R 202300Z MAY 25
MARADMIN 240/25
MSGID/GENADMIN/CMC IL WASHINGTON DC//
SUBJ/PROCUREMENT OF NON-TACTICAL VEHICLES AND EQUIPMENT WITHIN A 
CENTRALLY MANAGED PROGRAM AND AVOIDING ANTIDEFICIENCY ACT (ADA) 
VIOLATIONS//
REF/A/MSGID:DOC/DOD 7000.14-R VOL 2A/YMD:AUG2020//
REF/B/MSGID:DOC/DOD 7000.14-R VOL 14/YMD:MAY2023//
REF/C/MSGID:DOC/OUSD(C) MEMO/YMD:22MAR2023//
REF/D/MSGID:DOC/DODM 4500.36/YMD:20DEC2018//
REF/E/MSGID:DOC/MCO 4400.201 VOL 15/YMD:24JUL2018//
REF/F/MSGID:DOC/MCO 11240.106D/YMD:14JAN2025//
REF/G/MSGID:DOC/MCO 7010.20A/YMD:26JUL24//
NARR/REF (A) IS DOD 7000.14-R VOL 2A, DOD FINANCIAL MANAGEMENT 
POLICY, GENERAL INFORMATION.  REF (B) IS DOD 7000.14-R VOL 14, 
DOD FINANCIAL MANAGEMENT POLICY, ADMINISTRATIVE CONTROL OF FUNDS
AND ANTIDEFICIENCY ACT VIOLATIONS.  REF (C) IS OUSD(C) MEMO 
03/22/2023 INTERIM GUIDANCE REGARDING INCREASED THRESHOLD FOR 
DETERMINATION OF EXPENSE AND INVESTMENT COSTS.  REF (D) IS DOD 
MANUAL 4500.36, ACQUISITION, MANAGEMENT, AND USE OF DOD 
NON-TACTICAL VEHICLES.  REF (E) IS MCO 4400.201 VOL 15 
MANAGEMENT OF PROPERTY IN THE POSSESSION OF THE MARINE CORPS, 
GARRISON PROPERTY AND GARRISON MOBILE EQUIPMENT.  REF (F) IS 
MCO 11240.106D NON-TACTICAL VEHICLE MANAGEMENT, REF (G) IS 
MCO 7010.20A NONAPPROPRIATED FUND (NAF) PROCUREMENT POLICY//
POC/S.M. STYCZNYSKI/GYSGT/MCICOM G4/TEL: 703-571-6204/
EMAIL: SHANNELL.STYCZYNSKI@USMC.MIL// 
POC/F. DOMOND/CIV/MCICOM G4/TEL: 703-571-6194/EMAIL: 
FELDER.DOMOND@USMC.MIL//
POC/D.J. PIERCE/CIV/MCICOM G4/TEL: 703-571-6185/EMAIL: 
DWAYNE.J.PIERCE.CIV@USMC.MIL//
GENTEXT/REMARKS/1.  Purpose.  This message provides acquisition 
guidance and is intended to ensure proper administrative control 
of funds for the procurement of non-tactical vehicles (NTVs) and 
equipment to avoid Anti Deficiency Act (ADA) violations.
2.  Background.  Deputy Commandant for Installations and Logistics 
(DC I&L) Facilities Division (LF), oversees the centralized 
procurement of NTVs funded by Procurement, Marine Corps (PMC) 
appropriations (references (e) and (f)).  This program is designed 
to minimize risk for the Marine Corps and ensure transparency in the 
allocation and use of NTVs and equipment as mandated by regulations. 
Any acquisition of equipment that could potentially be classified as
an NTV (see definitions below), must be referred to a fleet manager 
with delegated NTV program authority before proceeding with 
procurement actions.
3.  Definitions.  NTVs, previously known as Garrison Mobile 
Equipment  (GME), include government-owned, leased, and controlled 
commercial vehicles, trailers, material handling and engineering 
equipment designed to transport passengers or cargo for 
administrative operational support in a garrison environment.  
