R 251129Z MAR 11
UNCLASSIFIED//
MARADMIN 192/11
MSGID/GENADMIN/CMC WASHINGTON DC MRA//
SUBJ/AMPLIFYING GUIDANCE TO MARADMIN 177/11 30 DAY DELAY OF MOVEMENT FOR MARINE CORPS PERSONNEL AND DEPENDENTS TO MAINLAND JAPAN//
REF/A/MSG/CMC WASHINGTON DC/181130ZMAR11//
AMPN/REF A IS INITIAL MARADMIN PROVIDING GUIDANCE FOR AFFECTED PERSONNEL AND DEPENDENTS TO MAINLAND JAPAN.//
POC/H.J. DUENEZ/CIV/MMEA/1/TEL: DSN 278-9230//
TEL:DSN 278-9370/EMAIL: HECTOR.DUENEZ@USMC.MIL//
GENTEXT/RMKS/1.  PURPOSE.  THIS MARADMIN AMPLIFIES GUIDANCE TO MARINES WHO ARE IN RECEIPT OF PERMANENT CHANGE OF STATION (PCS) ORDERS TO MAINLAND JAPAN.  THIS GUIDANCE DOES NOT APPLY TO MARINES IN RECEIPT OF ORDERS TO OKINAWA, JAPAN.
2.  THE BELOW GUIDANCE IS TO BE USED TO ASSIST COMMANDERS TO ADMINISTRATIVELY MANAGE IMPACTED MARINES.
A.  MARINES THAT HAVE DETACHED FROM PRESENT COMMAND BUT REMAIN AT PRESENT DUTY STATION (PDS) LOCATION AND HAVE NOT VACATED CIVILIAN OR MILITARY QUARTERS.
1.  MARINES WILL REPORT BACK TO DETACHING COMMAND.
2.  DETACHING COMMAND WILL REJOIN MARINE TO UNIT ROLES.
3.  DC, MRA (MM) WILL MODIFY ORDERS.
4.  RECOUPMENT ACTION OF PCS ENTITLEMENTS WHILE ORDERS ARE HELD IN ABEYANCE PENDING PCS EXECUTION IS NOT REQUIRED AT THIS TIME. MARINES SHOULD BE ADVISED, HOWEVER, THAT TRAVEL ADVANCES ARE FOR ACTUAL TRAVEL TO BE PERFORMED AND IF NOT USED MAY BE SUBJECT TO RECOUPMENT IN THE FUTURE.
B.  MARINES THAT HAVE DETACHED FROM PRESENT COMMAND BUT REMAIN AT PDS LOCATION AND HAVE VACATED CIVILIAN OR MILITARY QUARTERS.
1.  MARINES WILL CONTINUE EXECUTION OF PCS ORDERS (PROCEED/DELAY). MARINES ARE NOT AUTHORIZED TO EXECUTE THE TRAVEL PORTION OF THEIR PCS UNTIL THE DELAY MOVEMENT IS RESCINDED BY THIS HQ.
2.  UPON EXPIRATION OF THE PROCEED AND DELAY, MARINES IN THIS CATEGORY WILL REPORT TO THE NEAREST MARINE CORPS ACTIVITY AND WILL BE JOINED FOR TEMINS WITH TTC 020 SEQ 028 (JOIN TEMP FOR FURTHER TR OTHER MCC) UNTIL DELAY MOVEMENT IS RESCINDED.  UPON JOIN ENTRY, MANUAL ADJUSTMENT OF BAH TO PREVIOUS PDS IS REQUIRED.
3.  MARINE WILL BE ENTITLED TO PER DIEM IAW JOINT FEDERAL TRAVEL REGULATIONS (JFTR).  NOTE:  PER JFTR PARA U4102-D, PER DIEM IS NOT AUTHORIZED FOR TRAVEL OR TAD/TDY PERFORMED WITHIN THE PDS LIMITS (EXCEPT AS AUTHORIZED BY JFTR PARA U4105-H).
4.  ADDITIONALLY, FAMILY MEMBERS WILL BE ENTITLED TO EVACUATION ENTITLEMENTS PER JFTR PARA U6004.
5.  DC, MRA (MM) WILL MODIFY ORDERS TO IMPACT THIS POPULATION ONCE TRAVEL RESTRICTIONS ARE RESCINDED.
6.  COMMANDS WITH MARINES ATTACHED IN THIS CATEGORY WILL INTERFACE WITH TRAVEL MANAGEMENT OFFICES (TMO) TO MODIFY PORT CALLS AND POINTS OF EMBARKATION (POE).
