R 250101Z NOV 97 ZYB
FM CMC WASHINGTON DC//L//
TO ALMAR
BT
UNCLAS //N04400//
ALMAR 397/97
MSGID/GENADMIN/CMC LPP//
SUBJ/INTERIM POLICY CHANGES FOR SECURITY AND ACCOUNTABILITY OF ARMS,
/AMMUNITION AND EXPLOSIVES (AA&E)//
REF/A/DOC/SECDEF MEMO/16OCT97//
REF/B/DOC /ALMAR 351-97/212020ZOCT97//
REF/C/DOC/MCO P4400.150D/-//
REF/D/DOC/MCO P4400.151B/-//
REF/E/DOC/UM 4400-15/-//
REF/F/DOC/UM 4400-124/-//
REF/G/DOC/OPNAV 5530.138/-//
REF/H/DOC/MCO 4340.1A/-//
NARR/REF A IS MEMO DIRECTING ALL SERVICES TO REVIEW SECURITY AND
ACCOUNTABILITY PROCEDURES FOR AA&E. REF B DIRECTED ALL
COMMANDING OFFICERS OF INSTALLATIONS AND ORGANIZATIONS WITH AA&E
RESPONSIBILITY TO CONDUCT A REVIEW OF SECURITY AND ACCOUNTABILITY
MEASURES AGAINST PUBLISHED ORDERS AND LOCAL STANDARD OPERATING
PROCEDURES (SOP'S). REF C IS CONSUMER LEVEL SUPPLY POLICY MANUAL.
REF D IS INTERMEDIATE LEVEL SUPPLY POLICY MANUAL. REF E IS USERS
MANUAL ORGANIC PROPERTY CONTROL. REF F IS USERS MANUAL FMF SASSY
USING UNIT PROCEDURES. REF G IS THE PHYSICAL SECURITY OF
CONVENTIONAL AA&E. REF H IS REPORTING OF MISSING, LOST, STOLEN, OR
RECOVERED (MLSR) GOVERNMENT PROPERTY.//
POC/E. RIVERS/LTCOL/PRIPHN:DSN 426-1051/PRIFRQ:LPP-2/703-696-1051//
RMKS/1. AS A RESULT OF THE AA&E PROCEDURAL REVIEW CONDUCTED PER REFS
A AND B, THE COMMANDANT OF THE MARINE CORPS (CMC) HAS DIRECTED THAT
SEVERAL SECURITY AND ACCOUNTABILITY POLICIES BE CHANGED IMMEDIATELY.
THIS MSG PUBLISHES INTERIM POLICY CHANGES AND DIRECTS A COMPREHENSIVE
REVIEW OF CURRENT CLASS V (A) AND (W) INVENTORY AND ACCOUNTABILITY
CONTROL PROCEDURES BY THE FIELD SUPPLY MAINTENANCE ANALYSIS OFFICES
(FSMAO'S). THE FSMAO'S WILL COORDINATE THEIR REVIEW WITH
CMC (LPP-2). THE INTERIM POLICY CHANGES OUTLINED BELOW WILL BE
IMMEDIATELY IMPLEMENTED AND INCORPORATED INTO COMMANDERS LOCAL SOPS,
TRAINING SCHEDULES, AND PROFESSIONAL MILITARY EDUCATION (PME).
2. THE FOLLOWING POLICY CHANGES APPLY TO REFS C THROUGH G AND WILL
BE IMPLEMENTED IMMEDIATELY:
A. COMMANDERS WILL:
(1) ESTABLISH PROCEDURES TO APPOINT/RELIEVE
RESPONSIBLE OFFICERS (RO'S) OF AMMUNITION SUPPLY POINTS (ASP'S),
STATION ORDNANCE (SO), AND/OR INDIVIDUAL UNITS WHICH ARE
RESPONSIBLE FOR ACCOUNTING AND MAINTAINING AMMUNITION AND EXPLOSIVE
(A&E) ITEMS. APPOINTMENT LETTERS WILL OUTLINE PRIMARY DUTIES,
RESPONSIBILITIES AND TURNOVER PROCEDURES. APPOINTEES ARE REQUIRED
TO:
(A) CONDUCT A REVIEW OF THE ACCOUNT THEY WILL ACCEPT.
