R161816Z DEC 10
UNCLASSIFIED//
MARADMIN 704/10
MSGID/GENADMIN,USMTF,2007/CMC WASHINGTON DC C4(UC)/F002//
SUBJ/INFORMATION TECHNOLOGY (IT) ASSET TRANSFER AND ACCOUNTABILITY DURING THE CONTINUITY OF SERVICES CONTRACT (COSC) PERIOD OF PERFORMANCE (POP)//
REF/A/MSGID:DOD I/-/YMD:20061102/5000.64//
REF/B/MSGID:DOD I/-/YMD:20090605/7000.14-R//
REF/C/MSGID:SECNAVINST/-/YMD:20040401/7320.10A//
REF/D/MSGID:DOC/CMC WASHINGTON DC C4/YMD:20101103//
REF/E/MSGID:DOC/CMC WASHINGTON DC C4/YMD:20101001//
REF/F/MSGID:DOD I/-/YMD:20080616/8320.04//
REF/G/MSGID:DOC/CONINUITY OF SERVICES CONTRACT (COSC)/YMD:20100708//
NARR/REF A THE DEPARTMENT OF DEFENSE INSTRUCTION (DODI) ON ACCOUNTABILITY AND MANAGEMENT OF DOD OWNED EQUIPMENT AND OTHER ACCOUNTABLE PROPERTY. REF B IS THE DEPARTMENT OF DEFENSE (DOD) FINANCIAL MANAGEMENT REGULATIONS. REF C IS THE DEPARTMENT OF THE NAVY (DON) PERSONAL PROPERTY POLICIES AND PROCEDURES. REF D IS THE INFORMATION TECHNOLOGY ASSET MANAGEMENT (ITAM) PROGRAM MARADMIN WHICH ESTABLISHES WHETHER MATERIAL IS CLASSIFIED AS EQUIPMENT, MOVABLE (SYSTEM/END-USER), OR REAL PROPERTY (PERMANENT) AND ASSOCIATES THE MATERIAL WITH AN ACCOUNTABLITY SYSTEM. REF E IS THE FIRST MESSAGE RELEASED ADDRESSING THE UNCLASSIFIED NETWORK ENVIRONMENT AND TRANSITION PLANNING DURING FY11 UNDER THE COSC. REF F ESTABLISHED THE ITEM UNIQUE IDENTIFICATION (IUID) STANDARDS FOR TANGIBLE PERSONAL PROPERTY. REF G IS THE CONTINUITY OF SERVICES CONTRACT ESTABLISHED BETWEEN HEWLETT PACKARD ENTERPRISE SERVICES (HPES) AND THE DON TO PROVIDE DATA SERVICES TO THE DON.//
POC/KOREEN PARRY/LTCOL/UNIT:HQMC C4 NGEN/NAME:WASHINGTON DC /TEL:703-695-1768//
POC/TREVOR DANIEL/CIV/UNIT:HQMC C4 NGEN/NAME:WASHINGTON DC /TEL:703-693-3488//
POC/DERIC J. SIMS/CIV/UNIT:HQMC IL/NAME:WASHINGTON DC /TEL:703-695-6965//
POC/EVANGELINE MONTGOMERY/CIV/UNIT:MCSC/NAME:QUANTICO VA /TEL:703-784-6451//
GENTEXT/REMARKS/1. THIS IS A COORDINATED HEADQUARTERS MARINE CORPS (HQMC) COMMAND, CONTROL, COMMUNICATIONS, COMPUTERS (C4), INSTALLATION AND LOGISTICS (IL), AND MARINE CORPS SYSTEMS COMMAND (MCSC) MSG. THIS MSG PROVIDES GUIDANCE TO ENTER INFORMATION ON IT END-USER DEVICES TRANSFERRED FROM HPES INTO THE DEFENSE PROPERTY ACCOUNTABILITY SYSTEM (DPAS). THIS IS THE SECOND IN A SERIES OF MESSAGES PROVIDING COSC TRANSITION GUIDANCE.
