R 151029Z OCT 10
UNCLASSIFIED//
MARADMIN 587/10
MSGID/GENADMIN,USMTF,2007/CMC WASHINGTON DC MRA//
SUBJ/IMPLEMENTATION OF MARINE CORPS ADMINISTRATIVE ANALYSIS TEAM AUTOMATED INFORMATION SYSTEM (MCAAT-AIS)//
POC/ J. W. SENTER/LTCOL/UNIT: DC M&RA (MCAAT)/NAME:WASH, D. C. /TEL: (703) 784-0644//
GENTEXT/REMARKS/1.  BACKGROUND INFORMATION.  MCAAT-AIS WAS DEVELOPED OVER THE LAST 12 MONTHS TO PROVIDE MORE ACCURATE REPORTS TO HQMC (M&RA AND P&R) IN MEETING OSD REPORTING REQUIREMENTS.  ALONG WITH PROVIDING MORE ACCURATE INFORMATION, MCAAT-AIS IMPROVES STANDARDIZATION FOR MCAAT ANALYSES, REDUCES MAN-HOURS DURING UNIT SITE VISITS, AND ALLOWS FOR BETTER TREND ANALYSIS ACROSS USMC ADMINISTRATIVE AND FINANCE COMMUNITIES.
1.A  MCAAT-AIS IS AN AUTOMATED DATA COLLECTION TOOL THAT UTILIZES MCAAT CHECKLISTS AND CUSTOMIZED IMPROMTU REPORTS (IMR) FROM THE OPERATIONAL DATA STORE ENTERPRISE (ODSE) SYSTEM TO PROVIDE DATA FOR ANALYSES.  THE MCAAT-AIS WILL STANDARDIZE ANALYSIS PROCESSES WITHIN MCAAT AND PROVIDE HQMC (M&RA AND P&R) WITH EASILY ACCESSIBLE DATA FOR TREND ANALYSIS.  IN ADDITION, ALL IMR'S AVAILABLE WITHIN MCAAT-AIS WILL BE AVAILABLE TO UNITS AS ADMINISTRATIVE TOOLS, TO AID IN SELF-ASSESSMENT AS DEEMED NECESSARY BY THE COMMANDER.  ACCESS TO AIS IS AVAILABLE IN MARINE ON LINE (MOL) UNDER THE "RESOURCES" TAB, LISTED AS THE MARINE CORPS ADMINISTRATIVE ANALYSIS SYSTEM.
2.  ACTION.  BEGINNING 25 OCTOBER 2010, MCAAT WILL UTILIZE THE MCAAT-AIS TO CONDUCT ADMINISTRATIVE AND DISBURSING ANALYSES.
2.A  INTERNAL CONTROL PHASE AND SCORING.  EACH INTERNAL CONTROL WILL BE EVALUATED USING THE MCAAT CHECKLIST AND IMR GENERATED SAMPLES.  UNIT TYPE DETERMINES THE NUMBER AND TYPE OF INTERNAL CONTROLS EVALUATED AND THE NUMBER OF CHECKLIST QUESTIONS.  FOR EXAMPLE, AN INSTALLATION PERSONNEL ADMINISTRATION CENTER (IPAC) WILL HAVE 13 INTERNAL CONTROLS EVALUATED UTILIZING A TOTAL OF 162 CHECKLIST ITEMS.  CHECKLIST ITEMS OR QUESTIONS ARE GRADED COMPLIANT, PARTIALLY COMPLIANT, NON-COMPLIANT, NONE TO VIEW, OR NOT APPLICABLE.  THE PERCENTAGE OF CHECKLIST ITEMS FOUND COMPLIANT BY MCAAT ANALYSTS WILL CONSTITUTE A UNIT'S NUMERICAL SCORE FOR THE INTERNAL CONTROL PHASE.