(B) COMPLETE A WALL TO WALL INVENTORY.
(C) REPORT FINDINGS TO THE COMMANDER WITHIN 30 DAYS OF
APPOINTMENT. COMMANDERS WILL RETAIN ALL APPOINTMENT, ACCEPTANCE, AND
REVOCATION LETTERS FOR FIVE YEARS.
(2) ENSURE THAT ALL PERSONNEL WHO ACCOUNT FOR, MAINTAIN,
DISTRIBUTE, AND/OR USE AA&E IN PERFORMANCE OF THEIR PRIMARY DUTIES
(E.G., EXPLOSIVE ORDNANCE DISPOSAL (EOD) OR ENGINEERS) ARE SCREENED.
AT A MINIMUM, SCREENING WILL INCLUDE A REVIEW OF MEDICAL RECORDS,
SERVICE RECORD BOOKS (SRB'S) OR OFFICER QUALIFICATION RECORDS
(OQR'S), AND PROVOST MARSHALL OFFICE (PMO) INCIDENT REPORTS.
SCREENING WILL BE CONDUCTED ANNUALLY AND DOCUMENTED WITH A PAGE 11
ENTRY.
(3) CONDUCT AA&E AWARENESS TRAINING WITHIN THE NEXT SIXTY
DAYS. SECURITY AND ACCOUNTABILITY OF AA&E WILL BE INCORPORATED INTO
ANNUAL TRAINING SCHEDULES AND PME.
(4) COMPLETE AN ANNUAL (WALL TO WALL) INVENTORY
OF CLASS V(A) AND (W), SECURITY RISK CATEGORIES 2, 3, AND 4.
(5) COMPLETE A SEMI-ANNUAL INVENTORY OF SECURITY RISK
CATEGORY 1 A&E.
(6) SUBMIT MLSR'S PER REF H BASED ON INVENTORY RESULTS.
INVENTORY RESULTS AND SUPPORTING DOCUMENTATION, TO INCLUDE COPIES OF
MLSR'S AND INVESTIGATIONS WILL BE MAINTAINED FOR TWO YEARS.
B. COMMANDERS WITH EOD PERSONNEL WILL:
(1) TRANSFER ON-HAND A&E TRAINING ALLOWANCE MATERIEL
TO THE SUPPORTING ASP/SO FOR STORAGE. EOD UNITS WILL REQUISITION A&E
FROM SUPPORTING ASP/SO IN THE SAME MANNER AS OTHER USING UNITS. EOD
UNITS ARE NOT AUTHORIZED TO HOLD A&E ANNUAL TRAINING ALLOWANCES.
(2) DEVELOP AND IMPLEMENT ACCOUNTABILITY AND INVENTORY
PROCEDURES FOR "IMMEDIATE RESPONSE TOOL KITS."
C. THE FSMAO'S WILL:
(1) STUDY AND EVALUATE CURRENT CLASS V(A) AND (W) INVENTORY
AND ACCOUNTABILITY CONTROL PROCEDURES AND POLICIES.
(2) CONDUCT A PROCESS REVIEW WHICH WILL LOOK AT SELECTIVE
UNITS AND MISSIONS WITHIN THE ACTIVE AND RESERVE STRUCTURE. EMPHASIS
WILL BE PLACED ON A&E HOLDERS, USERS, AND EXPENDITURE REPORTING
PROCEDURES.
(3) SUBMIT THEIR INDIVIDUAL REPORT TO CMC (LPP-2)
BY 30 JAN 98 FOR CONSOLIDATION AND REVIEW.
D. CMC (LPP-2) WILL EVALUATE FSMAO REPORTS TO DETERMINE
SYSTEMIC TRENDS THAT REQUIRE CORRECTIVE ACTION AND/OR POLICY CHANGES.
3. AA&E ACCOUNTABILITY IS THE RESPONSIBILITY OF ALL MARINES. I
ENCOURAGE ALL PERSONNEL TO IDENTIFY ANY AA&E PROCESS IMPROVEMENTS TO
YOUR COMMANDING OFFICER AND/OR LOCAL FSMAO.//
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