R 181421Z MAR 10
UNCLASSIFIED//
MARADMIN 162/10
MSGID/GENADMIN/CMC WASHINGTON DC C4//
SUBJ/SAFEGUARDING PERSONALLY IDENTIFIABLE INFORMATION//
REF/A/MSGID:DOC/UNDER SECNAV WASHINGTON DC/12FEB2010//
REF/B/MSGID:MSG/CMC WASHINGTON DC C4IA/080409Z//
NARR/REF A IS UNDER SECRETARY OF THE NAVY MEMO ON SAFEGUARDING PERSONALLY IDENTIFIABLE INFORMATION (PII).  REF B IS MARADMIN 0461/09 041402Z AUG 09, MARINE CORPS ENTERPRISE DATA AT REST (DAR) ENCRYPTION SOLUTION FOR MOBILE COMPUTING DEVICES AND REMOVABLE STORAGE MEDIA.//
POC/MARK R. SCHAEFER/LTCOL/UNIT:HQMC C4IA/-/TEL:703-693-3490 /EMAIL:MARK.R.SCHAEFER@USMC.MIL//
POC/JOSEPH PETTO/CIV/UNIT:MCNOSC/-/TEL:703-784-4156/EMAIL:JOSEPH.PETTO@MCNOSC.USMC.MIL//
GENTEXT/REMARKS/1.  THIS MESSAGE ADDRESSES PROGRAMS AND PROCESSES TO PROTECT PERSONALLY IDENTIFIABLE INFORMATION (PII) IN THE MARINE CORPS.  THE MOST COMMON PROBLEM IS THE UNAUTHORIZED RELEASE OF MILITARY, CIVILIAN, AND DEPENDENT SOCIAL SECURITY NUMBERS (SSN).  THE MARINE CORPS WILL CONTINUE TO IMPLEMENT MEASURES TO BETTER PROTECT PII.  UPCOMING CHANGES INCLUDE A SSN REDUCTION PLAN, CONTINUED IMPLEMETATION OF DATA AT REST (DAR) ENCRYPTION SOFTWARE, IMPROVED POLICIES AND PROCEDURES TO BETTER PROTECT PII, AND CONTINUED ANNUAL PII TRAINING.
2.  ACTIONS
A.  PER REF A, A MARINE CORPS SSN REDUCTION PLAN WILL BE ISSUED SEPARATELY THAT WILL REQUIRE ALL SYSTEMS AND APPLICATIONS WITHIN THE MARINE CORPS TO SUBMIT THE REQUIREMENT FOR COLLECTING, MAINTAINING, AND/OR DISSEMINATING SSNS.  CURRENTLY, EVERY EFFORT SHOULD BE MADE TO ELIMINATE UNNECESSARY SSN USAGE.  WAIVER REQUIREMENTS FOR ACCEPTABLE SSN USAGE WILL BE PUBLISHED UPON RELEASE OF DOD ORDER.
B.  DAR IMPLEMENTATION WILL CONTINUE PER REF B.
C.  COMMANDS SHALL REVIEW ALL INTERNAL PROCESSES WHICH USE/COLLECT SSNS (CHECK IN, CHECKOUT, MEDICAL INFORMATION, TRAINING ROSTERS, ETC.) TO DETERMINE IF CONTINUED PII COLLECTION IS NECESSARY.  IF DEEMED UNNECESSARY, COMMANDS SHALL IMPLEMENT PROCEDURES TO BEGIN DISPOSAL OF PREVIOUSLY COLLECTED PII AND CEASE FURTHER USE FOR THAT PROCESS.
D.  PII TRAINING IS AVAILABLE ONLINE AT HTTPS:(SLASH SLASH)HQDOD.HQMC.USMC.MIL(SLASH)PII.ASP?PAGE(EQUAL SIGN)2008STANDDOWN.  THIS IS AN ANNUAL TRAINING REQUIREMENT FOR ALL MARINES, CIVILIANS, AND CONTRACTORS.
3.  RELEASE AUTHORIZED BY MAJGEN G. J. ALLEN, DIRECTOR, COMMAND, CONTROL, COMMUNICATIONS, AND COMPUTERS//