R 011427Z MAY 12
UNCLASSIFIED//
MARADMIN 246/12
MSGID/GENADMIN/CMC WASHINGTON DC PPO PS//
SUBJ/USMC COMMON OPERATING PICTURE REGISTRATION, TRAINING AND USE POLICY//
REF/A/SECDEF MEMORANDUM OSD 076688//
REF/B/MCO 3504.2//
REF/C/US NAVY CNIC COMMAND, CONTROL, COMMUNICATION, COMPUTERS AND INTELLIGENCE (C4I) SUITE OPERATING GUIDELINES REVISION 3//
NARR/REF A IS THE MEMORANDUM FOR THE FINAL RECOMMENDATIONS OF THE FORT HOOD FOLLOW-ON REVIEW DATED 18 AUGUST 2010. REF B IS THE MARINE CORPS ORDER FOR OPERATIONS EVENT/INCIDENT REPORT (OPREP-3) REPORTING.  REF C IS THE COMMANDER NAVY INSTALLATIONS GUIDELINES FOR THE USE OF C4I SUITE.//
POC/HERBERT, KENNETH/CIV/UNIT:PSM PPO PS/EMAIL: KENNETH.HERBERT@USMC.MIL/TEL:703-692-5352//
GENTEXT/REMARKS/1. BACKGROUND.  THE EVENTS SURROUNDING THE 2009 FORT HOOD SHOOTING IDENTIFIED GAPS IN THE DEPARTMENT OF DEFENSE'S (DOD) ABILITY TO COMMUNICATE UNCLASSIFIED NEAR REAL-TIME EVENT INFORMATION ACROSS THE ENTERPRISE, AND IDENTIFIED COMMANDERS' NEED TO HAVE A SERVICE-WIDE COMMON OPERATING PICTURE (COP) IAW FINDINGS 3.6 AND 4.5 IN REF (A) AND ENDORSED BY THE SECDEF. SUPPORTING ESTABLISHMENT COMMANDS (SEC) CURRENTLY DEPLOY A COMBINATION OF DISPARATE SYSTEMS SUCH AS MICROSOFT SHAREPOINT AND WEB EOC, TO PROVIDE FOR MANAGEMENT AND COMMUNICATION OF INFORMATION DURING ROUTINE OPERATIONS AND CRISIS ACTION EVENTS WHICH HAS HINDERED A STANDARD SERVICE-WIDE RESOLUTION TO THE SECDEF DIRECTED REQUIREMENT.  HQMC SECURITY DIVISION (PS) HAS COORDINATED WITH THE NAVY TO PROVIDE A COMBINED DEPARTMENT OF THE NAVY (DON) SOLUTION TO THE SECDEF-DIRECTED REQUIREMENT.
2. PURPOSE.  THIS MESSAGE PROVIDES INITIAL DIRECTION AND GUIDANCE FOR THE REGISTRATION, TRAINING AND USE OF THE NEW USMC CROSS-ORGANIZATIONAL COMMUNICATION TOOL BASED ON THE NAVY'S EXISTING COMMAND, CONTROL, COMMUNICATION, COMPUTER AND INTELLIGENCE (C4I) SUITE.
3. REGISTRATION, ACCOUNT REQUEST AND PROFILE CREATION. TO REGISTER FOR A USMC C4I ACCOUNT AND GAIN ACCESS TO THE SYSTEM, GO TO THE HQMC ANTITERRORISM (AT) SHAREPOINT SITE AND FOLLOW THE POSTED INSTRUCTIONS FOR COMMON OPERATING PICTURE (COP) ACCESS. APPROVAL IS NOT IMMEDIATE AND MAY TAKE SEVERAL DAYS BEFORE AN ACCOUNT IS ESTABLISHED.
3.A. COMMANDERS WILL ENSURE THE FOLLOWING MINIMUM NUMBER OF PERSONNEL ESTABLISH C4I SUITE ACCOUNTS: PROGRAM MANAGERS AND STAFFS IN THE AREAS OF OPERATIONS, MISSION ASSURANCE, FORCE PROTECTION, LAW ENFORCEMENT, SECURITY AND EMERGENCY SERVICES, EMERGENCY OPERATIONS CENTER (EOC) CRISIS ACTION TEAM (CAT) MEMBERS, OPERATIONS CENTER WATCHSTANDERS AND OTHER WATCH PERSONNEL, INTELLIGENCE PERSONNEL WORKING IN SUPPORT OF MISSION ASSURANCE AND LAW ENFORCEMENT, AND ANY OTHER PERSONNEL COMMANDERS DEEM ESSENTIAL IN SUPPORT OF MISSION REQUIREMENTS.