C.  MARINES THAT HAVE DETACHED PDS AND CURRENTLY ARE IN TRANSIT (I.E. EN ROUTE) TO SUBJECT OVERSEAS DESTINATION.
1.  UPON EXPIRATION OF THE PROCEED AND DELAY, MARINES IN THIS CATEGORY WILL REPORT TO THE NEAREST MARINE CORPS ACTIVITY AND WILL BE JOINED FOR TEMINS WITH TTC 020 SEQ 028 (JOIN TEMP FOR FURTHER TR OTHER MCC) UNTIL DELAY MOVEMENT IS RESCINDED.  UPON JOIN ENTRY, MANUAL ADJUSTMENT OF BAH TO PREVIOUS PDS IS REQUIRED.
2.  MARINE WILL BE ENTITLED TO PER DIEM IAW JFTR.
3.  ADDITIONALLY, FAMILY MEMBERS WILL BE ENTITLED TO EVACUATION ENTITLEMENTS PER JFTR PAR U6004.
4.  DC, MRA (MM) WILL MODIFY ORDERS TO IMPACT THIS POPULATION ONCE TRAVEL RESTRICTIONS ARE RESCINDED.
5.  COMMANDS WITH MARINES ATTACHED IN THIS CATEGORY WILL INTERFACE WITH TMO TO MODIFY PORT CALLS AND POINTS OF EMBARKATION (POE).
D.  MARINES THAT ARE PREPARING TO DETACH BETWEEN RELEASE OF THIS MESSAGE PLUS 45 DAYS, WILL NOT DETACH FROM THEIR PDS AND WILL AWAIT FURTHER INSTRUCTION OR MODIFICATION TO PCS ORDERS.  COMMANDS WITH MARINES IN THIS CATEGORY ARE ADVISED TO COORDINATE WITH DC, MRA (MMOA/MMEA).
3.  PERSONNEL WHO HAVE ADDITIONAL QUESTIONS OR CIRCUMSTANCES THAT ARE NOT ADEQUATELY ADDRESSED ABOVE SHOULD CONTACT THEIR ASSIGNMENT MONITOR.
4.  FINANCIAL INFORMATION
A.  PROCEDURES FOR SUBMISSION OF REQUESTS FOR ADVANCES OF SAFE HAVEN ALLOWANCES AND PARTIAL/FINAL CLAIM SETTLEMENT.  ALL TRAVEL AND SAFE HAVEN ALLOWANCE PAYMENTS WILL BE PAID BY THE III MEF DISBURSING OFFICE.  ALL PAYMENTS MUST BE SUPPORTED BY EVACUATION ORDERS (DD FORM 1610).  REQUESTS WILL BE SUBMITTED TO THE III MEF DISBURSING OFFICE BY THE ADMINISTRATIVE UNIT OF THE ACTIVITY SUPPORTING THE MEMBER AND/OR DEPENDENTS.  ADMINISTRATIVE UNITS WILL ASSIST THE MEMBER/DEPENDENTS IN COMPLETING THE REQUEST AND SUBMIT VIA ENCRYPTED E-MAIL AS INDICATED BELOW TO III MEF DISBURSING.  ONCE RECEIVED, III MEF DISBURSING WILL PROCESS THE ADVANCE WITHIN THREE BUSINESS DAYS.  PAYEES CAN ANTICIPATE PAYMENT VIA EFT WITHIN 48 TO 72 HOURS AFTER BEING PROCESSED.  PAYMENTS GOING TO AN EFT ACCOUNT OTHER THAN THE ACTIVE DUTY MEMBER'S EFT ACCOUNT MUST INCLUDE A SIGNED ALTERNATE ELECTRONIC FUNDS TRANSFER (EFT) SHEET.
B.  TRAVEL AND SAFE HAVEN ALLOWANCE ADVANCES. ADVANCES MAY ONLY BE TAKEN TO PROVIDE SUFFICIENT FUNDS TO COVER NECESSARY EXPENSES THAT MIGHT BE INCURRED. ADVANCES WILL NOT EXCEED THE ESTIMATED AUTHORIZATION FOR THE FIRST 30 DAYS OF EVACUATION. THEREAFTER PAYMENTS SHOULD BE MADE AS PARTIAL SETTLEMENTS.
