R 051733Z APR 12
UNCLASSIFIED//
MARADMIN 191/12
MSGID/GENADMIN/CMC WASHINGTON DC MRA RA//
SUBJ/MCBUL 1001 INACTIVE DUTY TRAINING TRAVEL REIMBURSEMENT//
REF/A/MSGID:DOC/NATIONAL DEFENSE AUTHORIZATION ACT/YMD:20111231//
REF/B/MSGID:DOC/DOD/YMD:20110901//
REF/C/MSGID:DOC/CMC/YMD:20090403//
REF/D/MSGID:DOC/CMFR/YMD:20111228//
REF/E/MCTFSPRIUM/YMD:20080819//
NARR/REF A IS SECTION 631 OF THE NATIONAL DEFENSE AUTHORIZATION ACT FOR FY12.  REF B IS THE JOINT FEDERAL TRAVEL REGULATIONS PARAGRAPH U7160.  REF C IS MARADMIN 222/09 INACTIVE DUTY TRAINING TRAVEL REIMBURSEMENT.  REF D IS MARFORRES MANPOWER MANAGEMENT POLICY AND PROCEDURES.  REF E IS THE MARINE CORPS TOTAL FORCE SYSTEM PERSONNEL REPORTING INSTRUCTIONS USER MANUAL.//
POC/MEYERS E.W./CAPT/-/LOC:HQMC (RAP)/TEL: 703-784-9135 /EMAIL: ERIC.W.MEYERS@USMC.MIL//
GENTEXT/REMARKS/1.  PURPOSE.  TO UPDATE GUIDANCE, PROCEDURES, ELIGIBILITY CRITERIA, AND REPORTING REQUIREMENTS FOR INACTIVE DUTY TRAINING (IDT) TRAVEL REIMBURSEMENT.  EFFECTIVE UPON RELEASE, THIS MARADMIN CANCELS MARADMIN 222/09.
2.  BACKGROUND.  REF B PROVIDES FOR REIMBURSEMENT OF ACTUAL EXPENSES INCURRED DURING TRAVEL BETWEEN A RESERVE MEMBER'S RESIDENCE AND THEIR RESERVE TRAINING CENTER (RTC) WHEN TRAVEL IS UNDERTAKEN FOR THE PURPOSE OF ATTENDING IDT.
3.  ELIGIBILITY REQUIREMENTS.  A MARINE MUST MEET THE FOLLOWING CRITERIA TO BE ELIGIBLE FOR IDT TRAVEL REIMBURSEMENT:
    A.  THE MARINE MUST BE ASSIGNED TO A UNIT LOCATED 150 MILES OR MORE FROM HIS/HER PRIMARY RESIDENCE AS CALCULATED BY THE DEFENSE TABLE OF DISTANCES (DTOD).
    B.  THE MARINE MUST BE ASSIGNED A BILLET COMMENSURATE WITH THEIR GRADE AND MOS AND MUST HAVE A VALID BILLET IDENTIFICATION CODE (BIC) ASSOCIATED WITH THEIR RECORD ENTERED IN THE MARINE CORPS TOTAL FORCE SYSTEM (MCTFS) IN ACCORDANCE WITH REF D AND E.  MARINES ASSIGNED IN EXCESS ARE NOT ELIGIBLE.
    C.  THE FOLLOWING RANKS ARE ELIGIBLE: MASTER SERGEANT, FIRST SERGEANT, MASTER GUNNERY SERGEANT, SERGEANT MAJOR, ALL WARRANT OFFICER RANKS, ALL COMPANY GRADE OFFICER RANKS, AND MAJORS.  MAJORS, MASTER SERGEANTS AND MASTER GUNNERY SERGEANTS ARE NOT AUTHORIZED IDT TRAVEL REIMBURSEMENT FOR A BILLET ASSIGNMENT BELOW THEIR RESPECTIVE GRADE.  MAJORS ASSIGNED DUTY INVOLVING FLYING-OPERATIONAL (DIFOP) ARE EXEMPT, AND WILL BE AUTHORIZED IDT TRAVEL REIMBURSEMENT REGARDLESS OF BILLET GRADE.
    D.  LIEUTENANTS, CAPTAINS, AND MAJORS MUST BE ASSIGNED TO A SELECT MARINE CORPS RESERVE (SMCR) UNIT AT THE BATTALION/SQUADRON LEVEL OR BELOW.  FLYING SQUADRONS ELIGIBLE FOR MEMBER REIMBURSEMENT INCLUDE: HMM, HMH, HMLA, VMFA, VMGR, VMM, AND VMU.
    E.  MILITARY OCCUPATION SPECIALTY (MOS).  ALL MILITARY OCCUPATION SPECIALTIES FOR MARINES IN THE GRADES LISTED ABOVE ARE ELIGIBLE FOR REIMBURSEMENT.  SUBSEQUENT MOS ELIGIBILITY WILL BE PUBLISHED ON AN ANNUAL CALENDAR YEAR BASIS.
    F.  REQUEST FOR A WAIVER OF THE ELIGIBILITY REQUIREMENTS MAY BE CONSIDERED ON AN INDIVIDUAL BASIS BY HQMC (RAP).  TO BE CONSIDERED FOR A WAIVER THE MARINE MUST SUBMIT THE ELIGIBILITY WAIVER REQUEST ON AN AA FORM, ENDORSED BY THE CHAIN OF COMMAND TO INCLUDE AN ENDORSEMENT BY THE COMMANDER, MARINE FORCES RESERVE.  UNITS ARE ADVISED THAT FAVORABLE ADJUDICATION OF AN ELIGIBILITY WAIVER REQUEST IS HIGHLY UNLIKELY UNLESS THE BIC THE MARINE IS WILLING TO OCCUPY IS IN A HIGH DEMAND, LOW DENSITY MILITARY OCCUPATIONAL FIELD, AND HAS BEEN HISTORICALLY DIFFICULT TO FILL (GREATER THAN 24 MONTHS VACANCY).