2.A.1.  ENTITLEMENTS PHASE AND SCORING.  ANALYSTS WILL DETERMINE UNIT EFFECTIVENESS UTILIZING IMR GENERATED UNIT PAYMENT SAMPLES.  ANALYSTS WILL RECORD MISPAYMENTS ACROSS 16 CATEGORIES OF ENTITLEMENTS.  THE TOTAL NUMBER OF MISPAYMENTS WILL BE COMPARED AGAINST SAMPLE SIZES TO DETERMINE A NUMERICAL (PERCENTAGE) SCORE.
2.A.2.  CUMULATIVE SCORE.  THE UNIT'S FINAL SCORE WILL BE A COMBINATION OF THE TWO PHASE SCORES.  THE INTERNAL CONTROL PHASE SCORE IS WEIGHTED SLIGHTLY HIGHER THAN THE ENTITLEMENT PHASE SCORE, APPROXIMATELY A 60%-40% SPLIT OF THE FINAL SCORE.  DURING THE FIRST SIX MONTHS OF IMPLEMENTATION, ADMINISTRATIVE UNITS ANALYZED WILL RECEIVE NUMERICAL (PERCENTAGE) SCORES ONLY.  FOLLOWING THIS PERIOD, A SCALED PROFICIENCY RATING WILL ACCOMPANY THE CORRESPONDING NUMERICAL SCORE.  DISBURSING ANALYSES WILL HAVE A NUMERICAL SCORE  AND AN ACCOMPANYING LEVEL OF PROFICIENCY IMMEDIATELY.
2.B.  CORRECTIVE ACTION.  IMPLEMENTATION OF AIS WILL ALLOW UNITS AND DISBURSING/FINANCE OFFICES TO INITIATE AND REPORT CORRECTIVE ACTION ONLINE.  CORRECTIVE ACTION IS IMPERATIVE AND AN INTEGRAL PART OF THE ANALYSIS PROCESS.  UNIT COMMANDERS OR COMPTROLLERS WILL BE BRIEFED ON REQUIRED CORRECTIVE ACTION ITEMS BY MCAAT TEAM MEMBERS AT THE CONCLUSION OF EACH ANALYSIS.
2.B.1.  INTERNAL CONTROL PHASE.  ALL MCAAT CHECKLIST ITEMS/QUESTIONS FOUND NONCOMPLIANT WILL REQUIRE CORRECTIVE ACTION.
2.B.2.  ENTITLEMENTS PHASE.  ALL MISPAYMENTS INDENTIFIED WILL GENERATE A DISCREPANCY NOTICE (DN).  EACH UNIT, DISBURSING/FINANCE OFFICE WILL BE REQUIRED TO CORRECT ANY DN'S IN MCAAT-AIS WITHIN 30 DAYS OF THE COMPLETION OF THE MCAAT ANALYSIS.  IN ADDITION, A UNIT'S CORRECTIVE ACTION PLAN MUST BE SUBMITTED TO DC, M&RA (MCAAT), VIA THE UNIT'S CHAIN OF COMMAND WITHIN 60 DAYS OF THE COMPLETION OF THEIR ANALYSIS.  DISBURSING AND FINANCE OFFICES MUST SUBMIT THEIR CORRECTIVE ACTION PLAN TO DC, P&R (RFF) WITHIN 30 DAYS OF THE COMPLETION OF THE MCAAT ANALYSIS.
3.  QUESTIONS REGARDING MCAAT-AIS, THE NEW SCORING SYSTEM, THE LOCATION OF IMR'S, OR OTHER SPECIFIC ANALYSIS QUESTIONS SHOULD BE ADDRESSED TO THE UNIT'S SERVICING MCAAT.
4. THIS MARADMIN IS APPLICABLE TO THE MARINE CORPS TOTAL FORCE.
5. RELEASE AUTHORIZED BY LIEUTENANT GENERAL R. C. ZILMER, DEPUTY COMMANDANT, MANPOWER AND RESERVE AFFAIRS.//