1.A. PER REF A, THE MARINE CORPS IS REQUIRED TO MAINTAIN PROPERTY ACCOUNTABILITY OF ALL PILFERABLE IT MATERIAL. PILFERABLE ITEMS ARE DEFINED AS HAVING RESALE VALUE OR INDIVIDUAL USER APPLICATION. REFS B AND C SPECIFY THAT PROPERTY, PLANT, AND EQUIPMENT WHICH MAY BE SUBJECT TO THEFT SHALL BE DOCUMENTED IN AUTHORITATIVE PROPERTY ACCOUNTABILITY RECORDS REGARDLESS OF COST. PER REF D, DPAS SHALL BE USED TO MAINTAIN AND TRACK ACCOUNTABILITY OF GARRISON END USER DEVICES ASSIGNED TO THE CUSTODY AND CARE OF THE MARINE CORPS.
1.B. THIS TRANSITION EFFORT SHALL BE EXECUTED IN PHASES AND NOT ALL SECTIONS OF THIS MESSAGE APPLY TO ALL MARINE CORPS ORGANIZATIONS/UNITS.
2. SITUATION
2.A. PER REF E, HPES SHALL CONTINUE TO PROVIDE THE SAME LEVEL OF SERVICE UNDER COSC AND RETAIN ADMINISTRATIVE CONTROL (ADCON) AND OPERATIONAL CONTROL (OPCON) OF A PORTION OF THE UNCLASSIFIED NETWORK ENVIRONMENT UNTIL AN AUTHORIZED, CONTRACTUAL TRANSITION HAS BEEN APPROVED BY THE APPROPRIATE CONTRACTING OFFICIAL.
2.A.1. THIS MSG DEFINES ADCON AND OPCON ROLES AND RESPONSIBILITIES FOR INVENTORY AND PROPERTY RECORD ESTABLISHMENT DURING COSC AND PROVIDES GUIDANCE TO TRANSITION IT ASSETS AND MATERIAL FROM HPES TO GOVERNMENT CONTROL AND ACCOUNTABILITY.
2.A.2. ADCON CONSISTS OF PHYSICAL EQUIPMENT ALLOWANCES, ACCOUNTABILITY, INVENTORY MANAGEMENT, AND MATERIAL READINESS. ADCON OF END-USER DEVICES SHALL REMAIN ASSOCIATED TO AN INDIVIDUAL CUSTODIAN. RESPONSIBLE OFFICER(S) (RO(S)) SHALL BE APPOINTED FOR END-USER DEVICES DEEMED ORGANIZATIONAL ASSETS.
2.A.3. OPCON ENCOMPASSES NETWORK ACCESS, CONNECTIVITY, AND LOGICAL CONTROL TO THE END-USER DEVICE. OPCON OF THE END-USER DEVICE IS DELEGATED TO THE INDIVIDUAL OR ORGANIZATION USING THE ASSET. OPCON OF THE NETWORK AND VIRTUAL CONFIGURATION OF THE DEVICE(S) IS RETAINED BY THE NETWORK MANAGER.
2.B. INDIVIDUAL (DIRECT SUPPORT) CUSTODY END-USER DEVICES ARE DEFINED AS IT ASSETS WHICH ARE IN THE CUSTODY AND CARE OF A SINGLE INDIVIDUAL.
2.B.1. COMMANDERS DESIRING INDIVIDUALS TO RETAIN POSSESSION OF MATERIAL PREVIOUSLY OWNED AND MANAGED BY HPES MUST NOTIFY THE INSTALLATION/BASE G6/S6 OF THEIR INTENT. INDIVIDUALS MUST BE IDENTIFIED BY BILLET AND LINE NUMBER BASED UPON APPROVED TABLE OF ORGANIZATION (T/O).
2.C. ORGANIZATIONAL (GENERAL SUPPORT) CUSTODY END-USER DEVICES ARE DEFINED AS IT ASSETS WHICH ARE ORGANIZATIONALLY SHARED BY NUMEROUS PEOPLE (E.G., PRINTERS, DESKTOPS, COPIERS, ETC.).
2.C.1. COMMANDERS REQUIRING ORGANIZATIONAL END-USER DEVICES PREVIOUSLY OWNED BY HPES SHALL ESTABLISH RO(S) VIA APPOINTMENT LETTER TO THE INSTALLATION/BASE G6/S6.
2.D. TITLE TRANSFER SHALL OCCUR IN STEPS UPON INVENTORY AND VALIDATION OF MATERIAL.
2.D.1. INSTALLATION/BASE G6/S6 SHALL COORDINATE WITH OPFOR AND SUPPORTING ESTABLISHMENT COMMANDERS TO OBTAIN DPAS RO(S) APPOINTMENT LETTERS FOR ORGANIZATIONAL REQUIREMENTS AND COMMANDERS ENDORSEMENT LETTER OUTLINING T/O BILLET REQUIREMENTS (CUSTODY HOLDERS).