All DoD vehicles that are designed to operate safely on improved 
roadways, such as sedans, sport utility vehicles (SUVs), carryalls, 
vans, trucks, buses, and low-speed vehicles are considered NTVs.  
An NTV is a self-propelled wheeled conveyance that does not operate
on rails and is designed to be operated safely on roadways 
principally for the administrative movement of property or 
passengers.  NTVs do not include vehicles designed or used for 
military field training, combat operations, tactical purposes, or
strictly off-road terrain (references (d) and (f)).  NTVs are 
divided into four main categories:
3.A. Commercial Passenger Vehicles (CPV).  CPVs are sedans, SUVs, 
carryalls, vans, low-speed vehicles, and buses of various sizes that
are designed to be operated safely on improved roadways.
3.B. Commercial Cargo Vehicles (CCV).  CCVs are general purpose 
vehicles such as light/medium/heavy duty cargo trucks, special duty
trucks, certain firefighting apparatus, refuse collection trucks, 
fuel/water tanker trucks, and most types of trailers designed to 
transport cargo, when connected to CPVs and CCVs, over improved 
roadways.
3.C. Material Handling Equipment (MHE).  MHE is mobile commercial
equipment used to move, protect, store, or control material and 
containers throughout the warehousing, distribution, consumption, 
and disposal activities of material handling operations.  This 
encompasses a broad range of mobile equipment designed to 
facilitate the efficient and effective handling of materials and 
containers. Examples of NTV MHE includes equipment such as 
forklifts, mobile cranes, platform trucks, and rough terrain 
container handlers.
3.D. Garrison Mobile Engineer Equipment (GMEE).  GMEE is 
commercial construction and engineering equipment such as 
graders, backhoes, cranes, tracked vehicles, and other 
construction equipment.  They support garrison facilities and 
road maintenance, force protection and airfield operations.
4.  Responsibilities.      
4.A. DC I&L (LF) is responsible for issuing guidance, 
centralized NTV acquisition, approving and monitoring 
equipment allowances, ensuring NTV inventory accountability, 
and compliance with federal fleet management and safety 
requirements.  DC I&L (LF) manages PMC funds for NTV acquisitions 
across the Marine Corps enterprise.  
4.B. Commanders, including installation or activity commanders, 
commanding officers, inspector-instructors, or district directors, 
are responsible for all NTV assets assigned to support their command
requirements.
4.B.1. The Commander will assign a single fleet manager for the 
management, operation, and maintenance of NTVs under their command, 
whether a regional command, an installation, or geographically 
separated USMC activity. 
4.B.2. If a possible ADA violation is identified with the 
procurement of an NTV, the Commander will follow the ADA violation
process detailed in reference (b) Chapter 3.
4.B.2.a. The Commander, within two weeks of discovery of a 
possible ADA violation, will initiate an initial review and prepare 
an initial report to be submitted through the appropriate command 
financial management channels.
4.B.2.b. The respective Financial Management Office at HQMC will 
evaluate the suspected violation report and decide the appropriate 
action to take, per reference (b) Chapter 3.
4.C. The assigned installation/activity fleet manager is the primary
point of contact authorized to request the acquisition, assignment, 
transfer, and disposal of NTVs for the installation or activity.  
Fleet managers must submit validated/corrected Authorized Allowance 
Lists (AALs) and inventory reports as required or requested to 
DC I&L (LF).
5.  Funding.
5.A. Centralized Procurement.  Considering the NTV program is a 
centrally managed program, centralized procurement is the primary 
method in which DC I&L (LF) acquires all Marine Corps NTVs.  Fleet 
Managers will provide equipment specifications to DC I&L (LF) in 
standardized format and characteristics, where possible, to achieve 
standardization and efficiency throughout the fleet.
