R 090041Z DEC 97 ZYB
FM CMC WASHINGTON DC//RF//RFL//
TO ALMAR
BT
UNCLAS //N07000//
ALMAR 407/97
MSGID/GENADMIN/RFL//
SUBJ/NEW AUTHORIZED ACCOUNTING ACTIVITY (AAA) FOR HQMC//
REF/A/DFAS-KCC MSG 120409Z/NOV 97//
NARR/THE REF ANNOUNCED THE CHANGE, EFFECTIVE 1 OCT 97, OF THE
(AAA) FOR HQMC FROM 000027 (ZERO, ZERO, ZERO, ZERO, TWO, SEVEN) TO
067443 (ZERO, SIX, SEVEN, FOUR, FOUR, THREE).//
RMKS/1.  THE REF ADVISED DFAS PAYMENT CENTERS OF THE AAA CHANGE FOR
HQMC EFFECTIVE 1 OCT 97.  THIS CHANGE REQUIRES REVISIONS BE MADE TO
APPROPRIATE ORDERS, REGULATIONS AND PROCEDURES THROUGHOUT THE MARINE
CORPS AND OTHER DOD COMPONENTS PRIOR TO RESTRICTING THE USE OF THE
AAA 000027 ON FISCAL TRANSACTIONS.  THEREFORE, CHANGES TO DFAS-KC
EXPENDITURE REPORTING SYSTEMS WERE MADE TO CONVERT PAYMENT
TRANSACTIONS TO THE NEW AAA TO PREVENT INACCURATE REPORTING OF DATA
INTO THE ACCOUNTING SYSTEM.  SUCH SYSTEM MODIFICATIONS ARE TEMPORARY
AND WILL SERVE ONLY FOR A TRANSITION PERIOD TO ALLOW MODIFICATIONS TO
ORDERS AND OTHER REGULATIONS THAT CITE THE OLD AAA SUCH AS PERMANENT
CHANGE OF STATION REGULATIONS, TRANSPORTATION ORDERS, ETC.  SYSTEM
MODIFICATIONS WILL PRECLUDE GENERATING INACCURATE DATA BY MODIFYING
THE AAA SHOWN PRIOR TO RELEASING EXPENDITURE DATA.  THIS MESSAGE WILL
ALSO GRANDFATHER THOSE DOCUMENTS ISSUED DURING THE FIRST FEW MONTHS
OF FY98 CITING THE OLD AAA.  DOCUMENTS GENERATED AFTER RECEIPT OF
THIS ALMAR SHOULD CITE THE CORRECT AAA OF 067443.
2.  COMMANDING OFFICERS, COMPTROLLERS, FUND ADMINISTRATORS,
CONTRACTING OFFICERS AND OTHERS SHOULD IMMEDIATELY CHANGE
APPROPRIATE LOCAL TABLES, ORDER WRITING INSTRUCTIONS, AND STANDARD
OPERATING PROCEDURES TO REFLECT THE NEW AAA.
3.  FINANCE OFFICERS WILL CONTINUE TO MAKE PAYMENTS ON ALL CONTRACTS
CITING THE OLD AAA OF 000027 UNTIL FURTHER NOTICE.  VOUCHERS CITING
IMPROPER/INVALID APPROPRIATION DATA WILL BE RETURNED IAW LOCAL
PROCEDURES, BUT SUCH PROCEDURES WILL NOT APPLY TO THE APPROPRIATION
DATA WHERE THE ONLY CHANGE REQUIRED IS TO CHANGE THE AAA FROM 000027
TO 067443.
5.  HQMC POINTS OF CONTACT AT RFL ARE:  MAJ JEFF SOKOLY DSN 224-2023
AND CAPT MARCELINO BRITO, DSN 224-8684//
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