2.D.2. INSTALLATION/BASE G6/S6 SHALL APPOINT ASSET MANAGERS, BY APPOINTMENT LETTER, WHO WILL DEVELOP AND MANAGE CHECK IN/CHECK OUT PROCEDURES SO INDIVIDUAL CUSTODY HOLDERS MAY RECEIVE THEIR END-USER DEVICES AS IDENTIFIED BY UNIT(S) APPROVED T/O(S).
2.D.2.1. INSTALLATION/BASE G6/S6 ASSET MANAGERS SHALL ACT AS THE SOLE LIAISON BETWEEN THE PERSONAL PROPERTY MANAGER (PPM) AND THE RO(S) AND INDIVIDUAL CUSTODY HOLDERS AS RELATES TO THE TRANSITION OF NMCI MATERIAL PREVIOUSLY OWNED BY HPES TO GOVERNMENT PROPERTY.
2.D.3. PPM(S) SHALL ESTABLISH ORGANIZATION AND INDIVIDUAL CUSTODY ACCOUNTS WITHIN DPAS USING THE INSTALLATION/BASE G6/S6 PROVIDED ENDORSEMENT LETTERS.
2.D.4. PROPERTY TRANSFERS SHALL BE EXECUTED ON A DD FORM 1348, COPY 1 TO PPM, COPY 2 TO CUSTOMER, AND COPY 3 TO THE ASSET MANAGER WITHIN THE INSTALLATION/BASE G6/S6.
2.D.5. INFORMATION CONCERNING ALL IT MATERIAL THAT WAS ORDERED FOR THE EARLY TRANSITION ACTIVITY (ETA) PILOT AT CAMP LEJEUNE WILL BE LOADED TO DPAS.
2.D.6. HQMC C4 SHALL HAVE VISIBILITY OF THE ASSET INFORMATION WITHIN DPAS TO ENSURE THE EQUIPMENT AND MATERIAL ARE TRANSFERRED WITHIN DPAS TO THE APPROPRIATE INSTALLATION/BASE G6/S6 ASSET MANAGER.
2.E. CREATION OF DPAS RECORDS SHALL ALIGN WITH ESTABLISHED PROCESSES IN REFS A, B, AND F.
3. MISSION
3.A. HQMC C4 IN COORDINATION WITH MARINE AIR GROUND TASK FORCE INFORMATION TECHNOLOGY SUPPORT CENTER (MITSC) EAST AND MCSC SHALL IDENTIFY ETA END-USER DEVICES FOR TRANSFER TO INSTALLATION/BASE PPM. THIS WILL ESTABLISH INITIAL END-USER ALLOWANCE LEVELS AND ASSOCIATED SERIAL NUMBERS.
3.B. OPCON OF THE NETWORK ENVIRONMENT WILL REMAIN WITH HPES UNTIL SUCH TIME HPES IS RELEASED FROM CONTRACTUAL OBLIGATIONS VIA MCSC. IAW REF G, ORGANIZATIONS ARE REMINDED THAT THEY MUST NOT IMPEDE HPES'ABILITY TO PROVIDE SERVICES AS LEGALLY OBLIGATED PER THE COSC. IN THE EVENT OF CONFLICT, ORGANIZATIONS WILL DEFER TO MCSC OR THE LOCAL REGIONAL CONTRACTING OFFICER REPRESENTATIVE (RCOR) FOR ADJUDICATION OF CONTRACTUAL RESPONSIBILITIES. GOVERNANCE AND FULL CONTROL OF THE ASSETS WILL TRANSFER TO THE GOVERNMENT AS MARINE CORPS ENTITIES TRANSITION TO, AND TAKE OPERATIONAL CONTROL OF, THE GOVERNMENT OWNED, GOVERNMENT OPERATED (GO/GO) NETWORK ENVIRONMENT.
4. CONCEPT OF OPERATIONS.
4.A. HQMC C4 SHALL RECEIVE THE IT ASSET SALES DATABASE (ASDB) FROM MCSC.
4.A.1. MCSC WILL BEGIN THE EXECUTION OF ATTACHMENT THREE OF THE COSC FOR TITLE TRANSFER OF HPES PREVIOUSLY OWNED NMCI IT ASSETS.