C.  PARTIAL SETTLEMENTS.  PARTIAL SETTLEMENTS WILL BE SUBMITTED IN 30 DAY INCREMENTS COMMENCING 30 DAYS AFTER COMMENCEMENT OF EVACUATION ENTITLEMENTS.  EACH CLAIM SUBMITTED WILL INCLUDE A COPY OF THE EVACUATION ORDERS (DD FORM 1610), A PROPERLY COMPLETED TRAVEL VOUCHER (DD FORM 1351-2) INDICATING ACTUAL ITINERARY AND LISTING THE SAFE HAVEN LOCATION, AND ALL LODGING RECEIPTS.  THE TRAVEL VOUCHER (DD FORM 1351-2) MAY BE COMPLETED AND SUBMITTED BY THE MEMBER, SPOUSE, OR DEPENDENT WHO IS OF AGE (AGE 18 OR OLDER) IF THERE IS NO SPOUSE.
D.  FINAL SETTLEMENTS.  SUBMISSION OF THE FINAL SETTLEMENT VOUCHER MUST INCLUDE THE SAME DOCUMENTATION AS REQUIRED FOR PARTIAL SETTLEMENTS.  FINAL SETTLEMENTS MUST BE ANNOTATED AS "FINAL" AND INCLUDE THE MODIFIED ORDERS OUTLINING TERMINATION.
E.  SUBMISSION OF THE TRAVEL ADVANCE, PARTIAL SETTLEMENT, AND FINAL SETTLEMENT VOUCHERS MUST BE DONE VIA ENCRYPTED E-MAIL.  SUPPORTING MARINE CORPS ADMINISTRATIVE UNITS WILL SUBMIT REQUESTS AND ALL RELATED DOCUMENTATION BY ENCRYPTED E-MAILS TO THE FOLLOWING E-MAIL ADDRESSES: TAMMER.AZZAZY@USMC.MIL; WILLIAM.POLLARD@USMC.MIL.
F.  POINTS OF CONTACT AT THE III MEF DISBURSING OFFICE ARE: CWO2 TAMMER AZZAZY AT DSN 315-645-3362, TAMMER.AZZAZY@USMC.MIL OR MAJ WILLIAM SCHRADER AT DSN 315-645-7150, WILLIAM.M.SCHRADER@USMC.MIL
G.  ALL MARINE CORPS DISBURSING/FINANCE OFFICES ARE AVAILABLE TO ASSIST DEPENDENTS REGARDING TRAVEL AND SAFE HAVEN ALLOWANCES ISSUES. THEY MAY ALSO ASSIST IN THE TRAVEL CLAIM SUBMISSION PROCESS AND ADDRESSING ANY EMERGENCY DISBURSING SERVICES REQUIRED TO SUPPORT LOCAL DEPENDENTS IN AN EVACUATED STATUS.  LOCAL EMERGENCY PAYMENTS FOR DEPENDENTS ARE NOT AUTHORIZED WITHOUT PRIOR COORDINATION WITH THE III MEF DISBURSING OFFICE AND MAY ONLY BE DONE ON A CASE-BY-CASE BASIS.
H.  ALL EVACUATION ORDERS SHOULD LIST THE FOLLOWING LOA FOR PAYMENT OF DEPENDENTS OF MARINES: 17FY1105.2750 021 41690 067443 2D 000000 0000000(COST CODE).  SDN EQUALS M00027FYMOOCEVA.  FY EQUALS CURRENT FISCAL YEAR.  (COST CODE) EQUALS DEPENDENT TRAVEL CODES (74186 FOR DEPENDENTS UNDER 12 YEARS OLD; 74195 FOR DEPENDENTS 12 YEARS OF AGE AND OLDER).
I.  PERSONNEL WHO HAVE ADDITIONAL QUESTIONS OR CIRCUMSTANCES THAT ARE NOT ADEQUATELY ADDRESSED THAT APPLY TO PAR 4 ABOVE SHOULD CONTACT THEIR REGIONAL SERVICING DISBURSING OFFICE/FINANCE OFFICE.
5.  QUESTIONS RELATING TO THE JFTR CAN BE ADDRESSED TO THE MILITARY PERSONNEL OFFICE.
6.  THIS MARADMIN IS EFFECTIVE IMMEDIATELY AND WILL REMAIN IN EFFECT UNTIL FURTHER NOTICE.
7.  FURTHER GUIDANCE WILL BE DISSEMINATED AS IT BECOMES AVAILABLE.
8.  THIS MARADMIN IS APPLICABLE TO THE MARINE CORPS TOTAL FORCE.
9.  RELEASE AUTHORIZED BY C. F. SWAIN, DIRECTOR, MANPOWER MANAGEMENT DIVISION (ACTING).//