3.B. THE HQMC AT SHAREPOINT SITE IS LOCATED AT THE FOLLOWING ADDRESS: HTTPS:SLASHSLASHEHQMC.USMC.MIL/ORG/PPO/PS/PSM/AT/WEBPARTPAGES/WELCOME.ASPX. YOU MUST HAVE AN EHQMC ACCOUNT TO GAIN ACCESS TO THE AT SHAREPOINT SITE.  REQUEST ACCESS TO EHQMC VIA THE FOLLOWING ADDRESS: HTTP:SLASHSLASHWWW.MARINES.MIL/UNIT/HQMC/PAGES/MCWAR.ASPX ONCE EHQMC ACCOUNT REQUEST HAS BEEN SUBMITTED REQUEST ACCESS TO THE AT SHARE SITE BY CONTACTING ANGELA.M.ROSS@ USMC.MIL.
4. TRAINING. INITIAL C4I FAMILIARIZATION TRAINING IS ACCESSABLE VIA THE HQMC AT SHAREPOINT SITE IN THE INFORMATION SHARING FOLDER UNDER C4I TRAINING DOCUMENTS.  HQMC WILL COORDINATE FORMAL MTT TRAINING WITH SUPPORTING ESTABLISHMENT MISSION ASSURANCE STAFF VIA SEPCOR.
4.A. USERS WILL BECOME FAMILIAR WITH THE FOUR MAIN FUNCTIONS OF C4I WHICH ARE CHAT (REGION TO ECHELON AND USMC), NOTICES (URGENT AND ROUTINE), OPERATIONAL STATUS PANEL, AND THE COMMON OPERATIONAL PICTURE.  INSTRUCTIONS ON HOW TO USE THESE FUNCTIONS CAN BE FOUND ONLINE AS DIRECTED IN PARAGRAPH 3.B. OF THIS MESSAGE AND CHAPTER 4 OF REF C.
5. USE OF C4I.  UPON COMPLETION OF INITIAL REGISTRATION AND TRAINING, C4I WILL BE USED IN A BETA TEST UNTIL 30 JUNE 2012 TO SUPPORT CURRENT OFFICIAL RECORD REPORTING REQUIREMENTS. C4I WILL BE USED TO REPORT EVENTS FOR SHARED SITUATIONAL AWARENESS, WHILE OMMITTING DETAILED PERSONAL INFORMATION, OR INFORMATION CONSIDERED SENSITIVE. AT THE END OF THE BETA TEST, HQMC (PSM) WILL CONVENE A WORKING GROUP TO FORMALIZE CONOPS AND BUSINESS RULES FOR THE USE OF C4I WHICH WILL BE PUBLISHED VIA SEPCOR AS THE USMC COMMON OPERATIONAL PICTURE (COP) DIRECTIVE.
5.A. DURING THS BETA TEST C4I WILL FACILITATE DISSEMINATION OF SERVICE AND COMBATANT COMMANDER (COCOM) DIRECTED INFORMATION DISSEMINATION REQUIREMENTS.  THE USE OF C4I TO SUPPORT COCOM SPECIFIC REPORTING REQUIREMENTS, AS PUBLISHED VIA USMC SERVICE COMPONENTS, IS AUTHORIZED AND MAY BEGIN WITH THE PUBLICATION OF SUCH REPORTING REQUIREMENTS.
5.A.1 DURING THIS BETA TEST THE USE OF C4I SUITE DOES NOT RELIEVE THE COMMAND OF MEETING ALL USMC REPORTING REQUIREMENTS AS IDENTIFIED IN REF B.
5.A.2 C4I DOES NOT REPLACE THE TACTICAL LEVEL SYSTEMS CURRENTLY IN USE.  C4I, WHEN USED IN CONJUNCTION WITH THE ESTABLISHED TACTICAL LEVEL SYSTEMS CURRENTLY EMPLOYED, WILL PROVIDE THE CAPABILITY TO COMMUNICATE ACROSS ALL LEVELS OF THE CHAIN OF COMMAND AND SHARE REAL-TIME INFORMATION AMONG FIRST RESPONDERS AS DIRECTED BY REF A.
5.A.3 ORGANIZATIONS WITH POLICE DEPARTMENTS, 24/7 OPERATIONS, SUCH AS WATCH STANDERS AND PROVOST MARSHAL OFFICES OR INSTALLATION DISPATCH CENTERS, WILL MAINTAIN CONTINOUS MONITORING OF THE SYSTEM FOR STATUS CHANGES AS NOTIFIED BY AUDIBLE AND VISUAL ALARMS WITHIN THE C4I SYSTEM.  ORGANIZATIONS WITHOUT 24/7 OPERATIONS AND EOC'S WILL MONITOR THE SYSTEM DURING NORMAL DUTY HOURS OR WHEN ACTIVATED.
6. POC IS MR. KEN HERBERT, AT SECTION, PSM, PS, PPO, HQMC, KENNETH.HERBERT@USMC.MIL 703-692-5352
7. RELEASE AUTHORIZED BY MR. RAYMOND F. GEOFFROY, ASSISTANT DEPUTY COMMANDANT, PLANS, POLICIES AND OPERATIONS, SECURITY DIVISION.//