4.A.2. HQMC C4 SHALL DISTRIBUTE MATERIAL TO INSTALLATION/BASE PPM.
4.A.3. PPM SHALL DISTRIBUTE IT MATERIAL TO INSTALLATION/BASE G6/S6.
4.A.4. INSTALLATION/BASE G6/S6 CUSTOMER TECHNICAL REPRESENTATIVE (CTR) SHALL USE NET AND CONTRACT LINE ITEM NUMBERS (CLINS) 0202AA NIPRNET MARINE CORPS DATA SERVICES (NON-SEGMENTED) AND 0202AB (END USER CORE BUILD SOFTWARE) TO DISCONTINUE AFFECTED COSC SEAT HARDWARE SERVICES ONCE THEY HAVE RECEIVED NOTIFICATION FROM THE INSTALLATION/BASE G6/S6 ASSET MANAGER. THE APPLICABLE CLIN 0301AC SHALL BE USED TO DISCONTINUE COSC SERVICES TO NON-SHARED PRINTERS.
4.A.4.A. INSTALLATION/BASE G6/S6 ASSET MANAGER SHALL NOTIFY THE CTR TO DISCONTINUE SEAT SERVICES FOR AN END-USER DEVICE ONCE A DD1348 IS SIGNED BY THE INDIVIDUAL CUSTODY HOLDER FOR THAT END-USER DEVICE (E.G., LAPTOPS, DESKTOPS, PRINTER, ETC.).
4.A.4.B. INSTALLATION/BASE G6/S6 ASSET MANAGERS SHALL MOVE END-USER DEVICES FROM THE DPAS ACCOUNT TO THE INDIVIDUAL DPAS CUSTODY ACCOUNT UPON RECEIPT OF THE SIGNED DD1348 FROM THE INDIVIDUAL CUSTODY HOLDER.
4.A.5. INSTALLATION/BASE G6/S6 ASSET MANAGERS SHALL USE CLINS 0202AA NIPRNET MARINE CORPS DATA SEAT SERVICES (NON-SEGMENTED) AND 0202AB (END USER CORE BUILD SOFTWARE)TO DISCONTINUE SERVICES AND MOVE THE ORGANIZATIONAL END-USER DEVICES (E.G., SHARED DESKTOPS, ETC.) INTO THE RO(S) PROPERTY ACCOUNT ONCE A DD1348 IS SIGNED BY THE ORGANIZATION(S) RO. CLIN 0206AB SHALL BE USED TO DISCONTINUE COSC SERVICES TO SHARED PRINTERS AND MULTI-FUNCTION DEVICES (MFDS).
4.A.5.A. INSTALLATION/BASE G6/S6 ASSET MANAGER SHALL NOTIFY THE CTR TO DISCONTINUE SEAT SERVICES FOR AN ORGANIZATIONAL END-USER DEVICE ONCE A DD1348 IS SIGNED BY THE RO FOR THAT DEVICE (E.G., DESKTOPS, PRINTERS, ETC.).
4.A.5.B. ASSET MANAGERS SHALL MOVE ORGANIZATIONAL END-USER DEVICES FROM THE G6/S6 GENERAL ACCOUNT TO THE RO ACCOUNT UPON RECEIPT OF THE SIGNED DD1348 FROM THE RO.
4.A.6. INSTALLATION/BASE G6/S6 SHALL NOTIFY HQMC C4 AND MCSC OF ALL SERIALIZED ITEMS ACCEPTED AND ANY DISCREPANCIES NOTED VIA AUTOMATED MESSAGE HANDLING SYSTEM (AMHS), ONCE TRANSITION HAS SUCCESSFULLY BEEN COMPLETED FOR EACH OPFOR AND TENANT COMMAND ABOARD THE INSTALLATION/BASE IN RECEIPT OF HPES PREVIOUSLY OWNED NMCI MATERIAL.
4.B. GOVERNMENT CONTROL OF HPES OCCUPIED GOVERNMENT FACILITIES (OWNED OR LEASED) WILL NOT BE REALIZED UNTIL SUCH TIME AS THE CONTRACTOR IS RELEASED FROM THE PERFORMANCE OF THEIR CONTRACTUAL OBLIGATION(S). UPON TERMINATION OF CONTRACTUAL OBLIGATIONS WITH HPES, ANY AND ALL FACILITY AGREEMENTS OR ARRANGEMENTS BETWEEN HPES AND LOCAL COMMANDERS SHALL BE TERMINATED IAW THIS MSG.
