive units must have
operated under an authorized structure for at least half of
the competitive period in one of the three categories to be
eligible to compete.
3. Submission criteria and format:
3.a. Nomination package format shall be per Ref A. Format
instructions and past winner packages may be obtained and
viewed from the OSD website at the following address:
3.a.1. https:(slash)(slash)www.acq.osd.mil/log/MR/awards.html
3.a.2. Select DODI 1348.30 in left column for criteria/
format.
3.b. Package should not exceed eight pages of text.
3.c. Copies of unit command chronologies are not acceptable.
3.d. Narrative must clearly relate to maintenance actions
of the unit. Focus of this award is maintenance, not
operations.
3.e. Dollar amounts identified as savings or cost
avoidance, percentages, and other empirical data to support
the package should be included where appropriate.
3.f. One original color printed copy of nomination package
with accompanying endorsements.
3.g. High resolution digital photo of unit logo with a
minimum 300 dpi.
3.h. Electronic copy of original word document of unit
submission, with a scanned copy of accompanying endorsements.
3.i. Recommend packages be submitted in newsletter format
with colored digital photographs embedded within the text.
IAW Ref A, content and format will be weighted in the
package submission.
3.j. If there are any questions as to formatting, contact
the point of contact listed above.
4. Tasks.
4.a. Marine Corps Logistics Command. Screen, evaluate,
and endorse all depot-level award submissions.
4.b. Marine Forces (MARFOR)/supporting establishment (SE).
4.b.1. Publish submission schedules.
4.b.2. Screen, evaluate, rank and endorse all field-level
ground and aviation nomination submissions and forward to
HQMC IL (code LPM-2). POC above.
4.b.3. Submit a maximum of two nominations per competitive
category for each major command or Marine Expeditionary
Force (MEF).
4.c. Organizations not under the operational command of a
MARFOR or MEF may forward nomination packages directly to
HQMC DC, IL, LPM-2 (POC above).
5. Original nomination packages and accompanying chain of
command endorsements must be received at HQMC DC, IL, LP,
LPM-2 (POC above) no later than April 19, 2025. Nomination packages
received after this date will not be considered for
competition.
6. Unit and personnel data shall be cleared for public
release to military and civilian news services. No
classified information will be submitted.
7. One program/production line for each depot will be
selected to represent the Marine Corps in competition with
other services. SECDEF maintenance board will select the
winner of the Robert T. Mason Award for 2025.
7.a. All field-level maintenance award nominations received
will be reviewed by a selection board convened at HQMC.
Two nominees per competitive category will be selected to
represent the Marine Corps in competition with the other
services.
7.b. The awards will be presented at the awards banquet and
ceremony during the 2025 Department of Defense Maintenance
Symposium December 2025 at a location TBD.
7.c. If won by Marine Corps units, the Phoenix Trophy and
Robert T. Mason Trophy will remain permanently in the
Pentagon and will be displayed so that they are afforded
suitable public attention with the name of the current
winner and previous winners appropriately inscribed thereon.
Replicas of these trophies shall be presented to winning
units.
8. Request widest dissemination to field-level maintenance
units.
9. Release authorized by Brigadier General F. C. Poole III,
Assistant Deputy Commandant for Installations and Logistics
(LP).//