4.  REIMBURSEMENT.  TOTAL REIMBURSEMENT WILL NOT EXCEED 300 DOLLARS PER ROUND TRIP.  RECEIPTS ARE REQUIRED FOR EACH REIMBURSEMENT REQUESTED. THE FOLLOWING TRAVEL AND TRANSPORTATION EXPENSES, FOR TRAVEL BETWEEN THE MARINE'S HOME AND THE RTC TO PERFORM IDT, MAY BE REIMBURSED:
    A.  TRANSPORTATION.  WHEN COMMERCIAL TRANSPORTATION IS USED, REIMBURSEMENT IS AUTHORIZED FOR THE ACTUAL COST OF TRANSPORTATION INCURRED BETWEEN THE MEMBER'S HOME AND ASSIGNED RTC.  WHEN PERSONALLY OWNED CONVEYANCE (POC) IS USED, REIMBURSEMENT IS AUTHORIZED FOR THE ACTUAL EXPENSE INCURRED (GAS, TOLLS, PARKING FEES, AND OTHER NECESSARY EXPENSES INCURRED INCIDENT TO POC TRAVEL).  REIMBURSEMENT WILL NOT BE ON A COMMUTED BASIS, SUCH AS A MILEAGE ALLOWANCE FOR TRANSPORTATION COSTS.
    B.  LODGING AND MEALS.  THE ACTUAL COST OF THE MEMBER'S LODGING (INCLUDING TAXES, TIPS, AND SERVICE CHARGES) AND ACTUAL COST OF MEALS (INCLUDING TAXES AND TIPS, BUT NOT INCLUDING ALCOHOLIC BEVERAGES) MAY BE REIMBURSED UP TO THE PER DIEM RATE FOR THE AREA CONCERNED. PROVISION OF LODGING IN THE LOCAL AREA OF THE RTC FOR THE NIGHT PRIOR TO THE FIRST SCHEDULED DRILL IS THE RESPONSIBILITY OF THE MARINE'S UNIT.  INDIVIDUALS WILL NOT BE REIMBURSED FOR LODGING IN THE LOCAL AREA OF THE RTC FOR THE NIGHT PRIOR TO THE FIRST SCHEDULED DRILL.
    C.  REIMBURSEMENT IS ONLY AUTHORIZED FOR ACTUAL EXPENSES INCURRED TRAVELING BETWEEN HOME AND THE RTC AND SHALL NOT INCLUDE ANY EXPENSES OR ENTITLEMENTS WHILE PERFORMING IDT AT THE RTC.
    D.  REIMBURSEMENT IS LIMITED TO ELEVEN (11) ROUND TRIPS PER MARINE PER FISCAL YEAR.  AVIATORS (MOS 75XX) ASSIGNED DIFOP TO TACTICAL SMCR SQUADRONS (HMM, HMH, HMLA, VMM, VMGR, VMFA) ARE ALLOWED REIMBURSEMENTS FOR UP TO TWENTY-TWO (22) ROUND TRIPS PER FISCAL YEAR.
    E.  REIMBURSEMENTS WILL CONTINUE AT THE DISCRETION OF THE COMMANDANT OR AS OTHERWISE MANDATED BY LAW.
5.  COORDINATING INSTRUCTIONS.
    A.  INDIVIDUALS MAY QUALIFY FOR THE PROGRAM BY REQUESTING THE UNIT'S ADMINISTRATION SECTION SUBMIT THEIR PERSONAL INFORMATION ALONG WITH THEIR BIC STATUS TO MARFORRES G-1 FOR APPROVAL VIA ELECTRONIC MAIL.
    B.  AMPLIFYING GUIDANCE ON THE PROCESS FOR INDIVIDUAL REIMBURSEMENT WILL BE ISSUED BY MARFORRES VIA SEPARATE CORRESPONDENCE
    C.  INDIVIDUAL UNITS WILL VERIFY THAT THE MEMBER MEETS CRITERIA SET FORTH IN PARAGRAPH 3 AND ARE RESPONSIBLE FOR ENSURING COMPLIANCE WITH UPDATES PUBLISHED BY CMC(RAP).
    D.  MARFORRES (MFR) IS RESPONSIBLE FOR MANAGING THE REIMBURSEMENT PROCESS AND FOR CONFIRMING MEMBER ELIGIBILITY BASED ON CMC(RAP) CRITERIA.
    E.  MFR WILL SUBMIT A CONSOLIDATED LIST OF PROGRAM PARTICIPANTS TO CMC(RAP) NLT THE FIRST DAY OF EACH QUARTER.  THE LIST WILL INCLUDE THE FOLLOWING ITEMS: SSN, ASSIGNED BIC, AND DTOD CALCULATED COMMUTE DISTANCE.
    F.  TO ENSURE FUNDS ARE USED FOR THE INTENDED PURPOSE OF ADDRESSING CRITICAL MANPOWER SHORTFALLS, CMC(RAP) WILL CONDUCT AN ANNUAL REVIEW AND WILL PUBLISH UPDATES TO ELIGIBILITY REQUIREMENTS.
6.  THIS BULLETIN CANCELS ON 31 DECEMBER 2012.
7.  RELEASE AUTHORIZED BY MAJGEN D. L. MOORE, DIRECTOR, RESERVE AFFAIRS DIVISION.//