4.C. NEW ASSETS ORDERED DURING THE COSC POP WILL BE SHIPPED TO THE INSTALLATION/BASE TRANSITION MANAGEMENT OFFICE (TMO).
4.C.1. TMO SHALL NOTIFY THE PPM WHEN THE EQUIPMENT IS AWAITING PICKUP.
4.C.2. PPM SHALL REGISTER THE EQUIPMENT IN DPAS WITHIN SEVEN BUSINESS DAYS OF RECEIPT.
4.C.3. PPM WILL NOTIFY THE INSTALLATION/BASE G6/S6 THAT THEY HAVE EQUIPMENT AWAITING RECEIPT AT BASE SUPPLY.
4.C.4. INSTALLATION/BASE G6/S6 SHALL RECEIVE EQUIPMENT FROM PPM.
4.C.5. INSTALLATION/BASE G6/S6 SHALL NOTIFY THE UNIT THAT ORDERED THE ASSETS TO SIGN FOR AND PICKUP THE EQUIPMENT.
5. TASKS.
5.A. COMMANDERS: NO LATER THAN JUNE 30, 2011 SHALL:
5.A.1. CONDUCT A PHYSICAL INVENTORY OF HPES PREVIOUSLY OWNED AND MANAGED IT END-USER DEVICES.
5.A.2. ENSURE DD1348 PROCESS IS PROPERLY EXECUTED.
5.A.3. NO LATER THAN JULY 15, 2011: ENSURE DPAS ACCOUNTS AND DD1348S MATCH.
5.A.4. NO LATER THAN AUGUST 30, 2011: GENERATE A DPAS CONSOLIDATED MEMORANDUM RECEIPT (CMR) FOR ORGANIZATIONAL RO(S) AND INSTALLATION/BASE G6/S6 ASSET MANAGERS.
5.A.5. COMMANDERS SHALL ENSURE PHYSICAL REPORTING OF ALL IT END-USER DEVICES CONFORM TO THE GUIDANCE PROVIDED IN THIS MSG.
6. COMMAND AND SIGNAL:
6.A. COMMAND.
6.A.1. THIS MSG IS EFFECTIVE FROM DATE OF RELEASE.
6.A.2. THIS MSG IS APPLICABLE TO PERSONNEL AND UNITS IDENTIFIED AS ETA 2 PARTICIPANTS AND THOSE PURCHASING EQUIPMENT DURING THE COSC POP. THIS MSG ALSO IS INTENDED TO ENABLE ONGOING TRANSITION OF ASSETS AND SERVICES FROM THE HPES OPERATED ENVIRONMENT TO THE GOVERNMENT OWNED AND OPERATED ENVIRONMENT.
6.A.3. ALL SUPPORTED COMMANDS SHALL EXECUTE PARAGRAPHS 2.D.1 THROUGH 2.D.3, 2.E, 5.A AND 5.B.
6.B. SIGNAL.
6.B.1. SUPPORT RELATIONSHIPS
6.B.1.A. DEPUTY COMMANDANT (DC), IL AND DIRECTOR, C4 PROVIDE POLICY, OVERSIGHT, AND ADVOCACY TO ALL STAKEHOLDERS REGARDING IT PROPERTY MANAGEMENT. MCSC PROVIDES ADVOCACY TO ALL STAKEHOLDERS REGARDING CONTRACTUAL OBLIGATIONS BY HPES TO THE GOVERNMENT AND PROVIDES GUIDANCE FOR ATTACHMENT THREE OF THE COSC.
6.B.1.B OTHER HEADQUARTERS MARINE CORPS DEPARTMENTS, MAJOR SUBORDINATE COMMANDS, AND MARINE FORCES ARE THE SUPPORTED COMMANDS.
6.B.2. COORDINATING AUTHORITIES
6.B.2.A. DIRECTOR, C4 PROVIDES OVERSIGHT OF IT STANDARDS AS THEY RELATE TO THE COMMUNICATIONS ARCHITECTURE THROUGHOUT THE SUPPORTING ESTABLISHMENT VIA THE ITAM PROGRAM.
6.B.2.B DIRECTOR, LFS (DC IL) PROVIDES OVERSIGHT OF PROPERTY MANAGEMENT WITHIN THE DPAS.
7. RELEASE AUTHORIZED BY BGEN K. J. NALLY, DIRECTOR, C4.//