R 241853Z MAR 25
MARADMIN 157/25
MSGID/GENADMIN/CMC WASHINGTON DC MRA RA//
SUBJ/INACTIVE DUTY TRAINING (IDT) TRAVEL REIMBURSEMENT UPDATE//
REF/A/MSGID: DOC/DOD/YMD: 20250101//
REF/B/MSGID: DOC/CMC(RA)/YMD: 20240328//
REF/C/MCTFSPRIUM/YMD: 20080819//
REF/D/MSGID: MSG/CMC(RA)/R141704ZAPR22//
NARR/REFERENCE (A) IS THE JOINT TRAVEL REGULATIONS. REFERENCE (B) IS
THE SELECTED RESERVE BILLET IDENTIFICATION CODE (BIC) ASSIGNMENT AND
MANAGEMENT POLICY. REFERENCE (C) IS THE MARINE CORPS TOTAL FORCE
SYSTEM (MCTFS) PERSONNEL REPORTING INSTRUCTIONS USER MANUAL.
REFERENCE (D) IS MARADMIN 193/22 INACTIVE DUTY TRAINING(IDT) TRAVEL
REIMBURSEMENT UPDATE//
POC/RAP-1/TEL: (703)784-9615/EMAIL: RAP@USMC.MIL//
POC/MARFORRES G-1/EMAIL: SMB_IDT_TRAVEL@USMC.MIL//
GENTEXT/REMARKS/1.  Purpose.  To update Service guidance,
reimbursement procedures, eligibility criteria, and reporting
requirements for IDT Travel Reimbursement in accordance with
reference (a) due to an increase in the limit for reimbursement from
500 to 750 dollars for each round trip. The increased reimbursement
limit is authorized for round trips with an end date that occurs on
or after 27 December 2024.  Current eligibility for IDT Travel
Reimbursement does not guarantee eligibility under future policy
updates to the IDT Travel Reimbursement Program.
2.  Background.  This program is designed to reimburse travel and
transportation expenses for select Marines who perform IDT that
requires them to commute outside the local commuting distance.
3.  Eligibility
    a.  Marines serving in critical staffing shortfalls within the
Selected Marine Corps Reserve (SMCR); SMCR command screened billets;
Deputy Commandant, Manpower and Reserve Affairs (DC M&RA) Senior
Leader and General Officer Assignments; and Individual Mobilization
Augmentee (IMA) Reserve Senior Leader Board (RSLB) billets.  Members
of the IMA Program not in General Officer or RSLB screened billets
are not eligible for IDT travel reimbursement.
    b.  Distance.  Marines must be assigned to a unit located 150
miles or more from their official primary residence address (PRA) in
Marine Corps Total Force System (MCTFS) as calculated by the Defense
Table of Official Distances (DTOD) using Permanent Change of
Station/Temporary Duty route type.  
    c.  BIC match.  Marines must be assigned to a BIC that is
equivalent to their Primary Military Occupational Specialty (PMOS),
Additional MOS (AMOS), have an exception request approved by Reserve
Affairs (RA), or be an acceptable BIC mismatch per the most recent
reference (b).  Billet grade of one-up/down is authorized. 
Command-screened commanders may be allowed up to three additional
months for turnover if placed in Excess BIC 009.  Excess BICs or
those categorized as a discrepancy, per reference (b), are not
eligible without an exception request. 
    d.  There are no rank or MOS limitations. 
    e.  Corporals, sergeants, and staff sergeants who submit a PMOS
0211 lateral move package to fill an open 0211 BIC are eligible for
reimbursement to conduct the board interview process. Once travel is
conducted, the unit will contact SMB_IDT_TRAVEL@USMC.MIL for the
waiver and Line of Accounting.
    f.  Marines assigned to 4th Reconnaissance Company located in
Kaneohe Bay, Hawaii, who commute less than 150 miles to their 
Reserve Training Center (RTC) but require off-island travel are 
authorized reimbursement.  
4.  Waivers.  Waiver requests for eligibility requirements will be
considered on a case-by-case basis by RA.  Marines must submit
requests via NAVMC 10274 endorsed by the chain of command, to
include the MSC Headquarters, and the Commander, Marine Forces
Reserve (COMMARFORRES) AC/S G-1.
5.  Reimbursement.  Total reimbursement for a round trip with an end
date that occurs prior to 27 December 2024 will be limited to 500
dollars for each round trip.  Total reimbursement for a round trip
with an end date that occurs on or after 27 December 2024 will be
limited to 750 dollars per round trip per reference (a).  
    a.  Allowances.  Actual costs and fees incurred as a result of
travel may be paid as reimbursable expenses not to exceed 500 or
750 dollars per round trip between the member's PRA as entered in
MCTFS and the assigned RTC.  Per reference (a), commercial
transportation costs to and from the RTC including transportation
from the PRA to the terminal and to and from the terminal and the
RTC (taxi or other paid transportation) are reimbursable.  If a
privately owned vehicle is used, mileage reimbursement at the “other
mileage rate” and any parking fees or tolls incurred are
reimbursable.  If a rental car is authorized or approved, only costs
for travel days to and from the IDT location may be paid.  This
includes use of rental vehicle between home and the terminal and
between the terminal and the training location.  The Disbursing
Office/Finance Office will calculate the reimbursable amount if a
rental vehicle was retained for the duration of the IDT period.
