R 221711Z NOV 21
UNCLASSIFIED//
MARADMIN 680/11
MSGID/GENADMIN,USMTF,2007/CMC WASHINGTON DC MRA MI(UC)/F002//
SUBJ/ELECTRONIC SERVICE RECORD//
REF/A/MSGID: DOC/CMC/YMD: 20101022//
AMPN/CMC'S PLANNING GUIDANCE.//
GENTEXT/REMARKS/1.  PURPOSE.  THIS MARADMIN PROVIDES INFORMATION REGARDING THE ONGOING ELECTRONIC SERVICE RECORD (E-RECORD) INITIATIVE.
2.  BACKGROUND.  IN SUPPORT OF THE COMMANDANT'S PLANNING GUIDANCE "IMPROVE ADMIN" TASK, AND IN AN EFFORT TO BETTER SUPPORT COMMANDERS, SENIOR ENLISTED ADVISORS, AND THE INDIVIDUAL MARINE, M-RA BEGAN AN INITIATIVE TO DIGITIZE THE CURRENT SERVICE RECORD BOOK (SRB)/OFFICER QUALIFICATION RECORD (OQR) AND MAKE THEM AVAILABLE ELECTRONICALLY VIA THE OFFICIAL MILITARY PERSONNEL FILE (OMPF) ONLINE.  THE E-RECORD WILL PROVIDE NEAR INSTANTANEOUS ACCESS TO THE MARINE'S RECORD ONCE JOINED TO A COMMAND.  THE INSTALLATION PERSONNEL ADMINISTRATION CENTERS (IPACS) WILL HAVE ACCESS TO ALL E-RECORDS EXCEPT GENERAL OFFICERS; HOWEVER, STAND-ALONE UNIT ADMINISTRATORS WILL ONLY HAVE ACCESS TO RECORDS PERTAINING TO MARINES UNDER THEIR SCOPE IN MARINE ON-LINE (MOL).
3.  THE E-RECORD INITIATIVE WILL:
    A.  ELIMINATE THE CURRENT PAPER SRB AND OQR.  UPON SUCCESSFUL UPLOADING OF DOCUMENTS INTO THE E-RECORD, THE PAPER SERVICE RECORD WILL BE RETURNED TO THE INDIVIDUAL MARINE THROUGH THE LOCAL COMMAND.
    B.  MAKE ADDITIONAL ITEMS OF THE MARINE'S OMPF AVAILABLE TO COMMANDERS; HOWEVER, ACCESS TO FITNESS REPORTS, MASTER BRIEF SHEETS, REPORTING SENIOR AND REVIEWING OFFICER PROFILES WILL NOT BE GRANTED.
    C.  PROVIDE COMMANDERS THE ABILITY TO VIEW THE RECORD OF AN ASSIGNED MARINE, AND THEN FURTHER DELEGATE ACCESS PERMISSIONS TO CONTROL OF ACCESS TO THE E-RECORD, COMMANDERS WILL BE REQUIRED TO QUARTERLY VERIFY E-RECORD ACCESS PERMISSIONS.
4.  THE INITIAL SCANNING OF A MARINE'S RECORD TO CREATE THE "E-RECORD" WILL OCCUR AT THE MEMBER'S FIRST PERMANENT DUTY STATION. THOSE MARINES ASSIGNED TO DUTY UNDER INSTRUCTION (DUINS) LESS THAN 20 WEEKS WILL HAVE THEIR RECORDS SCANNED AT THEIR FIRST DUTY STATION AFTER THE DUINS ASSIGNMENT.  IPACS AND STAND-ALONE UNIT ADMINISTRATORS WILL BE RESPONSIBLE FOR MAINTAINING THE E-RECORD, AND WILL SCAN E-RECORD UPDATE DOCUMENTS TO CMC (MMSB) FOR UPLOAD INTO THE OMPF.  INDIVIDUAL UNITS WILL BE REQUIRED TO SEND DESIGNATED E-RECORD UPDATE FORMS/MATERIAL ACCEPTABLE FOR THE OMPF (THE FORMS LIST IS POSTED ON THE CMC (MMSB) MMSB WEBSITE MENTIONED IN PARAGRAPH 7, UNDER BOTH THE COMMANDER AND ADMINISTRATOR TABS) TO THEIR SERVICING IPAC/UNIT ADMINISTRATOR FOR SCANNING.  RECORDS PERTAINING TO NEW JOINS WILL BE ACCESSIBLE TO THE STAND-ALONE UNIT ADMINISTRATORS AFTER THE JOIN HAS POSTED TO MARINE CORPS TOTAL FORCE SYSTEMS (MCTFS).  THE RESPONSIBILITY TO PROVIDE INFORMATION FROM THE E-RECORD TO OUTSIDE AGENCIES WITH A VALIDATED REQUIREMENT WILL REMAIN AN IPAC TASK.
5.  THE E-RECORD IMPLEMENTATION WILL BE ACCOMPLISHED IN PHASES. PHASE I BEGAN WITH THE 15 IPACS IN JULY 2011 AND WILL CONCLUDE NLT 31 DEC 2011.  PHASE II WILL BEGIN IN JAN/FEB 2012 AND WILL INCLUDE THE REMAINING NON-IPAC SUPPORTED COMMANDS.  THESE UNITS WILL BE CONTACTED BY CMC (MMSB) TO DETERMINE THE ACTUAL PLANNING SCHEDULE AND SCANNING DATES.  PHASE III WILL ADDRESS I-I/RESERVE UNITS AND IS SCHEDULED TO START APPROXIMATELY JUN/JUL 2012.  FURTHER COORDINATION WILL BE MADE WITH MARFORRES, CMC (MMSB), AND CMC (MI) TO DETERMINE THE ACTUAL PLANNING SCHEDULE AND SCANNING DATES.
6.  THE PERMISSIONS IN MOL ARE REPORTING UNIT CODE (RUC) BASED. AS SUCH THERE WILL BE SITUATIONS WHERE A COMMANDER WILL HAVE TO BE GRANTED EXTERNAL PERMISSIONS FROM A SUBORDINATE COMMANDER TO VIEW E-RECORDS.  THIS CAN BE ACCOMPLISHED THROUGH THE COORDINATOR MODULE IN MOL.  ADDITIONAL ASSISTANCE WILL BE PROVIDED BY THE JURISDICTIONAL MANPOWER INFORMATION SYSTEMS SUPPORT OFFICE (MISSO).
7.  ADDITIONAL INFORMATION DETAILING THESE CHANGES CAN BE OBTAINED FROM THE CMC (MMSB) WEBSITE AT HTTPS:WWW.MANPOWER.USMC.MIL/PORTAL/PAGE/PORTAL/M(UNDERSCORE)RA(UNDERSCORE)HOME/MM/SB.  ALL MARINES ARE ENCOURAGED TO REVIEW THIS SITE AS DETAILED AND IMPORTANT INFORMATION REGARDING THE E-RECORDS HAS BEEN MADE AVAILABLE TO INCLUDE SCANNING REQUIREMENTS AND FORMS LIST.
8.  POC AT CMC (MI) IS MR. DON PAGE, DONALD.F.PAGE@USMC.MIL, 703-784-9026 DSN (278); POC AT CMC (MMSB) IS CWO3 BRYAN LEDREW, BRYAN.LEDREW@USMC.MIL, 703-784-3950 DSN (278).
9.  RELEASE AUTHORIZED BY LTGEN R. E. MILSTEAD, JR., DEPUTY COMMANDANT FOR MANPOWER AND RESERVE AFFAIRS.//