R 011409Z FEB 11
UNCLASSIFIED//
MARADMIN 072/11
MSGID/GENADMIN/CMC WASHINGTON DC//
SUBJ/TRANSFER OF CLASSIFIED AND UNCLASSIFIED RECORDS TO THE NATIONAL ARCHIVES AND RECORDS ADMINISTRATION//
REF/A/MSGID:DOC/SECNAV WASHINGTON DC/16NOV2007//
REF/B/MSGID:DOC/CMC WASHINGTON DC ARDB/15MAY2006//
REF/C/MSGID:DOC/SECNAV WASHINGTON DC N09N/01JUN2006//
REF/D/MSGID:DOC/CMC WASHINGTON DC ARDB/18APR2006//
NARR/REF A IS SECNAV M-5210.1 CHANGE 1, DEPARTMENT OF THE NAVY, NAVY RECORDS MANAGEMENT PROGRAM, RECORDS MANAGEMENT MANUAL.  REF B IS NAVMC DIR 5210.11E, MARINE CORPS RECORDS MANAGEMENT PROGRAM.  REF C IS SECNAV M-5510.36, DEPARTMENT OF THE NAVY INFORMATION SECURITY PROGRAM.  REF D IS MCO 5210.11E, MARINE CORPS RECORDS MANAGEMENT PROGRAM.//
POC/J. D. GLENEWINKEL/GS-14/UNIT:ARDB/-/TEL:DSN 224-1081 /TEL:(703)614-1081/FAX:(703)693-7270//
GENTEXT/REMARKS/1.  THIS MARADMIN ANNOUNCES PROCEDURAL CHANGES FOR THE TRANSFER OF CLASSIFIED AND UNCLASSIFIED RECORDS TO THE NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA) FOR STORAGE PER REFERENCES (A) THROUGH (D).  UNCLASSIFIED RECORDS ARE STORED AT 1 OF 16 FEDERAL RECORDS CENTER (FRC) LOCATIONS IN THE UNITED STATES; CLASSIFIED RECORDS ARE ONLY STORED AT THE WASHINGTON NATIONAL RECORDS CENTER IN MARYLAND.
2.  CURRENTLY, ALL CLASSIFIED AND UNCLASSIFIED PAPER RECORDS (DEFINED AS OFFICIAL AND ORIGINAL WRITTEN PAPER DOCUMENTS OF ALL TYPES, TO INCLUDE RECORDS, PUBLICATIONS, NAVAL CORRESPONDENCE, PRINTED E-MAIL, GRAPHICS, ETC.) SCHEDULED FOR TRANSFER TO NARA ARE FORWARDED TO THE HEADQUARTERS MARINE CORPS (HQMC) RECORDS, REPORTS, AND DIRECTIVES MANAGEMENT SECTION (ARDB), AND SECURITY PROGRAMS AND INFORMATION MANAGEMENT BRANCH (ARS), RESPECTIVELY, FOR REVIEW PRIOR TO SHIPPING TO NARA.
3.  EFFECTIVE IMMEDIATELY, MARINE CORPS ORGANIZATIONS/COMMANDS WILL NO LONGER SHIP RECORDS TO HQMC FOR FURTHER TRANSFER TO NARA.  UNITS WILL NOW ELECTRONICALLY REQUEST HQMC (ARDB) APPROVAL TO TRANSFER RECORDS, AND SUBSEQUENT TO RECEIVING SUCH APPROVAL, PROCESS AND FORWARD RECORDS DIRECTLY TO NARA USING THE FOLLOWING PROCESS.
A.  COMPLETE THE STANDARD FORM (SF) 135 "RECORDS TRANSMITTAL AND RECEIPT."  IN ADDITION TO BASIC FORM REQUIREMENTS, INCLUDE NAME OF THE ORIGINATING ORGANIZATION/COMMAND, STANDARD SUBJECT IDENTIFICATION CODE (SSIC) AND TITLE, SERIES DESCRIPTION, AND DISPOSITION STATEMENT PER REFERENCE (A).
B.  CREATE A BOX LIST (ONE PER BOX) AND IDENTIFY EACH FOLDER BY TITLE IN THE ORDER RECORDS ARE PLACED IN THE BOX.  REMOVE PAPER RECORDS FROM BINDERS AND PLACE IN CONSECUTIVELY NUMBERED FILE FOLDERS PER REFERENCES (A) THROUGH (D).  CLASSIFIED BOX LISTS WILL USE UNCLASSIFIED TITLES. 
C.  AFTER SIGNATURE BY THE ORGANIZATION/COMMAND APPROVING OFFICIAL, SUBMIT THE SF 135 AND BOX LIST VIA THE HQMC (ARDB) SHAREPOINT PORTAL AT HTTPS:(DOUBLESLASH)IPS.USMC.MIL/SITES/ARD/RECMAN/SF135/DEFAULT.ASPX. POPULATE THE SF 135 TRACKING DATABASE ON THE HQMC (ARDB) SHAREPOINT PORTAL.
D.  HQMC (ARDB) WILL COORDINATE NARA APPROVAL TO ACCEPT SHIPMENT OF RECORDS.  ONCE APPROVED, HQMC (ARDB) WILL NOTIFY THE ORGANIZATION/COMMAND AND POST THE APPROVED SF 135 ON THE SHAREPOINT PORTAL.  THE NARA APPROVED SF 135 WILL IDENTIFY THE ACCESSION NUMBER AND THE FRC WHERE THE RECORDS WILL BE SHIPPED. ORGANIZATIONS/COMMANDS WILL:
(1) MAIL UNCLASSIFIED RECORDS TO THE FRC SPECIFIED ON THE APPROVED SF 135, USING CERTIFIED MAIL FORM PS3811.
(2) MAIL CLASSIFIED RECORDS TO THE WASHINGTON NATIONAL RECORDS CENTER, 4205 SUITLAND ROAD, SUITLAND, MD  20746-8001, USING REGISTERED MAIL FORM PS3806.  ADHERE TO INFORMATION SECURITY SHIPPING REQUIREMENTS.
(3) POST A COPY OF THE CERTIFIED OR REGISTERED MAIL RECEIPT ON THE HQMC (ARDB) PORTAL AND UPDATE THE SF 135 TRACKING DATABASE PER REFERENCE (C).
E.  ONLY HQMC (ARDB) MAY WITHDRAW RECORDS STORED AT NARA. ORGANIZATIONS/COMMANDS THAT REQUIRE RECORDS WILL SUBMIT THEIR REQUEST VIA THE HQMC (ARDB) SHAREPOINT PORTAL.
4.  ORGANIZATIONS/COMMANDS ARE TO MONITOR AND ENSURE COMPLIANCE WITH THIS REQUIREMENT. 
5.  FOR FURTHER ASSISTANCE, CONTACT MS. KIM ENRIGHT-LAMERE, KIM.ENRIGHTLAMERE(AT)USMC.MIL, COMM: (703)614-1081, DSN: 224-1081; OR MR. ROBERT BISEL, ROBERT.BISEL(AT)USMC.MIL, COMM: (703)614-2311, DSN: 224-1081.
6.  RELEASE AUTHORIZED BY LTGEN W. J. WILLIAMS, DIRECTOR, MARINE CORPS STAFF.//