5.A.1. Basic distinction between Expense costs, Investment costs, 
and Centrally Managed Program funding (i.e. PMC) is explained in 
reference (a), paragraph 2.1.
5.A.1.a. As previously mentioned, the Marine Corps’ NTV Program is a
centrally managed program which is managed by DC I&L(LF), whom has 
the responsibility to purchase of NTV’s without regard to the 
purchase value or being an expense or investment.
5.A.1.b. It is understood that Commanders have some discretion with 
using local Operation and Maintenance (O&M) funding for expense 
purchases, up to the investment purchase threshold (i.e. $250,000), 
to operate and maintain their organization.  However, that local 
purchase discretion is not applicable to the Marine Corps NTV 
Program.
5.B. Local Procurement.  Only DC I&L (LF) may authorize local 
procurement, with appropriated funds, of NTVs that are not 
automotive vehicles, such as trailers, MHE, and engineering 
equipment, if there is a benefit in doing so for the Marine Corps.
5.B.1. Commanders shall ensure that all requests for local 
procurement of NTVs is coordinated with the fleet manager and 
forwarded to DC I&L (LF) for approval prior to taking any 
contracting or procurement actions. When authorized, DC I&L (LF) 
will allocate PMC funds for that approved procurement.
5.B.2. Only PMC funds authorized by DC I&L (LF) shall be used for 
procurement of NTVs, including local purchases. Fleet managers shall 
ensure that PMC funds are awarded within the time designated by 
DC I&L (LF).
5.B.3. Fleet managers shall track and monitor the local procurement 
process and provide DC I&L (LF) a status of procurement action 30 
days prior to expiration of funds.
5.C. Authorized Allowance List (AAL). The total number of NTVs, 
which includes government owned and leased vehicles, in use at any 
command may not exceed the command’s AAL without authorization from 
DC I&L (LF).
5.D. Only centrally managed PMC funding shall be used to procure 
NTVs, and unauthorized local procurement of NTVs with other than PMC
funds is an ADA violation per references (a), (b), (d), and (e).  
DC I&L (LF) will not issue United States Marine Corps (USMC) NTV 
registration numbers or license plates for improperly purchased 
NTVs, unless the ADA violation is resolved or cured, and two 
conditions have been met:  (1) appropriate controls have been 
implemented to ensure that unauthorized procurements will not 
reoccur, and (2) MCICOM (Financial Management and Comptroller) has
 concurred with any proposed funding corrections after reviewing 
the appropriate reports and supporting documentation for an ADA 
investigation. NTVs added to the fleet as a result of an ADA 
violation being resolved or cured may be transferred to meet a 
greater need at another Marine Corps installation/activity.  
5.E.  Upon discovery of a potential ADA violation, the initial 
findings validated by an internal review, an in-depth and structured
investigation is required per reference (b), Chapter 3.  If the 
conclusion of an official ADA violation investigation finds that a 
violation occurred, the report of investigation, which includes the 
name(s) of the responsible individuals, will be submitted to the 
President through the Director of the Office of Management and 
Budget, the President of the Senate, the Speaker of the House of 
Representatives, and the Comptroller General of the United States.  
Within the Department of Defense, any report that concludes an ADA
violation occurred must identify one or more responsible officials.
5.F.  Non-Appropriated fund (NAF) procurement of vehicles must be 
approved by the head of the Non-Appropriated Fund Instrumentality 
(NAFI) and comply with reference (g), in addition to all size, 
efficiency, and alternative fuel requirements from applicable NTV 
policies and federal fleet management regulations.
6.  For advice on the proper use of funds and the NTV acquisition 
process, contact your local Fleet Manager (MCINCR, MCIEAST, MCIWEST,
or MCIPAC).
7.  This MARADMIN is applicable to the Marine Corps Total Force. 
8.  RELEASE AUTHORIZED BY MAJGEN J.G. WOODWORTH, ASSISTANT DEPUTY
COMMANDANT, INSTALLATIONS AND LOGISTICS (FACILITIES).//