No authority exists to reimburse transportation expense incurred
while executing IDT at the IDT location.  All JTR rental vehicle
rules apply.  Only “actual” costs for meals, trips, and taxes may be
reimbursed up to the maximum meal rate and incidental expenses
(M&IE) rate for the duty location may be reimbursed.  Travelers are
advised to retain and submit all receipts.  Receipts are required
for any individual expenditure of 75 dollars, or more being sought
for reimbursement per reference (a).
    b.  Frequency.  Reimbursement is limited to eleven (11) round
trips per Marine, per Fiscal Year (FY).  Aviators (MOS 75XX) 
assigned Duties Involving Flying – Operational (DIFOP) to SMCR 
squadrons are allowed reimbursement not to exceed twenty-two (22)
round trips per FY to include additional paid drills (APD) necessary
to meet minimum annual flight hour requirements.
    c.  Reimbursement, if approved, is authorized to begin on the 
day approved by COMMARFORES.
6.  Coordinating Instructions
    a.  Marine Forces Reserve (MARFORRES) will compile the list of
all potentially eligible Marines by applying the rule sets detailed
in paragraph 3 of this message.  Members not properly joined to the
unit per reference (b) or who do not have a valid BIC and/or valid
Primary Residence entered in MCTFS per reference (c) by the data
compilation date, will not be considered as eligible for that month.
MARFORRES will publish a monthly list of eligible Marines and 
provide this list to each Major Subordinate Command (MSC) AC/S G-1, 
and the Finance Offices.  MARFORRES will add eligible SMCR Marines
(via cross-org) to a restricted list into the Defense Travel System
(DTS) that will be utilized to settle authorized IDT Travel
Reimbursement claims utilizing the FY Lines of Accounting (LOA)
that corresponds with the travel period. Any outstanding claims must
be settled against these previous FY LOAs no later than 31 December,
of the same calendar year.  Example:  FY25 LOA claims must be 
settled by 31 December 2025.
    b.  IMA Operational Sponsors will coordinate with MARFORRES to
add eligible IMA General Officers and board selected senior leader
assignments to the IDT LOA.
    c.  Questions concerning access to the IDT LOA will be
communicated via unit administrators to SMB_IDT_TRAVEL@USMC.MIL.
Questions regarding the DTS voucher process or funding will be
directed to the unit/MSC G-1 section and/or unit/MSC DTS
Organizational Defense Travel Administrator/Lead Defense Travel
Administrator (ODTA/LDTA).
    d.  Parent units will verify that their Marine meets the 
criteria set forth in paragraph 3, is on the eligibility roster for
the month claimed or in receipt of a waiver from COMMARFORRES.  
Parent units are responsible for ensuring compliance with updates 
published by RA.
    e.  MARFORRES is responsible for managing the LOAs and for
confirming member eligibility based on RA criteria.
    f.  RA will conduct an annual review and publish updates to
eligibility requirements to ensure funds are used to incentivize
Marines to fill critical manpower shortfalls.
    g.  This travel authorization is separate from, and may not be
combined with, the authorization for off-site IDT Travel per
reference (a).
    h.  Commanders are not authorized to deny a reimbursement 
request that meets program eligibility requirements in this 
MARADMIN.
7.  City Pair Program (CPP).  This program offers government
travelers extra features and flexibility when planning official
travel, in addition to maintaining deep program discounts. 
    a.  Benefits include: fully refundable tickets, no advance
purchase required, no change fees or cancelation penalties, stable
prices which enables accurate travel budgeting, no blackout dates,
and fares priced on one-way routes. 
    b.  Marines attending IDT and have a GTCC are eligible to
request flight reservations using city pair fares through the
Commercial Travel Office, which is currently Cruise Ventures, Inc
(CI Travel).  
    c.  To request tickets, a passenger reservation request form 
must be filled out. This form is available on the RA Career 
Management Team website under resources and is labeled IDT travel 
form.
Completed forms are emailed to marforres@ciazumano.com and tickets
are normally issued by next business day.
8.  Reference (d) is hereby canceled.
9.  Authorizations granted in this MARADMIN remain in place until
canceled or updated by a future MARADMIN. 
10.  Reimbursement will continue at the discretion of RA or as
otherwise mandated by law.  This program may be restricted due to
budget constraints.
11.  Release authorized by MajGen Karl D. Pierson, Director, Reserve
Affairs Division//